difference between research paper and report writing

The Differences in a Research Report and Research Paper

Derek m. kwait.

When writing a paper, maybe the only thing more daunting than actually writing it is deciding what you're even supposed to be writing about. Research reports, research papers...it gets confusing. They are actually not the same thing, and knowing the difference between them will save you time and frustration, help you stay on-target and ultimately help you get the highest possible grade.

Explore this article

• Defining Research
• What is a Research Report?
• What is a Research Paper?
• A Word of Caution

1 Defining Research

According to Webster's Dictionary, research can be a "careful or diligent search," a "studious inquiry or examination... aimed at the discovery and interpretation of facts...in the light of new facts, or practical application of such new or revised theories or laws" or "the collecting of information about a particular subject."

While research reports and research papers both involve much of the first definition, a research report is more concerned with the second, and a research paper with the third.

2 What is a Research Report?

A research report is a paper reporting research that has already been conducted. As such, it is used primarily in the sciences to tell other scientists (or your instructor) about the process, findings and significance of your experiment.

According to a guide prepared by the American Chemical Society, a good research report of any kind should be organized in a way that parallels the method of scientific reasoning. The usual parts of this report are Title, Abstract, Introduction, Experimental Details or Theoretical Analysis, Results, Discussion, Conclusions and Summary, then References.

3 What is a Research Paper?

A research paper, on the other hand, is the research itself. In other words, a research paper typically presents quotes or information from books or scholarly papers or even movies, then analyzes them to reach some sort of conclusion. It does not report on an objective, reproducible experiment done elsewhere but instead focuses on establishing the author's thesis and arguing in favor of it. Research papers are usually used in the humanities. The format for a good research paper includes an introductory paragraph, two or three body paragraphs and a conclusion.

4 A Word of Caution

This explanation covers how these terms are typically used; there is no universally agreed upon definition of either term. Sometimes an instructor will assign a research report when he really meant a research paper or vice versa. You can usually tell what is required by what kind of class it is and what the instructor says he wants (for example, if a laboratory experiment is involved, chances are a research report is required) but if you are really unsure, ask.

• 1 ACS: Preparing a Research Report
• 2 Purdue Online Writing Lab: Research

About the Author

Derek M. Kwait has a Bachelor of Arts in English writing from the University of Pittsburgh and has been writing for most of his life in various capacities. He has worked as a staff writer and videographer for the "Jewish Chronicle of Pittsburgh" and also has training writing fiction, nonfiction, stage-plays and screenplays.

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Home » Research Report – Example, Writing Guide and Types

Research Report – Example, Writing Guide and Types

Table of Contents

Research Report

Definition:

Research Report is a written document that presents the results of a research project or study, including the research question, methodology, results, and conclusions, in a clear and objective manner.

The purpose of a research report is to communicate the findings of the research to the intended audience, which could be other researchers, stakeholders, or the general public.

Components of Research Report

Components of Research Report are as follows:

Introduction

The introduction sets the stage for the research report and provides a brief overview of the research question or problem being investigated. It should include a clear statement of the purpose of the study and its significance or relevance to the field of research. It may also provide background information or a literature review to help contextualize the research.

Literature Review

The literature review provides a critical analysis and synthesis of the existing research and scholarship relevant to the research question or problem. It should identify the gaps, inconsistencies, and contradictions in the literature and show how the current study addresses these issues. The literature review also establishes the theoretical framework or conceptual model that guides the research.

Methodology

The methodology section describes the research design, methods, and procedures used to collect and analyze data. It should include information on the sample or participants, data collection instruments, data collection procedures, and data analysis techniques. The methodology should be clear and detailed enough to allow other researchers to replicate the study.

The results section presents the findings of the study in a clear and objective manner. It should provide a detailed description of the data and statistics used to answer the research question or test the hypothesis. Tables, graphs, and figures may be included to help visualize the data and illustrate the key findings.

The discussion section interprets the results of the study and explains their significance or relevance to the research question or problem. It should also compare the current findings with those of previous studies and identify the implications for future research or practice. The discussion should be based on the results presented in the previous section and should avoid speculation or unfounded conclusions.

The conclusion summarizes the key findings of the study and restates the main argument or thesis presented in the introduction. It should also provide a brief overview of the contributions of the study to the field of research and the implications for practice or policy.

The references section lists all the sources cited in the research report, following a specific citation style, such as APA or MLA.

The appendices section includes any additional material, such as data tables, figures, or instruments used in the study, that could not be included in the main text due to space limitations.

Types of Research Report

Types of Research Report are as follows:

Thesis is a type of research report. A thesis is a long-form research document that presents the findings and conclusions of an original research study conducted by a student as part of a graduate or postgraduate program. It is typically written by a student pursuing a higher degree, such as a Master’s or Doctoral degree, although it can also be written by researchers or scholars in other fields.

Research Paper

Research paper is a type of research report. A research paper is a document that presents the results of a research study or investigation. Research papers can be written in a variety of fields, including science, social science, humanities, and business. They typically follow a standard format that includes an introduction, literature review, methodology, results, discussion, and conclusion sections.

Technical Report

A technical report is a detailed report that provides information about a specific technical or scientific problem or project. Technical reports are often used in engineering, science, and other technical fields to document research and development work.

Progress Report

A progress report provides an update on the progress of a research project or program over a specific period of time. Progress reports are typically used to communicate the status of a project to stakeholders, funders, or project managers.

Feasibility Report

A feasibility report assesses the feasibility of a proposed project or plan, providing an analysis of the potential risks, benefits, and costs associated with the project. Feasibility reports are often used in business, engineering, and other fields to determine the viability of a project before it is undertaken.

Field Report

A field report documents observations and findings from fieldwork, which is research conducted in the natural environment or setting. Field reports are often used in anthropology, ecology, and other social and natural sciences.

Experimental Report

An experimental report documents the results of a scientific experiment, including the hypothesis, methods, results, and conclusions. Experimental reports are often used in biology, chemistry, and other sciences to communicate the results of laboratory experiments.

Case Study Report

A case study report provides an in-depth analysis of a specific case or situation, often used in psychology, social work, and other fields to document and understand complex cases or phenomena.

Literature Review Report

A literature review report synthesizes and summarizes existing research on a specific topic, providing an overview of the current state of knowledge on the subject. Literature review reports are often used in social sciences, education, and other fields to identify gaps in the literature and guide future research.

Research Report Example

Following is a Research Report Example sample for Students:

Title: The Impact of Social Media on Academic Performance among High School Students

This study aims to investigate the relationship between social media use and academic performance among high school students. The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The findings indicate that there is a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students. The results of this study have important implications for educators, parents, and policymakers, as they highlight the need for strategies that can help students balance their social media use and academic responsibilities.

Introduction:

Social media has become an integral part of the lives of high school students. With the widespread use of social media platforms such as Facebook, Twitter, Instagram, and Snapchat, students can connect with friends, share photos and videos, and engage in discussions on a range of topics. While social media offers many benefits, concerns have been raised about its impact on academic performance. Many studies have found a negative correlation between social media use and academic performance among high school students (Kirschner & Karpinski, 2010; Paul, Baker, & Cochran, 2012).

Given the growing importance of social media in the lives of high school students, it is important to investigate its impact on academic performance. This study aims to address this gap by examining the relationship between social media use and academic performance among high school students.

Methodology:

The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The questionnaire was developed based on previous studies and was designed to measure the frequency and duration of social media use, as well as academic performance.

The participants were selected using a convenience sampling technique, and the survey questionnaire was distributed in the classroom during regular school hours. The data collected were analyzed using descriptive statistics and correlation analysis.

The findings indicate that the majority of high school students use social media platforms on a daily basis, with Facebook being the most popular platform. The results also show a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students.

Discussion:

The results of this study have important implications for educators, parents, and policymakers. The negative correlation between social media use and academic performance suggests that strategies should be put in place to help students balance their social media use and academic responsibilities. For example, educators could incorporate social media into their teaching strategies to engage students and enhance learning. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. Policymakers could develop guidelines and policies to regulate social media use among high school students.

Conclusion:

In conclusion, this study provides evidence of the negative impact of social media on academic performance among high school students. The findings highlight the need for strategies that can help students balance their social media use and academic responsibilities. Further research is needed to explore the specific mechanisms by which social media use affects academic performance and to develop effective strategies for addressing this issue.

Limitations:

One limitation of this study is the use of convenience sampling, which limits the generalizability of the findings to other populations. Future studies should use random sampling techniques to increase the representativeness of the sample. Another limitation is the use of self-reported measures, which may be subject to social desirability bias. Future studies could use objective measures of social media use and academic performance, such as tracking software and school records.

Implications:

The findings of this study have important implications for educators, parents, and policymakers. Educators could incorporate social media into their teaching strategies to engage students and enhance learning. For example, teachers could use social media platforms to share relevant educational resources and facilitate online discussions. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. They could also engage in open communication with their children to understand their social media use and its impact on their academic performance. Policymakers could develop guidelines and policies to regulate social media use among high school students. For example, schools could implement social media policies that restrict access during class time and encourage responsible use.

References:

• Kirschner, P. A., & Karpinski, A. C. (2010). Facebook® and academic performance. Computers in Human Behavior, 26(6), 1237-1245.
• Paul, J. A., Baker, H. M., & Cochran, J. D. (2012). Effect of online social networking on student academic performance. Journal of the Research Center for Educational Technology, 8(1), 1-19.
• Pantic, I. (2014). Online social networking and mental health. Cyberpsychology, Behavior, and Social Networking, 17(10), 652-657.
• Rosen, L. D., Carrier, L. M., & Cheever, N. A. (2013). Facebook and texting made me do it: Media-induced task-switching while studying. Computers in Human Behavior, 29(3), 948-958.

Note*: Above mention, Example is just a sample for the students’ guide. Do not directly copy and paste as your College or University assignment. Kindly do some research and Write your own.

Applications of Research Report

Research reports have many applications, including:

• Communicating research findings: The primary application of a research report is to communicate the results of a study to other researchers, stakeholders, or the general public. The report serves as a way to share new knowledge, insights, and discoveries with others in the field.
• Informing policy and practice : Research reports can inform policy and practice by providing evidence-based recommendations for decision-makers. For example, a research report on the effectiveness of a new drug could inform regulatory agencies in their decision-making process.
• Supporting further research: Research reports can provide a foundation for further research in a particular area. Other researchers may use the findings and methodology of a report to develop new research questions or to build on existing research.
• Evaluating programs and interventions : Research reports can be used to evaluate the effectiveness of programs and interventions in achieving their intended outcomes. For example, a research report on a new educational program could provide evidence of its impact on student performance.
• Demonstrating impact : Research reports can be used to demonstrate the impact of research funding or to evaluate the success of research projects. By presenting the findings and outcomes of a study, research reports can show the value of research to funders and stakeholders.
• Enhancing professional development : Research reports can be used to enhance professional development by providing a source of information and learning for researchers and practitioners in a particular field. For example, a research report on a new teaching methodology could provide insights and ideas for educators to incorporate into their own practice.

How to write Research Report

Here are some steps you can follow to write a research report:

• Identify the research question: The first step in writing a research report is to identify your research question. This will help you focus your research and organize your findings.
• Conduct research : Once you have identified your research question, you will need to conduct research to gather relevant data and information. This can involve conducting experiments, reviewing literature, or analyzing data.
• Organize your findings: Once you have gathered all of your data, you will need to organize your findings in a way that is clear and understandable. This can involve creating tables, graphs, or charts to illustrate your results.
• Write the report: Once you have organized your findings, you can begin writing the report. Start with an introduction that provides background information and explains the purpose of your research. Next, provide a detailed description of your research methods and findings. Finally, summarize your results and draw conclusions based on your findings.
• Proofread and edit: After you have written your report, be sure to proofread and edit it carefully. Check for grammar and spelling errors, and make sure that your report is well-organized and easy to read.
• Include a reference list: Be sure to include a list of references that you used in your research. This will give credit to your sources and allow readers to further explore the topic if they choose.
• Format your report: Finally, format your report according to the guidelines provided by your instructor or organization. This may include formatting requirements for headings, margins, fonts, and spacing.

Purpose of Research Report

The purpose of a research report is to communicate the results of a research study to a specific audience, such as peers in the same field, stakeholders, or the general public. The report provides a detailed description of the research methods, findings, and conclusions.

Some common purposes of a research report include:

• Sharing knowledge: A research report allows researchers to share their findings and knowledge with others in their field. This helps to advance the field and improve the understanding of a particular topic.
• Identifying trends: A research report can identify trends and patterns in data, which can help guide future research and inform decision-making.
• Addressing problems: A research report can provide insights into problems or issues and suggest solutions or recommendations for addressing them.
• Evaluating programs or interventions : A research report can evaluate the effectiveness of programs or interventions, which can inform decision-making about whether to continue, modify, or discontinue them.
• Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies.

When to Write Research Report

A research report should be written after completing the research study. This includes collecting data, analyzing the results, and drawing conclusions based on the findings. Once the research is complete, the report should be written in a timely manner while the information is still fresh in the researcher’s mind.

In academic settings, research reports are often required as part of coursework or as part of a thesis or dissertation. In this case, the report should be written according to the guidelines provided by the instructor or institution.

In other settings, such as in industry or government, research reports may be required to inform decision-making or to comply with regulatory requirements. In these cases, the report should be written as soon as possible after the research is completed in order to inform decision-making in a timely manner.

Overall, the timing of when to write a research report depends on the purpose of the research, the expectations of the audience, and any regulatory requirements that need to be met. However, it is important to complete the report in a timely manner while the information is still fresh in the researcher’s mind.

Characteristics of Research Report

There are several characteristics of a research report that distinguish it from other types of writing. These characteristics include:

• Objective: A research report should be written in an objective and unbiased manner. It should present the facts and findings of the research study without any personal opinions or biases.
• Systematic: A research report should be written in a systematic manner. It should follow a clear and logical structure, and the information should be presented in a way that is easy to understand and follow.
• Detailed: A research report should be detailed and comprehensive. It should provide a thorough description of the research methods, results, and conclusions.
• Accurate : A research report should be accurate and based on sound research methods. The findings and conclusions should be supported by data and evidence.
• Organized: A research report should be well-organized. It should include headings and subheadings to help the reader navigate the report and understand the main points.
• Clear and concise: A research report should be written in clear and concise language. The information should be presented in a way that is easy to understand, and unnecessary jargon should be avoided.
• Citations and references: A research report should include citations and references to support the findings and conclusions. This helps to give credit to other researchers and to provide readers with the opportunity to further explore the topic.

Advantages of Research Report

Research reports have several advantages, including:

• Communicating research findings: Research reports allow researchers to communicate their findings to a wider audience, including other researchers, stakeholders, and the general public. This helps to disseminate knowledge and advance the understanding of a particular topic.
• Providing evidence for decision-making : Research reports can provide evidence to inform decision-making, such as in the case of policy-making, program planning, or product development. The findings and conclusions can help guide decisions and improve outcomes.
• Supporting further research: Research reports can provide a foundation for further research on a particular topic. Other researchers can build on the findings and conclusions of the report, which can lead to further discoveries and advancements in the field.
• Demonstrating expertise: Research reports can demonstrate the expertise of the researchers and their ability to conduct rigorous and high-quality research. This can be important for securing funding, promotions, and other professional opportunities.
• Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies. Producing a high-quality research report can help ensure compliance with these requirements.

Limitations of Research Report

Despite their advantages, research reports also have some limitations, including:

• Time-consuming: Conducting research and writing a report can be a time-consuming process, particularly for large-scale studies. This can limit the frequency and speed of producing research reports.
• Expensive: Conducting research and producing a report can be expensive, particularly for studies that require specialized equipment, personnel, or data. This can limit the scope and feasibility of some research studies.
• Limited generalizability: Research studies often focus on a specific population or context, which can limit the generalizability of the findings to other populations or contexts.
• Potential bias : Researchers may have biases or conflicts of interest that can influence the findings and conclusions of the research study. Additionally, participants may also have biases or may not be representative of the larger population, which can limit the validity and reliability of the findings.
• Accessibility: Research reports may be written in technical or academic language, which can limit their accessibility to a wider audience. Additionally, some research may be behind paywalls or require specialized access, which can limit the ability of others to read and use the findings.

About the author

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Researcher, Academic Writer, Web developer

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Difference Between Research Paper and Research Report

Research Paper Definition

The research paper is, in fact, the complete & careful exploration of some specific topic or issue and reaching the results by interpreting the facts. In the research paper , the author writes about all the realistic implications of the research and its uses in the real scenario.

Research Report Definition

The research report is, in fact, a totally different piece of document that encloses the information regarding your research that what kind of investigation has been conducted in your research paper and for what purpose & in which circumstances you have conducted that research.

Research Paper and Research Report Comparison

Major Differences Between the Research Paper and Research Report

• By reading the definition only, it is easily recognized able fact that research paper represents the whole research process; on the other hand research report actually represents the concise overview and description about the complete research paper .
• Besides the definition of both, the main difference between a research paper and research report can be easily recognized only by having an overview of its complete format . Research paper encloses more chapters than the research report as a complete document. A fine research paper starts with a general introduction of the topic, and then includes a literature review of the other researchers regarding the same topic, a methodology that how you are going to do that research, results, and interpretation of the figures presented in the results. Most effective and thorough researches also narrate the importance of the research, implications and also the shortfalls of your research as well. Contrary to it, the research report cannot explain too much data about the research. Its main purpose is to enclose the course of action, results, and significance of the specific research papers which is to be discussed.
• From the above point discussed, it becomes obvious that research paper is a lengthy document because it encloses more chapters than that of the research report. Contrary to it the research report is the summarised overview of the important points of a specific research paper.
• Research paper in its literature section reviews the ideas and analysis of other researchers who already have done work on the same topic but may be in the different scenario. On the other hand, research report cannot discuss the research or investigations of other researchers but it only explains the procedure, conclusion, and importance of a specific research paper.
• The research paper can present the citations and quotations from other author’s papers along with their references or it can also narrate the ideas presented in books or movies about that topic or research in order to support your own research. However, the research report cannot narrate any kind of supportive material but only about the specifications and findings of your research work.
• Research paper and research report both are different from each other because the main purpose of both documents varies from each other. The main purpose of the research paper is to convince the readers that variables discussed in the specific research have some sort of relationship with each other and to persuade effectively writer have to quote previous researches with the same kind of experimentation or research done. On the other hand, the purpose of the research report is to provide information only. The research report provides the summarise information about the research being done; it can never be used to convince about any argument.
• Another distinction between both of them is that research paper will be based on a question or a query. Main focus of the author of the research paper will be to address the query which is stated as question or ambiguity in the start of the research paper. All efforts of the author will be inclined to provide the logic to the given or anticipated relation between two or more variables. On the other hand, the research report can never address any question or query. It is developed just to recap the important details of the targeted research paper.
• Moreover, the research report is focused to scrutinize and infer from given information. It involves arguments & logics along with gathering data. In contrast to it, the research report doesn’t need to involve any argument, analysis or interpretation of the results.
• Last but not the least research paper is a document that will be helpful in bringing distinctive and unique knowledge at the end of the research. Because research done in it is necessary to be conducted in different scenario or experimentation with a new combination of variables but research report is never inclined to do the same, It can never bring any new idea or knowledge in any case.

Also Study: 800+ Research Paper Examples

Characteristics of a Good Research Paper and Research Report

It has become very clear from all the above discussion that research paper and research report, both are a very different document from each other. But another fact is that there are some qualities and characteristics that may be common in both and all these qualities must be there in both documents to make them meaningful and worthy for reading.

• All the information given in the script should be based on facts only. No information should be imaginary or doubtful in any manner. Moreover, the information provided quotations or any research done by other researchers being quoted in the research paper should be provided with proofs and proper references.
• Language used for writing both types of documents must be clear and easy to understand. Use of jargons is strictly prohibited. Moreover, technical words must be used if necessary because more use of technical words will make it difficult for the reader to maintain attention in reading the whole paper. Easy and clear wording will make it more reader-friendly and understandable.
• It is also very necessary that document developed must be free of errors and there must be no duplication of any information in a single document. Duplication of information will directly lead to the decline in the interest of the reader & he will stop reading that document. Moreover, errors and doubtful information will decline the worth of the paper as well as the writer.
• The format of the research should be well prepared and its structure must be according to requirements. Otherwise, the document will lose its authenticity in the real sense.
• The manuscript developed, whether the research paper or research report must be oriented towards the result. Procedure, survey, and methodology every step should be inclined towards factual and clear results. If the results are ambiguous until the end, the whole effort of writing the document will be devastated. Moreover, each and every line is written should maintain an ethical reporting style in itself.

These qualities must be there in both documents in order to maintain the quality of the work and enhance the understanding of the manuscript for the readers. Any document, whether Research paper or research report must have these qualities, to attract the attention of the reader and make them read & understand the complete manuscript till the end.

Importance of understanding the differences between the research paper and Research Report

It is really necessary to understand the differences between the research paper and research report both. Because commonly these terms may be confused if asked generally but both types of documents have very different formats and designed to serve very different purposes. As research paper is a complete document in which each and every step of exploring a specific issue is documented along with guidance & support from the previous researches which are properly cited and referenced. On the other hand, the research report doesn’t have any concern with other researches, but it is restricted to give a concise summary of a specific research only. No other previous research is being discussed in the research report. So understanding and learning about the differences and characteristics of a good research paper and a research report will really contribute to add in the worth of the research.

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Reports and essays: key differences

Know what to expect

Explore the main differences between reports and essays and how to write for your assignments

You'll complete assignments with different requirements throughout your degree, so it's important to understand what you need to do for each of them. Here we explore the key differences between reports and essays. 

This page describes general features of academic reports and essays. Depending on your subject you may use all of these features, a selection of them, or you may have additional requirements. 

There is no single right way to write a report or essay, but they are different assignments. At a glance: 

• Reports depend heavily on your subject and the type of report.
• Essays usually have specific content and a planned structure with a focus on sense and flow. You subject might need different types of information in your introduction –  some disciplines include a short background and context here, while others begin their discussion, discuss their resources or briefly signpost the topic.

Differences between reports and essays

This table compares reports and essays and provides an outline of the standard structure for each. Your assignment will also depend on your discipline, the purpose of your work, and your audience – so you should check what you need to do in your course and module handbooks, instructions from your lecturer, and your subject conventions.

Table adapted from Cottrell, 2003, p. 209.

The structure of reports

Most reports use an IMRaD structure: Introduction, Methods, Results and Discussion.

Below are some common sections that also appear in reports. Some sections include alternative headings.

1. Table of contents

Your contents shows the number of each report section, its title, page number and any sub-sections. Sub-section numbers and details start under the section title, not the margin or the number.

2. Abstract or Executive summary

This brief summary of the report is usually the last thing you write.

3. Introduction

Your introduction describes the purpose of the report, explains why it necessary or useful, and sets out its precise aims and objectives.

4. Literature review

This describes current research and thinking about the problem or research question, and is often incorporated into the introduction.

5. Methods or Methodology

This describes and justifies the methods or processes used to collect your data.

6. Results or Findings

This section presents the results (or processed data) from the research and may consist of mainly tables, charts and or diagrams.

7. Discussion, or Analysis, or Interpretation

This section analyses the results and evaluates the research carried out.

8. Conclusion

The conclusion summarises the report and usually revisits the aims and objectives.

9. Recommendations

In this section the writer uses the results and conclusions from the report to make practical suggestions about a problem or issue. This may not be required.

10. Appendices

You can include raw data or materials that your report refers to in the appendix, if you need to. The data is often presented as charts, diagrams and tables. Each item should be numbered : for example, write Table 1 and its title; Table 2 and its title, and so on as needed.

Structure of essays

Introduction.

Your essay introduction contextualises and gives background information about the topic or questions being discussed, and sets out what the essay is going to cover.

Your essay body is divided into paragraphs. These paragraphs help make a continuous, flowing text.

The conclusion summarises the main points made in the essay. Avoid introducing new information in your conclusion.

Bibliography or Reference list

This is a list of the resources you've used in your essay. This is usually presented alphabetically by authors’ surname.

Reference for the Table of Distinctions above: 

Cottrell, S. (2003).  The Study Skills Handbook  (2nd ed.). Basingstoke: Palgrave.

Download our report and essay differences revision sheet

Download this page as a PDF for your report and essay revision notes.

Key features of academic reports

Basic essay structure

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Research Report or Research Paper?

May 7, 2013 by Paige Hudson

The term research report and research paper are often used interchangeably. Although both of these assignments require research, they do differ in several ways. In a nutshell, the student writing a research report does some research and churns out facts, while the student writing the research paper analyzes a topic and forms an opinion.

What is a Research Report?

A research report is basically a summary of what the student has learned through their exploration of a topic in books, encyclopedias or the Internet.  The student will read the desired material, such as several non-fiction books on a specific subject matter, and organize the information. Then, they will summarize what they have learned in a well-thought out manner.

These reports should take anywhere from a week to a month to complete. The 3 to 5 paragraphs of the report should be written in an informational tone, devoid of opinion. It should be concise and to the point. For the research report, the student is basically delving into a topic, organizing the material he has found and sharing what he has learned in his own words.

What is a Research Paper?

On the other hand, the research paper contains the student’s analysis and opinion of a subject. He will still do a fair amount of research and his paper should still include some summary information. However, the writer will also offer his thoughts on what he has learned, and he will use quotes and authoritative opinions to back up his claims. This means that the student will also need to use some form of citation to show from where their quotes and support material have come, which will add to the complexity of this assignment.

These papers should take anywhere from 6 weeks to several months to complete.  A research paper must include a thesis statement which causes the student to form and defend an opinion about the material. The completed paper should be clear, comprehensive and at least 6 to 8 pages in length. It should touch on why he chose the topic and how it affects the writer as well as thoroughly explain what he has found out about the subject.

So, should you assign a research report or research paper to your student?

I personally recommend beginning to assign mini-research reports during the late elementary years, once the student’s reading and writing skills are firmly in place. As the student progresses, you can add to the length requirements of the research report, increase the frequency of the assignment or advance the complexity of the material being studied.

Research papers should be reserved for high school and above, as the student’s brain needs time to develop the skills necessary to write this type of assignment. However, around 7th and 8th grade, you can also assign a hybrid research project. The hybrid project will include all the components of a research report, but will add in a page or so where the student explains how the material affected him. This type of paper will ease the student into writing the more complex research paper.

So, far in our homeschool, we have done several mini-research papers as a part of our science and history studies. I call them “mini” because they have only been 1 to 2 pages in length and have taken a week or two to complete. As we dig further into the middle school years, I plan on increasing the difficulty and length of these assignments, so that by the time high school hits, we are ready to begin to tackle our first research paper!

Research report guide: Definition, types, and tips

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5 March 2024

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From successful product launches or software releases to planning major business decisions, research reports serve many vital functions. They can summarize evidence and deliver insights and recommendations to save companies time and resources. They can reveal the most value-adding actions a company should take.

However, poorly constructed reports can have the opposite effect! Taking the time to learn established research-reporting rules and approaches will equip you with in-demand skills. You’ll be able to capture and communicate information applicable to numerous situations and industries, adding another string to your resume bow.

• What are research reports?

A research report is a collection of contextual data, gathered through organized research, that provides new insights into a particular challenge (which, for this article, is business-related). Research reports are a time-tested method for distilling large amounts of data into a narrow band of focus.

Their effectiveness often hinges on whether the report provides:

Strong, well-researched evidence

Comprehensive analysis

Well-considered conclusions and recommendations

Though the topic possibilities are endless, an effective research report keeps a laser-like focus on the specific questions or objectives the researcher believes are key to achieving success. Many research reports begin as research proposals, which usually include the need for a report to capture the findings of the study and recommend a course of action.

A description of the research method used, e.g., qualitative, quantitative, or other

Statistical analysis

Causal (or explanatory) research (i.e., research identifying relationships between two variables)

Inductive research, also known as ‘theory-building’

Deductive research, such as that used to test theories

Action research, where the research is actively used to drive change

• Importance of a research report

Research reports can unify and direct a company's focus toward the most appropriate strategic action. Of course, spending resources on a report takes up some of the company's human and financial resources. Choosing when a report is called for is a matter of judgment and experience.

Some development models used heavily in the engineering world, such as Waterfall development, are notorious for over-relying on research reports. With Waterfall development, there is a linear progression through each step of a project, and each stage is precisely documented and reported on before moving to the next.

The pace of the business world is faster than the speed at which your authors can produce and disseminate reports. So how do companies strike the right balance between creating and acting on research reports?

The answer lies, again, in the report's defined objectives. By paring down your most pressing interests and those of your stakeholders, your research and reporting skills will be the lenses that keep your company's priorities in constant focus.

Honing your company's primary objectives can save significant amounts of time and align research and reporting efforts with ever-greater precision.

Some examples of well-designed research objectives are:

Proving whether or not a product or service meets customer expectations

Demonstrating the value of a service, product, or business process to your stakeholders and investors

Improving business decision-making when faced with a lack of time or other constraints

Clarifying the relationship between a critical cause and effect for problematic business processes

Prioritizing the development of a backlog of products or product features

Comparing business or production strategies

Evaluating past decisions and predicting future outcomes

• Features of a research report

Research reports generally require a research design phase, where the report author(s) determine the most important elements the report must contain.

Just as there are various kinds of research, there are many types of reports.

Here are the standard elements of almost any research-reporting format:

Report summary. A broad but comprehensive overview of what readers will learn in the full report. Summaries are usually no more than one or two paragraphs and address all key elements of the report. Think of the key takeaways your primary stakeholders will want to know if they don’t have time to read the full document.

Introduction. Include a brief background of the topic, the type of research, and the research sample. Consider the primary goal of the report, who is most affected, and how far along the company is in meeting its objectives.

Methods. A description of how the researcher carried out data collection, analysis, and final interpretations of the data. Include the reasons for choosing a particular method. The methods section should strike a balance between clearly presenting the approach taken to gather data and discussing how it is designed to achieve the report's objectives.

Data analysis. This section contains interpretations that lead readers through the results relevant to the report's thesis. If there were unexpected results, include here a discussion on why that might be. Charts, calculations, statistics, and other supporting information also belong here (or, if lengthy, as an appendix). This should be the most detailed section of the research report, with references for further study. Present the information in a logical order, whether chronologically or in order of importance to the report's objectives.

Conclusion. This should be written with sound reasoning, often containing useful recommendations. The conclusion must be backed by a continuous thread of logic throughout the report.

• How to write a research paper

With a clear outline and robust pool of research, a research paper can start to write itself, but what's a good way to start a research report?

Research report examples are often the quickest way to gain inspiration for your report. Look for the types of research reports most relevant to your industry and consider which makes the most sense for your data and goals.

The research report outline will help you organize the elements of your report. One of the most time-tested report outlines is the IMRaD structure:

Introduction

...and Discussion

Pay close attention to the most well-established research reporting format in your industry, and consider your tone and language from your audience's perspective. Learn the key terms inside and out; incorrect jargon could easily harm the perceived authority of your research paper.

Along with a foundation in high-quality research and razor-sharp analysis, the most effective research reports will also demonstrate well-developed:

Internal logic

Narrative flow

Conclusions and recommendations

Readability, striking a balance between simple phrasing and technical insight

How to gather research data for your report

The validity of research data is critical. Because the research phase usually occurs well before the writing phase, you normally have plenty of time to vet your data.

However, research reports could involve ongoing research, where report authors (sometimes the researchers themselves) write portions of the report alongside ongoing research.

One such research-report example would be an R&D department that knows its primary stakeholders are eager to learn about a lengthy work in progress and any potentially important outcomes.

However you choose to manage the research and reporting, your data must meet robust quality standards before you can rely on it. Vet any research with the following questions in mind:

Does it use statistically valid analysis methods?

Do the researchers clearly explain their research, analysis, and sampling methods?

Did the researchers provide any caveats or advice on how to interpret their data?

Have you gathered the data yourself or were you in close contact with those who did?

Is the source biased?

Usually, flawed research methods become more apparent the further you get through a research report.

It's perfectly natural for good research to raise new questions, but the reader should have no uncertainty about what the data represents. There should be no doubt about matters such as:

Whether the sampling or analysis methods were based on sound and consistent logic

What the research samples are and where they came from

The accuracy of any statistical functions or equations

Validation of testing and measuring processes

When does a report require design validation?

A robust design validation process is often a gold standard in highly technical research reports. Design validation ensures the objects of a study are measured accurately, which lends more weight to your report and makes it valuable to more specialized industries.

Product development and engineering projects are the most common research-report examples that typically involve a design validation process. Depending on the scope and complexity of your research, you might face additional steps to validate your data and research procedures.

If you’re including design validation in the report (or report proposal), explain and justify your data-collection processes. Good design validation builds greater trust in a research report and lends more weight to its conclusions.

Choosing the right analysis method

Just as the quality of your report depends on properly validated research, a useful conclusion requires the most contextually relevant analysis method. This means comparing different statistical methods and choosing the one that makes the most sense for your research.

Most broadly, research analysis comes down to quantitative or qualitative methods (respectively: measurable by a number vs subjectively qualified values). There are also mixed research methods, which bridge the need for merging hard data with qualified assessments and still reach a cohesive set of conclusions.

Some of the most common analysis methods in research reports include:

Significance testing (aka hypothesis analysis), which compares test and control groups to determine how likely the data was the result of random chance.

Regression analysis , to establish relationships between variables, control for extraneous variables , and support correlation analysis.

Correlation analysis (aka bivariate testing), a method to identify and determine the strength of linear relationships between variables. It’s effective for detecting patterns from complex data, but care must be exercised to not confuse correlation with causation.

With any analysis method, it's important to justify which method you chose in the report. You should also provide estimates of the statistical accuracy (e.g., the p-value or confidence level of quantifiable data) of any data analysis.

This requires a commitment to the report's primary aim. For instance, this may be achieving a certain level of customer satisfaction by analyzing the cause and effect of changes to how service is delivered. Even better, use statistical analysis to calculate which change is most positively correlated with improved levels of customer satisfaction.

• Tips for writing research reports

There's endless good advice for writing effective research reports, and it almost all depends on the subjective aims of the people behind the report. Due to the wide variety of research reports, the best tips will be unique to each author's purpose.

Consider the following research report tips in any order, and take note of the ones most relevant to you:

No matter how in depth or detailed your report might be, provide a well-considered, succinct summary. At the very least, give your readers a quick and effective way to get up to speed.

Pare down your target audience (e.g., other researchers, employees, laypersons, etc.), and adjust your voice for their background knowledge and interest levels

For all but the most open-ended research, clarify your objectives, both for yourself and within the report.

Leverage your team members’ talents to fill in any knowledge gaps you might have. Your team is only as good as the sum of its parts.

Justify why your research proposal’s topic will endure long enough to derive value from the finished report.

Consolidate all research and analysis functions onto a single user-friendly platform. There's no reason to settle for less than developer-grade tools suitable for non-developers.

What's the format of a research report?

The research-reporting format is how the report is structured—a framework the authors use to organize their data, conclusions, arguments, and recommendations. The format heavily determines how the report's outline develops, because the format dictates the overall structure and order of information (based on the report's goals and research objectives).

What's the purpose of a research-report outline?

A good report outline gives form and substance to the report's objectives, presenting the results in a readable, engaging way. For any research-report format, the outline should create momentum along a chain of logic that builds up to a conclusion or interpretation.

What's the difference between a research essay and a research report?

There are several key differences between research reports and essays:

Research report:

Ordered into separate sections

More commercial in nature

Often includes infographics

Heavily descriptive

More self-referential

Usually provides recommendations

Research essay

Does not rely on research report formatting

More academically minded

Normally text-only

Less detailed

Omits discussion of methods

Usually non-prescriptive 

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Reference management. Clean and simple.

What is a research paper?

A research paper is a paper that makes an argument about a topic based on research and analysis.

Any paper requiring the writer to research a particular topic is a research paper. Unlike essays, which are often based largely on opinion and are written from the author's point of view, research papers are based in fact.

A research paper requires you to form an opinion on a topic, research and gain expert knowledge on that topic, and then back up your own opinions and assertions with facts found through your thorough research.

➡️ Read more about  different types of research papers .

What is the difference between a research paper and a thesis?

A thesis is a large paper, or multi-chapter work, based on a topic relating to your field of study.

A thesis is a document students of higher education write to obtain an academic degree or qualification. Usually, it is longer than a research paper and takes multiple years to complete.

Generally associated with graduate/postgraduate studies, it is carried out under the supervision of a professor or other academic of the university.

A major difference between a research paper and a thesis is that:

• a research paper presents certain facts that have already been researched and explained by others
• a thesis starts with a certain scholarly question or statement, which then leads to further research and new findings

This means that a thesis requires the author to input original work and their own findings in a certain field, whereas the research paper can be completed with extensive research only.

➡️ Getting ready to start a research paper or thesis? Take a look at our guides on how to start a research paper or how to come up with a topic for your thesis .

Frequently Asked Questions about research papers

Take a look at this list of the top 21 Free Online Journal and Research Databases , such as ScienceOpen , Directory of Open Access Journals , ERIC , and many more.

Mason Porter, Professor at UCLA, explains in this forum post the main reasons to write a research paper:

• To create new knowledge and disseminate it.
• To teach science and how to write about it in an academic style.
• Some practical benefits: prestige, establishing credentials, requirements for grants or to help one get a future grant proposal, and so on.

Generally, people involved in the academia. Research papers are mostly written by higher education students and professional researchers.

Yes, a research paper is the same as a scientific paper. Both papers have the same purpose and format.

A major difference between a research paper and a thesis is that the former presents certain facts that have already been researched and explained by others, whereas the latter starts with a certain scholarly question or statement, which then leads to further research and new findings.

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Essay vs Report: What Are the Key Differences?

(Last updated: 5 April 2024)

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We have helped 10,000s of undergraduate, Masters and PhD students to maximise their grades in essays, dissertations, model-exam answers, applications and other materials. If you would like a free chat about your project with one of our UK staff, then please just reach out on one of the methods below.

Reports and essays serve as fundamental forms of scholarly communication, each with its distinct purpose, structure, and style. While both convey information and analysis, they vary in their objectives, audience, and presentation. In this comprehensive guide, we'll explore the different nuances between reports and essays, unpacking their key characteristics and offering insights into when and how to utilise each form effectively.

Reports: Capturing Data and Analysis

Reports are structured documents designed to convey factual information, findings, and analysis on a specific topic or issue. They are commonly used in academic, professional, and scientific contexts to present research outcomes, project evaluations, or business insights. Key features of reports include:

• Objective Presentation : Reports aim to provide an objective overview of data, observations, and analysis without personal interpretation or opinion.
• Structured Format : Reports typically follow a structured format, including sections such as introduction, methods, results, discussion, and conclusions.
• Visual Aids : Reports often incorporate tables, charts, graphs, and other visual aids to enhance the presentation of data and facilitate understanding.
• Audience Focus : Reports are usually intended for a specific audience, such as academic peers, business stakeholders, or policymakers, who require concise and actionable information.

Essays: Exploring Ideas and Arguments

Essays, on the other hand, are scholarly compositions that explore and analyse ideas, arguments, and theories within a particular subject area. They provide opportunities for critical thinking, reflection, and interpretation of course material or research findings. Key features of essays include:

• Thesis-driven Structure : Essays typically present a central thesis or argument, supported by evidence, analysis, and interpretation.
• Logical Progression : Essays follow a logical progression of ideas, with clear transitions between paragraphs and sections to guide the reader through the argument.
• Engagement with Sources : Essays engage with a range of scholarly sources, including academic articles, books, and primary documents, to support the argument and provide context.
• Critical Analysis : Essays encourage critical analysis and evaluation of ideas, theories, and evidence, often requiring students to synthesise information and draw their conclusions.

Key Differences: Report vs Essay

While both reports and essays involve research, analysis, and communication of ideas, there are key differences in their purpose, structure, and approach:

Purpose : Reports aim to present factual information and analysis to inform decision-making, while essays explore ideas, theories, and arguments to provoke thought and discussion.

Structure : Reports follow a structured format with clear sections, while essays offer more flexibility in organisation and presentation.

Language and Style : Reports use formal, concise language and avoid personal opinions, while essays may incorporate personal voice, reflections, and interpretations.

Audience : Reports are often written for a specific audience, such as stakeholders or decision-makers, while essays are typically written for academic audiences or peers.

Choosing the Right Format

The choice between a report and an essay depends on the nature of the assignment, the requirements of the task, and the expectations of the audience. Consider the following factors when determining which format to use:

Purpose : Clarify the purpose of the document—is it to present factual information (report) or to explore and analyse ideas (essay)?

Audience : Consider the intended audience and their expectations regarding format, style, and depth of analysis.

Scope and Depth : Assess the scope and depth of the topic—are you presenting data and findings (report) or engaging in critical analysis and interpretation (essay)?

Instructions : Review the assignment instructions carefully to determine whether a specific format is required and to understand the evaluation criteria.

Leveraging the Power of Structure and Style

Reports and essays are valuable tools for scholarly communication, each offering unique opportunities for knowledge dissemination and intellectual exploration. By understanding the differences between reports and essays and knowing when to employ each format, students and researchers can effectively convey information, analyse ideas, and engage with academic discourse. Whether crafting a data-driven report or crafting a compelling essay, mastering the nuances of structure and style is essential for academic success.

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Different types of research articles

A guide for early career researchers.

In scholarly literature, there are many different kinds of articles published every year. Original research articles are often the first thing you think of when you hear the words ‘journal article’. In reality, research work often results in a whole mixture of different outputs and it’s not just the final research article that can be published.

Finding a home to publish supporting work in different formats can help you start publishing sooner, allowing you to build your publication record and research profile.

But before you do, it’s very important that you check the  instructions for authors  and the  aims and scope  of the journal(s) you’d like to submit to. These will tell you whether they accept the type of article you’re thinking of writing and what requirements they have around it.

Understanding the different kind of articles

There’s a huge variety of different types of articles – some unique to individual journals – so it’s important to explore your options carefully. While it would be impossible to cover every single article type here, below you’ll find a guide to the most common research articles and outputs you could consider submitting for publication.

Book review

Many academic journals publish book reviews, which aim to provide insight and opinion on recently published scholarly books. Writing book reviews is often a good way to begin academic writing. It can help you get your name known in your field and give you valuable experience of publishing before you write a full-length article.

If you’re keen to write a book review, a good place to start is looking for journals that publish or advertise the books they have available for review. Then it’s just a matter of putting yourself forward for one of them.

You can check whether a journal publishes book reviews by browsing previous issues or by seeing if a book review editor is listed on the editorial board. In addition, some journals publish other types of reviews, such as film, product, or exhibition reviews, so it’s worth bearing those in mind as options as well.

Get familiar with instructions for authors

Be prepared, speed up your submission, and make sure nothing is forgotten by understanding a journal’s individual requirements.

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Case report

A medical case report – also sometimes called a clinical case study – is an original short report that provides details of a single patient case.

Case reports include detailed information on the symptoms, signs, diagnosis, treatment, and follow-up of an individual patient. They remain one of the cornerstones of medical progress and provide many new ideas in medicine.

Depending on the journal, a case report doesn’t necessarily need to describe an especially novel or unusual case as there is benefit from collecting details of many standard cases.

Take a look at  F1000Research’s guidance on case reports , to understand more about what’s required in them. And don’t forget that for all studies involving human participants, informed written consent to take part in the research must be obtained from the participants –  find out more about consent to publish.

Clinical study

In medicine, a clinical study report is a type of article that provides in-depth detail on the methods and results of a clinical trial. They’re typically similar in length and format to original research articles.

Most journals now require that you register protocols for clinical trials you’re involved with in a publicly accessible registry. A list of eligible registries can be found on the  WHO International Clinical Trials Registry Platform (ICTRP) . Trials can also be registered at  clinicaltrials.gov  or the  EU Clinical Trials Register . Once registered, your trial will be assigned a clinical trial number (CTN).

Before you submit a clinical study, you’ll need to include clinical trial numbers and registration dates in the manuscript, usually in the abstract and methods sections.

Commentaries and letters to editors

Letters to editors, as well as ‘replies’ and ‘discussions’, are usually brief comments on topical issues of public and political interest (related to the research field of the journal), anecdotal material, or readers’ reactions to material published in the journal.

Commentaries are similar, though they may be slightly more in-depth, responding to articles recently published in the journal. There may be a ‘target article’ which various commentators are invited to respond to.

You’ll need to look through previous issues of any journal you’re interested in writing for and review the instructions for authors to see which types of these articles (if any) they accept.

Conference materials

Many of our medical journals  accept conference material supplements. These are open access peer-reviewed, permanent, and citable publications within the journal. Conference material supplements record research around a common thread, as presented at a workshop, congress, or conference, for the scientific record. They can include the following types of articles:

Poster extracts

Conference abstracts

Presentation extracts

Find out more about submitting conference materials.

Data notes  are a short peer-reviewed article type that concisely describe research data stored in a repository. Publishing a data note can help you to maximize the impact of your data and gain appropriate credit for your research.

Data notes promote the potential reuse of research data and include details of why and how the data were created. They do not include any analysis but they can be linked to a research article incorporating analysis of the published dataset, as well as the results and conclusions.

F1000Research  enables you to publish your data note rapidly and openly via an author-centric platform. There is also a growing range of options for publishing data notes in Taylor & Francis journals, including in  All Life  and  Big Earth Data .

Read our guide to data notes to find out more.

Letters or short reports

Letters or short reports (sometimes known as brief communications or rapid communications) are brief reports of data from original research.

Editors publish these reports where they believe the data will be interesting to many researchers and could stimulate further research in the field. There are even entire journals dedicated to publishing letters.

As they’re relatively short, the format is useful for researchers with results that are time sensitive (for example, those in highly competitive or quickly-changing disciplines). This format often has strict length limits, so some experimental details may not be published until the authors write a full original research article.

Brief reports  (previously called Research Notes) are a type of short report published by  F1000Research  – part of the Taylor & Francis Group. To find out more about the requirements for a brief report, take a look at  F1000Research’s guidance .

Method article

A method article is a medium length peer-reviewed, research-focused article type that aims to answer a specific question. It also describes an advancement or development of current methodological approaches and research procedures (akin to a research article), following the standard layout for research articles. This includes new study methods, substantive modifications to existing methods, or innovative applications of existing methods to new models or scientific questions. These should include adequate and appropriate validation to be considered, and any datasets associated with the paper must publish all experimental controls and make full datasets available.  

Posters and slides

With F1000Research, you can publish scholarly posters and slides covering basic scientific, translational, and clinical research within the life sciences and medicine. You can find out more about how to publish posters and slides  on the F1000Research website .

Registered report

A  Registered Report  consists of two different kinds of articles: a study protocol and an original research article.

This is because the review process for Registered Reports is divided into two stages. In Stage 1, reviewers assess study protocols before data is collected. In Stage 2, reviewers consider the full published study as an original research article, including results and interpretation.

Taking this approach, you can get an in-principle acceptance of your research article before you start collecting data. We’ve got  further guidance on Registered Reports here , and you can also  read F1000Research’s guidance on preparing a Registered Report .

Research article

Original research articles are the most common type of journal article. They’re detailed studies reporting new work and are classified as primary literature.

You may find them referred to as original articles, research articles, research, or even just articles, depending on the journal.

Typically, especially in STEM subjects, these articles will include Abstract, Introduction, Methods, Results, Discussion, and Conclusion sections. However, you should always check the instructions for authors of your chosen journal to see whether it specifies how your article should be structured. If you’re planning to write an original research article, take a look at our guidance on  writing a journal article .

Review article

Review articles provide critical and constructive analysis of existing published literature in a field. They’re usually structured to provide a summary of existing literature, analysis, and comparison. Often, they identify specific gaps or problems and provide recommendations for future research.

Unlike original research articles, review articles are considered as secondary literature. This means that they generally don’t present new data from the author’s experimental work, but instead provide analysis or interpretation of a body of primary research on a specific topic. Secondary literature is an important part of the academic ecosystem because it can help explain new or different positions and ideas about primary research, identify gaps in research around a topic, or spot important trends that one individual research article may not.

There are 3 main types of review article

Literature review

Presents the current knowledge including substantive findings as well as theoretical and methodological contributions to a particular topic.

Systematic review

Identifies, appraises and synthesizes all the empirical evidence that meets pre-specified eligibility criteria to answer a specific research question. Researchers conducting systematic reviews use explicit, systematic methods that are selected with a view aimed at minimizing bias, to produce more reliable findings to inform decision making.

Meta-analysis

A quantitative, formal, epidemiological study design used to systematically assess the results of previous research to derive conclusions about that body of research. Typically, but not necessarily, a meta-analysis study is based on randomized, controlled clinical trials.

Take a look at our guide to  writing a review article  for more guidance on what’s required.

Software tool articles

A  software tool article  – published by  F1000Research  – describes the rationale for the development of a new software tool and details of the code used for its construction.

The article should provide examples of suitable input data sets and include an example of the output that can be expected from the tool and how this output should be interpreted. Software tool articles submitted to F1000Research should be written in open access programming languages. Take a look at  their guidance  for more details on what’s required of a software tool article.

Further resources

Ready to write your article, but not sure where to start?

For more guidance on how to prepare and write an article for a journal you can download the  Writing your paper eBook .

Report Writing: Differences between reports and essays

• What's in this guide
• Elements of a report

Differences between reports and essays

• Steps to writing a report

What is a report? 

The main purpose for a report is to be informative. .

• The biggest difference between reports and essays is the structure used
• An essay is usually written in continuous text, but a report is broken into sections
• Essays discuss ideas, but reports present the information that is available on a subject
• The purpose of an essay is to make a convincing argument for a position, or discuss opinions, but a report outlines facts and figures and may give recommendations.

A report has:

1.  Defined structure:  information is organised under headings

2.  Independent sections: a report contains stand-alone sections, to which a reader can refer selectively

3.  Unbiased conclusions:  reports are written objectively

For some subjects, you may have a more specific report structure, such as a lab report, or a business report.  Most reports follow a section and sub-section structure.  The challenge is to arrange the information in a way that is easy to follow. 

Your report will have a specific purpose and audience, which will influence how you arrange the information to communicate clearly.  Read carefully through your assessment question to make sure you are following the expected structure, including the right content, and incorporating the right sections. 

Acknowledgements

The information in this guide has been adapted (with permission) from the University of Newcastle Library guide to report writing

Images sourced from Unsplash.com , by RawPixel

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Students are sometimes unclear about different genres of assessment tasks.

Students often ask the question "What is the difference between a report and an essay?" This short video explains what a report is in academic writing, how it is used in different situations, and the structure of a report including executive summary, introduction, findings and conclusion.

What is a report?

A report is a piece of writing that tells you about some experience, event, or situation. This could include just doing research on some topic, a practical experiment, some issue that has arisen in a company/organisation, or a system, or even a piece of equipment, maybe.

Reports are often problem-based, but not always. It describes what you have found out, and it goes deeper - it explains and analyses what you have found out. Reports are very structured and there is an expected format. They always have sections and headings.

Have a look at this report outline:

“The aim of this report was to investigate Unilab staff attitudes to the use of mobile phones in staff and team meetings. A staff survey and policies on mobile phone use from a number of similar companies were analysed. There was significant support for a clear company policy on mobile phone use, including their banning in certain situations. The results of this research reflected the findings from similar studies. The report concluded that personal mobile phones should not be turned on during all staff meeting times.”

Most reports have executive summaries. In some disciplines, we call it an “abstract”. They are not the same as the introduction. An executive summary summarises the whole report. That means that there will be a sentence or two representing each section of the report. You always write it after you have completed the full report. Have a look at how the writer summarises each main section in one sentence (refer to executive summary above). As you can see, it’s got a very definite structure drawn from the larger report. It is very different to the introduction which just talks about the broad context, the purpose of the report, and what is going to be covered in the following sections. It gives the reader an idea of what is ahead – it does not give the overview like the executive summary.

The other important sections are the Findings and Discussion. This is where you would describe and then analyse your findings. Your findings will be reporting what you have discovered during your research, or your experiment, or an observation you have made. In the discussion section, you must delve deeper: you have to analyse and make sense of these findings and not just state what they are.

Finally, in the conclusion, you summarise your findings or use your findings or to come out with a more unified understanding or outcome. In some disciplines like business, you might be asked to give solutions or recommendations to overcome a problem that you have noticed. Recommendations might have their own section or be included in the conclusion, too.

For more information about reports, try the tutorials. Thanks for watching!

The table below shows the main differences between reports and essays.

• Provides objective information: Can be constructed collaboratively.
• Highly structured into sections identified using headings.
• Sections can be read in isolation of the most of the text: the reader can dip in and out.
• Objective report and analysis of facts.
• Grounded in practice but often links to theory.
• For a specific audience.
• Includes tables, graphs and diagrams.
• Dot points used for conciseness.
• Presents a particular writer's claim or argument.
• Structured by paragraphing with key points identified in topic sentences.
• Paragraphs are read in the context of the whole: the reader starts at the beginning and reads the entire text.
• Subjective argument or interpretation.
• Grounded in theory but sometimes linked to practice.
• For a generalised audience.
• Meaning is conveyed through text.
• Meaning constructed through sentences.
• Purpose of reports and sources to use
• Overall structure of a report
• Sample report structures

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What is the Difference Between Essays and Reports?

Published by Alaxendra Bets at August 19th, 2021 , Revised On August 23, 2023

What is the difference between essays and reports? Report writing is a specialised skill that your academic tutor would like you to develop.

Whether you are writing a report in university or business, report writing skills are equally important to get your message across to the readers effectively.

Generally, your academic tutor decides what form of writing you must undertake and will provide the layout requirements in the assignment brief.

However, as you move towards university-level study, you will have the freedom of choice to decide what form of writing you must undertake to address the problem question .

This means that you will need a critical evaluation of what form of writing will be the most appropriate for you, considering a given academic assignment’s requirements.

Whether you are a student or a professional, it is important to understand the key differences between an  essay and a report to work out why you should prefer one form of writing over the other.

This article lists the most notable differences between a report and an essay, so whenever you are unsure about which form of writing is the most suitable, you will know exactly what decision is right or wrong.

Difference Between Essays and Reports – Purpose

Purpose of a report.

Typically you will be  asked to write a report  if you must present an  analysis of practical research results. All reports start with the topic background, research aim, and objectives to provide details of what your work will examine.

You may also include a  hypothesis  in your report if you are testing a proposition with your research. Depending on your topic’s nature and the report writing guidelines laid out by your tutor, you may also have to include a separate section for future recommendations in your report.

Purpose of an Essay

On the other hand, Essays find answers to a question using the researcher’s own critical evaluation of the existing theories. An essay does not directly include any practical research because it only uses the existing literature material.

Difference Between Essays and Reports – Content

The report starts with introducing the topic and lists the aim and objectives your practical research will address.

It quickly moves to report chronological actions such as gathering data and presenting findings from primary research activities and laboratory experiments before the writer finally provides an assessment of the results in the conclusion  and recommendations for future sections.

The  content of an essay  depends on the  essay question  you need to answer. Whether your essay must be evaluative,  argumentative ,  narrative , discursive, or descriptive  will be determined by the nature of your essay question.

However, in general, all essays involve a synthesis of knowledge obtained from existing literature on the given question and the writer’s personal arguments and opinions based on the evidence collected during research.

Whether you have been asked to write an essay or a report, ResearchProspect writers can help you achieve the highest academic grade. We have a large team of academic writers who can meet every bit of your requirements regardless of your academic level and the academic subject.

Difference Between Essays and Reports – Formatting

A report and an essay format are similar as both include an  introduction ,  main body , and  conclusion sections. Reports include methodology and analysis in the main body and have a fixed structure.

It is recommended to check your school’s formatting guidelines if you are unsure how to format your report. Further, you can get our professional report writing service that will help you achieve your desired grades.

If you are writing an essay, the essay question’s critical evaluation will determine the  structure you must follow in your essay.

Stuck on a report writing assignment? We can help!

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Difference Between Essays and Reports in a Table

Despite describing these differences, it may not be easy to distinguish between an essay and a report. For example , in some academic disciplines, essays are structured like reports, with headings separating the different parts of an essay. The best practice regarding the style and format suitable to your academic discipline would be to consult your academic tutor.

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Frequently Asked Questions

How do you differentiate between an essay or a report.

An essay is a concise piece of writing that presents an argument, opinion, or analysis with a clear introduction, body, and conclusion. A report is a structured document that conveys information, often including data, findings, and recommendations, typically with headings, sections, and sometimes visual aids.

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Before diving into the how-to, grasping what critical discussion entails is essential. Essay writing help often emphasises the importance of this step. Critical discussion requires a deeper level of analysis where you explain a topic and evaluate and dissect its various facets.

The length of an academic essay depends on your level and the nature of subject. If you are unsure how long is an essay then this article will guide you.

The following article will discuss the five elements that are essential to report writing. These components should be considered when beginning any report.

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• Scholarly Journals and Popular Magazines
• Differences in Research, Review, and Opinion Articles

Scholarly Journals and Popular Magazines: Differences in Research, Review, and Opinion Articles

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Research Articles, Reviews, and Opinion Pieces

Scholarly or research articles are written for experts in their fields. They are often peer-reviewed or reviewed by other experts in the field prior to publication. They often have terminology or jargon that is field specific. They are generally lengthy articles. Social science and science scholarly articles have similar structures as do arts and humanities scholarly articles. Not all items in a scholarly journal are peer reviewed. For example, an editorial opinion items can be published in a scholarly journal but the article itself is not scholarly. Scholarly journals may include book reviews or other content that have not been peer reviewed.

Empirical Study: (Original or Primary) based on observation, experimentation, or study. Clinical trials, clinical case studies, and most meta-analyses are empirical studies.

Review Article: (Secondary Sources) Article that summarizes the research in a particular subject, area, or topic. They often include a summary, an literature reviews, systematic reviews, and meta-analyses.

Clinical case study (Primary or Original sources): These articles provide real cases from medical or clinical practice. They often include symptoms and diagnosis.

Clinical trials ( Health Research): Th ese articles are often based on large groups of people. They often include methods and control studies. They tend to be lengthy articles.

Opinion Piece:  An opinion piece often includes personal thoughts, beliefs, or feelings or a judgement or conclusion based on facts. The goal may be to persuade or influence the reader that their position on this topic is the best.

Book review: Recent review of books in the field. They may be several pages but tend to be fairly short. 

Social Science and Science Research Articles

The majority of social science and physical science articles include

• Journal Title and Author
• Abstract 
• Introduction with a hypothesis or thesis
• Literature Review
• Methods/Methodology
• Results/Findings

Arts and Humanities Research Articles

In the Arts and Humanities, scholarly articles tend to be less formatted than in the social sciences and sciences. In the humanities, scholars are not conducting the same kinds of research experiments, but they are still using evidence to draw logical conclusions.  Common sections of these articles include:

• an Introduction
• Discussion/Conclusion
• works cited/References/Bibliography

Research versus Review Articles

• 6 Article types that journals publish: A guide for early career researchers
• INFOGRAPHIC: 5 Differences between a research paper and a review paper
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How to Write a Literature Review

• What is a literature review

How is a literature review different from a research paper?

• What should I do before starting my literature review?
• What type of literature review should I write and how should I organize it?
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The purpose of an academic research paper is to develop a new argument. The literature review is one part of a research paper. In a research paper, you use the literature review as a foundation and as support for the new insight that you contribute. The focus of a literature review, however, is to summarize and analyze the arguments and ideas of others without adding new contributions.

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Know the Differences & Comparisons

Difference Between Essay and Report

On the other hand, an essay can be understood as a piece of writing, on a specific topic or subject, which expresses the author’s own ideas and knowledge about the subject.

The basic difference between essay and report is that while an essay is argumentative and idea-based, reports are informative and fact-based. Now, let us move further to understand some more points of differences.

Content: Essay Vs Report

Comparison chart.

Definition of Essay

An essay can be understood as a comprehensive literary composition, written in a narrative style and presents a particular topic, supports an argument and highlights the writer’s view or ideology. An essay is used to check a person’s outlook and understanding on specific matters and also his/her ability to describe and argue in a way which convinces the reader or informs him/her about a specific topic.

One can make use of learned materials, along with his/her own research, to write an essay effectively. It includes both narrative and subjective thoughts. Further, an essay supports a single idea at a time, for which several components need to be covered in it so as to appear logical and chronological.

It can be a learned argument, observation of day to day life, literary criticism, political manifestos, recollections, and reflections of the writer. It starts with a question and attempts to answer or give suggestions to the problem, on the basis of the existing theories or the writer’s personal opinion and assessment.

While writing an essay, it must be kept in mind that the approach used by the writer should be positive, even if the topic of argument is negative.

Definition of Report

The report implies a well structured factual document which is created and presented after conducting an independent enquiry, research or investigation on a specific subject. It serves as a basis for problem-solving and decision making.

Reports are prepared for a definite purpose and contain relevant information in a proper format, for a particular audience. It is used to identify, observe and analyse the issues, events, findings, that occurred practically, i.e. in real life.

A report is designed with the aim of informing the reader about the event, situation or issue, in a very simple and objective manner, while enabling them to get the desired information quickly and easily. It provides recommendations for future actions. Information collected from research, or from carrying out a project work is presented in a clear and concise manner, under a set of headings and subheadings, that helps the reader to get the desired information quickly and easily.

Characteristics of an Ideal Report

• It must be clear and concise.
• It is written in easy language which the readers can understand easily.
• It has to be appropriate and accurate.
• It should be well drafted and organised, with specific sections, headings and sub-headings.

A report summary can be provided orally, however detailed reports are usually in the form of written documents. It contains – Title Page, Acknowledgement, Authorization Letter, Table of Contents, Executive Summary, Introduction, Discussion, Results, Conclusion, Recommendations and References.

Moreover, Cover letter, Copyright notice, Bibliography, Glossary and Appendices may also form part of a report.

Key Differences Between Essay and Report

The difference Between report and essay is discussed here in detail:

• An essay is a brief literary composition, which is used to describe, present, argue, and analyse the idea or topic. Conversely, a report is a formal and concise document consisting of findings from the practical research. It aims at investigating and exploring the problem under study.
• An essay is written on the basis of subjective analysis of theories and past research, by other people and own ideas, on the concerned subject. As against, a report is objective and factual, which is based on past research, as well as present data and findings.
• An essay talks about general facts and events along with the writer’s personal ideas and views, on the topic in a non-fictional manner. On the contrary, a report contains information which the reader can use to identify the facts or support in decision making or solving issues if any.
• When it comes to sections, a report usually contains different sections, with catchy headings which may attract the attention of the audience. As against, an essay does not have any section, its flow is continuous. However, it is divided into cohesive paragraphs.
• A report uses tables, charts, graphs, diagrams, statistics and many more for a clear and better presentation of the information. But, in the case of essays, they are not used.
• The conclusion in an essay is based on the writer’s personal opinion and views on the topic itself which must be optimistic, and it does not provide any recommendations for future actions. On the other hand, a report gives an independent conclusion, but it may contain the opinion of the experts or previous researchers and recommendations are included, about how the research can be improved and extended.

In a nutshell, Essays are descriptive, subjective and evaluative, whereas, a report is descriptive, objective and analytical. Essays are mainly used in an academic context, whereas reports are preferred in the field of research.

The report is used to present the researched information in a written format, to the audience. Conversely, essays are used to identify what the writer knows about the topic and how well the writer understand the question.

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Anna H. Smith says

November 26, 2020 at 3:22 pm

Thank you for explaining this so eloquently. Excellent post, I will keep this handy and refer to it often from now on, the information is so clear and so insightful, thanks for giving a clear difference. It’s a very educative article.!

Presley Dube says

November 20, 2021 at 3:43 pm

very useful to me thank you.

Leonard says

August 8, 2022 at 2:52 pm

Thanks for sharing such nice information about this topic.

Ignatius Phiri says

March 20, 2023 at 10:39 pm

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Sex Differences in Colonic Mucosal Microbiome of Irritable Bowel Syndrome Patients Compared to Healthy Controls

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Background Irritable bowel syndrome (IBS) is a female-predominant disorder of brain-gut interactions. Our previous study on colonic mucosal microbiota demonstrated significant differences between IBS bowel habit subtypes and showed that gut microbiota is associated with abdominal pain in IBS patients. However, there is no consensus on sex-related differences in mucosal microbiota in IBS compared to healthy controls (HC). We aimed to identify sex-related differences in the mucosal microbes associated with IBS.

Methods Sigmoid mucosal biopsies were obtained from 97 Rome+ IBS patients and 54 healthy controls (HC). Mucosal microbiome was characterized using 16S rRNA sequencing and analyzed and general linear models were used to test group differences between IBS diagnosis and sex. Sex-specific relationships between mucosal microbiome and IBS symptoms were assessed using sparse partial least squares (sPLS) regression.

Results Beta diversity was significantly different between men and women overall (p=.03) but not within IBS or HC. IBS women showed lower abundance of Catenibacterium and Ruminoclstridium_9 and increased abundance of Bacteroides , Escherichia/Shigella, Lachnoclostridium and Ruminococcaceae compared to men with IBS (p<0.05). However, healthy women had a lower abundance of six distinct genera compared to healthy men. In women, higher IBS symptoms were associated with an increased abundance of bacteria including prevotella_9, and paraprevotella , however, in men, IBS symptoms were associated with increased abundances of genera such as Dialister . Interestingly, increased abundance of Desulfovibrio was associated with higher symptoms in women but lower symptoms in men.

Conclusion There are distinct sex-related differences in the mucosal microbiome between IBS and healthy participants supporting the importance of studying sex-specific mechanisms in IBS pathophysiology.

Competing Interest Statement

The authors have declared no competing interest.

Funding Statement

NIH P50 DK64539, U54 DK123755, R21 DK104078, UL1TR0001881, VA IK2CX001717 (JPJ)

Author Declarations

I confirm all relevant ethical guidelines have been followed, and any necessary IRB and/or ethics committee approvals have been obtained.

The details of the IRB/oversight body that provided approval or exemption for the research described are given below:

This study was approved by the Institutional Review Board (IRB) at the University of California Los Angeles

I confirm that all necessary patient/participant consent has been obtained and the appropriate institutional forms have been archived, and that any patient/participant/sample identifiers included were not known to anyone (e.g., hospital staff, patients or participants themselves) outside the research group so cannot be used to identify individuals.

I understand that all clinical trials and any other prospective interventional studies must be registered with an ICMJE-approved registry, such as ClinicalTrials.gov. I confirm that any such study reported in the manuscript has been registered and the trial registration ID is provided (note: if posting a prospective study registered retrospectively, please provide a statement in the trial ID field explaining why the study was not registered in advance).

I have followed all appropriate research reporting guidelines, such as any relevant EQUATOR Network research reporting checklist(s) and other pertinent material, if applicable.

Data Availability

The 16S sequences and associated metadata used in this study are part of several ongoing projects within our research group. Due to the active nature of these projects and our ongoing efforts in writing and publishing additional papers, we are not able to publicly release the entire dataset at this time. However, we are committed to transparency and scientific collaboration. Therefore, specific data requests can be accommodated on a case-by-case basis. We plan to submit the sequence and associated metadata to an appropriate publicly available archive once all ongoing projects are completed.

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