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How To Create a Project Presentation: A Guide for Impactful Content

Corporate, academic, and business meetings share one common factor: successfully delivering project presentations. This is one skill professionals should harness in terms of articulating ideas, presenting plans, and sharing outcomes through an effective project presentation.

In this fast-paced reality where new tools and frameworks make us question the human factor value, we believe there’s much to be said about how working towards building presentation skills can make a difference, especially for making a project stand out from the crowd and have a lasting impact on stakeholders. We can no longer talk about simply disclosing information, the manner in which the narrative is built, how data is introduced, and several other factors that speak of your expertise in the subject.

This article will explore the art of project presentation, giving insights to presenters to deliver a memorable project plan presentation. Whether you are new to this experience or a seasoned presenter, this article promises to give you valuable information on how to build and present a project presentation that resonates with your target audience and will convert into your expected results for the project. Let’s get started.

Table of Contents

• Who is the audience of a project presentation?

Executive Summary

Project overview, the project process model, the project scope, the project resources, the project roadmap, the project activities plan, the project risks, quality control, project execution and monitoring.

• The Project Team

What Is a Project Presentation?

A project presentation is a business activity that brings together stakeholders and team members to oversee a project from execution to completion. During a project presentation, one or two people present a document or slide deck with an overview of all the project’s details.

During a project presentation, the project manager highlights key data about the project initiation and planning activities, like the project scope, requirements gathering, a deliverable list, timelines, and milestones.

The first instance of a project presentation is right before the execution of the project itself. Then, during the project process life cycle, you present it again with timely updates and news about the progress.

Who is the audience of a project presentation? 

A project-related audience is made up of stakeholders – all individuals and entities that affect or are affected by the project’s existence.

Discuss the project presentation with team members that’ll work on the project so they know what’s at stake and what’s expected of them. They’ll need information like requirements, the roadmap, the work breakdown structure, and deliverables.

Stakeholders

Present your project to the stakeholders that can authorize resources and expenditures. Show them how the project will offer the solutions they want under the conditions they impose in a set amount of time. 

Stakeholders want to know details like project scope, budget breakdowns, timing calculations, risk assessments, and how you plan to confront these risks and be ready for changes. 

The Structure of a Project Presentation

Project presentations follow a standard structure covering all critical elements. Follow this guideline to ensure that you cover everything with the slides, the speech, and the discussion.

In the next section, we describe a project presentation structure you can build with SlideModel templates or working with our AI PowerPoint generator . As you will see, most sections in the structure are summaries or overviews of project management practices completed during initiation and planning. 

At the start of your presentation, add an executive summary slide . This section is meant to welcome the viewer to the presentation and give an idea of what’s to come. To differentiate your executive summary from the project overview that comes right after it, use the opportunity to place the project into context. 

In an executive summary , show how this particular project fits into the overall strategy for the company or the section it belongs to. If, for example, your project is about TikTok Marketing, offer information as to how it fits in the overall marketing strategy.

Continue the presentation with a project overview to show the audience what to expect. This section covers one slide or a combination of slides depending on the layout. The project overview slide serves as the introduction to a project presentation and what’s inside.

Include these items:

• An Introduction with a brief background about the project. 
• A short explanation of the project’s objectives and completion goals.
• A quick overview of the timeline with start and end dates.

The project life cycle is the series of phases that a project goes through from its inception to its completion. The project process model is the group of knowledge areas, processes, and their relationships that will guide the activities along the project lifecycle. The next slide should display the chosen project process model and explain how it’ll be carried out along the different lifecycle phases. Project process models examples include Waterfall, Scrum, and V Model for software development, and Business Process Modeling Notation (BPMN) and Swimlane for general business-related projects.

Process models are important for the team to understand execution processes. Stakeholders need to see the process model to understand the systematic process of activities and how long they will take. 

Use one slide for the model, show only high-level components, and offer details during the presentation if the audience asks for them.

The scope is a crucial element of any project and needs its own section in the presentation. The scoping process begins with requirements gathering and includes the creation of a work breakdown structure , an analysis of what’s in and out of scope, plus validation and scope management plans. 

One or two slides are enough to highlight key scope details in a dashboard-style layout mirroring the information on your project scope statement. Preferably, place the scope slides towards the start of the project presentation close to the process model and project resources.

Every project needs resources, and that assessment must be included in the project presentation as well. In a general sense, all resources are what make up the overall budget for the project. In turn, you’ll need to show a budget breakdown that shows high-level resources.

Like many aspects of a project presentation, what you include depends on the industry you’re working for. Construction projects use constructors, materials, machinery, etc. Software projects use programmers, designers, software licenses, computers, etc.

Time is the main resource of any project. During project planning, the project management team estimates the required effort needed to complete the defined scope. Using the Project Process Model, Scope, and Resources, a plan is built. Present a roadmap to highlight the expected time for project completion and where each milestone falls along that line.

Roadmaps can be constructed with an infinite variety of visual layouts, from highly creative and illustrative to structured formats resembling spreadsheets and tables with color-coded roadmaps across the cells. Use one slide to show the roadmap highlighting time estimates, constraints, and projections. For updated project presentations, mark where the project is on the roadmap at that particular moment in time.

Every phase of the roadmap is broken down into action plans . Action plans list activities, their duration, allocated resources (human, material, and financial), and the relationship between activities.

Present your project activities plan with a Gantt Chart and a Costs Report. The Gantt Chart will show the activities to execute, how long they will take, and who (person or team) will be responsible for them. The costs reports will show how much the execution of activities will cost.

During the presentation, you’ll spend the most time on this section, as this is when and where your entire plan is outlined. To show more detail than the roadmap overview, use a few slides to show specific sections of the main Gantt chart and show key activities per phase or milestone.

All projects present risks, and to control them, they must be identified, assessed, evaluated, and mitigated . Visualize your risk assessment with a risk matrix and include it in the project presentation. 

Use this slide to explain to stakeholders how you plan to mitigate the identified risks. Share with team members what’s expected of them in order to keep the risks under control. Risk management is a critical component of project management and something stakeholders will always be looking at.

Controlling the quality of project deliverables is critical for positive project outcomes and continued success with the deliverable. This process is called quality control or quality assurance.

The project process model includes which quality control techniques the team will use and when. Some quality assurance (QA) techniques include statistical process control (SPC), Six Sigma, ISO 9000, and Total Quality Management (TQM). Use one slide to visualize the process and your plan to execute it.

Once the project starts, the project plan is a living entity and evolves over time. This section will need to be regularly updated with progress reports, performance KPIs, and status updates.

Across these slides, explain how activities will be monitored and deliverable outcomes measured. Show exactly how you will determine if the project is on course or has deviations. Visualize all execution activities with a Gantt chart to show the current progress. Use big numbers and data points to highlight performance metrics. Use a comparison slide to visualize the completeness percentage vs. planned progress and budget consumption vs. planned budget.

Explain all monitoring activities for the execution phase using a calendar or schedule that shows on what days activities will take place and who is involved.

The Project Team 

When presenting a project, include a stakeholder map to describe the management team, the sponsors, the main stakeholders, and the implementation team or teams. Depending on the size of the project, this will be an org chart or multiple org charts across a few slides.

Why is it important to present the project team to the stakeholders and vice versa? So that everyone involved knows the other parties and their responsibilities.

Another use for the team slide or slides is to present the next person who will speak during the project presentation. This gives the audience some background on that person’s role in the project.

Case Study – Project Presentation Example

Using the structure we present above, we outlined a case study of a realistic project and how the project manager puts together the project presentation using SlideModel templates. The project presentation example is based on a complex project of building a bridge (Cline Avenue Bridge). For the educational purpose of this article, we are not delivering all the elements of the project presentation, as it is out of scope. Still, we illustrate the more representative slides of each section, show how to prepare a PowerPoint Presentation for a project and how simple it is to adapt the templates to the content that needs to be presented. As a disclaimer, all information we present is an adaptation and reinterpretation of the real project, modified by SlideModel to fit the use case learning goals. This information and presentation should not be considered a source of information related to the Cline Avenue Bridge Project.

In this slide, the presenter summarises the project highlights in a project charter style. The Project Manager can extend this introduction all over the project lifecycle, and the speech can jump from different knowledge areas without the need to change slides or get deeper into details. Specifically, in the Cline Bridge Project, the objective is narrated, the location is just mentioned and linked to a map for further details, and a set of important facts are presented (Building Information Modelling Process, Budget, Duration, Sponsor, and Constructor). Key Highlights of the final deliverable are listed (Segmental Bridge, Material Concrete, 1.7 miles of length and 46 feet of width)

Process Model

The Process Model slide illustrates the framework for the project lifecycle, processes, planning, and execution. In this slide, the Project Manager will describe the model and how it is tailored to the specifics of the project. In this case, for the development and construction of the Cline Bridge, the builder has defined the use of BIM (Building Information Modelling) as the process model. During this slide, the presenter can describe the lifecycle phases (Design, Production, Construction, Operation, and Planning) and drill down one level over the knowledge practices involved. For example, the initial stage consists of “Design”, which has two main knowledge areas, Conceptual Design, and Detailed Design. The project manager is able to explain this definition without the need to outline detailed processes and activities within them.

The Scope section of the presentation generally involves several slides, as the content layout is a list of “requirements.” Based on this fact, a table layout is suggested to make good use of space. It is important to avoid abusing the “list” and present the group of requirements rather than specific requirements. Otherwise, the project manager ends up transcribing the requirements document.

In this project presentation example, we present 10 groups of requirements traversing different stages of the project lifecycle. 

• Design Standards: Bridge design must comply with local, national, and international design standards, including relevant engineering and safety codes
• Load Capacity: The bridge must be designed to safely carry a specific maximum load, which would include the weight of the bridge itself, traffic, pedestrians, wind, and other factors.
• Seismic Design: The design must account for seismic loads. 
• Aesthetic Design: The bridge must be designed to meet certain aesthetic criteria aligned with the artists and architects.
• Accessibility and Use Requirements: Requirements for pedestrian walkways, bike lanes, vehicle lanes, load restrictions for vehicles, clearance heights for boats if over a waterway, etc.
• Regulatory Approvals: The project must secure all necessary permits and approvals from relevant local and national regulatory bodies.
• Environmental Impact: The project must take steps to minimize its environmental impact during construction and the operation of the bridge, including implementing erosion and sediment controls.
• Materials Simulation: Materials should comply with regulations and usage expectations for current and future expected requirements.
• Site Preparation: The project must include preparation of the construction site, including any necessary land clearing or grading.
• Foundations Construction: Foundations will need to support materials weight and traffic expected for the next 30 years.
• Site Acquisition: Acquire site and terrain for building and logistics.

Building a bridge involves a high level of resource usage. In an executive meeting of a project presentation, the recommendation is to structure this section as a Financial table with only one level of detail. Further details are delegated to specific resources and cost analysis presentations.

The resources list presented is:

• Professional Services
• Construction Labour
• Quality Assurance
• Contingency
• Waste Disposal and Cleanup
• Subcontractors

In order to break the style of table after table during the project presentation, we suggest using visual elements as icons and colors metaphorically related to each of the elements listed.

Project Roadmap

As explained earlier in the article, the project roadmap serves to offer a comprehensive overview of the significant milestones that will happen over the course of time. Given the magnitude of a bridge construction project and its prolonged duration, it is advisable, particularly for such extensive endeavours, to present a roadmap that aligns milestones with corresponding lifecycle phases in a discernible manner. This approach enables the audience to mentally envision the sequential progression of the construction process.

Aligned with previous slides, in the example we created a roadmap with the following high level milestones, and sub componentes:

• Project Budgeting and Financing
• Land Purchase & Renting
• Conceptual Design
• Detailed Design
• Access Routes
• Waste Disposal
• Simulations
• Materials Tests
• Seismic Tests
• Fabrication
• Preparation of Modular Pieces
• Build and Assembly
• Test under Acceptance Criteria
• Stress Test
• Operation and Maintenance

As you can see, the Project Manager decided over a sequential roadmap, presented with little detail in timings, with start and end dates to picture dimension over the diagram.

Action Plan

In the bridge construction project of the example, there will be plenty of activity plans. All along the project several of these slides will be created and updated. The most suitable option for presentation tasks, durations, precedence relationship and resource allocation is the Gantt Chart Template. We present the first Quarter of the project, over the Conceptual Design Activities. 

As displayed in the PowerPoint Slide , the subtitle clarifies the number of slides that will be used for this purpose.

The activities presented are:

• Site Analysis
• Feasibility Analysis
• Design Concepts
• BIM Model Creation
• Model Revision
• Environmental Impact
• Present Design

Project Risks

Risk management is an iterative process all over the project life cycle. When presenting your projects, the risks will vary depending on the progress over the roadmap. For this specific example we decided to present the risks being discussed during the Ideation stage, where the developer is exchanging risks with contractors and the company that will build the bridge.

Our suggested layout for this kind of information is a simple table, where the risks are clearly readable and visible, while the description is a hint for discussion rather than an in depth explanation.

It is very important to classify the presented risks, at least with two dimensions; “Impact” and “Probability”. This will generate quality conversations around them. 

Outlined Risks during the Initiation Phase:

• Design Errors
• Construction Delays
• Budget Overruns
• Regulatory Changes
• Site Conditions
• Equipment Failures
• Health and Safety Incidents

As the reader can spot, the risks outlined, are very high level, and each of them will trigger specific Risk Analysis Reports.

The quality control section of the project presentation may vary depending on the quality process adopted. For large scale companies with a uniform portfolio of projects , it is common to see a continuous improvement quality model, which iteratively builds quality over the different projects (for example software companies) For construction companies like the example, the situation is not different, and the quality control model is aligned with the specific building process model. In this specific case, the project manager is presenting the quality control process to be applied over the BIM model and the Quality Control process to be followed for the physical construction of the bridge:

Execution and Monitoring

During the project, several status meetings will be carried out. During the project presentation the manager can establish the pattern to be used along the project.

For this example, we set a basic progress dashboard where the project manager can present : 

• The current timeline
• Top 5 issues
• Current Burndown
• Top 5 risks.

The art of project presentation goes beyond listing data in random slides. A project presentation is a powerful tool to align stakeholders and foster an environment of trust and collaboration over factual information.

With a structured approach, all members involved in the project design and execution can understand the direction that’s being taken and the importance behind certain decisions. We hope these insights can turn your project into a powerful presentation that inspires and deliver results.

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Project Management, Project Planning Filed under Business

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15 Ways to Develop Better YouTube Presentation Skills

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In this article I’ll show you how to can improve your YouTube presentation skills.

In fact, I’m sharing 15 tips that have helped over 580 of my real-world clients and thousands of my online students. Enabling them to speak with confidence and clarity when previously they thought, “ I can’t speak on camera “.

Almost all these tips will cost you nothing. But when you apply them, they will bring you actual results.

So, let’s get started.

The most common reason for people not making videos is that they are nervous about turning the camera on themselves. It’s a frequent problem. And it’s easy to convince yourself that you can’t speak on camera.

That’s why I have 15 strategies to calm your anxiety in front of the lens to improve your YouTube presentation skills. At the end of the article, I also have a video that features many of the video presentation tips I will be talking about.

In a Hurry? Click on any of the items in the following list to go directly to that tip.

• Be prepared and know your subject .
• Use a teleprompter .
• Keep things as normal and familiar as possible.
• Slow down. Don’t rush to try to get to the end quickly.
• Avoid strenuous exercise immediately before filming.
• Do one or two stretches and warm-up exercises to loosen up your shoulder and neck muscles.
• Don’t worry about being judged. Ignore haters and embrace your fans.
• Imagine that you are speaking to a friend who is behind the camera.
• Use the chocolate bar method of filming. Record one chunk at a time and you’ll soon finish it all .
• Practice and familiarize yourself with the script before recording.
• Don’t try to be a TV presenter, just be yourself.
• Make changes to the script to make it your own.
• Comfortable clothing will help make you feel less awkward.
• Get a friend to join you in front of the camera.
• Accept that you don’t need to be perfect.  

Table of Contents

1. Be prepared and know your subject

The first and the most important tip of all is to know your stuff.

If it is your area of expertise, you may not need to do as much preparation. But if the topic is less familiar to you, make sure you brush up on the subject so that you can speak confidently and not worry that you can’t speak on camera.

Whether you are an expert in the field or a relative novice, always prepare a bullet list of what you want to say.

It does not always have to be a written list; it could just be a mental note to yourself. But I prefer to work with a physical list placed close to the camera lens.

The bullet list is a kind of security blanket, allowing you to calm your presentation nerves. You will know that you will cover all the necessary points and in the correct order.

The list assures you that the structure of the video is as you intended rather than in the order you remembered the points.

Knowing that you are on top of your subject matter and properly prepared will give you confidence in front of the camera.

If instead, you are unprepared and you know you are going to have to fill your video with fluff and repetition, subconsciously that will make you feel uncomfortable and nervous.

So, prepare, know your stuff, and give your viewer value with the quality of your content. Adopting that approach will help calm your nerves in front of the camera. This really will help you with your YouTube presentation skills

2. Use a teleprompter

A written script is a step up from a bullet list. It is a huge help if you find it difficult to speak unprompted or if you need to use precise technical words or phrases.

It can be stressful trying to remember your lines, but a teleprompter makes the process a lot easier.

You could go down the route of getting a professional teleprompter with a beam splitter, but it really isn’t necessary.

Provided you have at least 6.5ft (2m) between you and the camera, you can use a teleprompter app on an iPad.

Place the iPad next to or above the camera lens and at 6ft or more. At that distance, no one will notice you’re not looking directly into the lens.

Download a teleprompter app that is either voice-activated or has a remote control. This will ensure you will be less stressed.

With this kind of teleprompter, you won’t have to worry about keeping up or running out of words.

If you feel you can’t speak on camera, getting a teleprompter will go a long way to change your mind.

3. Keep things as normal as possible

Making videos may be a whole new world to you. But if you can keep things as normal as possible, you’ll find it a whole lot less stressful.

In other words, rather than stepping into an alien world of video production, try and bring video into your world.

Shoot your video in your office or lounge.

If possible, avoid lots of fancy lights that can be distracting and off-putting.

Choose clothing and makeup that you would normally wear. It will help normalize the situation.

Little things can make you feel a lot more comfortable. So, take time to incorporate them into your preparation for the shoot if you want to up your YouTube presentation skills.

4. Slow down

One huge giveaway that you’re nervous is speaking quickly, or at least quicker than normal.

Behind the break-neck pace is the thought that the quicker you go, the sooner you’ll be finished.

The faster you got, the more likely you will stumble over your own words.

So don’t do it.

Keeping the pace relaxed will make it easier for you to get the script right. Plus, your audience will also find it easier to follow what you’re saying.

So, before you start, close your eyes, and take a couple of deep breaths. Now open your eyes and look up into the lens of the camera. You’ll be more relaxed and can start speaking calmly and at a measured pace.

5. Don’t overexert yourself before filming

If you’re still worried that you can’t speak on camera, my fourth tip is not to overexert yourself just before filming.

Your pulse rate, respiration, and perspiration will be elevated after strenuous exercise. None of which will help you relax.

You’ll be conscious of heavy breathing, being flushed and perspiring and you won’t be able to appear calm in front of the camera.

If you are in that state take a few minutes to relax, cool down, and get yourself looking good.

Only then should you roll the camera.

6. Do a few warm-up exercises

Strenuous exercise is out of the question, but you can do some light warm-up exercises.

A few stretches will help you relax.

Rotate your shoulders and neck to loosen up.

Then try some breathing exercises. Close your eyes and breathe in and out slowly, concentrating on the rise and fall. Don’t try rapid breathing, you’re not trying to hyperventilate.

7. Don’t worry about being judged

You may be getting anxious because you think your viewers will judge you. I would like to say that they won’t, but they will.

The way you look, sound and dress will be noticed. It’s going to happen whatever you do, and there’s nothing you can do about it. So, if you can’t do anything to prevent it, don’t even worry about it. Just try and get over it.

Most of your viewers are not going to be judgemental. They’re watching because they want to hear what you have to say, whether it’s to learn from you or be entertained by you.

So, if someone makes a negative comment, don’t get anxious.

You’re never going to please everyone.

Develop a thick skin and accept that some people will hate you. Then embrace the viewers who love you because they WILL want to hear from you.

You will never please everyone, so don’t try. If you do, try to please everyone you’ll become bland and boring. You’ll no longer be the remarkable voice that you are.

So, chill. Relax. Be yourself. Your fans will love you for it.

8. Imagine you’re speaking to a friend

I’ll admit it. When I first had to speak at a seminar it was a little bit daunting.

So, I can understand that the thought of speaking to a large video audience can be scary.

Instead of thinking that you’re talking to a huge video audience, imagine you’re speaking to an individual behind the camera.

Better still. Imagine the individual is a friend, and you’re explaining something.

That’s a much less stressful situation than imagining you are talking to a huge crowd. After all, you have conversations every day without getting stressed. So, you CAN do it in front of a camera.

The truth is that it’s easier than real-world conversations. If you make a mistake in front of the camera you can stop and start again.

9. Use the chocolate bar method of filming

The more complicated you make the video shoot the more worried you will become.

So keep it super simple.

For instance, don’t give yourself too much to remember, whether that be what you have to say or do.

This especially applies to your first few videos where you are just learning how to do the basics.

Your video is likely to be at least a minute or two long. That can seem like forever and intimidate you into not starting.

But what if your video was just 10sec long?

I bet you could manage to record something as short as 10sec.

Now, if you can do a 10sec video, you can do a minute, five-minute, or ten-minute video. Moreover, it wouldn’t be any more stressful than doing a short 10sec video.

I know. You’re thinking, how’s that possible ?

It’s quite simple and relies on the fact that viewers, unlike traditional video professionals, don’t care about jump cuts. That’s where you seem to shift position between lines.

So, break up your script into short 5 or 10sec sections, that’s about 12 – 25 words respectively. Then record your video one section at a time or one chunk at a time.

You’ll feel a lot less anxious knowing there are just one or two lines to record at a time. That removes the pressure of thinking you must get to the end of a long script and be word perfect.

Record your script as short paragraphs or even phrases.

I call it the Chocolate Bar method of filmmaking.

You bite off one chunk at a time and you’ll get it all finished in no time.

When you come to edit your footage just cut the sections together.

Sure, there will be small jumps in your position, but your audience won’t care. It’s your amazing content they want, not Hollywood production values.

Record in short chunks and relax. It’s just like eating chocolate.

10. Practice and familiarize yourself with the script

We worry if the future is uncertain but feel happy and relaxed if we know what’s coming next. It’s the same when you’re presenting your videos.

Because you’re unsure of what’s coming up that gets you anxious. The greater your anxiety the more likely you’ll make a mistake and convince yourself that you can’t present your YouTube video.

The obvious answer is to read your script in advance.

Don’t read it in your head, read it aloud. You’ll understand where you need to slow down, where to add emphasis and what you need to stress.

You’re not trying to learn your lines; you just need to know what to anticipate. Consequently, you will feel more relaxed and present the script, so it sounds more natural.

Having had a practice, you will feel much more confident when the camera starts to roll.

11. Just be yourself

You’re not a TV presenter, so don’t try and be a fake one.

Some of your audience may even know you and think it’s weird if you put on a completely different persona.

Pretending to be someone you are not takes acting skill. Unless you’re an actor make it as easy for yourself as possible.

Just be yourself.

You know how to do that, so you’ll find presenting is much easier and you’ll be less awkward in front of the camera.

12. Mark up the script and make it your own

Make the script your own, especially if someone else has written it for you.

This is a YouTube presentation skill that’s about reading someone else’s words making them your own.

Adjust the words and phrasing so it sounds natural to you.

Speaking in ‘your own voice’ will seem easier and be more comfortable while presenting to camera.

Don’t include words that you wouldn’t normally use. It won’t sound like you and you’ll feel awkward and uncomfortable speaking that way.

So, make slight changes to the script to keep your performance natural and real.

13. Comfortable clothing with make you feel less awkward

This is one of those YouTube presentation skills that’s about making sure you feel comfortable.

Choose clothing that you feel comfortable in. Clothing that makes you feel good and confident.

If you feel awkward wearing a jacket collar and tie, that will show through, and you’ll appear awkward on-screen.

So, wear what you feel comfortable in to help dispel your anxiety.

14. Get a friend to help boost your YouTube presentation skills

You’ve probably heard the saying, ‘there’s strength in numbers’. Well, it can apply to your performance in front of the camera.

If feeling nervous about filming is a problem, remember that a problem shared is a problem halved.

What’s that?

Invite a friend to join you in the video. Do the video with a co-presenter or even as an interview.

If you decide to work with a co-presenter, it’s easy to get out of situations when you feel yourself drying up. If you feel stuck for what to say next, hand over to your partner. Do it in a natural way rather than just stopping though .

You could ask them for their opinion about what you just said or ask them if they have anything to add. There are many ways of handing over to your co-presenter. You could even ask them what’s coming up next.

Just like a script or cue cards are a safety net for you, having a co-presenter can work in the same way. If necessary, they ca n pick up the narrative while you get a chance to consider what to say next.

With a co-presenter, you don’t have to work to a fixed script.

The video could be recorded as a kind of conversation between the two of you. Each of you contributing your opinions on the topic you’re covering.

Or you could get your friend to interview you. Whether it’s a conversation or interview it will be easy to talk or answer questions because you know your subject.

Another advantage of working with someone else is that if either of you starts to ramble, the other is there to bring the conversation back to the topic of the piece and drive the video forward.

You will also potentially come up with more ideas for videos and how to do them if you work with another presenter. You can bounce ideas off each other and constructively criticize each other. It’s a fast track to boosting those YouTube presentation skills.

15. Accept that you’re not perfect

Finally, my fifteenth tip to improve your YouTube presentations skills is to allow yourself to be imperfect. Allow yourself to make mistakes.

By accepting that you don’t have to be perfect, you will make fewer mistakes. It may sound strange, but the acceptance of imperfection lifts a huge burden from your shoulders. You can then get on with presenting the video without it turning into a terrifying experience.

If you insist on getting everything right, you will keep stopping and become frustrated by every tiny mistake. In the past I even found myself stopping mid-sentence because in my head I thought I was about to make a mistake.

Incidentally, what you think is a mistake will often go unnoticed by your audience. As creators, we care about every detail. But the audience is not as critical as us. Furthermore, they aren’t looking for your mistakes. What they really want is your content, that’s what matters to them.

So just do your best, ignore any stumbles, and keep going. Knowing you can carry on will keep you calm, relaxed, and more productive. Being natural and real will be easier for you and your viewers will appreciate it.

Watch my video to help with YouTube presentation skills

As I mentioned at the start of the article, I’ve also recorded a video about improving your YouTube presentation skills and calming your presentation nerves.

Tosh Lubek runs an audio and video production business in the UK and has been using the Canon EOS R since it was released in the Autumn of 2018 and the Canon EOS R6 in 2020. He has used both cameras to shoot TV commercials broadcast on Sky TV, promotional business videos, videos of events and functions, and YouTube creator content. He has also won several international awards for his advertising and promotional work. You can meet him by visiting his “video booth” at HashTag Business Events across the country.

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Our Top 5 Favorite YouTube Channels for PowerPoint Help and Tutorials

In today’s fast-paced digital world, mastering PowerPoint is essential for effective communication and presentation. For those keen on elevating their PowerPoint skills, YouTube emerges as a treasure trove of resources. Here, we delve into the top 5 YouTube channels that offer in-depth PowerPoint tutorials, guiding you through a journey of discovery and learning.

The Power of Learning PowerPoint on YouTube

YouTube’s dynamic and visual platform makes it an ideal place for learning complex software like PowerPoint. The ability to pause, rewind, and watch detailed demonstrations transforms the learning experience. These channels not only provide step-by-step tutorials but also share insider tips and tricks, making the learning process both comprehensive and engaging.

Channel 1: Slide Cow

Slide Cow stands out with its focus on creative and visually appealing PowerPoint presentations. The channel offers tutorials that are as entertaining as they are educational, covering everything from basic functionalities to advanced design techniques. Key tutorials include creating dynamic infographics and mastering slide transitions.

Channel 2: PowerPoint School

Renowned for its clear and concise tutorials, PowerPoint School makes learning accessible for all proficiency levels. The channel excels in offering practical, real-world examples that viewers can immediately apply. Notable tutorials cover topics like professional presentation design and effective animation use.

Channel 3: Lea Pica

Lea Pica brings a unique approach, focusing on data visualization and storytelling in PowerPoint. Her tutorials are ideal for professionals looking to present data in compelling ways. The channel is a goldmine for those wanting to turn complex data into impactful, understandable visuals.

Channel 4: Nuts & Bolts Speed Training

This channel is a favorite for users looking to speed up their PowerPoint workflow. Nuts & Bolts offers tutorials on efficiency hacks, shortcuts, and advanced features that save time without compromising on quality. It’s perfect for those who want to work smarter, not harder.

Channel 5: PowerPoint Spice

PowerPoint Spice adds a flavor of creativity to PowerPoint learning. The channel is known for its innovative approaches to presentation design, helping viewers create presentations that stand out. Its tutorials on animation effects and creative visuals are particularly noteworthy.

Comparative Analysis of Channels

Who should watch these channels.

Each of these channels caters to different learning needs. Whether you’re a beginner or an advanced user, there’s something for everyone. We recommend assessing your current skill level and desired learning outcome to choose the most suitable channel.

Maximizing Learning from These Channels

To get the most out of these tutorials, practice is key. Try replicating the techniques in your presentations and experiment with different styles. Remember, the best way to learn is by doing, so don’t hesitate to get hands-on with these tutorials.

Additional Resources for PowerPoint Mastery

Beyond YouTube, numerous books, and websites offer extensive PowerPoint tutorials and tips. Diversifying your learning sources can provide a more rounded understanding and skillset in PowerPoint.

As we wrap up our exploration of the top YouTube channels for PowerPoint tutorials, we encourage you to dive into these resources. With the right guidance and a bit of practice, you’ll soon be creating presentations that captivate and impress.

Key Takeaways

• YouTube offers diverse resources for learning PowerPoint.
• Each channel has its unique teaching style and specialization.
• Practice and application are crucial for mastering these skills.

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How to make a great presentation

Stressed about an upcoming presentation? These talks are full of helpful tips on how to get up in front of an audience and make a lasting impression.

The secret structure of great talks

The beauty of data visualization

TED's secret to great public speaking

How to speak so that people want to listen

How great leaders inspire action

Ready to get started?

• Inspiration

17 fun presentation ideas (with video!) to wow your audience

• 30 Mar 2023

So you want to be the next Steve Jobs. Or Martin Luther King. Or any other dazzling orator you look up to. But you need a little something to add to your presentation ideas – you don’t want to bore people to death with Powerpoint.

Whether you’re creating a sales presentation, an event presentation, or just showing your travel video to Uncle Ron, we’ve compiled some of the best ways to get your audience seriously hyped up about your message.

Biteable offers online video presentation software, so we know a thing or two about making engaging presentation videos. In this guide, we share some of our favorite video presentation inspiration and show you some of the different types of presentations you might consider.

When you’re ready to make your own video presentation, head over to  Biteable  for hundreds of brandable templates, video scenes, and workplace-ready animations. With Biteable, making a video presentation is as easy as making a PowerPoint – only a whole lot more fun.

Create videos that drive action

Activate your audience with impactful, on-brand videos. Create them simply and collaboratively with Biteable.

Types of video presentations

If you’re looking to win over your audience with a presentation, videos are the best way to do it. According to Insivia, viewers retain  95% of a message  when they see it in a video, but only 10% if they have to read on-screen text.

When you’re making your presentation, you could either make your video the whole presentation, or just a part of the whole. Did you know, for example, that you can  embed a video in a Powerpoint document?  Either is possible with our video templates and it can be interesting to mix things up once in a while.

There are four main types of presentations:

• Informative
• Demonstrative
• Inspirational

Picking the right one will ensure you’re onto a winner with your video presentation. For example, if you’re onboarding some new employees, you might choose a video template that’s an informative presentation like this one:

Or, if you want to show off how something works, a demonstration presentation might be what you want to create:

A persuasive presentation would involve creating a video more like this charity infographic example:

And if you want something a little more inspirational, try something like this positive quote video template.

But that’s not all, folks! If you’d like to check out more awesome Biteable video templates, visit our  templates page here .

Creative (and fun!) video presentation ideas

You’ve now picked the type of presentation you need. But how do you get creative with your video?

First of all, it’s important your video is top-notch. Without high-quality graphics and production value, your message may fall by the wayside. Choose online  video presentation software  that’s easy to use and makes great-looking videos. That’s where Biteable comes in.

Whatever the topic of your presentation, your video format and design need to match the overall tone and message.

Delivering a corporate presentation on climate change? A fast-paced, wildly colorful template with upbeat music is going to feel a little off-message.

To identify how to design your presentation, think about the feelings you want to evoke in your audience. Want them to be crying with laughter? Moved to tears? Motivated into taking action? Pinpointing the emotions behind your presentation will help you choose the right template and make the best video possible.

17 great video presentation ideas

Now you’ve nailed down the type of video presentation you want to make, it’s time to master the finer details. Here’s just some of the ways you can make your message sing.

1. Start with a bold statement

A bold statement can capture your audience’s attention right from the get-go. Your statement should offer something slightly unusual and maybe even a little controversial. Something to make people sit up and take notice.

2. Tell a story

One of the best ways to get your audience’s attention is to tell a story – it’ll hit them right in the feels.

A personal, human story works because it the audience can relate to it on a personal level. Think about some stand-out examples of human stories that relate to your business or idea, and tell that story so people will connect with the central character. The bigger the emotion the better: love, longing, overcoming obstacles, things we’ve all had to deal with at some point in our lives.

Think about the  ‘story arc’  – how will you frame your message so the audience immediately empathizes?

If you’re selling trainers, perhaps you’ll talk about someone who’s training for a marathon. If you’re lobbying for women’s rights, perhaps you’ll tell a story of when a passing comment affected you deeply. Maybe you should think back to the decision that started your business, and start your presentation with that.

Here’s a great example of storytelling from one of the world’s top brands:

3. Use music

Music has great power to support and enhance the emotion in a video presentation, and has been proven to sustain an audience’s attention and aid in information retention. Music is used in movies to suggest an emotional state to the viewer, so why not in a video presentation?

Modern, up-tempo music will snap people to attention at the right moment, while slow, minor-key sounds relax the brain, which is useful for reviewing content so it can slip more easily into long-term memory.

It can be a struggle to find good quality  royalty free music , but here at Biteable we have a selection of great royalty free tracks (or you can upload your own if you’re that way inclined).

Music is one of the most critical (and often overlooked) aspects of any presentation. Here’s a good example of a Biteable template where the music does a great job of supporting the message.

4. Visual metaphor

Research has shown that combining pictures and text is one of the best ways to help people engage with and retain information. There’s something about how our brain works that makes text by itself far less memorable, so if you can combine something visual with your message, you’ll keep people’s attention longer and they’ll remember more of your presentation.

Talking to a group of people about taking action on something that scares them? A picture of someone diving or bungee jumping could work. Telling your boss how important that company retreat is next year? Show them an image of happy, relaxed people with their toes in the sand.

It doesn’t have to be obvious and clichéd, either. Closed doors, wide open roads, and lighting a candle all have subconscious messages that you don’t really need to explain. (Whatever you do, just don’t use the ultimate cliche: the overused  ‘water ripple’ .)

5. Use questions

Questions can be a great way to open a presentation, because they encourage the audience to think for themselves. It opens them up to a realm of critical thinking, which is perfect when you’re gonna sock it to them with your impactful message.

‘Did you know 15 billion trees are cut down each year?’

‘Have you ever considered what life would be like if you didn’t have to save money?’

The art of asking questions in a presentation means you can incorporate them into your video as a great lead-in. Combined with some appropriate music, it can really get your audience thinking about the issue, and then you’ll go on to explain exactly what your solution is.

Having a laugh can really do a lot to win over an audience. There’s no need to be too serious, and even if you’re dealing with a heavy topic, lightening the mood can work wonders.

Whether you’re looking to create a funny sales video, an event presentation, or a presentation for an interview — one thing’s for sure, you can’t go wrong by including humor.

7. Repetition

Simple. Effective. Powerful.

Repetition can be used in several ways: by offering several one-word sentences in a row (the repetition is in the rhythm), or by repeating a word or a key phrase several time throughout your presentation.

In his famous Stanford speech in 2005, for example, Steve Jobs concluded by saying  “Stay hungry. Stay foolish.”

Repetition is powerful. It drives home your key message and strengthens your position.

8. Motion Graphics

Motion graphics  are basically animation with text as a major component, and is a staple of what we do at Biteable.

When you use moving graphics in a presentation, it instantly captures attention. If your audience is just taking their seats, or are halfway through hearing your story, there’s no doubt they’ll sit up and take notice if you introduce some cool motion graphics, like this Meeting Tips example.

Although they can sometimes feel clichéd, quotes are a great way to impart a message in a presentation. Want your audience to understand something complex? A quote from Einstein should do it. Or would you like to say something meaningful and poetic? A couple of lines of Shakespeare should convey some wisdom.

10. Audio narration

Narration can give a different mood to your presentation, especially if the voice is powerful and the words are heartfelt. Use it to change the tone or pace of your presentation and it will certainly keep your audience hooked if there’s a danger of them losing interest.

11. Go bright with color

Color can have a huge effect on how your video comes across. Don’t be afraid to experiment. The contrasts of black and white can be extremely effective, but you can also grab people’s attention with some carefully-chosen primary and secondary colors, like in our Motion Graphics template.

12. Use illustrations

Illustrations are a great way to communicate information, especially if you’ve got lots to say. Whether you want to create a crowd of people or a cool depiction of some new fancy gadget, illustrations can draw the eye and make your presentation more interesting.

13. Infographics

When you utilize infographics, you can pack in a huge amount of data and information without confusing your audience. Think pie charts, digital numbers, and ascending animated graphs. These can show your audience boring data in an exciting way.

14. Create interesting transitions

The one advantage of video over a standard presentation is that you can do all types of funky things with transitions, like a whip pan transition, when the camera quickly pans between scenes. It’s a bit like a wipe, but much faster. Check out our full article on transitions  here .

15. Make it look cinematic

Adding a cinematic touch can help your audience feel receptive to your message because subconsciously, they will associate these elements with being at the cinema, eating popcorn, and generally having a good time.

16. Go retro

A cool, retro look for your presentation will make it hard to ignore. By going retro, you add a little bit of cheeky style to your message. You don’t need to go  quite as retro as the template below, but taking a step back in time is a sure way to add a little bit of zing to things.

17. End on a meaningful note

Your presentation will only give your audience a lasting impression if you end it right.

It’s important to let the audience know what you want them to do next: to visit a website for more information, to ponder an idea or new direction, or to take action toward a particular goal.

An attention-grabbing visual will work really well here, along with a meaningful end to the music – a change of pace, volume, or pitch.

What’s the takeaway message? A strong CTA (call to action) will ensure your presentation is memorable and much more likely to be talked about.

Video brings your presentation alive

Of course, we’re a little biased here at Biteable, but we’ve also sat through enough mind-numbingly dull presentations to know that video offers a delightful treat for your audience. It brings your message to life in a way no other medium can.

Ready to start crafting your presentation? Check out our range of templates  here .

Make stunning videos with ease.

Take the struggle out of team communication.

Try Biteable now.

• No credit card required
• No complicated design decisions
• No experience necessary

How-To Geek

How to embed a youtube video in powerpoint.

During a presentation, a mix of media always performs best.

Quick Links

Finding a youtube video’s embed code, embedding a youtube video in powerpoint, searching the youtube video in powerpoint.

During a presentation, a mix of media always performs best. Using images, graphs, charts, and videos not only makes your presentation more informative but also more engaging for the audience. If you have a YouTube video you’d like to use during your presentation, it’s as simple as embedding it in a slide. Here’s how.

Rather than linking to a YouTube video in your presentation, embedding it in the slide is usually the better option. It gives your presentation a more professional look because you won't be leaving your slide to pop open the YouTube website. Keep in mind, though, that even with the video embedded in your presentation, you’ll still need to be connected to the internet to play the video.

First, head over to YouTube and find the video you want to embed. Once you’re there, select the “Share” option, which you'll find in the video description.

A window will appear, giving you a few different vehicles for sharing the video. Go ahead and click the “Embed” option in the “Share a link” section.

Another window will appear, providing the embed code along with a few other options.  If you wanting to start the video at a particular time, select the “Start at” box and enter the time when you’d like the video to start. Additionally, you can select whether you’d like to player controls to appear and if you want to enable privacy-enhanced mode.

Note: Privacy-enhanced mode keeps YouTube from storing information about visitors that visit your website that the video is embedded on unless they play the video. Since we will be using the embed code in a PowerPoint presentation, this option is not necessary.

Select “Copy” at the bottom right of the window to copy the embed code to your clipboard. Alternatively, select the code and use the Ctrl+C shortcut.

We’re finished with YouTube, for now, so head on over to PowerPoint and open your presentation.

Select the slide where you want to embed the YouTube video. On the “Insert” tab, click the “Video” button.

On the drop-down menu, select the “Online Video” option.

The Insert Video window that appears lets you search YouTube for a video or paste in that embed code you copied from the YouTube website. Paste the embed code and click the arrow to complete the action.

Your video will now appear in the presentation. To resize the video, click and drag the corners.

Note that at first, the video will appear as a black rectangle. Don’t worry---this is normal. Simply right-click the video and then select “Preview.”

This will give you a quick preview of how the video will look during your presentation.

You can also search for a YouTube video from that Insert Video window in PowerPoint. Type in your search terms and then click the search icon.

Several options will appear---888,341 in the case of the Rick Astley’s Never Gonna Give You Up video for which we searched. Select the one you want to use.

Then select “Insert” at the bottom-right of the window.

That’s all there is to it. Generally, we recommend searching the actual YouTube website and using the embed code the way we described earlier---mostly because the site is much easier to search and you can watch the videos before selecting the one you want. Still, if you know exactly what you're after, this method might work fine for you.

Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!

How to Embed a YouTube Video in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• Pictures, Icons, Videos, Etc.
• February 25, 2015

This is your  SUPER GUIDE  for how to embed a YouTube video in PowerPoint, covering all versions of PowerPoint (find your version below).

Adding videos to your presentations is a great way to create more engaging content and backup your main points with PROOF.

Before you get started embedding your video though, there are 3 considerations to take into account

Note:  You are limited to what you can do with online videos in PowerPoint, compared to videos you embed from your computer. To learn all about these differences,  read our guide

YouTube Video Considerations

1. which version of powerpoint you are using.

There are various techniques for the different versions of PowerPoint and add-ins you can install to make this process (and your life) easier.

The guide below covers PowerPoint versions 2007, 2010, 2013 and the latest Office 365 version of PowerPoint.

2. Do you want the YouTube video’s entire playlist on your slide?

If so, you need to navigate to your video through the YouTube channel’s playlist, which drove me crazy when I was trying to figure this out.

Also, inserting a playlist isn’t available in PowerPoint 2007.

3. Do you need to trim your YouTube video?

If you want to take advantage of all the PowerPoint video editing features, you will need to find a way to download your YouTube video and embed it in PowerPoint.

That’s because the FULL range of PowerPoint video editing tools is only available for videos you directly embed into PowerPoint from your computer.

To see everything you can do with videos embedded directly from your computer (instead of from an online source like YouTube),  read our guide here .

PowerPoint 2019 (Office 365) Embed a YouTube Video

1. find your youtube video’s proper url.

To find the right URL for your YouTube video to embed into PowerPoint, follow these steps:

• Navigate  to  YouTube.com
• Use the  Search Bar  to find your video
• Select  your video to open the YouTube Player
• Click  Share  at the bottom of the video player
• Click  Copy

The same is true if you are using an online video from another source.

You want to make sure you use the Share button (or similar feature) to get the proper URL for your video before you embed it into PowerPoint.

Otherwise it might not play properly, as discussed below.

WARNING: Get the right YouTube URL

You want to make sure you copy your video’s URL using the share button. DO NOT use the URL from your web browser.

That’s because the URL in your web browser tends to start where you last left off in the video and not at the beginning of the video.

In the picture above this is reflected in the URL with T=60s. This means the video will start 60 seconds into the video, and not from the beginning.

This can lead to an embarrassing presentation, where you play the video at the punchline that you want to make instead of the full video that leads up to the punch line.

2. Embed your YouTube video into PowerPoint

To embed a YouTube video in PowerPoint, simply:

• Navigate to the  Insert  tab
• Select the  Video  drop down (within the Media group)
• Choose  Online Video
• Where it says  Enter the URL for the Online Video ,  Paste  in (Ctrl + V) your URL
• Click  Insert

Clicking  Insert , a message at the bottom of your screen will tell you the video is processing. Once it’s done, the video appears on your slide as you can see below

How to trim a YouTube video

Keeping in mind that you are limited in what you can do with online videos in PowerPoint (like YouTube videos), you can adjust the start time of your YouTube video.

This allows you to start your YouTube video at a certain time within the video, so you can just show the most relevant part of the video that backs up your presentation.

The trick to doing this is to adjust it BEFORE you copy the YouTube video’s URL.

If you want to trim both the start and end times of your video, you’ll need to download the YouTube video, embed the video from your PC and then use the Trim command.

To learn how to embed a video in PowerPoint (including trimming the video’s length),  read our guide here .

To trim a YouTube video to a certain start time, simply:

• Open  your YouTube video’s watch page
• Click the  Share  button
• Adjust the video’s  Start at  time

Adjusting the YouTube video’s start time, you’ll see the new start time reflected in the URL, as pictured below.

PowerPoint 2013: Embed a YouTube video in PowerPoint

There are two ways to embed YouTube videos in PowerPoint 2013: the new dedicated YouTube option in PowerPoint, and the old embed code method.

Warning: New YouTube Option

Although the new YouTube option in PowerPoint simplifies the embedding process…you DO lose the capability to format your YouTube videos and/or embed an entire YouTube playlist.

To format the appearance of the YouTube video in PowerPoint 2013 or to grab a playlist, you still need to use the old embed code method (the second method).

I’ve covered both methods in the tutorials below. You’ll notice I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

There are two methods for adding YouTube videos in PowerPoint:

Method #1 –  The dedicated YouTube option (simplest but least flexible)

Method #2 –   Using the embed code (most flexible)

Although the words ‘embed code’ wig most people out, rest assured that you don’t need to know ANYTHING about coding to pull the second method off…YouTube does all of the hard work for you

Method #1: Dedicated YouTube option

1. search the youtube dialog box.

Within the online video dialog box, go to the YouTube search box and type the name of the video you are searching for (in this case I’ve typed ‘breaking up your bullet points’), and then hit Enter.

The dialog box searches YouTube and displays the video results. In this case the video we want is on the far left so I will select it and hit Insert.

2. Resize the YouTube video to fit your screen

Note:  If you are using an image like I am, you want to extend the YouTube video until its controls cover up the bottom of the picture…which will make it look more realistic.

With the video setup, double-click the embedded YouTube video to load the video and see what it looks like.

What about the playlist and other formatting options?

Although this new YouTube embedding method is EXTREMELY fast and easy, notice that you are not given any options to remove the YouTube controls (on the bottom or the top of the video) and there was no option to include the entire YouTube playlist (assuming there is one associated with that video).

You can see the difference in this picture:

For more control over these additional features, you need to know how to embed a YouTube video using the embed code method, which is SUPER straightforward and easy…continue reading on to see how.

Method #2: Using the embed code

This technique not only works for embedding a YouTube playlist into your presentation, but will also work for embedding other online videos into your presentation.

1. Navigate to your YouTube video through the channel playlist

Assuming that you want a video’s entire playlist, you need to navigate to the channel where the playlist exists, and open the video through the playlist. If you don’t care about the playlist, simply search YouTube as you normally would.

This might seem SUPER weird, but as you will see in a minute, it works.

To get the playlist for this video, you can see that I’ve navigated to the Nuts & Bolts channel page (fancy that!), selected the playlists option, found my playlist and then found the video that I want within the playlist.

Select the video (through the playlist) to open the video in YouTube as you normally would. Notice in the picture below, to the right of the video, you can see the entire playlist.

2. Navigate to the embed code

3. Choose how you want your video to play

When embedding a YouTube video in PowerPoint 2013, there are few options you want to pay attention to, primarily:

Option #1: Show Player Controls –  This includes the pause, play and other navigational features at the bottom of the YouTube video.

Option #2: Show Video Title and Player Actions –  This includes the tile of the video, share buttons on the far right and a playlist dropdown…assuming the video is part of a playlist and you navigated to it through the playlist itself.

Leaving these selected, the YouTube video will play in PowerPoint as demonstrated below.

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as pictured below (you can obviously do a hybrid of these controls as well).

Other video options include:

Video size  – Not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes –  This is optional and depends on whether you want people to continue watching other videos once the video finishes. This option is not available if you navigate to the video through the playlist as I described above.

Enable privacy – Enhanced mode –  This last option is only relevant if you are embedding the YouTube video on a website…choosing this option will not work in PowerPoint.

4. Copy and Paste the Embed Code

Alternatively, you can simply right-click the video, select ‘Get embed code’ and then hit CTRL + C to copy.

With the embed code copied, back in PowerPoint 2013, navigate to the Insert tab, open the Insert Video dropdown and select Online Video.

In the dialog box that pops open, in the ‘From a Video Embed Code’ option, hit CTRL + V on your keyboard to paste the embed code into the dialog box and then hit Enter.

A black box is inserted into your layout that you now want to resize and position.

If you are using a blank TV or computer monitor image (as I am in this example) you want to stretch the video down to cover the bottom of the monitor so that the YouTube controls cover the controls on the static image…it will look more realistic this way.

Note:  Going this route has given us more control over the look and feel of our YouTube video and we were able to get the playlist feature in the upper left-hand corner.

PowerPoint 2010: Embed a YouTube video in PowerPoint

Believe it or not, there are three ways to embed YouTube videos in PowerPoint 2010:

• The free add-in (see Method #1 on the PowerPoint 2007 tab)
• Using the Shock Wave ActiveX Control (see Method #2 on the PowerPoint 2007 tab)
• Using the dedicated YouTube embed option

In this tutorial, I will focus on the third and newest method, which is a HUGE improvement over the previous methods: using the dedicated YouTube embed code option.

This method gives you the most flexibility in formatting your YouTube video in PowerPoint  AND  it allows you to embed an entire playlist…something that was not possible in PowerPoint 2007.

For the tutorial, I used an image of a computer screen to frame the video and create a cool effect…just another tip for making your videos come to life!

1. Find your YouTube video

When embedding a YouTube video in PowerPoint 2010, there are few options you want to pay attention to, primarily:

Option #2: Show Video Title and Player Actions –  This includes the tile of the video, share buttons on the far right and a playlist dropdown (see ‘getting the playlist’ below) on the left…assuming the video is part of a playlist.

Leaving these selected, your YouTube video will play in PowerPoint as demonstrated below.

If you uncheck both of these options, your YouTube video will play in your PowerPoint presentation as displayed here:

Video size  – This is not terribly important as you can manually resize your video within PowerPoint anyway.

Show suggested videos when the video finishes –  This is optional and depends on if you want people to continue watching other videos once the video finishes.

Enable privacy – Enhanced Mode –  This is only relevant if you are embedding the video on your website…choosing this option will not work in PowerPoint.

As YouTube states  “Enabling this option means that YouTube won’t store information about visitors on your web page unless they play the video.”

4. Copy and paste the embed code

With the YouTube embed code copied, back in PowerPoint, navigate to the Insert tab, select Video and then select the ‘Video from Web Site’ option.

In the dialog box that pops open, hit CTRL + V on your keyboard to paste the YouTube embed code into the dialog box, and then click on Insert.

A black box is inserted onto your slide that you then want to resize and position.

Note:  If you have the option to show the player controls at the bottom of your video, you will want to stretch the video out to cover the image you are using (in this case a blank computer screen) so that the YouTube video controls show on top of the controls on your image.

That way, when you play the video, it will look more realistic.

To see how the video lines up within your frame (which can be tough when you have a black box on top of a black frame), simply double click the video in the Normal View, and the YouTube video will load.

Notice in the picture below how the YouTube controls replace the controls on the bottom of the static picture I’m using, creating a more realistic effect in PowerPoint.

PowerPoint 2007: Embed a YouTube in PowerPoint

There are two methods for inserting YouTube videos in PowerPoint 2007, and a number of trouble shooting issues you need to be aware of.

Method #1: The Easy Way  – Using add-ins like the free one built by Microsoft MVP Shyam, which does all of the hard work for you.

Method #2: The Harder Way  –  Adding the Developer tab to your Ribbon, adding a Shockwave ActiveX Object, and then manually manipulating the URL of your YouTube video.

Which one is best depends on how many YouTube videos you need to add to your PowerPoint presentations and how often you plan to do so.

If you frequently need to install YouTube videos in PowerPoint, you should definitely get the free add-in for PowerPoint 2007 and/or consider upgrading to a more recent version of PowerPoint which gives you additional YouTube options like adding playlists.

Warning: Compatibility Issues

If you are sharing your files with people using other versions of PowerPoint, you also need to be aware of the compatibility issues.

YouTube videos inserted in more recent versions of PowerPoint (2010 and 2013) will not necessarily play when opened in PowerPoint 2007…they might, it just depends on how they were added.

That said, any YouTube video successfully inserted in an earlier version of PowerPoint, will always play in a later version.

Method #1: The Easy Way

Embedding YouTube videos in PowerPoint 2007 normally requires getting and manipulating the video’s URL. This easy method of using an add-in is awesome because it does all of the hard work for you!

It takes a minute in the beginning to download and install the add-in, but once it’s all set up, with just a few clicks (as you’ll see below), you can quickly grab your YouTube videos and play them directly in PowerPoint.

A big thanks to Microsoft MVP  Shyam Pillai  for developing this great free add-in!

1. Download the free add-in

2. Extract the zipped file

3. Copy the PowerPoint add-in

4. Add the PowerPoint add-in

Back in PowerPoint 2007, open the Windows button in the upper left-hand corner and select PowerPoint Options.

Select Add-ins on the left, use the drop-down at the bottom of the screen to filter to PowerPoint Add-ins and the select Go.

In the Add-Ins dialog box that opens, select Add New.

Clicking OK, a macro dialog box might open. If it does, select Enable Macros.

You should now see the YouTubeVideo2k7 add-in in the window with a check mark next to it. Click Close.

With the add-in installed, if you now open up the Insert tab in PowerPoint 2007 or 2010, you will have an added command at the end of the Insert Tab for quickly embedding YouTube videos.

Now that you have the PowerPoint 2007 Add-In installed, let’s take a look at how to use it.

5. Navigate to YouTube and copy your video’s URL

Warning: Get the right URL

Be VERY careful here!

PowerPoint 2007 cannot play YouTube playlists, which you can tell by the length of the URL. Notice in the picture below the difference in length between the video and the video plus its playlist.

If you accidentally embed the longer URL into PowerPoint 2007, the YouTube video will not play, regardless of how you try to troubleshoot. If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013.

You need to grab the shorter URL which is everything up until the ‘&list’ or ‘&index” separator. With the shorter URL selected, hit CTRL + C on your keyboard to copy it.

6. Insert the YouTube video using the add-in

Hit CTRL + V to paste in your YouTube URL, then hit Next.

You can select options for your video like Play and Loop. I will simply hit Next.

You can then choose to resize the video here if you like. But as we can do this on our own in a second, I will again simply hit Next.

On the last screen, hit Finish

The YouTube video is now inserted into your slide as a white box with an X through it.

7. Resize the YouTube video

As you resize the video, the entire box might turn white, but no worries, you are still fine.

8. Launch the YouTube video

Assuming you are connected to the internet, the video will load and you will be able to play the video directly from within your PowerPoint 2007 presentation.

Method #2: The Hard Way

If that sounds scary to you, I highly recommend the easier method described above, using the free add-in.

1. Add the Developer Tab to your ribbon

2. Insert a Shockwave file

Within the dialog box, navigate down to Shockwave ActiveX Control, click OK.

And then draw a rectangle on your slide (where your YouTube video will go).

Note that you cannot draw the Shockwave ActiveX Control on top of another object, so you will have to draw it on a blank part of your slide (assuming you have something on your slide).

The Shockwave ActiveX object will look like a white box with an X through it. Resize and position the object on your slide, in this case I’m stretching it out to fit on top of my blank computer screen image.

Now we are ready to get our YouTube video

3. find your youtube video’s url.

Navigate to YouTube and find your Video’s URL…but be VERY careful here! PowerPoint 2007 cannot play YouTube playlists, it can only play individual videos, so you need to be careful you don’t accidentally grab a video + its playlist.

If you want to embed a playlist in PowerPoint, you need to upgrade to PowerPoint 2010 or PowerPoint 2013 and use the embed code method. See the PowerPoint 2013 tutorial below.

With the shorter URL selected, hit CTRL + C on your keyboard to copy.

4. Open up the properties of your Shockwave ActiveX object

In the Properties dialog box, scroll down to the Movie section and paste in your URL.

5. Adjust the YouTube URL within the dialog box

To get the YouTube video to play correctly in PowerPoint 2007, you need to make two adjustments:

#1: Delete the ‘watch?’ from the URL #2: Replace the ‘=’ with ‘/’

With the URL adjusted, hit OK to close the dialog box.

6. Run your presentation

So that’s how to embed a YouTube in PowerPoint, regardless of which version of PowerPoint you have.

This allows you to quickly and easily add interactive media features to your presentation.

The other advantage of embedding a YouTube video, is it does not increase the size of your presentation. That means that you don’t need to worry about compressing your presentation.

If you enjoyed the depth of this post and want to boost your PowerPoint skills for the professional world,  visit us here .

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This Post Has 5 Comments

You may use Allavsoft to download YouTube video to AVI, WMV to put a youtube video in PowerPoint

Thanks for the tip!

This article certainly is thorough. Just an FYI, we’ve built a PowerPoint add-in at https://www.liveslides.com/websites/youtube/ that makes it significantly easier to embed and play YouTube videos (any web content really) directly in PowerPoint. Seriously, just a couple steps and you’re ready to roll.

Thanks for sharing, Jason. I’ve never used your software but we usually like anything that helps us save time. Cheers

Hey John, and thanks for sharing the software! Sounds like a handy program that can save you time – we like that! Just make sure you don’t abuse any copyright issues when downloading videos from the web 😉

Comments are closed.

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Fort bend co. prepares for emergency road project due to brazos river erosion.

Rilwan Balogun , Reporter

Simonton, FORT BEND COUNTY – Fort Bend County officials are working to secure funding for a million-dollar project to permanently realign the Hackamore Road in Simonton.

The city is roughly 20 miles northwest of Katy with the Brazos River snaking around parts of different neighborhoods. Through the years, erosion forced the collapse of homes, property, and Hackamore Road.

Mark Vogler, the county drainage director, said they’re working to confirm funding sources for the Hackamore Road. Once the land is acquired, the surveying and design work begins, then the county will expedite the rest of the project.

Khalil Burbar, a ranch owner near Hackamore Road, said it can’t come soon enough.

“I wish tomorrow,” Burbar said. “I hope that they will do it.”

The announcement comes weeks after the Texas General Land Office granted the county approximately $25.8 million in funds to pay for two projects.

• READ THE ORIGINAL REPORT: $26 million secured to control erosion at Brazos River. Here’s how this will impact homeowners

The grant comes from a $72.5 million Texas General Land Office grant shared by several other Texas cities and one other county. The mitigation funds will be distributed to improve streets, drainage and sewer systems in the cities of Bedias, Bremond, Galveston, Liberty, Midway and San Augustine, as well as Hardin County and a partial award of a larger project to be administered by the Houston-Galveston Area Council (H-GAC) in Fort Bend County.

Shortly after the announcement, Claudia Hernandez was weary of the plans. She said she’s waiting to see construction crews.

“I’m ready,” Hernandez told KPRC 2′s Rilwan Balogun in April. “We don’t want to move from here. This is our home. It’s pretty peaceful. The neighborhood is awesome.”

Hernandez’s family moved to the community five years ago and since, she said, she estimates losing between five and ten feet.

“We’ve lost quite a bit,” she said. “I mean everyone said that it [erosion] wasn’t going to happen again in maybe 100 years or something like that. As we’ve had storms, normal regular storms, as the river has risen up and after it recedes then you start seeing some of the land fall into the river and the trees and all that.”

Vogler shared with Balogun he and county officials understand homeowners’ frustrations and they’re working as fast as possible to start work on all projects.

“It’s very necessary,” Burbar said. “I would love to see that river, I don’t know what they’re going to do, but has to be stopped from getting all of this flood every year.”

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Everything we know about the permanent closure of Lakeside Mall this summer

Macomb county mall site to undergo construction.

Cassidy Johncox , Senior News Editor

STERLING HEIGHTS, Mich. – The Lakeside Mall in Macomb County is set to permanently close this summer. Here’s everything we know.

Clearing out stores

Many storefronts have already moved out of the indoor shopping center over the last few years, some due to the COVID pandemic and others because of plans to redevelop the space. The mall will permanently close, however, on July 1, 2024, according to those behind the redevelopment plans.

Efforts to vacate the mall’s remaining stores and vendors were underway as of Wednesday, May 1, officials said.

Plans to reimagine the massive space on which the mall resides have been in the works for years. Those plans were about a year behind schedule, officials told Local 4 in April .

---> Why Lakeside Mall redevelopment is delayed in Sterling Heights

Redevelopment project

With the mall officially closing this summer, the groundbreaking for the redevelopment project is scheduled for “late 2025.” Lakeside Mall will get demolished to make room for a mixed-use city center that will include “residences, parks, a hotel, office spaces, retail outlets, dining establishments and more,” officials said.

“Within this dynamic environment, Lakeside’s vibrant Town Center will be bustling with shops, offices, coffee houses, and restaurants, creating a lively atmosphere for residents and visitors alike,” Lionheart Capital and Out of the Box Ventures said Wednesday in a press release. “A spacious central park, featuring restaurants and outdoor seating, will serve as a focal point for community gatherings, music, art, and events. Anchoring this park, a two-story community center will provide recreational amenities such as pools, fitness facilities, and lending libraries.”

See a rendering of the redeveloped space in the video down below.

Demolition plan approved after COVID

Before the COVID pandemic, the mall was purchased by Out of the Box Ventures, a subsidiary of Lionheart Capital. There were fun plans in the works for the mall then, including a synthetic ice skating rink -- but that all changed with the pandemic .

In late 2022, the city of Sterling Heights approved Out of the Box Ventures’ plan to demolish the mall and redevelop it into a mixed-use city center. The plan hasn’t made much progress since then, though.

Officials said in April that the project’s delay was caused by Lord & Taylor and Sears: two major department stores that are holding out on selling their storefronts. The other two department store spaces, Macy’s and JCPenny, had already agreed to a deal with Out of the Box Ventures.

The Sterling Heights City Council voted this year to use $3 million of grant money to purchase the department stores and speed up the process.

The redevelopment project will take about 10 years to complete once demolition and construction begin.

What’s taking over Lakeside Mall

Below is a video of a rendering for the new Sterling Heights city center, shared by Out of the Box Ventures and Lionheart Capital.

---> From 2022: What’s next for $1B redevelopment plan for Lakeside Mall in Macomb County

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Time capsule unveiled on demolition day at Fort Lauderdale City Hall

Layron Livingston , Reporter

FORT LAUDERDALE, Fla. – Demolition began Tuesday at Fort Lauderdale City Hall as city leaders also unveiled a time capsule that was sealed within the walls of the building during its construction more than half a century ago.

The building was completed at the corner of Andrews Avenue and Northeast First Street back in 1969 to the tune of just $3 million.

And, of course, it has stood there ever since and it still stands, but not for much longer.

“The city is moving forward,” said Fort Lauderdale Mayor Dean Trantalis. “This is a great city with a lot of growth and opportunities for not just change, but good change.”

Crews began removing a portion of the building Tuesday – the next step in a planned demolition of the building.

The building has been closed and unusable for a little more than a year.

Unprecedented record rainfall flooded the building, wiping out crucial mechanical systems down in the basement.

City leaders have been meeting in the interim over at the Parker Playhouse, but they said the price to repair the old City Hall building would have just been too much.

So Tuesday, the city began the process of demolishing the building, taking down part of it.

They also opened the time capsule, which had been sealed within the walls of the facility for more than half a century.

The GI death toll, amid an ongoing war in Viatnam, was the headline of a newspaper that was one of relics removed from the capsule.

What’s next for the site is still to be officially determined.

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Layron Livingston made the move from Ohio's Miami Valley to Miami, Florida, to join the Local 10 News team.

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