how to make a phd presentation

How to structure your viva presentation (with examples)

Most PhD vivas and PhD defences start with a short presentation by the candidate. The structure of these presentations is very important! There are several factors and approaches to consider when developing your viva presentation structure.

Factors to consider when developing a viva presentation structure

Presenting a whole PhD in a short amount of time is very challenging. After all, a PhD is often the result of several years of work!

It is simply impossible to include everything in a viva presentation.

The structure of a viva presentation plays a crucial role in bringing across the key messages of your PhD.

Structuring your viva presentation traditionally

A very traditional viva presentation structure simply follows the structure of the PhD thesis.

The disadvantage of this traditional format is that it is very challenging to fit all the information in a – let’s say – 10-minute presentation.

Structuring your viva presentation around key findings

For instance, you can select your three main findings which you each connect to the existing literature, your unique research approach and your (new) empirical insights.

Furthermore, it might be tricky to find enough time during the presentation to discuss your theoretical framework and embed your discussion in the existing literature when addressing complex issues.

Structuring your viva presentation around key arguments

So, for example, your key argument 1 is your stance on an issue, combining your theoretical and empirical understanding of it. You use the existing theory to understand your empirical data, and your empirical data analysis to develop your theoretical understanding.

Structuring your viva presentation around case studies

Another common way to structure a viva presentation is around case studies or study contexts.

A viva presentation structure around case studies can be easy to follow for the audience, and shed light on the similarities and differences of cases.

Final thoughts on viva presentation structures

The key to a good viva presentation is to choose a structure which reflects the key points of your PhD thesis that you want to convey to the examiners.

The example viva presentation structures discussed here intend to showcase variety and possibilities and to provide inspiration.

Always think about what fits best to your thesis, asking yourself the following questions:

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How to Pull Off Your Thesis Defense With a Great Presentation

You’ve reached the home stretch in your journey toward your post-graduate degree. You’ve diligently studied, researched and performed for years, and all that’s left is your master thesis or doctorate dissertation. 

“ All that’s left,” however, might be the understatement of the century. There’s nothing simple about orally defending your thesis, and this final stage often means the difference between a degree and a program that remains incomplete.

Even after you’ve dedicated months filled with blood, sweat and tears defining your argument, researching your support and writing your defense, you aren’t ready to address the academic panel. You still have to design an effective visual presentation, and the slide deck can make or break your entire thesis.

Unsure how to design a stellar slide deck to visually present your thesis or dissertation? Check out the following tips to pull off your master thesis defense with a great presentation:

1.   Properly structure your slide deck

Every master thesis defense presentation is unique, but most effective slide decks will follow a similar structure, including:  

• Title - Just like a research paper, your thesis presentation must include a title slide. This should include the same information as any other title page: the title, your name, your academic institution, course name and the name of the academic advisor to your thesis or dissertation. That doesn’t mean your title slide needs to look like the start of any other Frankendeck . Instead, add your text atop a relative image, and adjust the brightness to ensure your text pops.
• Introduction - Your thesis presentation should also include an introduction slide, which details the topic of your thesis, the question your research will seek to answer and any additional objectives to your research, as well as the answer or solution you will be defending.
• Literature review - Following your thesis introduction, design one or more slides that review the literature you researched. This shouldn’t be a full bibliography (although that should be included in the accompanying written account of your research), but instead, the slides should list your most relevant research sources. If the information is featured on a slide, make sure you include its source. 
• Methodology - Your thesis presentation slide deck should also include a slide (or slides) detailing the methodology of your research and argument. Here you want to describe the type of study— whether it’s quantitative, qualitative or a combination of the two, as well as an explanation of why you chose the method or methods you used. If you conducted original research, you will want to detail the study population, sampling methods and other details pertinent to your studies, while you’ll also want to detail how you analyzed your data.
• Results - No thesis presentation slide deck is complete without dedicating slides to illustrate the results of your research. Be sure to include a description of any data you collected through your research, as well as the results of your analysis of the data. What were your most significant findings?
• Discussion - How do the results of your research support your overall thesis argument? Be sure to include slides that discuss your overall findings and how they relate to your original question.
• Conclusion - Concluding slides should restate your original research questions, represent the results of your research, suggest future research and make any final recommendations.
• Ending slide – Close your thesis presentation with a concluding slide that offers an interesting quote or trivia that makes your audience further ponder your topic, a GIF or animation that recaptures the audience’s attention or even a hypothetical question that opens additional discussion from the academic panel. This is your opportunity to make your presentation memorable.

Thesis Presentation vs. Dissertation

Thesis presentation and dissertation are two terms often used in academic settings related to upper education. While they are related, there are distinct differences between the two, which is important to understand as you begin to structure your thesis defense.

‍ A thesis presentation typically refers to the final oral presentation that a student gives to defend their thesis or research project. It is a formal presentation to explain their findings, methodology, and conclusions to a panel of faculty members or experts in the field. The purpose of a thesis defense presentation is to demonstrate the student's knowledge and understanding of the subject matter and to defend the validity of their research.

On the other hand, a dissertation refers to a lengthy and comprehensive research project that is typically required for the completion of a doctoral degree. It involves in-depth research, analysis, and the development of original ideas in a particular field of study. A dissertation is usually written over an extended period and is expected to contribute new knowledge or insights to the field. Unlike a thesis presentation, a dissertation is submitted in written form and is typically evaluated by a committee of faculty members or experts in the field.

2.   Choose which ideas to illustrate

Unless you have an hour to fill with your master thesis defense or doctorate dissertation, you won’t be able to include every idea from your overall research documentation in your slide show. Choose the most important ideas to illustrate on slides, while also keeping in mind what aspects of your research you’ll be able to visually represent.

3.   Define your presentation’s theme

A stellar thesis or dissertation presentation will be professional in appearance, and a cohesive design is an absolute must. Choose what types of typography and color schemes best support your topic. 

Instead of adjusting these settings on each individual slide— a tedious task at best— choose a PowerPoint-alternative presentation software like Beautiful.ai that allows you to customize a theme for your entire slide deck. Choose your fonts and other typography, your color palette, margins, footers, logos, transitions and more, and the cloud-based tool will automatically apply those design specifications to every slide you add to the master thesis defense presentation.

4.   Design simple and focused slides

You might have a lot of information to present, but when it comes to your thesis presentation— or almost any slide deck for that matter— less is more. Be sure every slide counts by focusing on your main points. 

Then, whatever you do, keep your slides simple. Not even an academic panel is going to dedicate much time deciphering a cluttered slide with all too many details. Try to avoid presenting more than one or two ideas on each slide.

5.   Include data visualizations

The whole point of your presentation is to illustrate the concepts included in your thesis. Humans are visual creatures and react strongly to imagery, and the panel evaluating your thesis or dissertation is no exception— regardless of how studious and formal the academics might seem. Illustrate the results of your research with colorful and engaging infographics . You don’t have to be a graphic designer to create them, either. 

Beautiful.ai users can choose from a host of smart slide templates with data visualizations — including favorites like bar graphs and pie charts , as well as less common options like scattergraphs , flow charts and pictograms . Just input your data and watch as our special brand of artificial intelligence creates the infographic for you.  

6.   Practice makes perfect

After spending months researching your thesis or dissertation, writing about your findings and designing a stellar master thesis defense presentation, you would hate to see all your hard work be for naught. That’s still a distinct possibility, however, if you don’t also practice your delivery. 

Practice, practice and practice some more until you know your master thesis defense like the back of your hand. No academic panel will be impressed by a graduate candidate who stumbles through their presentation or appears to be reading from their notes. Know the contents of every slide, as well as exactly what parts of your overall defense you want to deliver during its display. 

Things to keep in mind to help you nail your presentation

The golden rule of any presentation is to keep your audience engaged. You can ensure a more engaging presentation by maintaining eye contact, using appropriate gestures, and speaking clearly. You can also choose to include the audience in your presentation with interactive questions, polls, and slides.

To help boost audience retention, utilize storytelling. Studies show that when facts are presented in the form of a story, people are 22 times more likely to remember them. Talk about powerful.

Last but not least, plan for questions— and not simply by allowing time for them. Watch other thesis defenses delivered at your institution, and consider what types of questions the academic panel might ask, so you can prepare the best possible answer.

Extra credit:

Get started with our PhD Defense Thesis presentation template here .

Samantha Pratt Lile

Samantha is an independent journalist, editor, blogger and content manager. Examples of her published work can be found at sites including the Huffington Post, Thrive Global, and Buzzfeed.

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How to Start a Thesis Defense Presentation

After months and years of hard work, the moment to wrap things all up is finally here—your thesis defense presentation.

Whether you’re pursuing a master’s degree or doctorate, it’s the final step to that much-deserved achievement. 

A thesis defense requires a lot of prior research and preparation. And as important as its content is, so is how you present it because a stunning design with clear data and text hierarchy plays an immense role in comprehension.

In this article, we’ll explore how you make your thesis defense .

The organization is the key to success. Establishing some previous steps before any project or work is essential for the result to be very positive. And the defense of a thesis could not be less. 

Below, we will develop all the necessary steps to make a thesis defense presentation and we will give you some tips on how to carry them out.

How to Make an Amazing Presentation

Defining the concept of your thesis presentation, structuring your thesis defense presentation, how do you welcome the audience, tell them why you did this thesis, go into the content by explaining your thesis part by part, how to end the defense of the thesis.

After a long time of research and study, the content of your thesis is ready. Now, you have to find the best way to reflect all that effort behind your work. The information comes across more clearly if you use a visual format, as it attracts the attention of the audience. To present your thesis information in a clear, concise, and ultimately amazing way, you can use one of our unique thesis defense templates , available at Slidesgo.

As an example, in this article, we are going to use the Ecology Thesis template . With it, we will show you what to include in your presentation and how to make an attractive design.

After choosing the Google Slides and PowerPoint template that best suits the needs and subject matter of your thesis, it is time to define an overarching concept.

This is the main theme on which your designs are based. It must be relevant to your thesis as its purpose is to guide your selection of colors, typography, images, style, etc. 

These must be portrayed in a way that supports the main message of your slides and should be aligned with your concept both visually and sociologically.

Once you have defined the concept, you will have to move on to the next step: structuring the content of your thesis. A good structure will show that there is a good organization behind the work, but most importantly: it will highlight your content.

In this article, we are going to show you a structure that could be a good example of how to structure a thesis, but you can adapt it to what your specific content requires.

Before you begin your thesis defense, you should welcome your audience. A good presentation will make you connect with your audience, which will result in more general interest in your work.

Use an appropriate language register (avoid informal language), but be approachable and natural.

"Welcome to the thesis defense on [the title of your thesis]". Next, introduce yourself with your name and give a short description of your background and occupation.

Don't forget to say “thank you for attending!”

To continue establishing that connection with your audience, explain the reasons that led you to do this thesis. Tell the professional reasons, and you can even say some personal ones, which will denote closeness, and your audience will appreciate it.

Now it's time to go into the content of the thesis ! After these preliminary steps, which are just as important as the thesis itself, it is time to explain part by part the structure (which you had previously established). We are going to propose a structure for your project, but the final decision is always yours!

First impressions are very important. Because your title page is the very first thing viewers see, it must be striking and impactful. It also sets the stage for the rest of your slides.

In one glance, the following should be established:

• Thesis defense topic
• Design style

For instance, the ecology thesis’s title page uses illustrations of a natural landscape to represent the topic of nature and a striking shade of blue to set the tone.

The sans serif font used depicts clean-cut typography and style and the thesis topic is written in large and bold typography, which draws attention to it immediately.

Right after your title page, include an introduction slide to provide more details about your topic. 

This means explaining what you hope to answer with your research, its importance to your field, and why you chose it.

Continue to incorporate design elements relevant to your concept. This example has done just that by using a different natural landscape and including animals. For coherence, stick to the same typography and style throughout your presentation.

The aim of the literature review slide is to illustrate your knowledge of your thesis topic and any relevant theories.

Walls of text kill a design. For clarity, we recommend presenting this with bullet points. Each one should be short and sweet and only touch on the basics; you can elaborate on them in your speech. 

Don’t forget to be consistent with your design. In our example, we’ve maintained the tone of blue chosen and added illustrations of leaves in the far corners of the slide. 

Also, address similar research that has been done. This is to showcase your topic’s originality and, if relevant, how it’s different and/or an improvement from previously done research. 

This is one of the most important parts of a thesis defense presentation.

It allows your viewers to assess the rationality and validity of your approach and consequently, the accuracy of your results.

A great methodology slide explains the what , how, and why :

• What method did you use for your research
• Why did you choose it
• How did you conduct it

Because this part of your thesis will be rather technical, the most effective way to aid understanding is by using graphics like charts and tables. 

Keep text to a minimum to avoid drawing attention away from the graphics. If there is a text that must absolutely be included, consider using bullet points and keep them short.

Don’t forget to maintain color, style, and typography coherence.

The results slides are easily the most quantitative part of a thesis defense. 

Here, your aim is to simply introduce your findings. Select the most impactful data and highlight them here.

Just as with methodology, use graphics like charts, tables, and graphs to portray the data in a clear way. And, once again, try not to write too much text. Let the visual content do the talking .

After you’ve introduced your data, the next step would be to help your audience make sense of it. That means understanding what it means in the context of your thesis research topic and your discipline. 

Simply put, you should answer the question: What do the numbers mean?

The best way to approach this would be to do it as if you were creating an infographic . 

Illustrations like icons are a quick and simple way to represent your message. It also reduces the amount of text on your slide, which makes the information much more digestible. 

For a balanced thesis presentation, you should also address any outliers and anomalies.

To quote bestselling author Robin Sharma, “Starting strong is good. Finishing strong is epic.”

That’s exactly what to aim for in your conclusion.

Provide an overview of your thesis topic and remind your audience what you set out to answer with your research. In our example, we’ve used three icons accompanied by a short title and text. 

Following that, reiterate the important points of your research results you want your audience to take away from your thesis defense presentation. 

You can do so by expanding the next slide to have more icons and points, for example.

Don’t forget to address any shortcomings and limitations in your approach and extra points for suggesting possible improvements for future research.

We are going to give you a little tip to make your thesis defense a success. You can combine your defense with good public speaking techniques. Take a look at our article "How to become a great speaker" .

We hope this article has been of great help, have you already seen our templates to make the presentation of your thesis ? Choose the one that best suits your needs, we are sure that one of them will go perfectly with your thesis presentation! 

Good luck from Slidesgo.

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The Ultimate Guide to Preparing Your PhD Dissertation Defense Presentation

January 12, 2023

Chances are, you’ve been waiting years for this moment: preparing your PhD dissertation defense.

You’ve made it this far in your doctorate journey, so you’ll really want to nail the final thing standing between you and your PhD.

We’ll break down everything you need to know, from what the dissertation defense is to how to prepare and more importantly, succeed.

Here’s our ultimate guide for preparing for your PhD dissertation defense.

What Is a PhD Dissertation Defense Presentation?

A PhD dissertation defense is your chance to defend your work in front of the academics analyzing your research. You might also hear this called a “thesis defense.” 

Although the thought of having experts critique you in a cross-examination setting, a dissertation defense is just an opportunity for you to show off your best work .

What Is a PhD Dissertation Committee?

A PhD dissertation committee is a group you assemble to guide you through the dissertation process, from preparation to the revision of your dissertation. 

You choose the members of the committee after all the academic work is finalized. Usually, members will be trusted faculty — people you know well who you might consider a mentor. 

How to Prepare for Your PhD Dissertation Defense Presentation

Preparing for your PhD dissertation defense doesn’t have to be stressful. 

Try using Yoodli , an AI-powered speech coach that analyzes your speaking patterns and identifies areas in which you can improve. By practicing your dissertation defense presentation through Yoodli, you’ll be able to not only improve your speaking, but boost your confidence as well. 

For example, you can take an in-depth look at the filler words you use, including which ones come up the most often and precisely how often they come up.

Here are three more tips for preparing your PhD dissertation defense.

1. Don’t wait around.

One of the best things you can do for yourself when preparing your PhD dissertation defense is to start the work early. You won’t regret starting “too early” like you would regret starting the preparation too late in the game. 

Designing your presentation slides will take time and isn’t something you can slap together in a pinch. Right after your thesis is finalized, start on the slides. Your aim is to impress the committee with a thought-out, clear presentation that presents your work in a good light.

2. Practice, practice, practice.

It doesn’t matter how confident or comfortable you are with regard to your work and the actual PhD dissertation defense — you need to practice like your life depends on it. 

Be sure to practice not only the presentation, but also your body language, like hand gestures . You don’t want to seem too stiff or anxious during your dissertation defense, and practicing all these elements at once gives you an idea of what you need to work on. 

You’ll also want to work on your tone, to make sure you don’t come off as sounding monotonic . You want the committee members to feel interested and engaged. 

Taking one of Yoodli’s free public speaking courses — such as the fundamentals of public speaking — can also build on your confidence and make you feel more comfortable during the dissertation defense. 

Check out Yoodli’s 10-minute course here:

3. Check out other candidates’ presentations.

Sometimes, universities will offer open PhD dissertation defense presentations. If your university is one of them, it’s a great idea to attend a few . If your university doesn’t offer open dissertation presentations, check out other local universities that might offer these.

Watching other candidates’ presentations can help you not only get a firsthand look at how a presentation should (or shouldn’t!) go, but also to affirm that dissertation defense presentations aren’t as awful and scary as you might think they are. You might even get some insight or a few ideas for your own presentation while you’re at it.

The Bottom Line

Preparing for your PhD dissertation defense presentation doesn’t have to be overwhelming. After all, it’s all part of your doctorate journey . With preparation and practice, you can use this opportunity to shine and show off your best work. 

Start practicing with Yoodli.

Getting better at speaking is getting easier. Record or upload a speech and let our AI Speech Coach analyze your speaking and give you feedback.

• How to Give a Presentation as A PhD Student
• Doing a PhD

At some point in their career, most researchers will be asked to give a presentation at a conference. These podium talks can be a brilliant way to promote yourself as an academic and also to disseminate your work to a wider audience. Standing up and giving a talk to a large audience can feel scary, particularly if you feel under-prepared. However, with enough preparation and practice this could become an enjoyable experience and maybe even one you look forward to!

Here are a few tips from us to help you with preparation for your next (or first) presentation.

Keep It Simple

Typically, any talk you give will be accompanied by a series of slides. The key thing to remember here is ‘less is more’. Keep the message on each slide very clear with minimal text and ideally an image on every slide. Remember that these slides are designed to support what you’re talking about rather than being a script to read from.

Have a Structure

Prepare your slides with a logical structure in mind. If you’re presenting an experimental study, this may be as simple as: Introduction, Methods, Results, Discussion and Conclusion. Think about what one thing you want the audience to take away from your talk – what’s the take-home message? A common mantra that’s used by many researchers is to (1) tell the audience what you’re going to tell them, (2) tell them and (3) tell them what you’ve told them. Simple!

Practice, Practice, Practice

There’s really no better substitute for building confidence in giving your talk than by practising it as much as you can. That’s not to say that you should learn it word for word and simply repeat from memory, but it should feel very natural by the time you come to present. A great idea is to write out a script of what you’d like to say and then amend it as you read it out aloud – you’ll find the way you structure your sentences or the words you use may differ slightly as you present out loud versus just writing down in text form.

Practice by yourself as you’re developing your thoughts and the flow of your talk but make sure you also practice in front of others, such as those in your lab, your supervisor and your friends and family.

It’s All in The Delivery

You know what you’re going to say, make sure you also practice how you’re going to say it. Make a conscious effort to speak a little (emphasis on the little!) slower than you normally would. Don’t forget to breathe and be happy – this is a chance to show off the great work that you’ve been doing. Speak clearly and not too quietly and try to connect with your audience – think of this as a discussion you’re having with them about your research. If you can, try to arrive at the presentation hall before others arrive so you have an opportunity to stand at the podium and visualise yourself giving your talk – this way when you go up to present, the environment will be a little more familiar to you. Enjoy it!

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Swath and Dive: A pattern for PhD defense presentations

In recent times I’m having the fortune of seeing several of my own doctoral students approach the end of the doctoral journey (yes, it does end!). As they submit the dissertation and prepare for their defense, there is one piece of advice I find myself giving again and again, about how to tackle the impossible task of presenting multiple years of research work in less than one hour. In this post, I describe a “presentation design pattern” for thesis defenses, which builds upon classic conceptualization exercises advocated in the blog. I also illustrate it with an example from my own thesis defense presentation, more than ten years ago (gasp!).

I still vividly remember when I had to prepare my defense presentation, how I tried to shoehorn tons of concepts into an impossibly small number of slides… which still were too many for the 45-minute talk I was supposed to give at the defense. After several rehearsals (with an audience!) and lots of feedback from my colleagues and advisors, I finally stumbled upon a solution. Later on, I have found that a similar structure was also helpful to other doctoral students preparing their defenses.

The rest of the post takes the form of a presentation design pattern , i.e., a description of “a problem that occurs over and over again in our environment, and […] the core of the solution to that problem, in such a way that you can use this solution a million times over, without ever doing it the same way twice." 1 (a concept originally proposed in architecture, and later used in software engineering, pedagogy and many other fields). I have called this pattern Swath and Dive (for reasons that will become obvious in a minute).

The context: when is this pattern applicable?

When you have to prepare an oral presentation for a doctoral dissertation defense. This pattern is especially helpful if the research is a bit complicated (e.g., composed of multiple contributions , multiple studies, or using multiple research methods) and it is not obvious what contents to include/exclude from the presentation.

What is the problem? What forces are at play?

The main problem this pattern tries to solve is the seeming impossibility of showing 3+ years of research work in less than one hour. While time restrictions and structure for the defense are different in different countries, typically 25-60 minutes are allocated for the presentation. This limited time is a key force at play, but there are others as well:

• The sheer volume of a thesis dissertation’s contents (typically, a 100-500 pages document), which itself is a condensation of years of hard research work.
• Defending PhD students need to prove to the jury that they are now competent, independent researchers (i.e., they master the literature of their topic, are able to apply a research methodology and think critically about the results ).
• The varying levels of expertise and familiarity of the jury members with the concrete thesis topic.
• The varying levels of knowledge that jury members have of the dissertation materials (i.e., did they read the dissertation document in full? with what level of attention?). While all members are supposed to have read the document, in practice there is a lot of heterogeneity in compliance.

The typical end product of these forces is what I call the “skimming” approach to the defense presentation (see picture below): The presentation provides only a very high level overview of the main elements of the dissertation document (sort of like a table of contents). More often than not, too much time is spent in the introductory and related literature parts of the presentation (which are somehow “safe”, less likely to be criticized – another instance of avoidance at work in the PhD ), and time runs out when the student is getting to the really interesting part for the jury (the student’s own work). This approach of course has the critical flaw of not showcasing enough of the student’s own abilities and research outcomes.

Skimming: A typical approach to selecting thesis defense content

How to avoid “skimming” your dissertation? Enter Swath and Dive .

The solution: Swath and Dive

What I propose in this pattern is to structure the presentation in a different way, a way that tries to balance the need for an overview of the dissertation and (at least some of) the richness of the investigation and the hard work the student has put behind it. The proposed structure goes like this:

A swath is “a long broad strip or belt” of grass, often left by a scythe or a lawnmower. In the context of a dissertation defense presentation, this is where the student gives the overview of the main elements of the thesis: key related scientific literature , main research questions , contributions to knowledge the dissertation makes, etc. Long-time readers of the blog will recognize these key elements as the components of the CQOCE diagram , one of the key reflection exercises in the “Happy PhD Toolkit” to (iteratively) understand and discuss with supervisors the overall view of the thesis. Aside from those key elements, probably some notes about the research methodology followed (which are not part of the canonical CQOCE diagram exercise) will also be needed.

In a sense, the Swath is not so different from the typical “skimming” mentioned above. There are several crucial differences, however: 1) when developing the Swath , we need to keep in mind that this is only a part (say, 50%) of the presentation time/length/slides; 2) the Swath should give equal importance to all its key elements (e.g., avoiding too much time on the literature context of the thesis, and making the necessary time for the student’s own research questions, contributions and studies); and 3) the Swath does not need to follow the chapter structure of the dissertation manuscript, rather focusing on the aforementioned key elements (although scattering pointers to the relevant chapters will help orient the jury members who read the dissertation).

Then, within this high-level Swath describing the dissertation, when we mention a particular contribution or study, it is time to do…

This part of the presentation is where the student selects one study or finding of the thesis and zooms in to describe the nitty-gritty details of the evidence the student gathered and analyzed (if it is empirical research), how that was done, and what findings came out of such analysis. The goal here is to help the audience trace at least one of those high-level, abstract elements, all the way down to (some) particular pieces of the raw data, the evidence used to form them.

How to select which part to Dive into? That is a bit up to the student and the particular dissertation. The student can select the main contribution of the dissertation, the most surprising finding, the largest or most impressive study within the work, or the coolest, most novel, or most difficult research method that was used during the dissertation process (e.g., to showcase how skillfully and systematically it was used). The student should give all the steps of the logic leading from low-level evidence to high-level elements – or as much as possible within the time constraints of the presentation (say, 30% of the total length/time/slides).

An essential coda: Limitations and Future Work

Although this didn’t make it to the title of the pattern, I believe it is crucially important to keep in mind another element in any good defense presentation: the limitations of the student’s research work, and the new avenues for research that the dissertation opens. These two areas are often neglected in crafting the defense presentation, maybe with a single slide just copy-pasting a few ideas from the dissertation manuscript (which were themselves hastily written when the student was exhausted and rushing to finish the whole thing). Yet, if the student convinced the jury of her basic research competence and knowledge during the Swath and Dive part, a big part of the jury questions and discussion will focus on these apparently trivial sections.

When doing the limitations, the student should gloss over the obvious (e.g., sample could have been bigger, there are questions about the generalizability of results) and think a bit deeper about alternative explanations that cannot be entirely ruled out, debatable aspects of the methodology followed… squeeze your brain (and ask your supervisors/colleagues) to brainstorm as many ideas as possible, and select the most juicy ones. For future work, also go beyond the obvious and think big : if someone gave you one million dollars (or 10 million!), what cool new studies could continue the path you opened? what new methods could be applied? what experts would you bring from other disciplines to understand the phenomenon from a different perspective? what other phenomena could be studied in the same way as you did this one? Try to close the presentation with a vision of the brighter future that this research might unleash upon the world.

Swath and Dive: a different way of structuring your defense presentation

To understand how this pattern could look like, I can point you to my own thesis defense presentation, which is still available online . This is not because the presentation is perfect in any way, or even a good example (viewing it today I find it overcomplicated, and people complained of motion sickness due to its fast pace and Prezi’s presentation metaphor of moving along an infinite canvas)… but at least it will give you a concrete idea of what I described in abstract terms above.

If you play the presentation , you will notice that the first few slides (frames 1-6) just lay out the main construct the dissertation focuses on (“orchestration”), the structure of the presentation and its mapping to dissertation chapters. Then, the bulk of the presentation (frames 7-117) goes over the main elements of the dissertation according to the CQOCE diagram , i.e., the Swath part of the pattern. Within this high-level view of the dissertation, I inserted a short detour on the research methodology followed (frames 25-28) and, more importantly, several Dives into specific findings and the evidence behind them (frames 43-48, 66-72, and 99-112). Then, frames 118-136 provide the conclusive coda that includes the future work (but not the limitations, which were peppered through the Swath part of the presentation – a dubious choice, if you ask me today).

Variations and related patterns

As you can see from the example above, one does not need to follow the canonical version of Swath and Dive (mine is rather Swath and Three Dives ). Yet, paraphrasing Alexander, that is the point of the pattern: to have the core of the idea, which you can use to produce a million different solutions, tailored to your particular context and subject matter.

It is also important to realize that this structuring pattern for thesis defense presentations does not invalidate (rather, complements) other advice on preparing scientific presentations 2 , 3 , 4 and thesis defenses more specifically 5 . It is all very sound advice! For instance, once you have the structure of your Swath and Dive defense presentation, you could use the NABC technique to ensure that the Need, Approach, Benefits and Competition of each of your knowledge contributions are adequately emphasized. And you can rehearse intensively, and with an audience able to come up with nasty questions. And so on…

May you defend your thesis broadly and deeply!

Do you know other defense presentation structures that work really well in your discipline? Have you used Swath and Dive in your own defense successfully? Let us know (and share your examples) in the comments area below! (or leave a voice message)

Header image by DALL-E

Alexander, C., Ishikawa, S., & Silverstein, M. (1977). A Pattern Language: Towns, Buildings, Construction (Vol. 2). Oxford University Press. ↩︎

Carter, M. (2013). Designing science presentations: A visual guide to figures, papers, slides, posters, and more (First edition). Elsevier/Academic Press. ↩︎

Anholt, R. R. H. (2009). Dazzle ’Em with Style: The Art of Oral Scientific Presentation (2nd ed). Elsevier, Ebsco Publishing [distributor]. ↩︎

Alley, M. (2013). The craft of scientific presentations: Critical steps to succeed and critical errors to avoid (Second edition). Springer. ↩︎

Davis, M., Davis, K. J., & Dunagan, M. M. (2012). Scientific papers and presentations (Third edition). Elsevier/Academic Press. ↩︎

• Dissertation
• Communication

Luis P. Prieto

Luis P. is a Ramón y Cajal research fellow at the University of Valladolid (Spain), investigating learning technologies, especially learning analytics. He is also an avid learner about doctoral education and supervision, and he's the main author at the A Happy PhD blog.

Google Scholar profile

Reference management. Clean and simple.

How to prepare an excellent thesis defense

What is a thesis defense?

How long is a thesis defense, what happens at a thesis defense, your presentation, questions from the committee, 6 tips to help you prepare for your thesis defense, 1. anticipate questions and prepare for them, 2. dress for success, 3. ask for help, as needed, 4. have a backup plan, 5. prepare for the possibility that you might not know an answer, 6. de-stress before, during, and after, frequently asked questions about preparing an excellent thesis defense, related articles.

If you're about to complete, or have ever completed a graduate degree, you have most likely come across the term "thesis defense." In many countries, to finish a graduate degree, you have to write a thesis .

A thesis is a large paper, or multi-chapter work, based on a topic relating to your field of study.

Once you hand in your thesis, you will be assigned a date to defend your work. Your thesis defense meeting usually consists of you and a committee of two or more professors working in your program. It may also include other people, like professionals from other colleges or those who are working in your field.

During your thesis defense, you will be asked questions about your work. The main purpose of your thesis defense is for the committee to make sure that you actually understand your field and focus area.

The questions are usually open-ended and require the student to think critically about their work. By the time of your thesis defense, your paper has already been evaluated. The questions asked are not designed so that you actually have to aggressively "defend" your work; often, your thesis defense is more of a formality required so that you can get your degree.

• Check with your department about requirements and timing.
• Re-read your thesis.
• Anticipate questions and prepare for them.
• Create a back-up plan to deal with technology hiccups.
• Plan de-stressing activities both before, and after, your defense.

How long your oral thesis defense is depends largely on the institution and requirements of your degree. It is best to consult your department or institution about this. In general, a thesis defense may take only 20 minutes, but it may also take two hours or more. The length also depends on how much time is allocated to the presentation and questioning part.

Tip: Check with your department or institution as soon as possible to determine the approved length for a thesis defense.

First of all, be aware that a thesis defense varies from country to country. This is just a general overview, but a thesis defense can take many different formats. Some are closed, others are public defenses. Some take place with two committee members, some with more examiners.

The same goes for the length of your thesis defense, as mentioned above. The most important first step for you is to clarify with your department what the structure of your thesis defense will look like. In general, your thesis defense will include:

• your presentation of around 20-30 minutes
• questions from the committee
• questions from the audience (if the defense is public and the department allows it)

You might have to give a presentation, often with Powerpoint, Google slides, or Keynote slides. Make sure to prepare an appropriate amount of slides. A general rule is to use about 10 slides for a 20-minute presentation.

But that also depends on your specific topic and the way you present. The good news is that there will be plenty of time ahead of your thesis defense to prepare your slides and practice your presentation alone and in front of friends or family.

Tip: Practice delivering your thesis presentation in front of family, friends, or colleagues.

You can prepare your slides by using information from your thesis' first chapter (the overview of your thesis) as a framework or outline. Substantive information in your thesis should correspond with your slides.

Make sure your slides are of good quality— both in terms of the integrity of the information and the appearance. If you need more help with how to prepare your presentation slides, both the ASQ Higher Education Brief and James Hayton have good guidelines on the topic.

The committee will ask questions about your work after you finish your presentation. The questions will most likely be about the core content of your thesis, such as what you learned from the study you conducted. They may also ask you to summarize certain findings and to discuss how your work will contribute to the existing body of knowledge.

Tip: Read your entire thesis in preparation of the questions, so you have a refreshed perspective on your work.

While you are preparing, you can create a list of possible questions and try to answer them. You can foresee many of the questions you will get by simply spending some time rereading your thesis.

Here are a few tips on how to prepare for your thesis defense:

You can absolutely prepare for most of the questions you will be asked. Read through your thesis and while you're reading it, create a list of possible questions. In addition, since you will know who will be on the committee, look at the academic expertise of the committee members. In what areas would they most likely be focused?

If possible, sit at other thesis defenses with these committee members to get a feel for how they ask and what they ask. As a graduate student, you should generally be adept at anticipating test questions, so use this advantage to gather as much information as possible before your thesis defense meeting.

Your thesis defense is a formal event, often the entire department or university is invited to participate. It signals a critical rite of passage for graduate students and faculty who have supported them throughout a long and challenging process.

While most universities don't have specific rules on how to dress for that event, do regard it with dignity and respect. This one might be a no-brainer, but know that you should dress as if you were on a job interview or delivering a paper at a conference.

It might help you deal with your stress before your thesis defense to entrust someone with the smaller but important responsibilities of your defense well ahead of schedule. This trusted person could be responsible for:

• preparing the room of the day of defense
• setting up equipment for the presentation
• preparing and distributing handouts

Technology is unpredictable. Life is too. There are no guarantees that your Powerpoint presentation will work at all or look the way it is supposed to on the big screen. We've all been there. Make sure to have a plan B for these situations. Handouts can help when technology fails, and an additional clean shirt can save the day if you have a spill.

One of the scariest aspects of the defense is the possibility of being asked a question you can't answer. While you can prepare for some questions, you can never know exactly what the committee will ask.

There will always be gaps in your knowledge. But your thesis defense is not about being perfect and knowing everything, it's about how you deal with challenging situations. You are not expected to know everything.

James Hayton writes on his blog that examiners will sometimes even ask questions they don't know the answer to, out of curiosity, or because they want to see how you think. While it is ok sometimes to just say "I don't know", he advises to try something like "I don't know, but I would think [...] because of x and y, but you would need to do [...] in order to find out.” This shows that you have the ability to think as an academic.

You will be nervous. But your examiners will expect you to be nervous. Being well prepared can help minimize your stress, but do know that your examiners have seen this many times before and are willing to help, by repeating questions, for example. Dora Farkas at finishyourthesis.com notes that it’s a myth that thesis committees are out to get you.

Two common symptoms of being nervous are talking really fast and nervous laughs. Try to slow yourself down and take a deep breath. Remember what feels like hours to you are just a few seconds in real life.

• Try meditational breathing right before your defense.
• Get plenty of exercise and sleep in the weeks prior to your defense.
• Have your clothes or other items you need ready to go the night before.
• During your defense, allow yourself to process each question before answering.
• Go to dinner with friends and family, or to a fun activity like mini-golf, after your defense.

Allow yourself to process each question, respond to it, and stop talking once you have responded. While a smile can often help dissolve a difficult situation, remember that nervous laughs can be irritating for your audience.

We all make mistakes and your thesis defense will not be perfect. However, careful preparation, mindfulness, and confidence can help you feel less stressful both before, and during, your defense.

Finally, consider planning something fun that you can look forward to after your defense.

It is completely normal to be nervous. Being well prepared can help minimize your stress, but do know that your examiners have seen this many times before and are willing to help, by repeating questions for example if needed. Slow yourself down, and take a deep breath.

Your thesis defense is not about being perfect and knowing everything, it's about how you deal with challenging situations. James Hayton writes on his blog that it is ok sometimes to just say "I don't know", but he advises to try something like "I don't know, but I would think [...] because of x and y, you would need to do [...] in order to find out".

Your Powerpoint presentation can get stuck or not look the way it is supposed to do on the big screen. It can happen and your supervisors know it. In general, handouts can always save the day when technology fails.

• Dress for success.
• Ask for help setting up.
• Have a backup plan (in case technology fails you).
• Deal with your nerves.

10 Tips To Prepare PhD Thesis Defense Presentation

“ PhD thesis defense presentation is prepared at the terminal of the degree to show the research work in the form of a PowerPoint Presentation. Students often fail miserably because they lack knowledge of presentation. Here are some tips to help them.”   

Firstly, congratulate yourself. You have gone through all the pains, problems, and stress and that’s come to over. PhD is a difficult task, indeed. So have done fantastic work, If you are on the way to preparing your PhD defense presentation.

But my friend, the game is yet not over. You are now at the critical phase and now chances of errors are less. For that 1-hour discussion session, everything should be nearly perfect. From your presentation (with a number of slides) to how you will present. 

You have to care about every single point starting from the number of slides, text, visuals, content quantity, and audience attention to the final conclusion. Everything must be in your control. 

But unfortunately, it’s not a story for many. Students fail to give a good presentation, even though their work is great. And advised for re-viva. There are so many reasons for that. Three major points that fail a presentation are– presentation preparation, delivery and audience engagement. 

What is a thesis defense?

The thesis defense is a process to justify your work with logical arguments with the referees. To know more read this article: Defending a PhD thesis like a boss!- an in-depth Guide .

In this article, I will give you 10 tips– proven, practical and actionable to give an amazing PhD thesis defense presentation. Stay tuned. 

10 Tips for PhD Thesis Defense Presentation

1. plan your presentation .

PhD is all about planning– I mean, proper planning. So, you also have to plan for your presentation. Remember, you are at the last stage of getting the honor hence things must be nearly perfect and in your favor. 

Make a rough outline of the points you will discuss in the presentation. Don’t forget to include major and important points. Moreover, give a strong introduction by keeping in mind that the audience is totally unaware of the topic. 

Plan how much text you will use, and the thing about how the evaluator understands and interprets it. Accordingly, prepare your answers. Last, constrain the content in the number of slides recommended by the university. 

Organize each point in a logical sequence and around your research topic only. Don’t give too much information. 

2. Text to the visual ratio 

Your success in the presentation depends on the attention and retention time on each slide. So you should have to balance every slide with texts and visuals. Texts should create curiosity which visuals satisfy and vice versa. 

If your text-to-visual ratio is good, people will give more attention to your talk. However, I strongly recommend not using visuals on every slide. Use when and only it’s needed. After all, it’s a professional demonstration. 

Don’t fill too much text in a slide and the visuals too. Don’t use every image you captured for your results. Use it in the form of one master image, table or chart to show results. Visuals are great for the eyes– the next point explains. 

3. Use visuals 

Imagine there are two types of information on the slide, one written in the form of long text and another in the form of visuals, charts, bars, images and tables, where do you focus? What attracts you more?

Obviously the second one! 

Summarize your ideas, findings and results in the form of a chart, bar, image, table or anything that looks good. Visual helps your audience to engage and at the same time makes things easier to understand. 

Nonetheless, do care about the ratio. Don’t use too many visuals on every slide.

4. Number of slides 

If I ask you, what is the main goal to present your work? To engage an audience and deliver your work. But your research work would only be delivered if people will engage with it. There is a psychology behind numbers. 

People don’t want more if it isn’t understandable. So if at the beginning of the presentation, they know that you have 50 to 60 slides, they naturally feel bored. Try using fewer slides. It creates curiosity. Give more time to explain your point. 

Ideally, I recommend using 20 to 22 slides. 

5. Practice to present 

Practice makes everyone perfect. 

What is more important– Giving more time to prepare the presentation or on how to deliver it? As I aforementioned, planning is the key to success even though you know everything about your research. 

Give more time for preparation. Know which slide contains which point, what is more important, and which slide would take more time. Where to stay and explain, and where to go in a rush. You should have to know everything in order to control the entire session. 

Practice becoming more comfortable with the content you prepared. Record or observe your delivery scheme. Adjust your tone, speech, pace and body language accordingly.  

6. Engage people

People will only admire your work only if they engage. So first, follow the previous point– focus on how you will deliver your presentation. In addition, create curiosity, ask questions, and give some amazing information timely, encourage them to ask questions. 

Also, engage people psychologically— keep a small smile, look confident, and see in their eyes while explaining your point. Dress decently to attract. Use different hand gestures and styles to gain their focus. 

7. Language

You should have a strong grip on the language. If not, work on it, at least for your presentation. Do use transition words to control the flow and engage people. Use emotions with each transition. Use can use words like— furthermore, in addition, however, unfortunately, fortunately, nonetheless, etc. 

Do learn which transition work to use when, why and how, and accordingly use the exact emotion to use it. This increases the overall attention on your presentation. 

8. Strong conclusion 

All’s well that ends well. 

Give a strong conclusion. To end your presentation, give a quick summary– verbally and conclude your point or research in a sentence that best describes it. Create a positive impact by explaining how it would help society or mankind. 

Show a strong emotion to depict the conclusion. Your conclusion should satisfy the audience and inspire them to learn more and ask questions. 

9. Be prepared for discussion 

Now once your session ends, it’s now open for discussion. Encourage or confidently tell the audience to ask their queries. Answer each question to the point and logically. Explain concepts rather than points. 

Admire them for asking questions, and say thank you for their involvement. In case you don’t know the answer, accept it and convince them that you will find the answer. 

10. Technical considerations 

• The first slide should have your research title, name, guide name and all other credentials necessary. 
• The title should be large enough to read and bold. 
• Every slide should have titles and each must be readable enough. 
• Every slide should have a slide number.
• The fond style for presentation is “Times New Roman”. 
• There are no guidelines for font size but every font should be readable enough. 
• Visuals are clear enough and have high quality. 
• Use bold, underline, and highlight when needed.
• Use at least 1.5 spacing between lines. 
• The presentation file must be in ‘.ppt’. 

Wrapping up

Our students have amazing experience delivering their presentations because we have a huge experience on how to prepare it, deliver it and play with the audience’s mind. Our students prepare well, follow our guidelines and know what questions the referee or audience will ask. 

The reason is their preparation and control over their presentation. If you want to make your presentation amazing you can contact us. I will personally guide you in a 1-hour class. Nonetheless, by keeping these points in mind you can make a difference with your ppt. 

I hope this information and tips will help you to deliver an amazing PhD thesis defense presentation.

Dr. Tushar Chauhan is a Scientist, Blogger and Scientific-writer. He has completed PhD in Genetics. Dr. Chauhan is a PhD coach and tutor.

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Princeton Correspondents on Undergraduate Research

How to Make a Successful Research Presentation

Turning a research paper into a visual presentation is difficult; there are pitfalls, and navigating the path to a brief, informative presentation takes time and practice. As a TA for  GEO/WRI 201: Methods in Data Analysis & Scientific Writing this past fall, I saw how this process works from an instructor’s standpoint. I’ve presented my own research before, but helping others present theirs taught me a bit more about the process. Here are some tips I learned that may help you with your next research presentation:

More is more

In general, your presentation will always benefit from more practice, more feedback, and more revision. By practicing in front of friends, you can get comfortable with presenting your work while receiving feedback. It is hard to know how to revise your presentation if you never practice. If you are presenting to a general audience, getting feedback from someone outside of your discipline is crucial. Terms and ideas that seem intuitive to you may be completely foreign to someone else, and your well-crafted presentation could fall flat.

Less is more

Limit the scope of your presentation, the number of slides, and the text on each slide. In my experience, text works well for organizing slides, orienting the audience to key terms, and annotating important figures–not for explaining complex ideas. Having fewer slides is usually better as well. In general, about one slide per minute of presentation is an appropriate budget. Too many slides is usually a sign that your topic is too broad.

Limit the scope of your presentation

Don’t present your paper. Presentations are usually around 10 min long. You will not have time to explain all of the research you did in a semester (or a year!) in such a short span of time. Instead, focus on the highlight(s). Identify a single compelling research question which your work addressed, and craft a succinct but complete narrative around it.

You will not have time to explain all of the research you did. Instead, focus on the highlights. Identify a single compelling research question which your work addressed, and craft a succinct but complete narrative around it.

Craft a compelling research narrative

After identifying the focused research question, walk your audience through your research as if it were a story. Presentations with strong narrative arcs are clear, captivating, and compelling.

• Introduction (exposition — rising action)

Orient the audience and draw them in by demonstrating the relevance and importance of your research story with strong global motive. Provide them with the necessary vocabulary and background knowledge to understand the plot of your story. Introduce the key studies (characters) relevant in your story and build tension and conflict with scholarly and data motive. By the end of your introduction, your audience should clearly understand your research question and be dying to know how you resolve the tension built through motive.

• Methods (rising action)

The methods section should transition smoothly and logically from the introduction. Beware of presenting your methods in a boring, arc-killing, ‘this is what I did.’ Focus on the details that set your story apart from the stories other people have already told. Keep the audience interested by clearly motivating your decisions based on your original research question or the tension built in your introduction.

• Results (climax)

Less is usually more here. Only present results which are clearly related to the focused research question you are presenting. Make sure you explain the results clearly so that your audience understands what your research found. This is the peak of tension in your narrative arc, so don’t undercut it by quickly clicking through to your discussion.

• Discussion (falling action)

By now your audience should be dying for a satisfying resolution. Here is where you contextualize your results and begin resolving the tension between past research. Be thorough. If you have too many conflicts left unresolved, or you don’t have enough time to present all of the resolutions, you probably need to further narrow the scope of your presentation.

• Conclusion (denouement)

Return back to your initial research question and motive, resolving any final conflicts and tying up loose ends. Leave the audience with a clear resolution of your focus research question, and use unresolved tension to set up potential sequels (i.e. further research).

Use your medium to enhance the narrative

Visual presentations should be dominated by clear, intentional graphics. Subtle animation in key moments (usually during the results or discussion) can add drama to the narrative arc and make conflict resolutions more satisfying. You are narrating a story written in images, videos, cartoons, and graphs. While your paper is mostly text, with graphics to highlight crucial points, your slides should be the opposite. Adapting to the new medium may require you to create or acquire far more graphics than you included in your paper, but it is necessary to create an engaging presentation.

The most important thing you can do for your presentation is to practice and revise. Bother your friends, your roommates, TAs–anybody who will sit down and listen to your work. Beyond that, think about presentations you have found compelling and try to incorporate some of those elements into your own. Remember you want your work to be comprehensible; you aren’t creating experts in 10 minutes. Above all, try to stay passionate about what you did and why. You put the time in, so show your audience that it’s worth it.

For more insight into research presentations, check out these past PCUR posts written by Emma and Ellie .

— Alec Getraer, Natural Sciences Correspondent

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PhD Dissertation Defense Slides Design: Tips for designing the slides

• Tips for designing the slides
• Presentation checklist
• Example slides
• Additional Resources

Example Slides Repository

• Defense slides examples Link to examples dissertation defense slides.

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General tips for slide design

Use a plain background, for engineering, a plain, white background is generally ideal for dissertation proposals and defenses. don't pick a template that is too busy and distracting.,     , remember to add p age numbers, having page numbers in your slides will allow your advisors and peers to give comments. during your presentation, the committee members can use page numbers to reference specific slides for their questions. .

Less is more

Don't put too many words on one slide (no more than 20 words per slide, in general)., when words are inevitable, highlight the keywords in each sentence (see examples from i. daniel posen's and l. cook's slides).

Take advantage of animations

Use animations to explain complicated ideas in figures, tables, etc. you can use different slides instead of the animation functions in ms powerpoint; it will avoid overlapping text boxes or pictures when converted to pdf. , below is an example from c. kolb's defense slides. by a step-by-step revealing process, kolb was able to explain each detail without the distraction of other results. .

Write down your notes 

Write down your notes with either bullet points or full sentences as a script. this can help you to remember what you want to say during your defense. when you are practicing, you won't have to come up with new things to say every time and won't forget what you planned to talk about. .

Example 1: slide with notes - exact words to say (C. Mailings 2017)                                               Example 2: slide with notes - bullet points (I. D. Posen 2016) 

Be smart about the title of each slide

Use descriptive language to summarize the key point of the slide, and avoid using vague terms or the same title for several slides that have different contents..

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13 Tips to Prepare for Your PhD Dissertation Defense

How well do you know your project? Years of experiments, analysis of results, and tons of literature study, leads you to how well you know your research study. And, PhD dissertation defense is a finale to your PhD years. Often, researchers question how to excel at their thesis defense and spend countless hours on it. Days, weeks, months, and probably years of practice to complete your doctorate, needs to surpass the dissertation defense hurdle.

In this article, we will discuss details of how to excel at PhD dissertation defense and list down some interesting tips to prepare for your thesis defense.

Table of Contents

What Is Dissertation Defense?

Dissertation defense or Thesis defense is an opportunity to defend your research study amidst the academic professionals who will evaluate of your academic work. While a thesis defense can sometimes be like a cross-examination session, but in reality you need not fear the thesis defense process and be well prepared.

Source: https://www.youtube.com/c/JamesHaytonPhDacademy

What are the expectations of committee members.

Choosing the dissertation committee is one of the most important decision for a research student. However, putting your dissertation committee becomes easier once you understand the expectations of committee members.

The basic function of your dissertation committee is to guide you through the process of proposing, writing, and revising your dissertation. Moreover, the committee members serve as mentors, giving constructive feedback on your writing and research, also guiding your revision efforts.

The dissertation committee is usually formed once the academic coursework is completed. Furthermore, by the time you begin your dissertation research, you get acquainted to the faculty members who will serve on your dissertation committee. Ultimately, who serves on your dissertation committee depends upon you.

Some universities allow an outside expert (a former professor or academic mentor) to serve on your committee. It is advisable to choose a faculty member who knows you and your research work.

How to Choose a Dissertation Committee Member?

• Avoid popular and eminent faculty member
• Choose the one you know very well and can approach whenever you need them
• A faculty member whom you can learn from is apt.
• Members of the committee can be your future mentors, co-authors, and research collaborators. Choose them keeping your future in mind.

How to Prepare for Dissertation Defense?

1. Start Your Preparations Early

Thesis defense is not a 3 or 6 months’ exercise. Don’t wait until you have completed all your research objectives. Start your preparation well in advance, and make sure you know all the intricacies of your thesis and reasons to all the research experiments you conducted.

2. Attend Presentations by Other Candidates

Look out for open dissertation presentations at your university. In fact, you can attend open dissertation presentations at other universities too. Firstly, this will help you realize how thesis defense is not a scary process. Secondly, you will get the tricks and hacks on how other researchers are defending their thesis. Finally, you will understand why dissertation defense is necessary for the university, as well as the scientific community.

3. Take Enough Time to Prepare the Slides

Dissertation defense process harder than submitting your thesis well before the deadline. Ideally, you could start preparing the slides after finalizing your thesis. Spend more time in preparing the slides. Make sure you got the right data on the slides and rephrase your inferences, to create a logical flow to your presentation.

4. Structure the Presentation

Do not be haphazard in designing your presentation. Take time to create a good structured presentation. Furthermore, create high-quality slides which impresses the committee members. Make slides that hold your audience’s attention. Keep the presentation thorough and accurate, and use smart art to create better slides.

5. Practice Breathing Techniques

Watch a few TED talk videos and you will notice that speakers and orators are very fluent at their speech. In fact, you will not notice them taking a breath or falling short of breath. The only reason behind such effortless oratory skill is practice — practice in breathing technique.

Moreover, every speaker knows how to control their breath. Long and steady breaths are crucial. Pay attention to your breathing and slow it down. All you need I some practice prior to this moment.

6. Create an Impactful Introduction

The audience expects a lot from you. So your opening statement should enthrall the audience. Furthermore, your thesis should create an impact on the members; they should be thrilled by your thesis and the way you expose it.

The introduction answers most important questions, and most important of all “Is this presentation worth the time?” Therefore, it is important to make a good first impression , because the first few minutes sets the tone for your entire presentation.

7. Maintain Your Own List of Questions

While preparing for the presentation, make a note of all the questions that you ask yourself. Try to approach all the questions from a reader’s point of view. You could pretend like you do not know the topic and think of questions that could help you know the topic much better.

The list of questions will prepare you for the questions the members may pose while trying to understand your research. Attending other candidates’ open discussion will also help you assume the dissertation defense questions.

8. Practice Speech and Body Language

After successfully preparing your slides and practicing, you could start focusing on how you look while presenting your thesis. This exercise is not for your appearance but to know your body language and relax if need be.

Pay attention to your body language. Stand with your back straight, but relax your shoulders. The correct posture will give you the feel of self-confidence. So, observe yourself in the mirror and pay attention to movements you make.

9. Give Mock Presentation

Giving a trial defense in advance is a good practice. The most important factor for the mock defense is its similarity to your real defense, so that you get the experience that prepares for the actual defense.

10. Learn How to Handle Mistakes

Everyone makes mistakes. However, it is important to carry on. Do not let the mistakes affect your thesis defense. Take a deep breath and move on to the next point.

11. Do Not Run Through the Presentation

If you are nervous, you would want to end the presentation as soon as possible. However, this situation will give rise to anxiety and you will speak too fast, skipping the essential details. Eventually, creating a fiasco of your dissertation defense .

12. Get Plenty of Rest

Out of the dissertation defense preparation points, this one is extremely important. Obviously, sleeping a day before your big event is hard, but you have to focus and go to bed early, with the clear intentions of getting the rest you deserve.

13. Visualize Yourself Defending Your Thesis

This simple exercise creates an immense impact on your self-confidence. All you have to do is visualize yourself giving a successful presentation each evening before going to sleep. Everyday till the day of your thesis defense, see yourself standing in front of the audience and going from one point to another.

This exercise takes a lot of commitment and persistence, but the results in the end are worth it. Visualization makes you see yourself doing the scary thing of defending your thesis.

If you have taken all these points into consideration, you are ready for your big day. You have worked relentlessly for your PhD degree , and you will definitely give your best in this final step.

Have you completed your thesis defense? How did you prepare for it and how was your experience throughout your dissertation defense ? Do write to us or comment below.

The tips are very useful.I will recomend it to our students.

Excellent. As a therapist trying to help a parent of a candidate, I am very impressed and thankful your concise, clear, action-oriented article. Thank you.

Thanks for your sharing. It is so good. I can learn a lot from your ideas. Hope that in my dissertation defense next time I can pass

The tips are effective. Will definitely apply them in my dissertation.

My dissertation defense is coming up in less than two weeks from now, I find this tips quite instructive, I’ll definitely apply them. Thank you so much.

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6 Tips For Giving a Fabulous Academic Presentation

6-tips-for-giving-a-fabulous-academic-presentation.

Tanya Golash-Boza, Associate Professor of Sociology, University of California

January 11, 2022

One of the easiest ways to stand out at an academic conference is to give a fantastic presentation.

In this post, I will discuss a few simple techniques that can make your presentation stand out. Although, it does take time to make a good presentation, it is well worth the investment.

Tip #1: Use PowerPoint Judiciously

Images are powerful. Research shows that images help with memory and learning. Use this to your advantage by finding and using images that help you make your point. One trick I have learned is that you can use images that have blank space in them and you can put words in those images.

Here is one such example from a presentation I gave about immigration law enforcement.

PowerPoint is a great tool, so long as you use it effectively. Generally, this means using lots of visuals and relatively few words. Never use less than 24-point font. And, please, never put your presentation on the slides and read from the slides.

Tip #2: There is a formula to academic presentations. Use it.

Once you have become an expert at giving fabulous presentations, you can deviate from the formula. However, if you are new to presenting, you might want to follow it. This will vary slightly by field, however, I will give an example from my field – sociology – to give you an idea as to what the format should look like:

• Introduction/Overview/Hook
• Theoretical Framework/Research Question
• Methodology/Case Selection
• Background/Literature Review
• Discussion of Data/Results

Tip #3: The audience wants to hear about your research. Tell them.

One of the most common mistakes I see in people giving presentations is that they present only information I already know. This usually happens when they spend nearly all of the presentation going over the existing literature and giving background information on their particular case. You need only to discuss the literature with which you are directly engaging and contributing. Your background information should only include what is absolutely necessary. If you are giving a 15-minute presentation, by the 6 th minute, you need to be discussing your data or case study. At conferences, people are there to learn about your new and exciting research, not to hear a summary of old work.

Tip #4: Practice. Practice. Practice.

You should always practice your presentation in full before you deliver it. You might feel silly delivering your presentation to your cat or your toddler, but you need to do it and do it again. You need to practice to ensure that your presentation fits within the time parameters. Practicing also makes it flow better. You can’t practice too many times.

Tip #5: Keep To Your Time Limit

If you have ten minutes to present, prepare ten minutes of material. No more. Even if you only have seven minutes, you need to finish within the allotted time. If you write your presentation out, a general rule of thumb is two minutes per typed, double-spaced page. For a fifteen-minute talk, you should have no more than 7 double-spaced pages of material.

Tip #6: Don’t Read Your Presentation

Yes, I know that in some fields reading is the norm. But, can you honestly say that you find yourself engaged when listening to someone read their conference presentation? If you absolutely must read, I suggest you read in such a way that no one in the audience can tell you are reading. I have seen people do this successfully, and you can do it too if you write in a conversational tone, practice several times, and read your paper with emotion, conviction, and variation in tone.

What tips do you have for presenters? What is one of the best presentations you have seen? What made it so fantastic? Let us know in the comments below.

Want to learn more about the publishing process? The Wiley Researcher Academy is an online author training program designed to help researchers develop the skills and knowledge needed to be able to publish successfully. Learn more about Wiley Researcher Academy .

Image credit: Tanya Golash-Boza

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Presenting your PhD in 20 minutes: how do you get started?

“One of the best presentations seen in Corona times.” This sentence comes from the jury report, following the PhD defense of Elien Bellon (KU Leuven). Her research focuses on metacognition in the development of primary school children’s mathematical cognition. She was asked to explain her PhD to a jury and a diverse audience in twenty minutes. How exactly do you go about this?

With sweat beading on her forehead, she decides to enlist the help of The Floor is Yours and sends us the following message:

“I already attended a workshop with you in the past and have read your terrific book. Soon I will be defending my PhD and the university has asked me to do this online. I generally enjoy giving presentations, but am feeling a bit apprehensive about giving an online talk. Normally I draw my energy from seeing a live audience in front of me. How should I approach giving an online presentation?”

We schedule a time to meet. Beforehand, Elien provides me with an audio pitch in which she briefly outlines her research.

I quickly notice that she has all the elements for a stellar talk: a passion for her research and a captivating story. All she needs to do now is clearly bring her story across, and she will be all set.

During the first session I share with her the following tips:

• Develop a new storyline. Compare a presentation to a travel blog. While you would love to share every detail chronologically, what the audience wants are the highlights. Push your thesis or recent publication aside for a moment and instead pull out a blank page to draw up a new storyline.
• Focus on a goal. What would you like to achieve with your presentation? The goal often seems to be to share as much as possible in the shortest possible time. But Elien’s goal is to give the jury a clear picture of her research and show them that her approach is valuable.
• Start with a simple version of your story. In your introduction, immediately tell the audience where you are headed and what exactly the challenge is. So, before diving into the depths with them, first explain your course of action.
• Make it concrete. Elien’s research focuses on math skills among primary school children, and more precisely metacognition. She provides a general definition of the term, but as long as her audience does not clearly understand this, it will not stick. Instead, first share with your audience an example or a concrete application, and then move on to a definition.

Elien begins to apply our tips. According to university guidelines, she must pre-record her presentation. She decides to make an animation video, with a personalized avatar explaining her research. For this, she uses the Powtoon software.

The day of the online defense, the jury and the audience will first view the video and that will be followed by a question round. We’re excited to hear the reactions!

What does the jury think?

The jury’s immediate reaction is one of praise: “You should certainly consider taking part in presentation competitions. You did very well, both in terms of content and design. Everything was very clear, even for non-experts.”

Also Elien’s colleagues and external attendees are very enthusiastic about the video. At last they now understand the full picture of her research. Elien’s social media accounts see a sudden uptick in new followers and she receives several emails with targeted questions about her research.

Elien: “I couldn’t believe the number of messages I received from people who had found me through Twitter. They asked where they could read more about my research. By creating an animated video I had attracted plenty of attention. I put a lot of time into it but would definitely do it again. Now if someone asks me about my research, I simply share with them the link to my video.”

What tip would you give to fellow researchers?

Elien: “Don’t be afraid to say: “This is how I see things.” Otherwise your message will be lost. I used to have trouble using language that, in my mind, was very black or white. I always wanted to communicate dozens of nuances. I now discovered that you can easily poor those nuances into your answers during the question round.”

How you can improve your online presentation

Will you soon be defending your doctoral or master’s thesis online? Do you need to present your research online? Or are you struggling with the lessons you now teach your students from home? We help you on your way to communicate your message clearly and convincingly online. How?

• Download our free guide  ‘How to present online?’
• Watch the videos  of our webinars.
• Book our workshop  on how to present online.
• Presenting online

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PhD Thesis: Topics, Example, Process, Tips, How to Write?

Muhammad Hasim Sheikh Aug 24, 2024 1K Reads

PhD Thesis or PhD Dissertation is an important component in the process of getting a doctorate. If you are pursuing PhD or deciding to pursue it, it will be mandatory for you to prepare and submit your PhD Thesis.

All the details and information collected during the PhD research are presented in the form of a PhD Thesis. It is a detailed description of the research process of research outcomes that can contribute to the original field of knowledge in the particular field.

The PhD candidates prepare the PhD Thesis to showcase their research findings. A PhD Thesis is the backbone of the doctoral degree and plays an important role in showcasing the research ability and competency in conducting independent and original research.

A PhD Thesis not only demonstrates the research competency of the candidates but also exhibits their expertise, critical thinking, and research skills. The preparation of a PhD Thesis is a very difficult and challenging task and you need to take the utmost precautions while preparing it.

Here in this blog, we will discuss all the procedures adopted while preparing a detailed PhD and high-quality PhD Thesis:

What is the need for PhD Thesis Preparation?

The preparation of a PhD Thesis is crucial as it represents the cumulative research work and outcomes. The PhD Thesis provides a detailed description of the comprehensive research in the particular field. If you are a PhD Scholar, it will be mandatory for you to prepare a PhD Thesis to complete your degree.

It acts as proof of document of your research and findings while pursuing the PhD program. A PhD Thesis also guides the new PhD scholars for reference. Newly enrolled PhD scholars who have just begun their research work can refer to the previous research works conducted by a different researcher in the field to begin his journey.

PhD Thesis is a document that also provides a pathway to new research scholars in the field. The PhD thesis preparation involves organizing and assembling the research findings in a coherent structure. This allows you to refine ideas, identify gaps in the research, and ensure that the arguments are logically presented.

Additionally, you will be able to develop essential skills such as critical thinking, problem-solving, and effective communication that are highly valuable in both academic and professional settings. 

Beginning of the PhD Thesis Writing

PhD Thesis writing begins after completion of the PhD coursework. Every PhD Scholar has to go through a PhD coursework. PhD coursework is offered in the initial years to provide a strong foundation in the research aptitude in the given field.

Once the coursework is completed, a comprehensive exam is conducted to examine and evaluate the ability of the scholars to conduct original research. Generally, the examination is conducted in the 3rd year of the PhD program. Once the examinations are concluded for the coursework, PhD scholars can start working on their PhD Thesis/Dissertation.

Process and Structure of PhD Thesis Writing

Writing a PhD Thesis is a daunting task and one has to go through a prolonged process. It involves several stages and PhD scholars need to through all the stages to prepare a highly inclusive Thesis.

Here is the detailed process and structure of the PhD Thesis:

• Cover Page:  The PhD Thesis writing begins with the preparation of the cover page. The cover page includes the title of the research topic, the name of the university, the name of the scholar, and the supervisor. Generally,  the cover page of the thesis is designed to catch the attention of the viewers.
• Preface: The cover page is followed by the Preface of the PhD Thesis. The Preface is written by the PhD scholars. In the preface of the thesis, they explain the reasons for taking up a particular research topic and their experiences while conducting the research and writing the PhD Thesis. Generally, the preface is written after writing the thesis but arranged after the cover page. 
• Acknowledgment: After writing the Preface of the thesis, PhD scholars begin with the acknowledgment page. Generally, the acknowledgment page of the thesis recognizes all those people who have contributed and given their support in conducting the research. PhD scholars acknowledge the contribution of all the people who have professionally and personally helped in the research. 
• Introduction: In the Introduction, PhD scholars introduce their research topic and explain how this study contributes to the original knowledge of the field. The introduction in the PhD Thesis is a summary of all the key objectives of the research and an explanation of why the particular research is needed. 
• Literature Review: The literature Review in the PhD Thesis is a summary of all the works done by previous researchers and academicians in the same field or field relevant to the topic. In the literature review, all the scholarly works whether books, research journals, research papers, or previous research thesis related to the subject are cited in the PhD Thesis.  A literature review is done to support the current research by analyzing the previous works done on the same subject. 
• Research Chapters: Research Chapters are the crux of the PhD Thesis. In this stage, the PhD Thesis is divided into various chapters. The research conducted by the PhD scholars is recorded in detail in this section. Research Chapters broadly explain the methodology, hypothesis, and original research. The research chapter includes the process of conducting the research on a particular area and the explanation of the research questions. 
• Conclusion: After writing all the research chapters in the PhD Thesis, the conclusion of the research is added. The conclusion is the final chapter of the PhD Thesis Writing that concludes all the research edvideces and findings to reach to a final result. The conclusion also includes the possibilities of further research in the same field and its application to enhance the knowledge of the particular subject. 
• Bibliography and Appendices: The bibliography is written at the end of the PhD Thesis. The Bibliography lists all sources such as books, journals, research papers, thesis, etc used in the PhD Thesis writing. It is written in alphabetical order and includes the author's name, title, publication year, etc. The PhD Scholar may be required to provide supplementary materials that aren't essential to the PhD Thesis in the form of appendices.

What is the Length of the PhDThesis/Dissertation?

The length of the PhD Thesis (or dissertation) greatly depends on the field of the study. Generally, the length of the PhD Thesis ranges between 60,000 to 1,20,000 words which can curated in 150 pages to 300 pages. The average length of the PhD Thesis is around 80,000 words.In general, the length of the PhD Thesis in Engineering and Sciences is shorter than that of Humanities and Social Sciences.

The average length of a PhD Thesis in different disciplines is explained in the table below:

How to Write Up PhD Thesis 

Once all the research related to the relevant topics and subjects has been conducted and all the data and results are collected, you can start with your PhD Thesis Writing.

This period is also known as the Writing Up period. The writing-up stage in a PhD Thesis starts when the original research has already been completed.

In this stage, you only focus on the PhD Thesis Writing and do not conduct any additional research. 

In research related to Humanities and Social sciences, you may already have a large amount of chapter drafts and papers which makes writing up easy. You only need to redraft and assemble these chapter drafts and research papers to formulate a PhD Thesis.

However, writing a PhD Thesis for a Science and Engineering subject may be different. If you are conducting research in these fields, a major part of your research depends on collecting and analyzing data.

Writing Up a PhD Thesis in Science and Engineering fields may require findings and conclusions from the data collected. 

Regardless of the subject and process of PhD Thesis Writing, it should be able to reflect your findings which can be applied in the particular discipline to enhance knowledge. 

Role of PhD Thesis Feedback

Feedback from the supervisor while writing the PhD Thesis plays a crucial role. It helps in formulating a well-organized and highly structured PhD Thesis. You must seek constant feedback from your supervisor on your chapter drafts while writing the PhD Thesis. 

When the thesis writing is in progress, comments and feedback from the supervisor who has significant research experience will ensure that the research is going in the right direction. You must regularly attend the supervisory meeting and present your chapter drafts for review.

Your PhD supervisor will be more than happy to help and guide you through your PhD Thesis Writing. However, PhD supervisor is not responsible for grammatical mistakes. You must ensure that your thesis is free from grammatical errors.

Levels of Plagiarism in PhD Thesis 

While writing the PhD Thesis, you must ensure that your thesis is free from plagiarism. The PhD Thesis must contain your original research and not be copied from anywhere. Plagiarism in a PhD Thesis is considered a serious academic offense and can lead to severe consequences.

If you are giving references to works from other authors, you must give proper citations. Paraphrasing and rephrasing of other’s work must be duly acknowledged. In PhD Thesis Writing, plagiarism is defined on various levels.

Here are the different levels of plagiarism in PhD Thesis Writing:

Penalty for Plagiarism in PhD Thesis/Dissertation 

The University Grants Commission (UGC) takes plagiarism very seriously and sets the penalty standards for different levels of plagiarism.

Here is the punishment for Plagiarism in the PhD Thesis:

Finishing PhD Thesis and Final Submission 

Once you are done with the final draft of the PhD Thesis, you will need to send it to your supervisor. The supervisor will go through the thesis and after reviewing it, approve it for final submission.

Once your supervisor has approved you thesis, submit it for the examination. The Departmental Research Committee (DRC) will examine the PhD Thesis and you will have to appear for the Grand PhD Viva. In this Viva, you will need to defend your research findings and conclusions in the PhD Thesis. 

PhD Thesis submission is done in physical form and you will have to take a printout of the thesis. You should always take multiple printouts of the thesis to avoid any printing mistakes and glitches. At the time of final submission, generally, multiple copies of the thesis are required which makes it more important.

PhD Viva is conducted within 3 months of thesis submission. Once the viva has been completed, the examiners will let you know whether or not you need to make any changes to your PhD Thesis. 

These could be 3 outcomes after thesis submission and viva. All are mentioned below:

If you asked for a correction, you will have to fix the errors and re-submit the PhD thesis again. The re-submission of PhD is usually done digitally.

FAQs (Frequently Asked Questions)

⭐ what is a phd thesis.

A PhD Thesis is a well-structured and well-organized piece of original research that every PhD scholar has to prepare and submit to get their doctorate. 

⭐ Is PhD Viva mandatory after the final submission of the PhD Thesis?

Yes, PhD Viva is mandatory for every PhD Candidate once they have made the final submission of their thesis. In PhD Viva, candidates defend their research and findings before the departmental research committee. 

⭐ What is the ideal length of a PhD Thesis?

There is no ideal length for a PhD Thesis. However, the length of the PhD thesis is greatly influenced by the disciplines of the research. The length of PhD in Engineering and Sciences is comparatively less than that of PhD in Humanities and Social Sciences. The PhD thesis ranges between 60,000 words to 1,20,000 words. 

⭐ What percentage of Plagiarism is allowed for a PhD Thesis?

The University Grants Commission (UGC) allows a maximum of 10 percent plagiarism in the PhD Thesis. The candidates whose thesis plagiarism falls within 10% are not penalized. 

⭐ What is the penalty for Level 2 Plagiarism?

Level 2 plagiarism means that the PhD Thesis has a similarity above 40% to 60%. For this level of plagiarism, the PhD candidate will be asked to withdraw the manuscript and debarred from the annual increment for one year. The supervisor of such PhD scholar will also be penalized with a ban on any PhD supervision for 2 years. 

⭐ What is the Penalty for Level 3 Plagiarism?

Level 3 plagiarism exhibits a similarity above 60% in the PhD Thesis. The PhD Scholars will be asked to withdraw their manuscript and they will be prohibited to annual increments for 2 consecutive years. The supervisor will not be allowed to supervise any new Master’s and  PhD Thesis/dissertation for 3 consecutive years. 

By Muhammad Hasim Sheikh

10 Years of Experience / Storyteller / Research-driven Writer

As an Academic Content Writer and Content strategist, I have great experience in crafting high-quality, research-based content across diverse subjects. My academic background with a doctorate in business Management allows me to create informative and engaging academic materials for students, educators, and institutions. I have expertise in developing well-researched course materials, academic blog

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