how do i send a keynote presentation via email

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How to Share Keynote Presentations Online

Last Updated: May 4, 2023

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 16,499 times. Learn more...

This wikiHow teaches you how to share your Keynote presentation with other people on the internet. If you want to present the presentation live, you can use Apple's Keynote Live feature. You can also share the presentation by embedding it into your website or blog post.

Using Keynote Live

• Keynote Live is limited in that it won't play audio or let you do live audio narration. If you want to narrate the presentation live, you'll want to use Keynote Live with an audio conferencing tool like Zoom, Microsoft Teams , or Google Meet .

• If you want to share the invitation link in your video conferencing software or a live chat, choose Copy Link to copy the link to your clipboard, and then paste it into the conversation.
• If you want to require a password for viewing the presentation, click More Options, select Require password , and follow the on-screen instructions.

• If you don't want to start the presentation just yet, you can choose Play Later instead. Then, when you're ready to share your presentation, click the green-and-white rectangle with a triangle in the toolbar and select Play on Keynote Live to start sharing. You can click the green-and-white rectangle and triangle icon to start sharing again.
• If you want to invite more people after starting the presentation, press the Esc key to stop playback, click the Keynote Live button in the toolbar (the computer monitor with two curved lines), select Invite Viewers , and choose your viewers.

• When you end the presentation, the link will stop working. If you want to present again, you'll need to create a new link.

Embedding on a Website

• If you protected your presentation with a password, remove the password before you continue.

• The link begins with "https://www.icloud.com/keynote" and ends with "#yourfilename" .

• Medium: No extra code is needed. To embed the link, simply paste it onto its own line and press Enter or Return . [2] X Research source Medium will display the embedded presentation once you publish your story.
• Wordpress: Using the Block Editor, create a new "Embed" block (the first embedding option), paste the Keynote link into the field, and click "Embed." If you're not using the Block Editor, you can embed the presentation by placing the URL on its own line. [3] X Research source
• Embed.ly: If you're using another type of website or site builder, check out Embed.ly , which will help you create embed codes for a variety of sites and services.

Expert Q&A

You might also like.

• ↑ https://support.apple.com/guide/keynote/present-on-a-mac-over-the-internet-tan683ecab0f/mac
• ↑ https://help.medium.com/hc/en-us/articles/214981378-Embedding
• ↑ https://wordpress.org/support/article/embeds/

About This Article

1. Open Keynote on your Mac. 2. Click the Keynote Live button. 3. Click Continue . 4. Invite viewers to the presentation. 5. Click Play Now . Did this summary help you? Yes No

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How to Share Keynote Presentations Online: A Comprehensive Guide

Sharing Keynote presentations online has become increasingly important in today's digital age, where remote work, online collaboration, and accessibility are more crucial than ever. In this comprehensive guide, we will discuss various methods for sharing Keynote presentations, explore different tools for sharing like Showell , and provide practical examples to help you share your presentations with ease. By adopting these best practices and leveraging the right tools, you can make your Keynote presentations accessible and engaging to a wider audience.

What is a Keynote presentation?

Keynote is a presentation software developed by Apple Inc., similar to Microsoft PowerPoint. It is designed specifically for macOS and iOS devices and offers a wide range of design and animation tools to create visually stunning presentations. Keynote presentations typically have the file extension .key, and while they cater primarily to the Apple ecosystem, they can be exported to various formats for compatibility with other platforms, like PowerPoint.

The 4 advantages of using Keynote for presentations

1. Sleek design templates: Keynote offers a variety of professionally designed templates, making it easy to create visually appealing presentations.

2. Animation and transition effects: Keynote provides a range of animations and transitions to add dynamism and polish to your presentations.

3. Compatibility with Apple devices: Keynote is designed to work seamlessly with macOS and iOS devices, ensuring optimal performance and user experience.

4. Export options: Keynote allows you to export your presentations in various formats, including PDF, PowerPoint, QuickTime, and HTML, ensuring compatibility with different platforms.

Preparing Your Keynote Presentation for Online Sharing

While Keynote is a popular presentation software, not everyone has access to it, and this can pose a problem when sharing Keynote presentations online. Not everyone has access to Apple devices, which are required to use Keynote. If the presentation was created on a Mac, then it can only be opened by someone who has access to a Mac, which limits the audience.

To ensure accessibility and reach a wider audience, it is essential to consider the compatibility of the file format and provide alternative formats for those who don't have Keynote or compatible software. This is why it might be a good solution to export your Keynote presentation as a PDF file.

To do this, follow these steps:

1. Open your Keynote presentation. 2. Click "File" in the top menu, and then select "Export To." 3. Choose the desired export format (PDF) and configure the export settings according to your preferences. 4. Click "Next" and choose a destination for the exported file. Click "Export" to complete the process.

Methods to Share Keynote Presentations Online

Attaching the exported presentation: You can share your Keynote presentation by attaching the exported file (PDF, PowerPoint, QuickTime, or HTML) to an email. This method is suitable for smaller files and when sharing with a limited number of recipients.

Security and size limitations: When sharing large Keynote files or presentations containing sensitive information via email, consider using a secure file-sharing platform like Showell. Showell offers password-protected access to your files and ensures a better sharing experience for the recipient, with attachments that won't get lost among other emails.

Social media platforms

Sharing links to the presentation: You can also share your Keynote presentation on social media platforms like LinkedIn, Twitter, and Facebook by posting a link to the presentation hosted on a cloud-based file-sharing platform like Showell.

Cloud-based file-sharing platforms

iCloud: iCloud is Apple's cloud storage service, which integrates seamlessly with Keynote. You can store and share your presentations via iCloud by sending a link to your recipients, who can then view or download the file.

Google Drive: Google Drive is a popular cloud storage platform that supports Keynote files. You can upload your presentation, convert it to Google Slides if needed, and share it with others through unique links. Dropbox: Dropbox allows you to upload Keynote files and share them with others using shareable links.

Showell : Showell is a powerful content-sharing and collaboration platform that supports Keynote presentations and various other file formats. With Showell, you can upload and organize your presentations, making it easy to share them with your team or clients. Showell stands out due to its user-friendly interface, secure sharing features, and the ability to track engagement with your shared content. By using Showell, you not only streamline the sharing process but also gain valuable insights into how your audience interacts with your presentation.

Showell: Sales Content Tracking and Sharing →

Collaborating on Keynote Presentations Online

Real-time collaboration using icloud.

Keynote supports real-time collaboration through iCloud, allowing multiple users to work on a presentation simultaneously. To collaborate, simply click the "Collaborate" button in the top-right corner of your Keynote presentation and invite participants via email, link, or by adding them from your contacts. You can control the access level for each participant, choosing between "Can make changes" or "View only."

Sharing and commenting on presentations

When sharing your presentation online, you can enable comments to facilitate feedback and communication with your team or audience. Comments can be added to specific slides or elements, fostering a focused and productive discussion.

Version control and tracking changes

Keynote allows you to track changes made by collaborators and maintain version control over your presentation. You can access the version history by clicking "File" and then "Revert To." This feature enables you to review past edits, compare different versions, and revert to a previous version if needed.

Ensuring Security and Privacy While Sharing Keynote Presentations Online

Password protection.

Protect sensitive information in your Keynote presentation by adding a password. To do this, click "File," then "Set Password." You can also apply password protection when sharing your presentation via a file-sharing platform like Showell, which offers secure, password-protected access to your files.

Controlling access and permissions

When sharing your presentation online, you can control who can view, edit, or comment on the file. File-sharing platforms like Showell allow you to set permissions and manage access to your presentations.

Check out Showell's Digital Sales Room →

Sharing Keynote presentations online has become increasingly important in today's digital landscape. By selecting the appropriate method for sharing and leveraging online collaboration tools like Showell, you can efficiently and securely share your presentations with a wider audience. Following best practices for file preparation and optimization, coupled with using the right tools and platforms, will ensure that your Keynote presentations are accessible, engaging, and impactful for your viewers

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• Presentations

How to Share and Collaborate as a Team on Keynote Presentations

"If you want to go quickly, go alone. If you want to go far, go together."

I've heard this saying throughout my career. It's tempting to try and shoulder the entire load yourself. But  collaboration  is the key to most successful Keynote presentations. Asking " how do I share a Keynote presentation on iCloud ?" is the start of learning Keynote collaboration.

Collaboration in Keynote helps teams work together to build excellent presentations. Learning how to collaborate on Keynote means that everyone's voice is heard. 

You'll see impressive Keynote designs used in this tutorial as you learn how to share a Keynote presentation on iCloud. These are thanks to Keynote templates from Envato Elements and GraphicRiver .

Why Collaborate in Apple Keynote?

It's challenging to work together. Multiple projects run in parallel, and priorities are always changing. Collaboration takes effort and agreement from all involved in a project. It's easier when you share Keynote presentations on iCloud.

Keynote collaboration is all about using the app's features to bring others into the fold. Instead of emailing the presentation back and forth and creating many out of sync copies, use the built-in collaboration tools.

Collaborating on a Keynote presentation is the key to avoiding a disorganized workflow. It gives your collaborators a chance to share feedback, entirely inside the app. Share a Keynote on iCloud for the easiest collaboration.

Before we go further, you might want to brush up on your beginner Keynote skills. Check out this tutorial to start learning.

How to Wow Your Collaborators With Keynote Templates (With Unlimited Downloads)

Collaboration is one key to professional Keynote presentations. Pro presenters recognize that they need the input of others to do their best work.

There's another shortcut that seasoned presenters turn to. This shortcut helps you avoid designing presentations from the ground up or using Keynote's built-in bland designs. It's Envato Elements ,  a site that you can use for professional Keynote designs .

Before we jump into our step-by-step tutorial on Keynote collaboration, let's look at some of the many creative professional template options available.

On Envato Elements, you've got unlimited access. One subscription gives you thousands of templates plus so many supporting assets. That includes stock photos and graphics that spice up a presentation. It's truly the best service for presenters.

Let's look at three of the best Keynote templates included as part of Envato Elements.

1.  Haluiva : Pitch Deck Keynote Template

You'll see this template in action as you learn Keynote collaboration in this tutorial. With the help of an impressive template like Haluvia, your collaborators are going to love working with you. It's a business-centric presentation template for creating Keynotes with polish.

2.  Muli™ Minimalist Keynote Template

Here's an important tip: less is more when you're learning how to collaborate in Keynote. Using overly complex designs may distract not only your audience but also your collaborators. That can lead to the design process taking too long to complete. Use a minimalist template like Muli to create an excellent presentation, rapidly.

3.  Yoki Business - Keynote

Here's yet another minimalist presentation template that makes design accessible. Smooth gradients are right on-trend for the best designs in 2020 and beyond. Use the 30 slide designs to create your next presentation rapidly.

See more Keynote templates in our articles below:

Buy Single Keynote Templates on GraphicRiver

While Envato Elements is an outstanding option, sometimes, you only need a single template. If you already know what you need,  GraphicRiver is a great alternative for great-looking templates .

On GraphicRiver, you'll find an equally deep library of Keynote templates. These are perfect when you're learning how to collaborate in Keynote because they save you hours of design work.

Grab a template, download it, and start sharing. In no time, you'll be ready to give a presentation.

See even more templates for designing the best Keynote presentations in this article:

4 Essential Skills to Learn How to Collaborate on Keynote

Now let's dive into this tutorial and learn how to share a Keynote presentation in iCloud with collaborators.

In this section, you'll see the power of Keynote collaboration. There are many features and techniques that make Keynote collaboration easy. 

We're going to work with a template called Hauliva . Apple Keynote templates already have most of the design work completed for you. Keynote collaboration is easier when you use a pre-built design.

This template is part of Envato Elements .   It's an all-you-can-download service that makes it easy and affordable to create a professional presentation. We'll show you more Keynote presentation designs later in this tutorial.

Let's learn how to collaborate on Keynote with these steps:

1. How to Invite Others for Keynote Collaboration

If you're ready to start to share your Keynote presentation, this is the step for you! Let's walk through how to share a Keynote presentation on iCloud.

Most of Keynote's sharing features center around  iCloud, Apple's online sharing service. The good news is that Apple gives you five gigabytes of free storage just for having an Apple ID. That's more than enough to store your Keynote presentation.

When you're ready to share, start by moving your presentation to iCloud. Inside the app, click on the filename and choose Keynote - iCloud  from the dropdown. This will move your presentation to iCloud.

Now, click on  Collaborate  on the menu. You'll see a popover menu titled  Add People.  There are many secure share options depending on how you want to send the link to your audience. In my case, I'll use  Copy Link.  This creates a URL that you can send to a collaborator.

Make sure you choose your desired setting on the  Share Options  dropdown. Toggle between " Can Make Changes"  and " View Only."  Depending on the size of your share list, you might want to use the latter option so that there aren't  too  many changes.

That's it! When they click on the URL that you share, they'll have the option to edit the presentation in a browser-based version of Keynote. Or, they can click  Open in Keynote  to open it inside the desktop app. 

Either way, you've added someone else to your Keynote presentation. You can start working on editing the presentation, together. 

This is the first step to collaborating in Keynote. Once you've added other users to your presentation, changes will start flowing in. You'll see the presentation update in real-time.

2. How to Comment While Using Keynote Collaboration

Even if you use Keynote's sharing and collaboration, it's tempting to use other platforms for communication. You might want to send an email with a few details. But then, other collaborators jump with other communication.

Pretty soon, you've got a lot of email threads that take too much time to reconcile. It's too complicated to sift through email chains and decide whose perspective should be added.

It's better to use Keynote's built-in features to comment and make suggestions for a presentation. That keeps all the discussion in a single place that's easier to add to your presentation.

In Keynote, click on any object on the slide. Then click  Comment  on the tools and type a comment in the box.

Your collaborators will see a comment box with your name on any object. Use this window to reply to the comment and let them know what you're thinking about the presentation, too.

Comments make it easy to trade thoughts, right inside the document. Use this feature to call out opportunities and ideas in the presentation.

3. How to Manage Keynote Collaborators

Over time, you might want to adjust who has access to collaborate and work on your presentation. You might need to add other collaborators. Or, remove users as priorities change and collaborators roll off and on projects.

To manage the users who have access, click on the  Collaborate  icon again. You'll see the list of users that have access. Click on a name and choose to  Remove Access  as needed. Or adjust permissions between  Can Make Changes and View Only.

Remember that this menu helps you manage Keynote collaboration on an ongoing basis. Adjust who does and doesn't have access in just a few clicks from the  Collaborate  menu.

4. How to Share a Finished Keynote Presentation Online

If you're wondering, "how do I share a Keynote presentation on iCloud?" then this section will be right up your alley.

If you want to share a presentation online, the best feature to use is  Keynote Live.  It gives you the freedom to share the presentation even when everyone can't gather. It streams your presentation.

To launch Keynote Live, click on the button above the work area.  Invite Viewers  for limited access or click  More Options  to get a URL to share with anyone.

Now, click  Play Now  to kick off the presentation. You'll enter presenting mode on your computer. You can even see how many viewers are tuned into your stream.

One important note for this feature: the app doesn't support any audio streaming. So, you'll need to use a separate service or start a group call.

Learn this feature with our in-depth guide below:

Learn More About Apple Keynote

Learning how to collaborate on Keynote is the perfect way to start your journey of being a great presenter. Tapping into the knowledge of your peers and collaborators makes it more accessible.

There's no reason to stop here. With the help of our resource, How to Use Apple Keynote (Ultimate Tutorial Guide) , you've got a deep library of tutorials to keep learning. Each of the tutorials

Start Sharing Your Keynote Presentation Today

You just learned how to collaborate on Keynote. When you share your Keynote presentation, your results are bound to be better.

Remember that you can avoid the disorganized workflow of emailing Keynote presentations back and forth. By using Keynote collaboration features, all the feedback and changes apply to one unified document.

Don't forget: there are more helpful Keynote resources thanks to professionally designed templates . Envato Elements  gives you unlimited access while GraphicRiver  offers pay-as-you-go options . Keynote collaborators will thank you for starting with a template!

How to share a Pages, Keynote, or Numbers file with iCloud

If you're using Pages, Keynote, or Numbers on your iPhone, iPad, or Mac you can easily share anything you create via Apple's online service, iCloud . The best part about sharing iWork documents via iCloud is that the person you share with doesn't need an iOS device or Mac to open or even collaborate on the documents with you. All they need is a web browser.

How to share your Pages, Keynote, and Numbers files from iPhone and iPad

• Open the file in Pages, Numbers, or Keynote on your iPhone or iPad that you'd like to share.
• Tap on the Share button in the upper right hand corner.
• Choose Share Link via iCloud from the drop down menu.
• Tap on the method you'd like to use in order to share it.
• iWork automatically inserts the iCloud link for you. Type anything else you'd like to add and send your message.

How to share your Pages, Keynote, and Numbers files from your Mac

• Open the file in Pages, Numbers, or Keynote on your Mac that you'd like to share.
• In the top menubar, click on the Share button .
• Choose the option for Share Link via iCloud .
• Tap on the option you'd like to use in order to share the file link.
• iWork will automatically insert the link. Type anything else you'd like to tell the person receiving the document and send it.

That's it! The person you've sent the link needs only open it in a browser in order to view and edit the spreadsheet.

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How to add links to a webpage, slide, email, or phone number in a Keynote slide on iPhone, iPad, and Mac

This tutorial shows you how to add a webpage, email, phone number, and slide link to your Keynote presentation on Mac, iPhone, and iPad.

Similar to Pages and Numbers, you can add links to text or objects in Keynote. This lets you link directly to a webpage, another slide in the presentation, email address, phone number, or even exit the slideshow – with a simple click or tap.

If you’re sharing your presentation with others, this is a great way for your viewers to visit your website, compose an email to you without any extra effort, or call you. And when you’re presenting your slideshow, you can quickly jump to another slide or end the show easily.

For your next presentation, here’s how to add links in Keynote on both Mac and iOS.

Add a link in Keynote on Mac

Open your slideshow in Keynote for editing. Then head to the slide where you want to add a link. You can select text or an object for your link.

Add a link to a webpage

1) With your text or object selected, right-click or hold Control and click .

2) Put your cursor over Add Link and select Webpage .

3) In the small pop-up window that appears, enter the URL for the page.

You can double-check the URL by clicking Open Link if you like.

Add a link to another slide

2) Put your cursor over Add Link and select Slide .

3) In the pop-up window, choose the slide . You can quickly pick the next, previous, first, last, or last viewed slide. Or, you can select a certain slide number in the drop-down.

To confirm you have the correct slide, you can click Go to Slide .

Add a link to an email address

2) Put your cursor over Add Link and select Email .

3) In the pop-up window, enter the email address and, optionally, a Subject .

You can check that the email address and subject appear correctly by clicking Compose Email .

Add a link for a phone number

Just like email, you can right-click over a text or object and choose Add Link > Phone Number . Now, enter your phone number (make sure to enter the country or area code if applicable) and hit the return/enter key. The phone number is now added over the selected text or image.

You can check by right-clicking over it again and choosing Edit Link. You will see your added phone number here.

Add a link to exit the slideshow

2) Put your cursor over Add Link and select any of the options .

3) In the pop-up window, click the Link to the drop-down box and choose Exit Slideshow .

Add a link in Keynote on iPhone or iPad

Open Keynote on your iPhone or iPad and go to your presentation. Navigate to the slide where you want the link, and then do one of the following.

1) Select the text or object and tap to bring up the shortcut menu. Tap the arrow until you see Link and tap it.

2) Tap Link To and choose Webpage .

3) Next to Link , enter the URL for the page.

4) Tap done or X to close the Link Settings window.

2) Tap Link To and choose Slide .

3) Like on Mac, you can pick the next, previous, first, last, or last viewed slide. Or tap Link To Slide and select a certain slide number.

4) Tap the X to close the Link Settings window.

2) Tap Link To and choose Email .

3) Enter the email address and, optionally, a Subject .

Add a phone number to the slide

1) Select the text or object in your slide and tap Link > Link To > Phone Number .

2) Enter the phone number and tap done on your keyboard.

3) Scroll to the bottom and pick Exit Slideshow .

Adding links in Keynote can be helpful not just for those using your slideshow but for you as well. You can easily open a website, compose an email, or skip to another slide with a quick click or tap.

Are you going to add a link in your next Keynote presentation?

For more on Keynote, check out:

• How to add background music to your slideshow
• How to animate objects for your presentation .

The Best Way to Give a Keynote Presentation Over Zoom or Skype

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When working remotely, you may need to deliver a Keynote presentation over Zoom, Skype, or other video conferencing apps. This is daunting at first---especially if you aren't tech savvy---but there are two simple methods you can use to do it.

Keynote Live is the best option, which lets you share your presentation slides with anyone online. If that isn't available, you can share your Mac screen over Zoom or Skype instead. We'll explain each of these methods in more detail below.

Share Your Presentation Online With Keynote Live

Keynote Live is a tool that lets you share your presentation online with up to 100 people at once. Invited members can tune in to watch your presentation from any device: iPhone, iPad, Mac, Windows PC, or other mobile devices. All they need to do is click the link you send them and open it in Keynote or a web browser.

Using Keynote Live, you can view the Presenter Display to keep an eye on your current slide, next slide, and Presenter Notes while only showing your current slide to people watching.

Unfortunately, Keynote Live doesn't let you share audio with your audience. The best way to use it is to start a group call using Zoom, Skype, or other video conference apps, then direct everyone to view your presentation in a separate window.

That way, people can still listen to you over the conference call while viewing the slides in Keynote Live.

Here's how to use Keynote Live in three simple steps.

Step 1. Invite People to Your Keynote Live Presentation

Open your presentation in Keynote and make sure your slides are ready to go. Then click the Keynote Live button in the toolbar; it looks like a laptop with two waves coming out of it.

In the popup window that appears, click Invite Viewers and send a link to your contacts over Mail, Messages, or AirDrop. Alternatively, choose to Copy Link from the dropdown menu and paste it into the chat in your Zoom or Skype call.

If needed, add a password to your presentation to keep it private. Click More Options and enable the Require Password box to do so. Make sure you give the password to everyone who needs it, alongside the invitation link.

After sharing the link for your Keynote presentation, click Play Later so you can wait for everyone to get ready before starting the presentation. This gives you time to start your conference call, invite more members, or make any final adjustments to your slides.

Step 2. Start a Conference Call Over Zoom or Skype

Since Keynote Live doesn't let you share audio, you still need to start a call in Zoom (see our guide to common Zoom issues if you have problems), Skype, or any other conferencing app for people to hear you. Make sure everyone is attending your conference call before directing them to Keynote Live to watch the presentation.

Ask people to click the link in the invite you sent them or copy a new link into the chat box for Zoom or Skype. To copy a new link, click the Keynote Live button in Keynote, then click Invite Viewers > Copy Link .

Before starting the presentation, you may want to turn off your camera in the video conferencing app. This way, people can't watch you while you're presenting, prompting them to switch to the Keynote Live window instead.

Step 3. Start Presenting in Keynote Live

When you return to the Keynote app, you should notice the Play button has turned green. The number next to the button tells you how many people are currently waiting for your Keynote Live presentation to begin.

To start your presentation, click the Play button and choose to Play on Keynote Live .

Keynote takes a moment to load the slideshow. During this time, it uploads your slides to the cloud to reduce delays for those watching.

When the presentation starts, press the X key to switch between Presenter Display and Audience Display. In Presenter Display, you can view your current slide, next slide, Presenter Notes, and the number of viewers. Anyone viewing your presentation only sees the current slide.

Use the Left and Right arrows to navigate through your slides, or press Esc to exit.

After finishing your presentation, click the Keynote Live button and Turn Off Keynote Live . Then finish up your call in the video conferencing app.

Share Your Keynote Screen Using Zoom or Skype

If Keynote Live isn't available to use, you can still deliver your Keynote presentation by sharing your screen over Skype or Zoom. This method isn't as elegant as Keynote Live, but it's a better option if you don't want to use Keynote in fullscreen presentation mode.

Depending on the options in your video conferencing app, you can choose to share a portion of your screen, a particular app window, or your entire computer screen.

It's best to share a portion of your screen, which means you can still view your next slide and Presenter Notes. Zoom allows you to do this, but Skype doesn't. Instead, you need to share your entire Keynote window to deliver a presentation using Skype ( Skype keyboard shortcuts ).

How to Share a Portion of Your Screen Using Zoom

Open your Keynote presentation and go to Keynote > Preferences in the menu bar.

From the Slideshow tab, enable the option to Allow Mission Control, Dashboard and others to use the screen . This lets you switch between apps after starting your presentation.

Now go to Play > Rehearse Slideshow from the menu bar. Press X to enable Presenter Display, which shows your current slide, next slide, and Presenter Notes.

With Keynote ready, open Zoom and start your video conference call.

Click Share Screen at the bottom of the Zoom window, then go to Advanced > Portion of Screen . Click Share to start sharing a portion of your screen.

If prompted, open the System Preferences on your Mac and go Security & Privacy > Privacy .

In the sidebar, click Screen Recording , then enable the option to allow Zoom to record your screen. You may need to restart Zoom and start sharing your screen again.

When you start sharing your screen, return to Keynote and resize the sharing box to match your Current Slide . This is what people will see in your video conference call. Click a blank space in Keynote , then use the Left and Right arrows to navigate through your presentation.

When you're finished, click Stop Share at the top of the screen and end your Zoom call.

How to Share Your Keynote Window Using Skype

Skype and Keynote don't work particularly well together. Although Skype lets you share your Keynote window over a video call, this stops working the moment you enter fullscreen presentation mode.

Instead, you can only share your Keynote screen from the edit view. This means your Keynote transitions and animations won't work. It also means other people will be able to see your Presenter Notes unless you read them in a separate app.

If you plan to do this, we suggest you hide the Format window by clicking the paintbrush icon to minimize clutter on the screen. You should also adjust the zoom level to make your Keynote slides fill as much of the window as possible.

Now start your Skype call and click the two overlapping squares to share your screen.

Open the Share Screen dropdown menu and choose to Share Application Window , then select Keynote from the list of available apps.

In the sidebar, click Screen Recording , then enable the option to allow Skype to record your screen. You may need to restart Skype and start sharing your screen again.

Don't enter presentation mode in Keynote. Use the navigation bar or the Up and Down arrows to switch between your slides instead. If you launch your full presentation, the people in your call won't be able to see it.

More Tools for Online Presentation

Keynote is an excellent app for creating stylish presentations with minimal effort. But it isn't the best option for online presentations. While it's possible to share your slides over Keynote Live, screen sharing options in the app itself are rather limited.

Fortunately, there are a wealth of other online presentation apps you can use to step up your game. Each of these apps offers better tools for delivering a presentation over Zoom, Skype, and other video conferencing apps than what you find in Keynote.

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How to Use Keynote Presentations Online: A Comprehensive Guide

In an era where virtual communication has become an integral part of our professional and personal lives, the ability to deliver captivating and effective presentations online is more important than ever. The rise of remote work, virtual events, and online education has necessitated a shift in how we share ideas, inspire others, and connect across digital landscapes. "How to Use Keynote Presentations Online: A Comprehensive Guide" is your roadmap to success.

What is Keynote and Its Feature?

Keynote is a presentation software developed by Apple Inc. For a variety of events, including business meetings, educational lectures, product debuts, and more, it is made to make aesthetically beautiful and interactive presentations. For macOS and iOS devices, Keynote is a component of the iWork suite of productivity programs. It's renowned for its intuitive UI, potent design tools, and easy syncing with other Apple products.

Keynote Features:

Professional Templates: Keynote provides a large selection of well created templates to aid users in getting going quickly. Users can select the template that best fits the objective of their presentation from among the many themes and styles covered by these templates.

Rich Graphics and Animations: A wide range of features are available in Keynote to improve presentations graphically. Users can include multimedia components including audio and video, photos, forms, charts, and tables. Impressive animation and transition effects are also included in the software to add interest and life to presentations.

Media Integration:Multimedia content can be easily incorporated into presentations by users. This involves adding audio and video clips directly to slides to give the audience a multi-sensory experience.

Compatibility: Device synchronization is one of the standout features of Keynote that adds a layer of convenience and flexibility to the presentation creation process. With this feature, users can seamlessly transition between their Mac, iPhone, and iPad, ensuring that their work remains consistent and accessible across devices

How to Use Keynote online?

Here's a general guideline to use Keynote online by using Keynote Live:

Step 1: Open your presentation in Keynote on your Mac.

Step 2: Click the Keynote Live button.

Step 3: Click “Continue”on the pop-up window.

Step 4: Click “Invite Viewers”, now you can choose how to invite attendees to your live presentation.

Step 5: Choose an invitation method. Sending the URL to your presentation will allow you to invite people to watch it. Select Mail to create an email message with the link that you may send to anybody you like. By choosing Message, AirDrop it to nearby users, or any of the other app options, you can also use iMessage.

Choose Copy Link to copy the invitation link to your clipboard, then paste it into the conversation if you want to share it in your video conferencing program or a live chat.

Click More Options, choose Require password, and then adhere to the on-screen instructions if you wish to make the presentation password-protected.

Step 6: Click “Play Now” to share your presentation.

Choose “Play Later” if you don't want the presentation to begin right away. When you're ready to share your presentation, select “Play on Keynote Live” by clicking the green and white triangle-shaped rectangle in the toolbar. To resume sharing, click the green and white triangle and rectangle icons.

After starting the presentation, use the “Esc” key to halt playback, click the Keynote Live toolbar button (the computer monitor with the two curved lines), pick “Invite Viewers”, and then select the viewers you wish to invite.

Step 7: End your presentation. When you're finished sharing, click the computer icon with two curved lines in the toolbar and select Turn Off Keynote Live.

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How to Download Keynote for Free?

Here's how you can download Keynote for free:

Step 1: Open the "App Store" on your iOS device and search for "Keynote" using the search bar at the bottom of the App Store.

Step 2: Click on the "Get" button next to the Keynote app.

Keep in mind that while Keynote itself is free to download, you'll need an Apple ID in order to access the App Store and download apps. Additionally, some Keynote advanced features and templates could need an iCloud or other service subscription.

Best Alternative to Keynote ——WPS Office

WPS Office is a modernized and powerful suite of office tools that offers a comprehensive solution for creating, editing, and sharing documents, spreadsheets, and presentations . WPS Office has a user-friendly interface and practical features that cater to a wide variety of users, from novices to seasoned experts, and is designed for both personal and professional use. WPS Office is available on multiple platforms, including Windows, macOS, Linux, iOS, and Android. WPS Office provides a wide range of templates and resources for documents, spreadsheets, and presentations. This cross-platform support enables users to work on their documents across different devices with ease. WPS Office supports a wide range of file formats, allowing users to seamlessly open, edit, and save documents in various formats commonly used in office environments. We investigate several online distribution and sharing strategies for WPS Office Keynote presentations. This includes sharing links with audience members and exporting presentations in various formats.

Here is the link you can download: https://www.wps.com/

Frequently Asked Questions

1. what is the difference between powerpoint, pages and keynote.

PowerPoint, Pages, and Keynote are three distinct software applications designed for creating presentations and documents, and each is associated with a different company and operating system. The main distinctions between PowerPoint, Pages, and Keynote are the company from which they were developed, the platforms they support, the usage scenarios, and the feature sets. While Keynote is chosen by Apple users for its design-focused approach, PowerPoint is frequently utilized for commercial and educational presentations. Pages is mainly focused on documents, but it also has some basic presentation features.Pages focuses on document creation and formatting. While it has presentation features, it's not as robust as dedicated presentation software like PowerPoint or Keynote.

2. Is Keynote compatible with other presentation software like PowerPoint?

Yes, Keynote supports exporting presentations in PowerPoint format, making it compatible with other software. Nevertheless, throughout the conversion process, some formatting and design components might need to be changed.

3. Is it possible to access and edit my Keynote presentations offline?

Yes, you can access and edit your presentations while offline if you have Keynote installed on your device. When you get back online, all of your modifications will sync to the cloud.

4. How can I collaborate with others on a Keynote presentation online?

Through iCloud, you can work together on Keynote presentations. Using their email addresses, collaborators can join in to edit the presentation live via a web browser after sharing it with them.

5. Are there any costs associated with using Keynote for online presentations?

On Apple devices, Keynote can be downloaded and used without cost. However, a subscription or outright purchase could be necessary for some advanced services or extra cloud storage.

The comprehensive guide on "How to Use Keynote Presentations Online" offers helpful tips on how to make the most of Apple's Keynote program for making, sharing, and delivering presentations online. This manual provides step-by-step directions and advice for optimizing Keynote's functionality while adjusting to the dynamics of online presentations. Additionally, the thorough manual gives users the knowledge they need to create, distribute, and deliver powerful Keynote presentations online using WPS Office. Users may confidently captivate their virtual audiences and efficiently transmit their messages by utilizing WPS Presentation's features and best practices for online presentations.

• 1. How to Add Presenter Notes to Keynote Presentations Easily?
• 2. How to Use Keynote Presentations Online: A Comprehensive Guide
• 3. How to Free Download Keynote Easily: A Comprehensive Guide
• 4. Keynote Design Guide_ Workflow, Tips, And Free Keynote Templates
• 5. Top 5 Free Keynote Templates for Stunning Presentations
• 6. Keynote Review: A Comprehensive Guide to Unlocking its Power

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how do I send others a link to a Keynote presentation stored in my iCloud

MacBook Pro 13″, macOS 12.5

Posted on Aug 12, 2022 1:28 PM

Posted on Aug 13, 2022 3:01 AM

Read this Apple document: Share files from iCloud

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Keynote User Guide for Mac

• What’s new in Keynote 14.1
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open or close a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Undo or redo changes
• Show or hide sidebars
• Quick navigation
• Change the working view
• Expand and zoom your workspace
• Customize the Keynote toolbar
• Change Keynote settings on Mac
• Touch Bar for Keynote
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Draw a shape
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Animate, share, or save drawings
• Add video and audio
• Record audio
• Edit video and audio
• Add live video
• Set movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Move and edit objects using the object list
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Use dictation to enter text
• Use accents and special characters
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the font or font size
• Add bold, italic, underline, or strikethrough to text
• Change the color of text
• Change text capitalization
• Add a shadow or outline to text
• Intro to paragraph styles
• Apply a paragraph style
• Create, rename, or delete paragraph styles
• Update or revert a paragraph style
• Use a keyboard shortcut to apply a style
• Adjust character spacing
• Add drop caps
• Raise and lower characters and text
• Format fractions automatically
• Create and use character styles
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add a highlight effect to text
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Create a custom cell format
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Calculate values using data in table cells
• Use the Formulas and Functions Help
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your Mac
• Present on a separate display
• Present on a Mac over the internet
• Use a remote
• Make a presentation advance automatically
• Require a password to exit a presentation
• Play a slideshow with multiple presenters
• Rehearse on your Mac
• Record presentations
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set author name and comment color
• Highlight text
• Add and print comments
• Send a presentation
• Intro to collaboration
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Reduce the presentation file size
• Save a large presentation as a package file
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Lock a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

Record Keynote presentations on Mac

You can record a presentation with voiceover narration on your Mac to play later in Keynote or export as a video file. This is especially useful when you want to distribute or present a prerecorded presentation virtually, or if you want to record a slideshow for someone to play in your absence.

Record a presentation

Open the presentation, then click to select the first slide in the slide navigator .

Choose Play > Record Slideshow (from the Play menu at the top of your screen). The presenter display appears with recording controls visible at the bottom of your screen.

Move an item on the presenter display: Drag it.

When you drag a slide, its label always moves with it. To position a label independently of the slide, drag only the label. To drag multiple items simultaneously, Command-click or Shift-click to select them, then drag.

Resize an item on the presenter display: Click the item, then drag any selection handle.

The clock, timer, and labels are always resized proportionally from their centers.

To maintain the proportions as you resize a slide, the Presenter Notes field, or the Ready to Advance Indicator, hold down Shift as you drag. To resize from the center, hold down Option as you drag. To proportionally resize from the center, hold down Shift and Option as you drag.

Automatically position the items on the presenter display: Click the Use Auto Layout button. Keynote positions the items to make optimal use of the presenter display.

Change the appearance of presenter notes: With presenter notes showing, move the pointer over the Presenter Notes field, then click a font button in the top-left corner to make the font smaller or larger. Click the Invert Colors button to show white text on a black background or vice versa (other text colors aren’t affected).

The timer counts down from 3 before recording begins.

Do any of the following while recording the presentation:

Go to the next slide or build: Press the Right Arrow key.

Go back a slide or reset the builds on the slide: Press the Left Arrow key.

Jump to a different slide: Press any number to make the slide navigator appear, enter the slide number, then press Return.

Open or close a list of keyboard shortcuts: Press the Question Mark (?) key on your keyboard. You can use the shortcuts to control your presentation.

To edit the recording, do one of the following:

Press Esc to exit the presenter display.

The recording is saved with your presentation and can be played in Keynote. To export a recorded presentation as a video or another file format, see Export to PowerPoint or another file format .

To remove a recording from your Keynote presentation, choose Play > Clear Recording, then select Clear in the pop-up menu.

Play a recorded presentation in Keynote on Mac

With the presentation open, do one of the following:

Play a recorded presentation in full screen: Choose Play > In Fullscreen.

Play a recorded presentation in a window: Choose Play > In Window.

To stop playing the slideshow, press Esc.