sample of application letter for relocation

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Relocation cover letter example

Cover letter header

Cover letter greeting, cover letter introduction, cover letter body , cover letter conclusion .

So you’re relocating! Whether it’s across the country or just a few towns away, moving comes with all sorts of big goodbyes and new beginnings. How do you use a cover letter to your advantage when searching for jobs at a new location? How do you adapt a cover letter to a relocation position? Let’s delve into this guide and find out.

When you’ve already got the weight of so many personal changes on your shoulders, finding a new job can feel like a huge burden. That’s why we’re here to help. This relocation cover letter example and guide is packed with tons of writing and formatting tips to make you stand out in any industry – even when you feel like a bit of a newcomer.

Why is a cover letter vital for relocating professionals? The answer is complex. Firstly, for  job seekers who are looking to relocate, a great cover letter for your resume is the only application material where you’ll even get to mention that you’re relocating. If the hiring manager’s got questions, your cover letter is the answer. Next, there’s the fact that in your previous place of residence, you were plugged in to the local professional community. In a new city or town, you need extra effort to showcase your personality, motivation and history. This is why a cover letter is the perfect introduction instrument, since it expands beyond the dry formula of a resume.

Resume.io’s collection of tips, tools and templates are designed to help take the stress out of finding a new job. We’ve got dozens of cover letter examples in multiple industries that can help supplement this relocation cover letter guide with the exact advice you need for your field and job title.

This relocation cover letter example along with our free sample sentences will:

• Explain the unique challenges of a relocation cover letter and how to overcome them
• Offer free examples, samples and templates to help you formulate your cover letter
• Explore the secrets of making your relocation a positive opportunity for the employer
• Help you avoid common pitfalls and stand out even among local candidates

Before you can write any great cover letter, you’ll first need to tackle resume writing. Check out Resume.io’s collection of 300+ resume examples complete with specific tips and advice for your industry. Then bring all your experience, skills and education together with great formatting. Our professionally-designed resume templates are quickly customizable inside of our easy-to-use resume builder.

The purpose of a relocation cover letter

The purpose of your relocation cover letter will be much the same as any other cover letter: to introduce yourself and your experiences. You’ll also want to create a personal connection that sticks with the hiring manager and makes them want to get to know you more, even if it means going through the extra trouble of bringing you in from far away for an interview.

A good cover letter is brief and to the point. As a relocation candidate, you’ll be at a slight disadvantage since some of your precious cover letter space will be taken up by the explanation of your relocation. Still, you’ll want to keep the relocation section short and at the end of your letter – more on that later on. The entire letter should be no more than one page or 200 to 400 words. In our overall example on how to write a cover letter, we’ve got tons of specific formatting advice, plus free templates to make great visuals a breeze.

It’s not about you, it’s about them

A “relocation” is inherently about you as the applicant since it won’t be the business who picks up and moves across the country. This fact is completely at odds with the whole point of a cover letter which is to show a business what you can do for them .

Therefore, during the writing process, make sure to focus largely on what makes you a uniquely qualified candidate. Don’t waste any time pleading or explaining why you need a job in this new location. Instead, focus on the specific skills and traits you possess that would make them fly you in from the ends of the earth if they had to.

Relocation cover letter structure, writing examples

A cover letter for a relocation follows much the same structure as cover letters for all other jobs and industries. The key exception will be within the header and at the end of the body section where you briefly mention your relocation. In the following chapter, we’ll break down these key components:

• The cover letter header
• The greeting
• The introduction
• The letter body
• The conclusion.

You can find even more details on how to write each of these sections, plus free sample sentences and formatting tips in our overall guide on cover letters.

Your cover letter header serves two important roles: the first is to label your cover letter with all the necessary contact information should a hiring manager want to get in touch with you about a job interview. You should never hide any information, but for a relocation cover letter, you’ll want to stick to your digital contact info like phone number, email and LinkedIn instead of a physical mailing address. 

The second purpose of your header is to create a professional presentation that catches a hiring manager’s attention and makes you stand out from other applicants. Your formatting plays a key role in how a hiring manager perceives you, so make sure to align your tone, branding and image with the formality of the company. When in doubt, clean lines and a neutral color palette work well for most situations.

The goal of this section: Keep your name and personal data at the hiring manager’s fingertips should they wish to get in touch. Create a visually attractive layout that is professional and appropriate for the employer’s image.

Align document styles!

As a relocation candidate, you’ll want to go the extra mile to make sure your application wows the HR team. One of the best ways to do that is by aligning the document styles at the top of your resume and cover letter. A cohesive format gives the impression that you are a confident, polished candidate who knows their worth – exactly what you want to project to make your relocation sound like an opportunity instead of a disadvantage.

If you don’t have time to become a graphic designer overnight, a resume template and corresponding cover letter template can make this process a breeze. Check out our collection of free cover letter templates in four categories that cover just about every profession: Simple, Modern, Creative and Professional.

Your cover letter greeting plays a vital role in setting a positive and friendly tone for the rest of your cover letter. The golden rule: if at all possible, try to address the letter recipient by name (check the box below for what to do otherwise). Use the most appropriate greeting based on the workplace culture – “Dear” or “Hello” are two possible options depending on the formality level needed.

The goal of this section: Create a personalized message and positive tone by using the letter recipient’s name in your greeting.

Dear Ms. Pinnott,

The importance of names and addressed greetings

As a candidate who isn’t based locally, it’s a smart idea to use every option at your disposal to catch a hiring manager’s attention and make a great first impression. A big part of that is personalizing your letter with the correct name of the recipient. And it’s not just a shot in the dark – scientific research shows that humans have a positive neurological response to hearing their own names.

However, in large companies or offices with HR teams it can be difficult to know how many people will read your letter, let alone their names. If the company directory or the job application can’t help you, there are other options. A collective greeting is usually your best bet. Try “Dear (Company Name) Hiring Team” or even “Company Family” if it matches the branding.

You can’t explain your relocation if you can’t even get a hiring manager to read your cover letter in the first place. Therefore, your introduction should be interesting and relevant while still exuding the highest level of professionalism. Above all, don’t begin with the details of your relocation. Instead, start your cover letter like you would if you lived locally: with an interesting anecdote, relevant statistic or bold personal statement that immediately flows into the body section.

The goal of this section: Encourage a hiring manager to read your cover letter through a skill, example or fact without mentioning your relocation right away.

Procurement is about identifying requirements and delivering best value solutions – $1.5m in cost savings over three years meant an extra 2.9% on the bottom line for my previous employer (with only a 20% change in the supplier base).

Your cover letter body is where you get into all the abilities and unique qualifications you bring to the table. Begin this section like you would for any other cover letter. Make sure you use interesting and relevant examples from your previous positions that highlight what you could do for your prospective employer. The STAR method may help. Briefly describe a S ituation, the T ask you were charged with, your A ction and the positive R esult that followed.

The second paragraph of the body section is where you can finally mention your relocation. Remember to frame the move as a potential win for them – after all a great candidate is coming to their area! Let them know the date of your planned move and then express your enthusiasm for the position and let them know if you are available for a video or in-person interview before that time. Never come across as presumptuous or demanding for the position. The hiring manager should never feel like you’re asking for a favor.

The goal of this section: Highlight the skills and experiences that make you the perfect candidate, briefly and tactfully mention your relocation in a positive way without sounding desperate or demanding.

I am in the process of relocating from Los Angeles to New York in February due to my partner’s new job and am looking to secure a procurement role in the consulting industry. I worked on nationwide projects with Paragon and I estimate that the supplier base will be 75% similar for the sorts of projects that you take on. I have a strong New York network that will help me get up to speed with the local market – relationships are everything. I have a degree in Business Administration from UCLA and have completed over 20 courses involving negotiation, influencing and supplier management areas. It is important to create a framework for managing performance, both to optimize current suppliers and to offer prospective suppliers an insight into what is expected. I hope that I will be able to replicate some of my previous achievements should I join Latitude Consulting:

• 15% cost saving on venue hire (with a 4.8/5 rating from over 10,000 attendees).
• $450,000 annual saving by renegotiating a nationwide accommodation agreement.
• 98% hitting supplier performance targets – up from 87% three years previously.
• Consolidated total supplier base from 240 to 170 – with 8% cost savings.  

I understand that the New York events market will be a different challenge, but there are enough similarities in how procurement operates to feel confident that I can do a great job. A fantastic event does not have to be a mouth-wateringly expensive event.

For a relocation cover letter, your conclusion will likely be wrapped up into the final body paragraph of your cover letter. That’s because the closing paragraph contains the Call to Action – a sentence that expresses interest in the position and lets the hiring manager know you’re available for an interview. 

Your signature should match the formality level of your greeting. “Sincerely,” “Warm regards” or “Thank you” can all work well.

The goal of this section: Create an effective Call to Action that invites a hiring manager to contact you, sign off with a professional and appropriate signature.

I would welcome the opportunity of an interview to explore synergies further. Sincerely, Gregory Walls

Writing tips and strategies for a relocation application letter

The majority relocation cover letter should be geared towards your prospective position and the experience and skills you bring that would make you an invaluable asset to the company. Many employers are willing to take a chance on the relocation candidate but only if they can be sure that you won’t get cold feet about the position during the final stages of the hiring process – or worse, decide you can’t stand your new city and quit only a few months after taking the job.

Whether you’re an entry-level candidate or have years of experience, here’s how to avoid common red flags hiring managers see when they read relocation cover letters:

• Give a real reason for your relocation: Having always wanted to experience the magic of New York because of a famous movie probably won’t cut it. Make sure to offer a concrete, human reason for needing to change locations.
• Create a sense of permanency about your move: If you’ve signed a lease, mention it. Even if you’re still house shopping or you plan to move in with friends, these details show a hiring manager you won’t waste their time by backing out at the last minute. Plus, your new permanent address can be used on a cover letter submitted by mail or on an online application.
• Offer a date or time frame: Keeping your relocation a secret could actually hurt your chances of landing the position once a hiring manager finds out. Instead, give a specific date or time frame for your move and offer to accommodate an in-person interview if you can.
• Mention any connection to the area: Even if you land the position and your relocation goes smoothly, how can a hiring manager be sure you’re really in it for the long-haul? Briefly mentioning any family, school or professional connections can prove that you’re already familiar with what you’re getting into, and thus more likely to stay.

Relocation cover letter format and common mistakes

When it comes to writing a cover letter for a relocation, the stakes are high. Avoiding these common errors is essential to making a good first impression and landing an interview.

• Spelling and grammar mistakes: These simple errors can dash your credibility right from the outset and frame you as a poor communicator. Luckily, typos don’t have to be the demise of your cover letter. Use spell check or ask someone you trust to proofread your application before you submit.
• Negative tone: How can you expect a hiring manager to view your relocation positively if you don’t yourself? The tone and word choice you use when talking about your move are key to your cover letter’s success. Make sure to frame the change as an opportunity for you, and more importantly, for your potential employer.
• Generic cover letter: You’re asking the employer to take a chance on you and you can’t even be bothered to express interest in the company? That’s an easy “no thanks” for any hiring manager. Make sure to research the position and tailor your cover letter with the right skills, experiences and achievements for the exact job opening you’re applying to.
• Poor formatting: Childish fonts, too much text or neon colors might catch a hiring manager’s eye – and give them a chuckle. You need top-notch formatting to create a professional image and a great first impression. Don’t be afraid to ask for help: enlist a design-minded friend or use a cover letter template if you’re short on time.

Key takeaways

• A cover letter is essential to your application when relocating since it’s one of the only places you’ll be able to explain your move and frame it in a positive light.
• Begin your cover letter with your strongest skills, achievements and experiences to draw the hiring manager into your professional story before mentioning your relocation.
• Use the end of your body section to briefly discuss your relocation by giving a date you plan to move, your reason for moving and your connection to the area.
• Do extra research about the company and make sure your cover letter is customized to their exact needs to paint yourself as the ideal candidate.
• Your application formatting is the first thing a hiring manager will notice about you. A professionally-designed cover letter template can help you create an attractive presentation without much fuss.

For even more useful writing tips, check out our other related cover letter examples :

• Career change cover letter sample
• Freelancer cover letter example
• First job cover letter sample

Free professionally designed templates

Definition of a Cover Letter for Relocation

A cover letter relocation is a supplementary letter that is usually attached to various documents, for example, when applying for a job in a new place, entering a university, or during business correspondence. The main goal of relocation letters is to prepare the ground for further job applications.

If you want to draw additional attention from your potential employer, make a good impression, and increase the chance of getting a job offer, writing a cover letter is essential. There is no doubt that a hiring manager is more likely to consider a local candidate for the job than a nonresident. So, presenting all the information concerning the exact time and place of your relocation in advance is a good strategy.

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Reasons to Compose a Relocating Cover Letter

The role of relocation cover letters in the process of job searching is integral. It is necessary for building a personal relationship between an employee and a potential boss from the very beginning.

There is no chance that a hiring manager will ever read your resume if the cover letter has poor quality or lacks emotion. Therefore, if you face the need to start your career from scratch in another place, pay special attention to composing a relocation cover letter.

Cover Letter Relocating Essentials

A relocation cover letter format is not much different from the ordinary structure of such documents. It must include the following parts:

• salutation;
• an opening statement containing information about the applicant and the desired position;
• the body of a letter with a summary of personal qualities, skills, and experience;
• conclusion with an expression of the desire to receive an interview invitation;
• contact information;

Show Your Interest in the Work in a Target Company

If we are talking about a perfect cover letter for out of state job, then it must be company-oriented. A job seeker who sends the same relocation cover letters to different firms is not interested in a particular vacancy. An experienced HR manager understands this right away.

Before writing a cover letter, study the company’s ideology carefully and try to imagine the ideal candidate for the position. If you find yourself a perfect fit, do not hesitate to write about it and demonstrate your enthusiasm.

Be Precise About the Date and Time

When writing a willing to relocate cover letter for a potential employer, be specific and outright. Of course, you should not state your readiness to relocate in the introductory sentence. First, it is necessary to show you are a perfect qualified candidate for the desired position. 

Any decent company plans everything in advance, so make sure to notify a hiring manager about your immediate plans. Think about the date when you are ready to take up new work responsibilities and include this information in your cover letter.

Mention Specific Ties With a New Place

In this part of a relocating letter, you should include a concise explanation of the reasons for your relocation. Try to think about how you can connect changing a place of residence with applying to a position in a new company.

Mention the ties you have in an area, whether you already are familiar with the place or it is a completely new experience. Try to show you are a competent and reliable person - demonstrate your serious intentions and readiness to stay there for a long time.

Provide Actual Contact Information in a Relocation Letter

Of course, lying in a relocate cover letter will benefit neither your potential boss nor you. Therefore, make sure you provide relevant information as to your future address and contact number.

Using the resume-building tool, list all your target locations in the cover letter. This way, your document has a better chance of getting to the right place because employers have the ability to filter search results so that only the applicants living in the required area or city are shown.

Instruction on Writing a Relocation Cover Letter

Writing a relocation resume cover letter is much easier with expert assistance. Reference to the quality examples from reliable sources is necessary if you want to increase your chances of getting a job offer. Nevertheless, forget about copying unless your objective is making a bad impression on the potential boss.

Introduce Yourself

An appeal is an integral part of any document, including a cover letter. It is better to address the letter not to the head of the company but personally to the specialist who is engaged in recruiting. If you are not sure who to write the letter to, it is permissible to start with the standard greeting form.

Note that it is not relevant to begin with the reasons for your relocation in cover letter. Think about some engaging phrases that would definitely catch the attention of a hiring manager. Why not implement them in context?

Make Sure to List the Reasons in Your Relocate Letter

Here, you can think about both the reasons for your relocation and the reasons for applying for the job. An HR manager may express interest in your previous place of work and inquire about the frequency of changing the city of residence. You should prove yourself as a reliable and stable person.

Relocating letters are important to inform the potential employer about all the details concerning your moving plans. Of course, personal information must be filtered, but staying clear and honest is essential.

Describe Your Relevant Experience

Explore the career site of a target company and find out which values and critical requirements ​​are most important. Try to demonstrate your compliance with some of them. 

When talking about your academic results and professional experience, focus only on the aspects that are valuable for a company; do not delve into unnecessary details. Moreover, do not pretend to be a qualified expert if you are not experienced - remember about honesty and building a decent reputation.

Relocation cover letter samples will be useful in finding the correct structure for this part of the document. 

Focus on Qualifications and Capabilities

Any employer is primarily interested in professionalism, so there is no better way to attract attention than by providing an honest story about your most significant skills. Best relocation cover letter examples provide about 5-7 sentences explaining why one is the best candidate for the position, highlighting specific elements of the education, life experience, and additional courses completed.

It is important not to overestimate yourself; otherwise, HR will immediately feel your insincerity. It is better to include those skills that you are ready to demonstrate directly at the interview.

Conclude the Document Correctly

When summarizing a cover letter for relocation, you must let the employer know that you intend to act immediately. Conclude the letter by promising to call at a certain time and discuss any additional questions. This may cause the HR manager to reconsider your resume while waiting for a call. Be sure to call as promised. 

Continuous persistence can open up new opportunities you have never even dreamed about. At the end, leave a signature and provide relevant information that can be used to contact you.

More information on how to write the best cover letter you can find here.

Relocating Cover Letter Samples

We have compiled a few options of the most potent relocating cover letter sample for your convenience. Adapt them to the specifics of your desired position and place of residency, add personal emotions, and become a great candidate. Upon consulting professionals, you will be ready to send your cover letter directly to a hiring manager.

Relocation Cover Letter Sample №1

In this relocation letter sample, an applicant expresses his interest in working for a new company.

Dear Mr. Peterson,

I follow your company quite actively, so I was glad to know that you are looking for a PR manager. I would like to take responsibility for the projects the company deals with in this area.

I will be permanently changing my place of residency due to some family issues. Therefore, I am interested in becoming a part of your company on a permanent basis.

John Jacobs

Sample Relocation Cover Letter №2 

This relocation cover letter example is useful for those moving out of state.

I am writing to apply for the Sales Manager position in the Marketing Department. As an experienced marketing specialist in Canada, I have developed an understanding of the market specifics in this country. However, my dream has always been to work for a foreign company and dive into another culture. So, when I was offered a permanent place of residence in Germany, I accepted the opportunity without delay. 

I look forward to receiving feedback from you.

Sincerely, 

Willing to Relocate Cover Letter Sample №3

Note that relocation cover letter samples are clear and outright. Try to make your document no less informative than the one below.

I am interested in the position of Sales Representative in your company. I have extensive experience in retail, including merchandising, so I can come up with some new convincing ideas for the firm.

I am currently in the process of relocating to your area. I will be ready for a face-to-face interview on 13/09/21 or for an alternative online discussion at any convenient time. I will be able to start working right away.

Relocation Cover Letter Template

Make sure to get acquainted with a relocation cover letters template before starting to compose your own. Do not forget that your document must be in agreement with existing rules.

Your Address and Phone Number

The Name of an Employer

The Name of a Company

Dear [HR Manager],

First paragraph: self-presentation, the story of your relocation.

Second paragraph: providing the reasons why a company should pay attention to your candidacy.

Third paragraph: how you can contribute to achieving the company’s goals.

Final statement

Writing a Relocation Cover Letter: Summary of the Received Information

In case of starting a new life in another city or country, consider writing a relocation cover letter, which is indispensable rather than supplementary. To increase the chances of getting hired, follow these simple but effective rules.

• Make sure to mention your intentions in your cover letter willing to relocate. However, do not start enumerating the reasons immediately from the first sentence - save it for the following paragraphs.
• Get acquainted with some relocation letters sample - pay special attention to the format, style, and length of a document.
• Show your interest in the company’s activities if you want to attract HR with your relocating for a job cover letter.
• Offer a call, an online meeting, or a personal interview. Be ready to provide honest answers and actual information. 

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• Relocation Cover Letters

Sample Relocation Cover Letters

Relocation cover letters that are simple to adapt for your specific circumstances.

Whether you are planning to move or investigating the idea of relocation in order to secure a job, this useful relocation cover letter information will help get your resume noticed and get you that job interview.

Your cover letter should persuade the potential employer that you are the best candidate for the position. Your relocation should be a non-issue for the company, with the focus firmly on your ability to do the job.

Select the relocation letter that best suits your situation and adapt it for your own use.

Top Tips for Writing Relocation Cover Letters

When writing a cover letter for relocation use these tips to help you get it right.

1. Use your current contact details

Don't confuse the situation by using the address you are relocating to. The potential employer needs to be able to contact you at your current address.

2. Explain your situation clearly and positively

Where, when and why you are relocating. Examples:

"I look forward to permanently relocating to Kansas City this September to be near my elderly parents. Your job opportunity presents the sort of career challenge I am looking for...."

"I read your advertisement for a registered nurse with interest and enthusiasm. The position seems to be a perfect fit with my skills and experience and I am open to relocation for the right job opportunity."

3. Reinforce the permanence of the relocation

Use the word permanent in your relocation cover letter to immediately reassure the employer that this is a long term move. If you are willing to relocate for the sake of the job opportunity then give a convincing reason why you would like to make the move such as a stronger economy or better lifestyle.

4. Include your availability for interviews

• Plan to be in the area at certain times so you can attend interviews.
• Give the target company a choice of dates for the meeting rather than just one specific day.
• This demonstrates flexibility and a consideration for the reader's time and commitments.
• You can suggest an initial phone interview as an introduction.

Keep this relocation cover letter information in mind when you adapt the following sample cover letters for your own use.

This letter can be used when you are having to relocate and are looking for employment in the area.

Your Name Your Address Your Contact details

Mr George Harrod Human Resources Manager Nobel, Green and Associates 17 Park Plaza Tampa, FL 33610

Dear Mr Harrod

I am permanently relocating to Tampa in March as my husband has accepted a job offer in the area. I read your online job posting for a legal assistant with keen interest as I believe my skills and strengths are an excellent match for this position.

Some of the key competencies I can contribute to the opportunity include:

• paralegal certification
• over 7 years experience in a legal assistant capacity in a fifteen-attorney law firm
• proven proficiency in legal research, preparation of legal documents and case materials
• excellent computer and data management skills
• a reputation as an independent worker who is able to manage multiple demands to efficiently meet deadlines

I enclose my resume for your consideration and I would welcome the opportunity to further discuss your needs and my abilities. I will be in Tampa next week or we can speak over the phone. Thank you for your time and interest.

Lesley J. Wood Enclosure

How to tell an employer you are willing to relocate

Use this sample relocation cover letter when you are willing to relocate for the job opportunity.

Mrs Carol Schuster Hiring Manager Mercy Community Clinic 1 Creswell Road New York , NY 10025

Dear Mrs Schuster

Your recent advertisement for a Medical Office Manager has captured my interest. It has long been an ambition of mine to relocate permanently to New York and I believe this is the right job opportunity. I am confident my skills and experience are an excellent match for the position and I enclose my resume for your consideration.

Some of the strengths that I can bring to this opportunity include:

• Certified Medical Practice Executive (CMPE)
• 6 years experience organizing the business operations of a busy healthcare facility
• Responsible for all purpose accounting, payment processing and payroll
• In-depth knowledge of current healthcare regulations, medical laws and ethics
• Excellent computer, scheduling and information management skills
• A motivated team player who always go the extra mile

I am confident that my knowledge and expertise will allow me to make a valuable contribution to your clinic. I would enjoy speaking with you in person to explore this opportunity further and how I can best serve your needs. I will be in New York between date and date. Please contact me to arrange a convenient time for us to meet.

As I am planning to move to New York regardless, I will be responsible for any relocation costs.

Thank you for your time and consideration.

Alex Barlow Enclosure

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Should you include "willing to relocate" on a resume?

If getting the job depends on you relocating then it is important to highlight your willingness to relocate in both your cover letter and your resume.

You can mention it in your resume objective or include it at the top of your resume so it is noted before your current address.

Sample resumes for over 50 different jobs.

Career change cover letters

Does your relocation mean a career change? The career change cover letter will convince the reader to take a serious look at what you have to offer.

How to apply for an entry level job

Often graduates are prepared to relocate to secure the best entry level job they can. You can find help here with writing winning entry level resumes .

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Job Applications and Relocation

What is a relocation cover letter, what should you include in a relocation cover letter, example cover letter – already relocating, example cover letter – relocation is job dependent, final thoughts, how to write a relocation cover letter.

Updated October 11, 2023

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In this day and age, when globalization is at the forefront of many organizations, relocating for work is not as uncommon as it once was.

A survey conducted by Allied Vans found that 49% of interviewees moved because of job advancement or money, and 40% of those were aged 25–34.

Whether the reason behind your relocation is personal or professional, communicating this in your job application is a necessity.

This article will look at how to write a relocation cover letter to help you secure that job you always wanted.

A relocation cover letter follows the same structure as a regular cover letter . However, your intention to move is communicated in one of the opening paragraphs.

An employer may show bias if they see you are currently in a different part of the country or world.

On average, recruiters spend around seven seconds looking at resumes and cover letters. They use that short space of time to pick out keywords reflected in the job description.

A simple explanation of your current situation and willingness to relocate reassures the recruiter that this is a serious application.

While you will still use your cover letter to detail any relevant skills and experience, you should also consider the following in your relocation cover letter:

Your current address – Lying or tricking your potential employer is not a great start to a professional relationship. Be honest about where you are currently living. You don't want to find yourself in a situation where you have to turn down an interview because you can't get there in time.

Use the second or third paragraph to detail your move – Again, be honest. Are you moving to be closer to family, because of your partner's work, because you always wanted to move there, or because it is your dream role? You should also let your potential employer know what stage of the move you are at; are you planning or is it happening?

Use key phrases – Using phrases like ‘a permanent relocation’ tells your potential employer that this is a long-term move and you are a reliable candidate. Back it up with reasons why the move is permanent, such as better job security or improved lifestyle in that city.

Emphasize that the opportunity coincides with you relocating – No employer wants to choose the wrong employee. Depending on the reasons for your move, they may have reservations about employing you. Confirming that your move will be completed before the intended start date will remove some doubt surrounding your recruitment. If your move is dependent on you getting the role, emphasize that you have no contracts or ties and can relocate at a moment's notice.

State you are willing to relocate at your own cost – Each corporate job role receives on average 250 applications . A majority of those will already be based in the area, so there is no incentive for the employer to fund your move. By stating that you are financing the move yourself, you save the employer from having an awkward conversation about money. Generally speaking, relocations are only sponsored when you are headhunted or when your employer wants you to relocate.

State you are available for in-person and remote interviews – Explain that you will be in the area during the interview phase or that you will be there during a certain time frame should they want to interview. Mention that if the company wants to interview you sooner, you are available for a virtual interview and a follow-up in-person meeting at a later date, should they wish.

How Do You Write a Cover Letter for Relocation?

Paragraph 1 – introduction.

Your introduction will include the position you are applying for and why you are a perfect match for the role.

I am very excited to be applying for the role of legal secretary based in Atlanta. I believe I am a perfect fit for the position. I have a proven history of managing multiple high-profile schedules and I look forward to repeating the same success in this city.

Paragraph 2 – Introduction Expansion

In this paragraph, expand on your relocation plans and what interests you about the company.

Having worked as a legal secretary for three years, I have always admired the work your legal firm does, as well as its integrity and values. The way you conduct yourselves is something I continually strive to do. I believe that Atlanta also holds these same values, which is why I had always planned to relocate there permanently, should the right job opportunity present itself.

Paragraph 3 – Most Relevant Experience

For this section, you need to highlight your most relevant experience and how this is a benefit to the company.

Use the job description to identify the tasks and experience they are looking for.

As a legal secretary, no two days are the same. I feel confident in saying that I am adaptable and have exceptional multitasking skills. At my current position, I manage the affairs of two of our CEOs. For three years, I have never mixed up or missed an appointment, flight or reservation. I believe this is because of the system I created and implemented, which allowed my bosses to conduct their professional affairs seamlessly and resulted in budget savings of 16%, 19% and 15% respectively.

Paragraph 4 – Second Most Relevant Experience

Using the same format as the previous paragraph, this section should detail another skill set mentioned in the job description.

The job description mentioned that one of my primary roles would be to arrange travel. This is also my primary function at my current company. As such, I have developed a relationship with travel agents, hotel managers and concierge services. I am proud to say that last year I reduced travel costs by 11% through these relationships.

Paragraph 5 – Availability

Use this section to mention when you are available for interviews .

Give your potential employer options:

• Are you available for telephone and virtual interviews?
• Will you be in that location at any point?
• Are you able to travel to that location on short notice?

Should you wish to discuss my resume further, I am available at any time for a telephone or virtual interview. Should you prefer an in-person interview, I shall be in Atlanta for eight days from March 4th.

Paragraph 6 – Conclusion and Call to Action

Use this section to summarize why you are a good fit for that company and encourage them to take action.

If chosen as your legal secretary, I will bring productivity up and budgets down. Thank you for taking the time to read my resume. Should you need any further information, please do not hesitate to contact me on 555-555-5555 or [email protected]

Mr John Doe Marketing Specialist 222 Spring Street Soho, Manhattan NY 10012 February 10th, 2021 Ms Jane Someone HR Manager Marketing Solutions 333 Welcome Road Savannah, Georgia GA 31402 Dear Ms Someone, RE: Marketing Manager Position I am writing to apply for the role of marketing manager in Savannah. My partner and I have almost completed our permanent move to Georgia. My partner accepted a position as chief resident at the Savannah General, and I am thrilled that a position has become available at your agency. I believe my experience and skills will be of great benefit to you. I have always admired the campaigns Marketing Solutions has produced, and the culture of this agency is one I have always wanted to be part of. As a marketing specialist with over seven years’ experience creating award-winning campaigns and working with different markets and demographics, I believe I will be a valuable asset. Equally, my new surroundings in the gorgeous city of Savannah have given my creativity a boost, and I look forward to getting to know the people of this city. As mentioned, I have over seven years’ experience in marketing and have produced several award-winning campaigns. My most recent was in 2019, when my team and I won the 'most inclusive F&B campaign’. Further to that, the campaign generated an income 26% above the initial prediction. At my most recent agency, I was promoted to a senior management role. This meant a fair amount of creativity and a lot of multitasking. I was lucky enough to have the freedom to develop my own culture whereby my team felt inspired and supported. I was proud to have resigned from that agency knowing that I helped create a space where productivity had increased by 14%. I also came under budget in all areas by 7–11%. I appreciate that you will receive many applications for this role, as your agency is one of the best in the country, and that you have a schedule to follow. As such, I am available for a telephone or virtual interview at any time. Should you prefer a face-to-face interview, I shall be permanently in Savannah from March 1st. Thank you for taking the time to consider my application. Should I be successful, I look forward to bringing my knowledge and passion to this agency. I believe that our values and ambitions are a perfect match. Please do not hesitate to contact me further should you need any more information from me. I can be reached on 555-555-5555 or [email protected] I look forward to hearing from you soon. Sincerely, Mr John Doe

Miss Jane Doe 123 Ocean Drive Los Angeles CA 90291 February 10th, 2021 Ms Sam Somebody Bloomingdale's Department Store San Francisco CA 94103 Dear Ms Somebody, RE: Visual Merchandiser I am excited to be writing to you today to apply for the visual merchandiser position in San Francisco. Working and living in a city such as San Francisco and for a brand as prestigious as yours is a goal of mine. I believe my talent for details and my love of merchandising will be a great asset to Bloomingdale's. From my resume and address, you can see that I am from LA and currently reside there. However, I attended the Fashion Institute of Design and Merchandising in San Francisco and fell in love with the city's spirit and style. I want to reassure you that, should I be successful, there are no obstacles to my relocating. I am familiar with the city and I have no contractual agreements here in LA other than my current employment. During my two years at Boutique, I have had the opportunity to practice all that I learned in university. I was trusted to revolutionize the store's visual merchandising, making it about more than how something looks on a hanger. I am proud to say that not only have sales increased by 42% since my joining but it is also the most photographed store in LA. My creativity and understanding of consumer behavior have allowed me to create a floor that generates sales. Being the only visual merchandiser, I am proficient in all the relevant software, the fashion calendar and the value of holiday marketing. I have also dealt with producers, technicians and graphic designers on a one-to-one basis to ensure the props are absolutely perfect. I can confidently say that I am a proficient visual merchandiser. I believe I have what it takes to bring Bloomingdale's vision to life. Should I be lucky enough to secure an interview, I am available for virtual or telephone interviews at any time. I can also travel to San Francisco on short notice should you prefer an in-person interview; I would only need a day's notice. I would also like to acknowledge that my move will be entirely self-funded. This is a move I have always intended to make, and I have the means to do so. I'm just waiting on a confirmation from you. I have attached a portfolio of my work, from concept to creation, for your reference. If there is any more information you require, please reach out. My email address is [email protected] , and my contact number is 555-555-5555. I hope to hear from you soon. Regards, Miss Jane Doe

When it comes to applying for roles in different locations, honesty is always best.

If the move is currently happening, reassure potential employees of the timeline and the permanency of the move.

If your relocation is dependent on a job offer, then communicate that information. Make it clear that, should you be successful, you will commit to the move.

Show there are no obstacles that will prevent you from relocating and that it is something you have researched and are happy to do.

The rest of the cover letter follows the same rules as any other cover letter:

• Share your most outstanding and relevant experience – The job description will tell you what skills they are looking for.
• Give your successes a value – You improved productivity by how much percent? You increased revenue by how much?
• Show your personality – Employers hire people as well as skills, so show that you will be fun to work with.
• Keep it to one page and structure it – A messy, complicated cover letter will rule you out.
• Have confidence in yourself – Recruiters can tell when you genuinely believe you are perfect for a role.

You might also be interested in these other Wikijob articles:

Or explore the Application Advice / Job Applications sections.

Key Considerations for Writing a Relocation Letter

Relocation letters serve two crucial purposes in employee transitions. Discover the essential information you need to create a well-crafted relocation letter of understanding without spending hours researching. This article delves into the main objectives of relocation letters and guides how to write an impactful employee relocation offer letter.

• Informing the Employee: A relocation letter should effectively communicate the terms and conditions of the relocation to the employee or new hire. Cover the specific details of the transfer, including start dates, relevant position information, and other pertinent information. This formal section ensures transparency and clarity in the process.
• Motivating and Building Excitement: Beyond the legal details, a relocation letter should also aim to create excitement and positive feelings in the employee. Showcase the employer’s enthusiasm for the move and reinforce the employee’s agreement to the relocation. By highlighting the benefits of the new position and location, you can strengthen the employee’s resolve and minimize any doubts or uncertainties.

Our free article can give you more information on how to write an employee relocation offer letter.

A relocation letter should both communicate the legal details of the transfer and build the employee’s excitement. The more formal section states the specific terms of the new position, with expected start dates, along with basic pertinent details. The remainder should display the employer’s enthusiasm for the move and the employee’s agreement to it.

What Do You Need to Know Before Writing A Relocation Letter?

Know your employee.

While the employer generally stands to benefit from the relocation, the employee is the prime component. Put your employees first by prioritizing personalization. Treat a relocation letter as a one-to-one chat, not a company advertisement to the general public. By knowing your employees personally, you can communicate more effectively. This can be more challenging with a new hire because you don’t know his/her personality yet. However, a gracious and enthusiastic “welcome to the team” message should be well received.

Restate the benefits of the new position and location

Although the employee has already agreed to take a new position and relocate, reminding the employee of the benefits helps reinforce the employee’s decision and can help eliminate any feelings of “buyer’s remorse.” Make sure to get the details of the transferee’s new duties and responsibilities, you should know all the changes to the current employee’s responsibilities. At a minimum, you need to know the following:

• The new job title
• New or additional job duties and responsibility levels
• Any duties the transferee no longer has
• The new compensation and benefits (if there are changes)
• Start date for the new position

Thoroughly understand the relocation package offered

You need to reference your policy’s standard features and exceptions, if any, in the program offered to the employee. You’ll need to clearly state the following items in the relocation letter:

• Those costs the employer will directly reimburse and caps or limitations thereto
• Describe the procedure for submitting requests for reimbursement
• Expand on critical relocation package features, such as home sale assistance

Gathering this information before creating a relocation letter helps you fulfill the two primary goals. Firstly, you will have provided a positive message to your transferee about accepting the new assignment. Secondly, you will have also fulfilled your “legal” responsibility by incorporating the specifics of the relocation and the new job. Getting this information in advance makes writing the relocation letter fairly simple. Not only will your employee understand the terms of the relocation, but your company will also have a written document that eliminates most potential misunderstandings with the transferee.

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Transfer Request Letter and Email Samples

How to Write a Transfer Request Letter

How to write a transfer request email, transfer request letter template, transfer request letter sample, transfer request email example.

 Grace Kim / The Balance

Are you relocating to a new city? If you’re happy with your current employer—and the organization is large enough to have opportunities in your new area—consider whether a transfer to a new job at the same company might be an option. It may be the most logical option to begin a job search in a new city or a new state .

Start by having a discussion with your manager or human resources representative about the possibility of a transfer and what employment opportunities are available at the new location. That way, the company won't be surprised when they get your letter or email.

However, the company may ask for a formal written request. In this situation, you will need to write a job transfer request letter. If you're interested in transferring to another department within the company you work for, use this job transfer letter instead, and if you're interested in working remotely, use these tips to negotiate a work-from-home arrangement.

Be professional. Your letter should be written in standard business letter format , just like any professional correspondence.

A written relocation transfer request letter should begin with your contact information, the date, and the contact information for your supervisor or human resources manager.

Your letter should begin with a formal salutation, your purpose for writing, and evidence supporting why your request should be considered. Politely request the supervisor’s assistance in gaining a position at your preferred location. Use an appropriate closing to end your letter.

Say thank you. Be sure to express your appreciation for their help and, if you can, include some kind and complimentary sentiments for your colleagues at your current job.

Include your resume. It’s a good idea to include a copy of your resume to refresh your manager’s memory regarding your skills and qualifications. Make sure you update your resume and tweak it to match the job description of your target position first.

Use sample letters to guide your writing. The more professionalism you present, the better your chances of having your transfer approved. Use examples for requesting a transfer to a new company location as inspiration for your own letter. Be sure to customize your letter for your situation.

Edit and proofread before sending. Proofread all your documents carefully. Paying attention to the details shows you’re interested in doing a good job, which will make your supervisor more likely to help you with your request.

When proofreading, pay close attention to the spelling of names and job titles.

Don’t be too casual. Even if you’re sending your email to your direct manager, and you have an extremely positive relationship, it’s important to remember this is professional correspondence. Use an appropriate tone, and be sure to format your email as a business letter (minus the contact information lines that would be at the top of a snail-mail request).

Choose an appropriate subject line. The subject line of your email should include what you are requesting – either a transfer or relocation. For example, “Transfer Request - Firstname Lastname” would be an appropriate subject, letting the recipient know the content of the email and its level of importance.

Include your contact information in your signature. Be sure your email signature includes your email address and cell phone number so your manager or HR representative can follow up with you.

Test your email. Proofread your message, and send yourself a test email to ensure your formatting holds up. Sending yourself a test will also give you another chance to spot typos and errors before you send in your request. 

Download the transfer request letter template (compatible with Google Docs and Word Online), or see below for more examples.

Reggie Jones 123 Main Street Anytown, CA, 12345 reggie.jones@email.com 555-555-5555

March 1, 20XX

Jennifer Lee Manager XYZ, Inc. 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I am writing to request consideration for a transfer from my position at XYZ Inc. to a similar position at the XYZ office located in Dallas, Texas. My family has experienced some changes, which necessitate the need for me to be in closer proximity to them.

I have enjoyed working here for the past seven years and appreciate the experience I have gained. I have held several positions at XYZ, which have given me an excellent overview of the company’s operations.

I am confident my in-depth knowledge and strong communication skills would be an asset to the staff in Dallas. While I will regret leaving my colleagues here, I feel I could contribute significantly to the company’s potential growth in Texas.

I am enclosing my updated resume for your review. Thank you for your consideration and assistance in this matter. If you need any additional information, please contact me.

Reggie Jones (signature hard copy letter)

Reggie Jones

Subject:   Application for Transfer

Dear Brenda,

I would like to respectfully inquire about the possibility of a transfer from Cassy’s in Anytown, NY to the Newcity, OH location. My spouse has received a job opportunity there, which begins next month. I have enjoyed working here for the past six years, first as Assistant Manager, and in my recent promotion to Manager. I feel I have been an asset in the Bridal Department and would like to continue my association with the company.

I am able to stay on for several weeks to help train someone to fill the position I will leave here in Anytown. I know several employees at the store who would make good candidates for the position and would be happy to share my thoughts with you.

My experience at Cassy’s has been very rewarding, and I would appreciate the opportunity to continue my career with the company.

I have attached a copy of my resume for your convenience. Your thoughtful consideration of my request is greatly appreciated.

Andy Lau, Manager  andy.lau23@email.com 123-456-7890

Tips for Getting a Transfer Request Approved

• Talk to your boss or human resources manager about transfer options before you put in a formal request.
• If you need to request a transfer in writing, write a letter highlighting why you're making the request.
• Start with a professional letter sample or template, and tailor it to fit your own circumstances.
• Use your letter to explain what you can offer the company at the new location.

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The Complete Guide to Employee Relocation : For Employers

Sample Relocation Letter for Your Employees

Whether you're moving for work or you're coordinating a move for an employee (or several employees), planning an employee relocation can be challenging. Our Complete Guide to Employee Relocation will answer all your biggest questions about relocating employees, from what costs are covered in a relocation package and what employee relocation companies can do to help to how to ask for a relocation package.

Whether it’s due to an office-wide move, a promotion, or temporarily covering a vacancy at a satellite office, writing a letter asking an employee to relocate can be a challenging undertaking.

To help make the process easier during what may already be a stressful time, we’ve created this guide to writing a relocation request letter for your employees. In this section of the Complete Guide to Employee Relocation, we will go over: 

• What is an employee relocation letter?
• What to include in an employee relocation letter
• Three employee relocation letter templates for employers who are writing an employee relocation letter

Let’s dive in.

What Is An Employee Relocation Letter?

An employee relocation letter is, simply put, a communication sent to an employee requesting they move to a new location. The letter doesn’t have to be long or overly detailed, but it does need to provide important information your employees will need in order to make their decision. 

What To Include In An Employee Relocation Letter

When drafting a letter informing an employee of their relocation, it’s important to include five key details: 

• The reason for their relocation
• The move duration (is it permanent or temporary?)
• What relocation benefits will be offered
• Any relevant changes to state taxes and laws they should know about
• Assurance and words of encouragement

Let’s look at these elements in more detail. 

1. The reason for their relocation 

First, an employee needs to know why you are asking them to move. There are a variety of reasons why you may need to request that an employee relocate to a new office, such as:

• The entire office is relocating
• The employee has been promoted to a position in a different location
• They are being relocated to a different branch
• Their position no longer exists at the current office
• A merger and consolidation of locations

Clearly outlining the reasons for the move can affect their decision to accept the relocation, and providing as many details as possible will help alleviate anxiety surrounding the relocation. This information should be included in the letter even if you’ve already discussed the reason for the relocation request in person. 

2. Move duration

Since relocations can occur for myriad reasons, while you are outlining why you need them to move, you should also clearly indicate how long the relocation is for. Is it permanent or only for a few weeks or months? The timeline affects how involved the relocation process will be and can impact whether an employee ultimately agrees to the relocation. 

3. Relocation benefits

It is common practice for companies relocating an employee to offer relocation benefits that cover some or all of the costs of moving. A relocation letter should outline any services your company provides, as well as which costs will be covered and which will not. Relocation benefits may include things like:

• Pay raises and/or relocation bonuses
• Paid moving expenses (cost of hiring a moving company, shipping service, or renting a moving truck, packing materials, etc.)
• Assistance with finding a new or temporary residence 
• Company housing and car if the relocation is temporary 
• Job assistance for spouses

4. Discuss changes to taxes and laws

If your employee is moving to a different state, it's important to mention any tax differences they might need to know for future filing. If they need new information or documents for their tax forms, you can also provide those to help them even further.

5. Provide assurance

Being asked to relocate can be a scary prospect, especially if it’s not expected. Close the letter by offering assurances to the employee, reminding them that they are valued and that you will help them transition in any way you can. Invite them to reach out with any questions or concerns they have. Be sure to note if this is an optional or mandatory relocation.

3 Employee Relocation Letter Templates

Writing a relocation letter can be difficult, especially when you are personally involved in the situation and know the employee that is being relocated. To that end, we have provided a few sample relocation letters for employees to help get you started, including:

• A permanent employee relocation letter due to a promotion
• A permanent employee relocation due to an office move
• A temporary employee relocation due to a vacant position at another office

Template #1: Permanent employee relocation letter for promotion

Dear [NAME],

We at [COMPANY NAME] are thrilled with your work and would like to extend you an offer for [POSITION TITLE]. In this new position, you will [JOB DESCRIPTION] from our offices in [NEW LOCATION].

This position and relocation will be permanent.

[COMPANY NAME] is prepared to offer you the following relocation assistance to make your transition as smooth as possible:

• Hiring movers
• Travel expenses
• One paid trip for house- or apartment-hunting 
• Job search assistance for your partner
• School placement assistance for dependents

The following expenses will not be covered or reimbursed:

• Home Purchase 
• Purchase of household goods, furniture, or items

This promotion involves moving to a new state of residence. Please reach out to our HR team for tax information, legal details, and any paperwork you will need if you choose to accept this promotion.

Please note that this promotion comes with a salary increase of [AMOUNT] per year in addition to [LIST OF BENEFITS].

If you wish to accept this offer, or you have any questions at all, please reach out to me at [CONTACT INFORMATION].

Template #2: Permanent employee relocation due to office move

We are writing to inform you that our office will be permanently moving locations to [NEW LOCATION] at [DATE]. You are a valued member of our team and we would love for you to continue your work at our new offices in [LOCATION].

[COMPANY] is prepared to help ease the transition to the new office and will provide the following relocation assistance if it is required:

• Temporary housing
• Purchase of furniture or appliances

We know that moving is stressful, but we will do everything in our power to ease this transition for you. To accept this offer or to discuss the matter further, please reach out to me at [CONTACT INFORMATION].

[YOUR NAME]

Template #3: Temporary employee relocation due to a vacant position at another office

Dear [NAME]

We at [COMPANY NAME] are pleased with your work and think you would be able to serve as interim [JOB TITLE] in our office in [NEW LOCATION] until approximately [DATE], when we expect the vacancy to be filled.

This position and relocation are temporary. 

[COMPANY NAME] is prepared to offer you the following relocation assistance to make the transition as smooth as possible:

• Entertainment 

If you wish to accept this offer, or you wish to discuss the matter further, please reach out to me at [CONTACT INFORMATION].

It can be a difficult task to inform an employee or employees that they will have to relocate for work either temporarily or permanently. The best approach is to be honest and forthcoming with all the details they will need to make their decision. Make sure you tell them:

• The length of their relocation
• Relocation benefits
• Any changes to taxes or laws that might impact them if the move is to a new state
• That you are happy with their work and want them to stay on with your company—assure them that the relocation is not a punishment

Learn more about becoming our Relocation Partner .

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Keep Reading the Complete Guide to Employee Relocation

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It’s a challenge many job seekers face. You want to move to a new city, but you need a guaranteed paycheck before you make the big jump. So you look for opportunities on local job boards and send out applications.

But here’s the problem:  employers have a distinct bias against long-distance job candidates.

It’s an uphill climb, but there are things you can do to improve your chances of landing an interview. You’ve got to convince the employer that interviewing and hiring you will be nearly as easy as any local candidate. And it all starts with a solid relocation cover letter.

In addition to everything else you need to include in your cover letter, make sure you tackle, head-on, the challenges related to your relocation. You want to do this, briefly, in the final paragraph of your letter, after you explain how awesome you are and how you’ll solve all the employer’s problems.

Here are the four things you want to include in any relocation cover letter:

1. Explain why you are moving

There’s a big difference between applying for a far-flung job and actually packing up your belongings and moving to that new town. Sometimes our dedication to a big move wavers when the opportunity arrives.

This is one reason employers may be skeptical of out-of-town applicants; they question whether you are really serious about the move. That’s why it serves you to be crystal clear about the reason for your move.

You don’t need to go into a lot of details—remember, real estate on your cover letter is precious—but provide enough information to show that your desire to move isn’t some flight of fancy. The more concrete your reasons, the better. The goal is to show the employer that your move is a done deal.

Here are some things you could say:

“After a decade in Washington, DC, I’m looking for opportunities to return to my hometown, Cleveland.” “I moving to Tampa to be closer to my family, who all live in the area.” “My husband recently accepted a position at UCLA, and we’re moving to Los Angeles later this month.” “I’m marrying an Oregonian this summer, and we’re relocating to Portland in August.”

Reasons like “I like the way-of-life in Tucson” or “I loved Austin when I visited last year” carry less import with employers. While these sentiments may be true, they lack the stickiness that makes your move a done deal.

2. Give a date or time frame

The best way to ease an employer’s mind that you are really moving is to provide a date for your arrival. Again, this is why a concrete reason for a move is so helpful.

Organizations hire because they have a problem and they need help ASAP. Often, that puts a premium on candidates who are available to start immediately. A hiring manager might be willing to wait for a stellar candidate but their patience won’t last forever. You have to explain exactly how long they’d have to wait to bring an awesome candidate, like you, onto their staff.  A firm arrival date (hopefully in the not-too-distant-future) can put the hiring manager’s mind at ease.

If you don’t have an arrival date, share how quickly you could relocate, if offered the position. The faster you can make the move, the better—just remember to to be realistic in your projection.

Identify the resources or connections you have that could best facilitate a move. Again, this can be done in one sentence:

“I can start within two weeks of a job offer, as I already have family in the Wichita area.” “I’m willing to commute from Sacramento, until I move to closer to the Bay area.”

3. Explain how you can interview

Another perceived challenge with out-of-town applicants, from the employer’s perspective, is how they’ll interview you. Hiring managers are used to the traditional interview process—namely, an in-person meeting in their office. Anything that varies from this path may be be alien territory.

Do not expect the hiring manager to know how they can interview you remotely. Instead, offer up your own solution for this challenge. It’s simple, just say:

“I’m available to interview by phone, Zoom, Google Meet, Skype, FaceTime, or any other platform that is convenient for you…”

The goal here is to make the remote interview process as easy as possible for the hiring manager. The offer of a video-based communication system is particularly helpful as it more closely approximates the typical in-person experience.

4. Put an in-person visit on the table

Did you notice how my last quote ended with an ellipsis? That was intentional because you’re not going to land an offer with just a Zoom chat.

Most hiring managers will want to meet you in-person at some point. And, frankly, I would warn against accepting any offer without first meeting the employer in-person. A face-to-face meeting is the best way to learn more about the organization and whether you’ll be a good fit there.

So, you need to put the offer of a visit on the table in your cover letter:

“… and I’m open to traveling to Boston for an in-person meeting, should there be mutual interest.”

This is an important addition to your earlier interview suggestion. You’re making it clear that you’re open to a visit, eventually, but only if the initial phone interview goes well. This is a gesture of good faith to the employer and shows that you’re serious about the right opportunity.

Leave unmentioned who will pay for this travel. At this point in the process, talking about money is putting the cart before the horse. Just put the idea out there and focus on your desire to learn more about each other. If there’s genuine and mutual interest after your Zoom call, you’ll have more leverage for asking for travel expenses.

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Sample Letter Hub

Resignation Letter Due To Relocation

By Sikandar Ali

September 2, 2024

Are you planning to move to a new city or country and need to resign from your current job? Writing a resignation letter due to relocation can be a daunting task, but it is an important step in maintaining a professional relationship with your employer.

This letter serves as a formal notice to inform your employer of your decision to resign and the reason behind it.

In this blog article, we will provide you with templates, examples, and samples of resignation letters due to relocation. Our aim is to make it easier for you to write a letter that is clear, concise, and professional.

Whether you are relocating for personal or professional reasons, we have got you covered. Our templates will help you structure your letter and ensure that you include all the necessary information.

We understand that writing a resignation letter can be overwhelming, especially when you are dealing with the stress of relocating. That’s why we have created this article to help you navigate this process with ease.

Our templates and examples will save you time and effort, allowing you to focus on your move and the next steps in your career. So, let’s get started and write a resignation letter that will leave a positive impression on your employer.

Dear [Recipient’s Name],

I hope this letter finds you well. It is with a mix of emotions that I write to formally resign from my position at [Your Company]. The reason for my resignation is a recent decision to relocate to a different city due to personal circumstances.

I want to express my sincere gratitude for the opportunities and experiences I’ve had during my time at [Your Company]. Working with such a talented and dedicated team has been a truly enriching experience, and I am thankful for the support and guidance I’ve received.

Relocating is a significant step for me, and while I am excited about the new chapter ahead, it comes with a sense of sadness to leave behind colleagues and a workplace that has felt like a second home.

I am committed to ensuring a smooth transition during my notice period, and I am open to assisting in the training or handover of responsibilities to my successor. Please let me know how I can be of help in this process.

Thank you once again for the opportunities for professional and personal development that you and the company have provided me. I am truly grateful. I hope our paths cross again in the future.

[Your Full Name]

Resignation Letter Due To Moving

I trust this letter finds you in good health. It is with a mix of emotions that I announce my resignation from [Your Company]. The reason behind this decision is a forthcoming move that necessitates me stepping down from my current position.

Throughout my tenure at [Your Company], I’ve cherished the opportunities for professional growth and the camaraderie among colleagues. However, due to personal circumstances, I find myself compelled to relocate to a new place.

My time at [Your Company] has been invaluable, and I am grateful for the support and mentorship I’ve received. This decision has not been an easy one, as it means bidding farewell to a team I respect deeply.

Rest assured, I am committed to ensuring a seamless transition during my notice period. I am open to assisting in the training or transfer of responsibilities to facilitate the onboarding of my successor.

Thank you for the enriching experiences and the positive work environment. I appreciate the understanding of my situation, and I hope our paths cross again in the future.

Resignation Letter Moving Out Of State

I trust this letter finds you well. It is with a blend of excitement and a tinge of sadness that I write to formally resign from my position at [Your Company]. The reason behind this decision is a significant life change – I am moving out of state.

Working at [Your Company] has been a remarkable journey for me. The professional growth and camaraderie with my colleagues have been truly fulfilling. However, as life takes me to a new location, it necessitates bidding farewell to this wonderful chapter.

The decision to relocate has not been an easy one, and it comes with a sense of gratitude for the experiences and opportunities I’ve had here. I am thankful for the support and encouragement provided by you and the entire team.

During my notice period, I am committed to ensuring a smooth transition. I am open to assisting in the training or handover process to make the transition as seamless as possible.

Thank you for the support, mentorship, and the positive work environment. I leave with fond memories and a deep appreciation for the time spent at [Your Company]. I hope our paths cross again in the future.

Resignation Letter For Internal Transfer

I trust this letter finds you well. After careful consideration, I am writing to inform you of my decision to resign from my current position at [Your Department] due to an internal transfer opportunity within the company.

My time in [Your Department] has been rewarding both professionally and personally. I’ve had the chance to work with an amazing team and contribute to significant projects. However, the prospect of an internal transfer aligns with my long-term career goals and aspirations.

I want to express my sincere gratitude for the support and mentorship I’ve received during my time here. The experiences gained and relationships built have been invaluable, and I am truly appreciative.

During my notice period, I am committed to ensuring a smooth transition. I am open to assisting in the knowledge transfer and training of my successor to facilitate a seamless handover of responsibilities.

Thank you for the opportunities and support provided to me during my tenure in [Your Department]. I look forward to contributing to the success of the team in my new role.

Resignation Letter For Transfer

I hope this letter finds you well. It is with a mix of emotions that I write to inform you of my decision to resign from my current position at [Your Company]. The reason for my resignation is a forthcoming internal transfer to another department within the organization.

Working in [Your Current Department] has been a journey filled with learning and growth. I am grateful for the opportunities I’ve had to contribute to the team and for the support I’ve received from colleagues and management.

The decision to transfer is motivated by my desire to explore new challenges and broaden my skill set. I am enthusiastic about the prospect of bringing my experience to a new role within the company.

During the notice period, I am committed to ensuring a smooth transition. I am available to assist in the handover process, share knowledge, and support the onboarding of my successor.

Thank you for the positive experiences and the support I’ve received during my time in [Your Current Department]. I look forward to the opportunities and challenges that the new role will bring.

How to Write a Resignation Letter Due to Relocation

Relocating to a new place can be an exciting opportunity, but it can also be a challenging time for your career. If you are planning to move to a new location and need to resign from your current job, it is important to write a resignation letter that is professional, clear, and concise. Here are some tips on how to write a resignation letter due to relocation.

1. Start with a clear statement

Begin your letter with a clear statement that you are resigning from your position due to relocation. This will help your employer understand the reason for your resignation and avoid any confusion.

2. Express gratitude

Express your gratitude for the opportunities and experiences you have had while working with the company. This will show your employer that you value your time with the company and appreciate the support you have received.

3. Provide a timeline

Provide a timeline for your resignation, including the date of your last day of work. This will help your employer plan for your departure and ensure a smooth transition.

4. Offer to help

Offer to help with the transition process, such as training your replacement or completing any outstanding projects. This will show your employer that you are committed to ensuring a smooth transition and leaving on good terms.

5. Keep it professional

Keep your letter professional and avoid any negative comments or criticism of the company or your colleagues. This will help you maintain a positive relationship with your employer and colleagues.

6. Proofread and edit

Proofread and edit your letter to ensure that it is free of errors and conveys your message clearly. This will help you make a good impression and show that you take your resignation seriously.

7. Follow up

Follow up with your employer after sending your resignation letter to ensure that they have received it and to discuss any further details or questions they may have.

FAQs About Resignation Letter Due To Relocation

1. what should be included in a resignation letter due to relocation.

Your resignation letter should include your name, position, and the date of your resignation. It should also state the reason for your resignation, which in this case is relocation. You should also express your gratitude for the opportunities you have had while working at the company.

2. How much notice should I give in my resignation letter due to relocation?

It is recommended that you give at least two weeks’ notice in your resignation letter due to relocation. This will give your employer enough time to find a replacement and make any necessary arrangements.

3. Should I mention my new job in my resignation letter due to relocation?

It is not necessary to mention your new job in your resignation letter due to relocation. You should focus on expressing your gratitude for the opportunities you have had while working at the company and your reasons for leaving.

4. How should I address my resignation letter due to relocation?

Your resignation letter should be addressed to your immediate supervisor or manager. You should also copy the human resources department and any other relevant parties.

5. Should I offer to help with the transition in my resignation letter due to relocation?

It is a good idea to offer to help with the transition in your resignation letter due to relocation. This could include training your replacement or providing any necessary information to ensure a smooth transition.

6. Can I negotiate my last day in my resignation letter due to relocation?

You can negotiate your last day in your resignation letter due to relocation, but it is important to be flexible and accommodating. Your employer may have specific needs or deadlines that need to be met.

7. Should I ask for a reference in my resignation letter due to relocation?

It is appropriate to ask for a reference in your resignation letter due to relocation. You should express your appreciation for the opportunities you have had while working at the company and ask if your supervisor or manager would be willing to provide a reference for future job opportunities.

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