how to write email subject for resume

Exactly What to Write in the Subject Line When Sending Your Resume

You'd be rich if you got paid for every hour you've put into this resume. It’s tailored top to bottom, chock full of action verbs , bursting with powerful bullet points , and you finally feel like it’s ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse !)

These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why is your resume email subject line important?

You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis , founder and CEO of Renaissance Solutions , who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email...is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson , the cofounder and CEO of WomenWerk . “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, when would I email my resume?

There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
You’re applying to a job with a referral or recommendation.
You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
You’re going on an informational interview and trying to give your contact some background info in advance.
You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document. (Don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

What to include in your resume subject line

When you’re responding to a specific job posting, check carefully for any instructions for your email subject line. If any directions exist, follow them—your assertion that you have a strong eye for detail will lose some credibility if you didn’t even read the role description closely. Otherwise, though, here are some elements you might include in a resume email subject line:

The job title you’re applying for
Any job code or position number listed on the job listing
The name of anyone who referred you to the position: (and the fact that you’re being referred)
Brief references to relevant education, credentials, skills, or experience
Anything else you think the reader would find particularly compelling (optional): “Write emails from the perspective of the person reading it,” Wilson says. “What’s the priority or most important to the person reading this email? What do you want them to take away?” For example, when submitting your application, you might write, “Senior staff accountant job - Jess Lai, CPA” or, “Regarding the English teacher role (#3392)–“Teacher of the Year” winner with 15+ years of experience.”

7 subject line tips for emailing your resume

If you’re hoping someone will open your email, read your message, and look at the resume you worked so hard on, here are a few guidelines to follow.

1. Don’t forget to write a subject line!

Rule number one for writing a subject line is, you got it, writing a subject line. It might seem obvious, but haven’t you ever spent so much time agonizing over a message that you completely forgot to fill in this field? “It needs one or I’ll think you’re spam,” says Muse career coach Tara Goodfellow , owner of Athena Consultants . In fact, a message with an empty subject line might get filtered straight to spam and never make it into an inbox. If it doesn’t, the recipient might still delete or archive it as a reflex, especially if they don’t recognize the sender’s name.

2. Keep your subject line (and your email address) professional

“I’ve seen emails with, ‘What’s up?’ in the subject line. That’s a huge mistake,” Davis says. When it comes to sending off your resume, make sure you’re keeping your subject line professional and don’t use overly familiar language with a stranger (or even an acquaintance).

The subject line doesn’t work alone. Your email address also contributes to the crucial first impression. “Please review your email address and consider how it will be received [and] perceived,” Goodfellow says. It might mean something to you—perhaps it’s an inside joke or an old nickname—“but [it will] not come across as professional to someone who doesn’t know you,” she says. “Create a new one!”

3. Be brief

In an era when people are likely to be checking emails on their phones, you have to take into account the limited number of words they’ll see before the subject line gets cut off. The email marketing service Mailchimp, for example, recommends using no more than nine words and 60 characters as a best practice. So keep your subject line short and make sure you “use the first few words to get to the point,” Davis says. “Less is more.”

4. Follow directions (if there are any)

Yes, we said this already, but it’s worth repeating: For some roles, you’ll see a note at the bottom of the job description instructing you to submit your resume and other materials to a particular email address in order to apply. “Some of these general jobs inboxes have a specific format,” Wilson says. “That’s important to note. Make sure to follow that.” For instance, it might say: “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.”

In these cases, you’ll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person. If you want your resume to get where it needs to go and to make a good impression, “Follow. Instructions. Completely. In many cases, this is their first assessment of you,” Goodfellow says. Make it a positive one.

5. Make it clear why you’re sending your resume

In some cases, your subject line will be dictated by a set of instructions and you shouldn’t deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation. The most important thing is to make it abundantly clear why you’re reaching out—and to be specific. That’s why if you’re applying for a job or sending your email to a recruiter, you should explicitly mention the job title.

“Don't assume the only job I’m working on is the one to which you applied. Please give me some context,” Goodfellow says. Recruiters are often hiring for dozens of roles at a time and you want it to be easy for them to mentally catalog your email (or to come up in an inbox search).

“So many people send me emails and the subject is, ‘Touching base,’ or, ‘Following up,’ or, ‘Checking in,’” Davis says. It’s easy to gloss over those vague subject lines when you don’t know who the sender is or why they’re reaching out. “The more specificity someone has in that subject line the more effective it will be.”

If you’re reaching out to a networking contact, Wilson says, you might try something like, “Following up to potentially join your team at SalesCo.,” “Let’s continue the conversation from SXSW,” or, “Following up from data science webinar chat - Alexandria Lopez.” If you’re following up on an intro, maybe it’s, “Thank you for making time, this is Jin from Hannah’s network.” Or if you saw someone post about an opportunity, you might mention it and try to highlight something you have in common, perhaps, “Fellow NYU alum regarding your LinkedIn post about open roles.”

6. Don’t be aggressive

Yes, it’s frustrating to feel like you’re sending emails into a void and getting no response. But it won’t help you to let that impatience or anger seep into your subject lines. “It can’t be too pushy,” Davis says. “Something as confrontational as, ‘Haven’t heard from you,’ or, ‘I sent my resume a week ago,’” isn’t going to encourage your audience to respond. In fact, it’ll probably do the opposite.

7. Proofread!

It should go without saying that you’d proofread your resume and cover letter for errors and typos (and then proofread it again and maybe have a trusted friend or family member give it a look with fresh eyes). Proofreading your subject line is equally as important. Again, it might be your very first impression and you don’t want it to also be your last.

“I still have to do this. When I’m typing my last name—and it’s long, I have two Os and two Ls—the last thing I want is someone thinking I can’t even spell my last name,” Goodfellow says.

Resume subject line examples

Need a few examples of what all this advice looks like in action? Here are some sample subject lines for different scenarios.

Resume email subject line examples for when you’re applying for a job

Operations manager
HR Generalist (REQ-7881) - Polly Kim
Full-stack engineer #1769 - Asha Murray
Financial analyst role application (Derrick James)
Product marketing manager job application - Noah Cohen
Application for research assistant role - Sasha Martin
Application for UX researcher position (Tiffany White)
Regarding the program coordinator position, applied January 28
Regarding the product director role (experienced team leader, expert in agile development)

Resume email subject line examples for when you’ve been referred

Referred by Sandra Rodriguez
Recommended by Jordan Stein
Following up on June Park’s introduction
Customer success manager application (referred by Jessica O’Malley)
Referred by Priya B. for email marketing manager role (R122)
Hi Bob, Farid suggested I contact you

Resume email subject line examples for when you’re reaching out to a networking contact

Following up on our chat at the HR Expo (this is Aya Belsky)
Let’s continue our conversation on SEO from the marketing meetup yesterday
Fellow UT-Austin alum from yesterday’s webinar following up
Thanks for making time, this is Ashley from Marcelo’s network
Following up to potentially join your department at XYZ Co.
I forgot to mention at the data panel yesterday…
Sending over my resume as promised (this is Marta from the sales happy hour)

Resume email subject line examples for when you’re sending your resume for feedback

Thanks again for offering to review my SDR resume!
Appreciate your time yesterday! Attaching my resume

Updated TOP 20 Email Subject Lines for Sending Your Resume + 20 Additional

Posted on 09 aug 2021, updated on 03 sep 2024.

Nowadays, it's rare to print a resume and send it via snail mail — you either upload it to an Applicant Tracking System (ATS) or send it directly to a hiring manager or recruiter in an email. However, the last thing anyone wants is for the message containing your resume to stay unopened in an inbox or, worse, be marked as spam or deleted. This is where crafting a clear and compelling subject line helps.

The Importance of a Resume Email Subject Line

Having a stellar resume is crucial for landing that callback, but even the most impressive resume won’t do you any good if no one opens the email to read it in the first place. The subject line of your email plays a pivotal role in whether it gets opened or ignored. Imagine this: Your inbox is filled with hundreds of emails every day, and you’re trying to figure out which ones are worth your time. You need some indication that an email isn’t spam, an advertisement, or a generic message sent out by some brand before you decide to open it and read what’s inside.

Recruiters and hiring managers operate the same way. They’re often juggling many tasks with limited time, so they must be selective about which emails they open. That’s why having a compelling subject line is so important — it’s your chance to cut through the noise and grab their attention. Utilizing professional resume services can ensure that both your resume and your email subject line are optimized to make a strong first impression.

What to Write in the Email Subject Line When Sending a Resume

20 examples of subject for sending resume

Think of your email subject line for sending a resume like the title of an article or a book. You have to make an effort to make your title catchy and compelling to encourage your reader to read the rest of your text. Otherwise, you risk your email resume getting sent to the trash bin or, worse, marked as spam. As for what to mention in the subject while sending a resume, here are four of the most important tips for making your email subject for sending a resume to HR as effective as can be.

1. Make It Obvious You’re Applying for Work

One of the biggest mistakes you can make is not clearly stating your intention to apply for a job. Failing to do so can end up confusing and even infuriating recruiters and hiring managers, especially if your email subject line is shoddily written and the messaging vague. Here are some solid examples of how to be direct-to-the-point with your email subject line when sending your resume.

Resume, John Doe, Applying for Sales Position, Miami
Job Application, Jane Smith, Applying for IT Specialist, Salt Lake City

2. Your Qualifications

If the job listing has very specific requirements, such as knowledge of specific computer languages or a master’s degree, it can help to use these qualifications in your subject line. Check out these examples:

Experienced Content Writer – Over 100 Real Estate Articles Written
Forklift Driver with 2 Years’ Experience Applying for Vacant Position

3. If Referred, Include the Referring Person’s Name

If someone from the company referred you, include that person’s name in your subject line for the job application. By adding your referrer’s name, you can make your email stand out, especially if it’s someone who is in good standing with the company. In this case, you are already making a good impression before the recipient looks at your resume.

Referral from Steve Smith: Joe Johnson, Resume for SEO Specialist Position
Referral from Mary Winston: George Abrams, Resume for Senior Marketing Position

4. Formal Words and Phrases

Never use informal words or phrases that you would use in casual conversations with your friends — even if the recipient is someone you personally know. Some examples of terms not to use include “Hi,” “Howdy.” or “What’s up?” Practice professionalism at all times in your correspondence when applying for work. Likewise, avoid using abbreviations or shortened terms unless that’s how they were used in the job listing or submission instructions.

Email Subject Line Good Practices

More than using the right words and terms, it also helps to consider some good practices when writing your email subject for sending a resume.

1. Keep It Short

Recruiters and hiring managers reportedly take only six seconds to skim a resume. How much time do you think they’ll spend on your subject line? Grab their attention immediately by keeping your email subject line concise and direct to the point. Use too many characters, and your subject line can get cut off abruptly, especially on smart devices and mobile phones. You risk losing your recipient’s interest this way.

Limiting your email subject line to 80 characters or less is highly recommended. That should be enough to let your reader know that you’re applying for a job. If you have a lengthy name, there’s no need to write it entirely — including only your first and last name in your email subject line will suffice.

Job Application, Tony Parks for Accountant Position, Dallas, TX
Resume, Norman Brown for Coaching Staff, Pembroke, NC

2. Review and Review Again

Due to the limited space available, any typographical or grammatical error in your email subject line will be immediately obvious. These errors leave a negative impression on any reader, telling them that you can’t be bothered to check your work. For your application’s sake, proofread your subject line and the rest of your resume before sending it out. By ensuring your subject line is free of spelling or grammatical errors, you preserve your credibility in the eyes of the recruiter or hiring manager reading it.

In addition, make sure you’re sending your email resume to the right person—you certainly don’t want the hiring manager to find another supposed recipient of your email resume.

3. Keywords, Keywords, Keywords

Most of the resume applicant screenings done by companies today rely heavily on keywords. Many modern recruiters use filters to separate job applicants from the rest of their emails. Hence, you must make your email subject line ‘filter-friendly’ by incorporating keywords relevant to the job position.

Phrases like ‘job applicant’ or ‘job candidate’ — along with the position you’re applying for — will make your subject line stand out from those coming from other candidates. Here are some examples of subject lines you can use when sending a resume:

• Job Applicant – Roger Meeks – Communications Assistant

• Job Candidate – Nigel Tufnel – Available Immediately

• Applicant for Vacant Manufacturing Position – Bob Menkin

• Applying for Telemarketing Job – Leo Gibson

4. Use Variations of Traditional Email Subject Lines

Although the standard mail subject for sending a resume (consisting of simply the job title and your name) won’t do any harm, it can help to deviate from the norm if you truly want to catch a recruiter’s attention. Some of the smart variations to the traditional email subject line include:

a. Accomplishments

You can use your most important credentials and experience to get straight to the point with your email subject line. Here’s a format that works: [Your credentials] with over X years of experience. Below are some examples of this subject line variation:

• Job Applicant—Hotel Manager with 20 Years of Experience

• Resume: Savvy HR Manager Looking for Next Role - 10 Years Experience

• Job Candidate—5-Year Sales Rep with Knack for Exceeding Targets

• Resume: Master Plumber Applying for Vacant Position

b. Acronyms

Attaching acronyms related to academics, job titles, and affiliations after your name in your subject line offers a unique opportunity to capture a recruiter’s attention and immediately distinguish yourself from the competition. Here are some examples:

• Job application – William Tan, RN EMT, WSI

• Resume – Samantha Patton – Network Engineer, MBA, FSNE

• Job applicant – Jim Barnes, CPA

• Resume – Rick Rhodes - Film Producer, PGA

c. Gratitude

Beginning your email with ‘Thanks’ or ‘Thank You’ is a great way to immediately establish good rapport with the recruiter reading your email subject line. A little gratitude goes a long way and can be especially helpful if you’ve been in contact with the recruiter before. Here are some examples of how to begin a subject line with gratitude:

• Thank You – Len Fields, Marketing Applicant

• Thank You – Warehouse Manager

• Thank You for Your Time – Liam Hinds, Job Interviewee

• Thanks – Mike Epps – Job Applicant, Graphic Artist

d. Maximum Characters

Though it’s ideal to keep the number of characters of your email subject line at a minimum, there are times when an expanded email subject line can work, especially if you choose your words wisely. For instance:

• Senior Accountant Position –Worked 5 Years at A&L Law Firm with Background in AML and Compliance

• Public Health Associate Seeking New Opportunity – Jared Shears – MPH

• Job Interview Request – 7 Years Marketing Director – Ivor Dempsey

• IT Applicant Looking to Help – In-Depth Training and Knowledge in Internet Security

5. Use a Professional Email Address

Returning to the topic of professionalism, you simply can’t have an email address that doesn’t make you appear like a responsible and mature adult. So that email with your funny nickname simply won’t cut it—that is if you want recruiters to take you seriously.

As a starting point, your email should have both your first and last name. Having a few non-alphabetical characters in your email address is fine if you limit them to four or five. Adding your profession to your email address can make your name stand out more (for example, [email protected]).

When including numbers, try to avoid those that reveal your age (birth year) or location (zip code) because these can be used to discriminate, whether intentionally or unintentionally. And don’t hesitate to make an entirely new email from scratch if you have to. Emails are fairly easy to create — you can even make one specifically for job application purposes.

6. Follow Directions (If There Are Any)

When applying for certain positions, you might find a note at the end of the job description asking you to send your resume and other materials to a specific email address. For example, it could say something like, “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior Account Manager #264281.”

In these scenarios, it's really important to use the exact subject line they provide. They might have filters set up to sort incoming emails properly, ensuring they reach the right person or folder. If you want your resume to get where it needs to go and make a good impression, you need to follow the instructions to the letter. This is often the first chance for the recruiter or hiring manager to see how well you follow directions, so make it count by getting it right from the start.

20 Additional Well-Written Email Subject Lines to Use When Sending a Resume

Here are 20 different email subject lines. Feel free to draw inspiration from them. Notice how they are written concisely and directly to the point.

top 20 subject for sending resume infographic

Work With Resumeble for Your Resume

When sending a resume in an email, your subject line is just one of the many elements to help you get one foot in the door. Make sure your resume is just as robust by having one of our experienced resume writers work with you to develop your application document.

More than just simply writing resumes for our clients, we at Resumeble take it one step further by providing an interview guarantee — we can ensure that you receive an interview call within 60 days of finalizing your resume. Other job-hunting services we offer include cover letter writing, CV writing, and LinkedIn profile writing. With our personalized approach, you won't need to rely on a generic email template for sending your resume or CV, helping you stand out from the competition. Upload your current resume for a free review , and let’s start working on giving your career the great start that it deserves.

7 seconds: this is how long your resume has either to impress or be ignored by the recruiter
300+: average number of applications one corporate job opening posted online receives
3%: number of sent resumes that result in interviews

Transform your career and beat the odds!

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include?

So many questions!

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short, snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article Word vs PDF if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles.

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role.

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice.

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality.

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate.

10 things to include in every resume email

Here’s a checklist of 10 things you should write in an email when sending a resume:

Short introduction of yourself
Statement about the position you are applying for (to avoid any misunderstanding!)
Brief “elevator pitch” about why you should be considered for the position
Previous experience with similar roles or relevant results of similar jobs
Relevant personal information (more on this in the email format section)
Contact details (including preference)
Helpful information (such as if you’re going on holiday in the next few days, for example)
Offer to answer any questions that the recruiter might have (about interview dates, for example)
Request for information on the next steps
And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form.

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information).

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk?

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

Resume email subject line
Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about.

Here are some principles for effective resume email subject lines:

Label your email “Job application” or “Application for”
Include the job title in the subject line
Add a reference number

Here’s how this can work in practice:

Job application – Marketing Director – REF000111
Application for Marketing Director – REF000111
Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder.

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

Introduction to you
Details of the job you’re applying for (including a reference number)
A short explanation of why you’re applying
Any other information

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this.

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process.

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

Phone number
Relevant social media links, like LinkedIn and Twitter
Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed.

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can.

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email.

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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How to Write a Winning Subject Line for Your Resume Email

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You’ve poured some sweat into that resume (hopefully no tears). It’s tailored top to bottom, chock full of action verbs, and bursting with powerful bullet points, and you finally feel like it’s polished and ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse!)

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why Is the Subject Line So Important? You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis, founder and CEO of Renaissance Solutions, who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email…is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson, the cofounder and CEO of WomenWerk. “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, When Will I Be Emailing My Resume? There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
You’re applying to a job with a referral or recommendation.
You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
You’re going on an informational interview and trying to give your contact some background info in advance.
You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document (don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

Read the full article here.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

Klara Cervenanska ,
Updated September 3, 2024 7 min read

Wondering what to write in email when sending a resume ? We’ll let you in on a little secret — it takes more than just attaching your CV and hitting “send”.

In fact, knowing how to compose an email for sending resume can be the difference between landing an interview and getting ignored.

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely.

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

We’ll show you exactly what to say in an email with resume so you come across as professional and confident. Plus, we'll also give you 3 simple email templates you can download to make sure you know exactly what to say when emailing a resume.

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

Write an effective subject line. It's the first thing they're going to see

What to write in an email when sending a resume to an employer? Follow these 5 steps

Attaching files — resume and cover letter, what should you do before sending your email, watch out for these common mistakes.

Key takeaways: What to write in email when sending resume?

Need an sample email to send a resume for job? Feel free to use any of these templates as your first draft.

Just click the red button below each sample and adjust the text to your liking.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can convert your LinkedIn profile into resume in seconds.

Before we show you what to say in an email with your resume, let’s cover a few quick tips that’ll set you up for success:

Find out who's going to be the recipient of your email. Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.
Remember that your email address needs to be professional. Emails like julezizcoolz@yahoo may've been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.
You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.
The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Of course, if it's a first-come, first-serve kind of job application, don’t wait around too long. But when you can, taking a moment to think about what to write in an email when sending resume can really give you that extra edge. Key takeaways:

Look up the hiring manager's contact details;
Your email address needs to be professional;
Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554 — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Stuck on what to write in an email when sending a resume? No worries, we'll break it down into smaller steps so you can craft the perfect email without any problems.

Firstly, to make your email a bit more personal, you want to address its recipient by name. Look at the company website or LinkedIn and try to find the contact person. However, if you can't find this information, it's perfectly fine to address your email without a name .

In the first short paragraph you should state who you are, why you're sending this email, and what the email contains.

Thirdly, you need to present your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Finally, end your email with a classic signoff, like “Yours faithfully,” or “Yours sincerely.” Also, remember to include your contact details: your name, your job title, email address, phone number, and LinkedIn profile (optional).

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention.

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email!

You might think to yourself: “Well, of course! ” But when you're busy figuring out what to write in email while sending resume, it's easy to overlook the basics.

Here are more valuable tips to guide you:

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs, since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume , you should know how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

Key takeaways:

Resume and cover letter need to be sent as attachments;
Name your attachments in a way that makes them easy to find;
Save documents in the PDF format;
Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes .

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents . It can make a big difference.

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons.

Once again, when you’re figuring out what to write in mail while sending resume, it’s easy to make silly mistakes. But, unfortunately, even the smallest errors can seriously hurt your chances.

That's why you should watch out for these common pitfalls:

Sending large attachments . Attaching a huge file can clog up the recipient’s inbox or even cause your email to bounce back. So, keep your resume file size under 10MB.
Sending a generic email. Another big mistake is sending a generic email without tailoring it to the specific job or company. This shows a lack of effort and interest. Always personalize your emails!
Not following instructions. If the job posting asks for a specific subject line, file format, or any other detail, do as instructed! Because ignoring these guidelines can make it seem like you didn’t pay attention or don’t care enough to follow through.
Using a tone that's too casual. While it's great to be friendly, you still want to come across as professional and respectful. Slang, emojis, or overly informal language might make it seem like you’re not taking the application seriously.
Sending your email without proofreading. Taking a few extra minutes to carefully review your email can make all the difference. After all, it’s your first impression, so make sure it’s a good one!

By avoiding these common mistakes, you'll ensure your email makes a positive impact and improves your chances of landing that interview!

Key takeaways: What to write in email when sending resume ?

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files.

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow-up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

How to Write a Resume: The Only Resume Guide You’ll Need in 2024
The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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7 Examples: How to Email a Resume to an Employer

By Status.net Editorial Team on November 9, 2023 — 11 minutes to read

Understanding the Resume Email Process

First, let’s go over the basics to ensure that your email gets the attention it deserves.

Subject Line

A clear and concise subject line is vital. It’s the first thing the recipient will see, so make it count. Include your full name and the position you’re applying for. For example: Marketing Manager Application – Jane Smith

Email Address

Double-check that you have the correct email address for the potential employer. Little mistakes like this can make a big difference. If you’re unsure, give the company a call and ask for the correct contact information.

Start your email with a professional greeting. If you know the recipient’s name, use it. If not, a simple “Dear Hiring Manager” will suffice.

The body of your email should be concise and to the point. In just a few sentences, mention the position you’re applying for and explain why you’d be a good fit for the role. List a few key skills or achievements that make you stand out from other candidates.

Example 1 I’m excited to apply for the Marketing Manager position at (…) Company. With over five years of experience in digital marketing and a proven track record of increasing sales, I’m confident that my skills and passion for creating engaging content make me the right candidate for this position.

Attachments

Before sending, double-check that you have attached both your resume and any other required documents (e.g., cover letter, portfolio, etc.). Make sure to send them in a format that is compatible with the recipient’s software (usually PDF or Word).

End your email with a polite closing and your full name. You can also include your phone number and email address, making it easier for the employer to contact you. For example: Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy. Please don’t hesitate to reach out if you have any questions.

Best regards, (Name)

Creating a Strong Subject Line

When you’re sending a resume to an employer, the subject line of your email plays a vital role in capturing their attention. Pick a clear and concise subject line that introduces your purpose, highlights your qualifications, or refers to the specific job opening.
For instance, you can combine your name and job title along with the job position you’re applying for, like this: “Jane Doe – Marketing Specialist Applying for Marketing Manager Position” . Another alternative is to mention your most impressive skills or accomplishments, such as “Certified Project Manager Seeking a New Opportunity” .
Avoid generic phrases such as “Applying for Job” or “Resume Submission” . These may get lost amid the employer’s numerous emails or convey a lack of effort on your part. Also, steer clear of all-uppercase subject lines as those might appear unprofessional and could be mistaken for spam.
Tailor your subject line to the company and position you’re targeting. If the job posting includes a specific reference number or job code, make sure to include that in your subject line. This will help your email get noticed and sorted correctly by the hiring team or applicant tracking system. For example, “John Smith – Graphic Designer – Job Code #12345” .

Introduction

When sending your resume via email, it’s important to make the email body stand out. This is the first thing the employer will read, so be sure to create a lasting impression. Use a friendly and professional tone to engage the reader, while maintaining clarity and conciseness.

Begin with a clear and well-structured subject line. Include the job title you are applying for and your name, for example: “Marketing Specialist – Jane Doe.” This will help the employer quickly identify your email’s purpose.

In the email body, start by addressing the recipient by their name, if known, or use a polite and respectful greeting, such as “Dear Hiring Manager.” Next, introduce yourself and briefly explain your intention in applying for the position. Connect your skills and experiences to the job requirements to show how you are a great fit for the role. Don’t forget to mention where you found the job posting, especially if it was a referral from a mutual connection.

Dear [Name],

I hope this finds you well. My name is [Your Name], and I am writing to apply for the Marketing Specialist position advertised on your company’s career page. With over 5 years of experience in digital marketing and a proven track record in increasing brand visibility, I am excited about the opportunity to bring my expertise to your team. I was referred to this position by John Brown, a current Marketing Specialist at your company, who recommended that I submit my resume.

Closing Remarks

To wrap up your email, express your enthusiasm for the potential opportunity and thank the recipient for considering your application. Let the employer know that you have attached your resume and any other requested documents to the email. Provide your contact information and invite them to reach out if they have any questions or require more information.

End your email with a professional closing, followed by your full name and email signature.

Thank you for taking the time to review my application. I am confident that my skills and experiences make me a strong candidate for the Marketing Specialist position. I have attached my resume for your review and am available to discuss my qualifications further at your convenience. Please don’t hesitate to reach me by phone at (555) 123-4567 or by email at [email protected].

Sincerely, [Your Name]

Attaching the Resume Right

Before hitting the send button, ensure that you attach your resume. There are a few things you should keep in mind when sending your resume to a potential employer.

Choose the Right Format: Save your resume in either a PDF or Word document format. PDF is preferred as it preserves the formatting and can be opened on any device without compatibility issues.

Example: FirstName_LastName_Resume.pdf

Properly Name the File: Use your full name and the word “Resume” for easy identification. Adding the targeted job title can also help make your email stand out to the hiring manager.

Example: Jane_Doe_Marketing_Resume.pdf

When composing the email, the subject line and content are essential for making a good impression. Here’s how you can approach it:

Subject Line: A clear and professional subject line is vital. Mention relevant context such as the job title, any reference or job number mentioned in the job posting, and your full name.

Example: Application for Marketing Specialist – Jane Doe (Job ID# 12345)

Email Content: Start with a friendly greeting addressing the recipient by name (e.g., “Dear Mr. Smith” or “Hi Sandra”). If you don’t know their name, a simple “Hello” can suffice. In the message body, briefly introduce yourself and mention the position you are applying for. Include how you found the job posting and why you feel you are an excellent candidate for the position.

Hello Steve,

My name is (…), and I am applying for the Marketing Specialist position I found on LinkedIn. With my five years of experience in digital marketing and proven track record in driving engagement and sales, I believe I would be a great fit for the role.

Please find my resume attached for your review. I am excited about the prospect of working for X Company and contributing to its growth.

I look forward to discussing my qualifications with you further. Thank you for considering my application.

Best regards,

[Name] [email protected] (123) 456-7890

Reviewing Before Sending

Before sending your email with the resume attached, double-check everything. Make sure your email address looks professional, ideally using your first and last name.

When writing the subject line , mention the job title and your name. For example: “Marketing Manager – John Doe”. The subject line will help your potential employer instantly recognize the purpose of your email.

Now, let’s focus on the email body . Start with a polite salutation, addressing the recipient by their name, if possible. For example: “Dear Mr. Smith,”. If you’re unsure of their name, you may use: “Dear Hiring Manager,”.

In the email body, briefly introduce yourself and express your interest in the position. Mention the job title, how you found it, and why you would be a great fit. Here’s an example:

“My name is (…), and I am reaching out to apply for the Marketing Manager position I found on LinkedIn. With over 5 years of experience in digital marketing, and a proven track record of campaign success, I believe I am a strong candidate for this role.”

Remember to attach your resume to the email, and briefly describe it in the email body. For example:

“Please find attached my resume, which highlights my relevant qualifications and work history.”

A compelling closing statement can leave a lasting impression. Express your appreciation for their time and consideration, and provide your contact information. For example:

“Thank you for considering my application. I’m excited about the opportunity to contribute to your team. Please feel free to contact me at [email protected] or (555) 123-4567 to discuss further. I look forward to hearing from you.”

Lastly, use a professional closing, such as “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name. Ensure your email is free of typos, grammatical errors, and maintain a polite tone throughout. Double-check everything before hitting send, as it can significantly impact your chances of landing an interview.

Example of a Well-Written Resume Email

When you’re ready to email your resume to a potential employer, it’s important to craft an impactful message that highlights your strengths and conveys your professionalism. Below is a simple yet effective example of a well-written resume email:

Subject: Marketing Coordinator Application – [Your Name] Dear [Hiring Manager’s Name], I hope this email finds you well. I came across the Marketing Coordinator position at X Company listed on [Job Posting Website], and I believe my background in digital marketing and project management makes me an ideal candidate for this role. I have attached my resume for your review. In my previous role as a Digital Marketing Specialist at ABC Company, I achieved a 20% increase in website traffic and 15% growth in social media engagement over 12 months. I’m confident that my experience and skills can contribute significantly to the growth of X Company’s online presence. I am excited about the opportunity to join your team and collaborate on innovative marketing strategies. I would appreciate the chance to discuss my qualifications further and learn more about the Marketing Coordinator position. Please let me know if there is any additional information I can provide or if we could schedule a time to connect. Thank you for considering my application, and I look forward to the possibility of working together. Best regards, [Name] [Phone Number] [Email Address] [LinkedIn Profile URL] Example 6 Dear Mr. Johnson, I hope this email finds you well. My name is Jane Smith, and I am very interested in the Project Manager position at (…) Company. Please find attached my resume and cover letter for your review. I believe my experience and skills make me a strong candidate for this role, and I would be thrilled to contribute to your team’s success. Thank you for taking the time to review my application. I look forward to the opportunity to discuss my qualifications further. Warm regards, [Name]

What is an example of an email when sending a resume with a reference?

When sending a resume with a reference, mention the reference in the body of the email and include their name, title, and your relationship.

Dear Ms. Thompson,

I hope this email finds you well. My name is [Name], and I am writing to express my interest in the Senior Accountant position at your company. Your colleague, Jane Smith, suggested that I apply for this position, as she believes my skills and experience would be a good fit for your team.

Please find attached my resume and cover letter for your review. I am excited about the opportunity to work at X Company, and I am confident that my background in accounting will make me a valuable asset to your team.

Thank you for considering my application. I look forward to the possibility of discussing my qualifications further.

Kind regards,

This example demonstrates a clear, concise message that clearly conveys the candidate’s enthusiasm and qualifications for the role.

Frequently Asked Questions

What’s a good subject line for sending a resume.

A good subject line is clear, concise, and professional. Include the job title, your name, and any relevant information like a job reference number. For example: “Marketing Manager – Jane Doe (Job Ref #12345)”.

What should the body of an email include when sending a resume?

The body of the email should include a brief introduction, the purpose of the email, a mention of the attached resume, and a closing statement. Start by greeting the recipient professionally, then introduce yourself and express your interest in the job. Explain that you are attaching your resume and any other required documents. Finally, thank the recipient for their time and consideration.

How do I politely submit my resume via email?

To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: “Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Sales Associate position at ABC Company. Please find my resume attached for your review. Thank you for considering my application.”

Can I send my resume using Gmail or other email providers?

Yes, you can send your resume using Gmail, Yahoo, Outlook, or any other email provider that allows you to attach files. Ensure you are using a professional email address, preferably one with your first and last name.

How do I send a resume through my phone?

To send a resume through your phone, you can use your email app to compose a new email, attach your resume file, and send it to the recipient. Some email apps also allow you to save email drafts, so you can compose the email on your phone and send it from a computer later.

3 Examples: Job Application Email (with Tips)
3 Detailed Examples: Job Interview Request Email Responses
9 Examples - How to Write a Formal Email (and Formatting Tips)
Interview Follow-up Email Examples (1-2-3 weeks)
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Job Search Tips

Email Subject Lines for a Job Application (Examples + Tips)

Marsha Hebert, professional resume writer

10 min read

A desk with a laptop on it connected to an external monitor. A glass of water and computer accessories are also on the desk. An empty chair is slightly pulled out next to the desk.

With 250+ resumes sent for a single job opening, you want your resume to stand out from the crowd. Emailing your resume directly to the relevant recruiter or hiring manager when applying for a job is one of the most effective ways to land an interview!

However, you need to do this correctly: starting with the subject line. When selecting an email subject for sending a resume, make sure to keep it short, follow any provided directions, and use the power of a name to get your email open.

Since this is the first contact you’ll have with your potential employer, you want to ensure it’s done right. With hiring managers and recruiters receiving tons of resumes through email, the email subject for a job application could be the difference between getting your email opened or deleted.

Nearly 1/3 of people decide whether or not to open an email based on the subject.

Not to worry, we’ve got your back! We’ll show you how to write the perfect email subject lines for a job application and provide examples and tips to help you stand out from the crowd.

Why is the subject line for a job application important?

Let’s think about your subject line being the thing that helps you stand out among other job seekers. The first thing to realize is that there are probably hundreds of applicants for each job that you’re applying to. Keeping your email subject line short and sweet will help ensure that the recipient immediately knows why you’re messaging them, which is good because of the vast amount of other emails they have to go through.

Also, if you’re sending your email to apply for (or inquire about) an open position, it could be the first opportunity you have to make a good impression. It’s the first glimpse your prospective employer gets into your ability to communicate effectively and concisely.

Top 3 tips for the perfect subject line when emailing your resume

Studies have found that 35% of email recipients decide whether or not they’ll open an email simply based on the subject line, so make sure what you’re typing is concise, but relevant, to the reason you’re reaching out. To get your email opened, you need to keep these tips from our career experts and former hiring managers in mind.

1. Keep it short and simple

Remember that brevity is important when writing your specific subject line. Most of the text in the email subject line gets cut off so ensure the first few words capture attention.

Hubspot recommends keeping the subject line length under 50 characters. That way, while scanning the inbox, your receiver pretty much knows what the email is about. It’s fine to go over this a bit, but ensure you get the important details in the first few words.

You shouldn’t put anything in the subject line that sounds like you’re trying to sell something. Avoid soft skill phrases like “dedicated” or “passionate.” This is a major turnoff for hiring managers – and will likely earn your email a one-way trip to the trash folder.

EXPERT TIP: Most emailed resumes are still going through an applicant tracking system (or ATS) of some sort. Here are some tips on passing the ATS resume test .

2. Follow instructions

If you’re emailing about a specific job posting, you should always check the job description for instructions regarding submitting an application. Sometimes you’ll find clear, specific instructions on what the person wants in a professional subject line.

For example, if the job listing specifically asks for the position, Job ID #, and your name, you would simply write:

Marketing Manager, Job ID # 2283, John Doe

Don’t add anything else if instructions have been provided! Follow directions . This could weed you out as an applicant.

3. Use a referral name

Did someone in the company refer you? If so, this is possibly the best way for a job candidate to capture the hiring manager's attention of a hiring manager. Ensure you use the name of the person who referred you in the subject line.

This is what that would look like:

Referral from Tom Nash: John Doe, candidate for Senior Accountant position

Most positions filled today come through some sort of referral as there is already a trust factor established when an employee, or someone associated with the company, refers you. Hiring managers love referrals so be sure to mention their name and “referral” in the first few words of the email subject line!

Expert Tip: Learn How to Ask for a Job Referral + 5 Templates .

Email subject line examples

The bottom line is that your email subject line should be direct. Never leave the HR manager to wonder what the email is about. If you’re following up on an interview or job application, state it directly. If you’re applying for a new role that has a job advertisement associated with it, try to include one or two keywords from the job description. That’ll really help your email stand out as something that’s relevant to the person reading it.

Here are some examples:

Accountant seeking position requiring GAAP knowledge – Jane Smith

Project Manager passionate about Team Building – Suzy Colter

Digital Marketing expert with 10 years’ experience – Brian Smith

Sales Rep dedicated to forging loyal relationships – Brad Toler

Web Developer specializing in user-side features – Tammy Rae

Perfect cold job search email subject line

Sometimes, there’s a company you want to work for but you can’t find a single job opening. That doesn’t mean you can’t reach out to them. It’ll take a bit of research on your part to find out who you’re supposed to email (the best place to do that research is LinkedIn). Once you find the name of the person to contact, you’ll be sending what’s referred to as a cold job search email.

In this instance, you have to be even more mindful of your email subject line because the hiring manager won’t be expecting to see a job application email. Don’t beat around the bush, make it clear that you are reaching out for a job, and try to mention a skill or two that will impress your recipient.

Here are some examples of cold job search email subject lines:

Job Inquiry – Software Engineer, AWS Expert

Letter of Interest: Account Manager, Multimillion-Dollar Accounts

Is ABC Co hiring [Job Title]? – I have 10+ Years of Experience.

Excited to be your next Accounting Team Member

If you have major qualifications or certifications

If there are certifications or major qualifications you possess you should include them. If the position requires a CPA certification, list it after your name. This could help you stand out to the hiring manager. For example:

Job application – Accountant, Job Id #4453 – John Doe, CPA

What to avoid when writing your subject line

It’s easy to fall into some traps when writing your email subject line. Sadly, succumbing to these pitfalls can be a big hindrance to your success in getting through to the hiring manager. Always remember, the delete button is so very conveniently located. Think about how you go through your own email. Bad subject lines get tossed, right?

1. Use a professional email address

Not having a professional email is one of the worst mistakes you can make as a job seeker. Hiring managers and recruiters will usually reject an email if it sounds unprofessional. Emails like “Knicksfan11” or “MichaelandBrianna229283” will not be taken seriously.

Your email should be a combination of your first and last name or your name and the job title you’re after. Having a few numbers in your email is fine, but too many will make you look like a bot. Be careful with using numbers that allude to your age (year of birth) or location (zip code).

Just like customizing your LinkedIn URL, your professional email address should stick to basic information like your name, job, or possibly your general location.

Here are examples of acceptable emails:

[email protected]

Newer email servers like Gmail come across as more professional than AOL, but your focus should be on the first part of your email address. Custom domains are another option for further personalization!

2. Avoid being too general with your opening line

Many people scan the first line of an email message along with the subject line. You want to explain who you are and why you’re emailing right off the bat. Just like with the email subject line, you want to grab the hiring manager’s attention with specific language that highlights your skills and achievements in a way that helps them see how you’ll benefit their team.

3. Don’t forget to be professional

You are not emailing your buddy asking if they want to go to the BBQ this weekend. You are emailing your future boss – potentially. Keep it professional by avoiding language like “Hey” or “What’s up.” Also, emojis have no place in a professional email to someone you want to impress. In fact, it’s been suggested by some hiring managers that emails from job seekers that contain emojis indicate that the person writing the message doesn’t know how to take things seriously. Is that the type of message you want to relay?

Sample email message for a job application

If you’ve made it this far, then you’ve had a lot of information thrown at you and mostly all we’ve talked about is the email subject line. What about the rest of the email? To minimize any distress you’re feeling right now about how to write an email to a prospective employer, here is a sample message that you can use for inspiration in writing your own:

Subject: Job Inquiry from SEO Marketer with 10 Years of Experience

Dear [Hiring Manager Name],

Thank you for opening this email in which I would like to express my interest in an SEO Marketer position at [Company Name]. The latest news from your company indicates a shift into new markets and I am confident that I can help make that happen.

Over the last 5 years, I worked with [Previous Company Name] and became the go-to person for market research and helped localize the company’s website to two new markets. I helped them develop new, culturally sensitive digital marketing campaigns that saw huge returns in client conversions and a great ROI.

All of this is definitely repeatable for your company. I’d love to learn more about your plans for market expansion and discuss other skills, qualifications, and career achievements I can bring to your team. Please feel free to reach out to me at [email address] or [telephone number] so that we can find time to have a meeting.

I appreciate the opportunity to work with you and understand your time is valuable. Thank you for spending some of your day reading my email. I look forward to hearing back from you.

[Your Name]

No fluff – just action

The tips above should help you craft the perfect email subject when submitting a job application or following up. Always cut straight to the point and leave out the fluff. Using tricks and keywords that hook someone into opening an email will not work with hiring managers and recruiters. Remember that once you capture the attention of the employer, you want to have a solid resume that clearly and effectively portrays why you’re a good fit for the position or company. For an expert’s opinion of your resume, try out ZipJob’s free resume review or hire an expert today.

ZipJob is a resume and cover letter writing service with over 100 professional resume writers ready to help you impress recruiters and hiring managers. Check out more ZipJob reviews or get started with a free resume review from our experts.

Marsha Hebert, Professional Resume Writer

Marsha is a resume writer with a strong background in marketing and writing. After completing a Business Marketing degree, she discovered that she could combine her passion for writing with a natural talent for marketing. For more than 10 years, Marsha has helped companies and individuals market themselves. Read more advice from Marsha on ZipJob's blog .

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Career Blog

Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address. Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line. Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email. Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name. Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message. Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email. Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email. Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language. Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email. Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action. Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

Keep it concise and to the point. Your cover letter should be no longer than one page.
Address the hiring manager by name. If you can’t find their name, use their job title.
Explain why you’re interested in the position and what you can bring to the table.
Highlight your achievements and how they relate to the company’s needs.
Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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Best Email Subject Lines When Sending a Resume + EXAMPLES

Little things are sometimes valuable too. Of course, one of the most important things in the job search process is your resume and your interview. However, there are many more details that can affect a recruiter’s decision. Even if your resume or CV is written by the best writers and checked a hundred times, what’s the point of it if no one sees it? When sending a resume to an employer, it is worth remembering the importance of the subject line for a job application email. In this article, we will take a closer look at this part of your letter.

Best Email Subject Lines When Sending a Resume + EXAMPLES

Professional Email Subject Line Examples

There are several options for the subject when sending a resume. Conventionally, the letters can be divided into the following topics:

Applying for a vacancy letter
When someone referred you letter
When you reach out to a networking contact letter
Follow up or thank you letter

Applying for a vacancy

This option assumes that you simply send your resume in response to a company post about recruiting. Make sure your resume, cover letter, and other documents have a high quality. If you are having trouble completing this step, you can hire a resume writing service , which will greatly increase your chances.

Read More: Why Do You Need a Great Resume?

When sending a letter, you can write the following information in the subject line:

Your full name

But also remember that the template of the subject provided by the company will always take precedence.

Resume email subject line examples:

Brain Surgeon position – Leonard Black
Job posting #224: Marketing Manager
Resume – Financial Manager
Applicant for assistant vacancy – Nicholas Gray
Travel Agent – 10 years experience – Frida Johanssen
Job application, Marigold Gummer, Applying for Project Manager Position, Boston

When you are referred, you can provide the same information as above. However, it is worth adding information about who you are referred by.

Referred by Alex Jordan
Recommended by Jessica Winston
Applying for Regional Manager position (referred by Monica Stone)
Referred by Nora Roberts for Social Worker position
Referral by Angelica Thompson: Alexia Johnson, Resume for Database Administrator position

Networking Contact

You can also use the options above, but be sure to remind the person where you met them. Do not forget that people can attend a huge number of events, conduct lectures, and seminars. So they can simply forget about who they gave their contacts to. Therefore, in the email subject, try to include information that would help the person remember you.

Mrs.Thompson, I really liked your destination management lection on Friday
Sending resume as promised (Hanna Peters from your Zoom webinar)
I would like to join your team after your presentation at Louisiana University
I forgot to mention this at Tuesday’s conference…
Tiffany Samuels from the HoReCa conference

Follow Up or Thank You Letter

For the recruiter to understand that you are seriously interested in the position, you need to send a thank you letter. It is advisable to do this within 24 hours after the interview.

Post-interview thank you email subject examples:

Thanks for the interview – Jason White
Thank you for the interview yesterday! – Do you have any feedback to share?
I enjoyed our meeting!
Thank you, [name of interviewer]
Sophie Jameson. Thank you for the interview! Should I send more details?

If you have not received any feedback for a long time after that, you can ask for it. In this case, you will need to write a follow-up letter.

Follow up email after interview subject line:

Regarding my job application
Where should we begin?
Job Interview, Friday, 09/05/2022, Gabriel Hall
Following up regarding the social media manager position
Could you give me your feedback?

Writing these types of letters will show your interest in the company. Even if you don’t get the position, there’s a good chance you’ll get feedback. And also the employer will have you in mind and perhaps in time will be able to offer you another vacancy in the company.

Why is the Resume Email Subject Line Important?

It would seem that after all the work on the resume, the difficulties have not ended? In this case, you should put yourself in the place of an employer or recruiter. Most likely, your vacancy or department is not the only one that a person works with. Usually, recruiters work with dozens of different vacancies, for which several hundred people can apply. Now imagine how many emails a recruiter receives daily.

Therefore, to be sure that your letter will not go unnoticed, you need to make an effort. This is where the subject line plays the main role. You have a certain number of characters to have the employer’s attention. So what to put in the subject of email to make a good impression?

How to Write Email Subject for Job Inquiry

Keep it brief

A lot of people check their mail on smartphones, so this fact should also be taken into account. You have 40 to 60 characters to introduce yourself and your resume.

Keep it comfortable to read

Avoid familiarity, use friendly attitudes instead. To prevent the mail system from considering you a bot, you can use the name of the recipient in the subject of the letter.

If there are any instructions, follow them

Employers often say that this is the first “task” they give job seekers. When posting a vacancy, they write about what the subject of the letter should be. If you do not follow their instructions and want to be creative, company representatives will immediately send your letter to the trash folder. Therefore, if you have detailed instructions, you should follow them, this will significantly increase your chances.

Make sure you proofread it

The last thing you want is for a potential employer to find errors in your letter. Check for grammatical and spelling errors not only the email itself but also in its subject line.

Read Also: 5 Tips for Turning Your Resume into a Job-Winning Interview

What to Write in an Email When Sending a Resume

As a bonus, we’d like to touch on the email itself a bit. After you get a person to click on your letter, you need to make sure that they open your resume and cover letter. It is also important here to keep a friendly attitude, avoid familiarity and be simple. Probably, it could be the structure of your letter:

Use the name of the person you are addressing. It could be “Dear Mr. Gomez” or “Hello, Angelica!”

Specify again the name of the vacancy or job ID that you want to get. Also, name all the attachments.
If you were referred, enter the name of the person. Or if you can still be associated with the company in some way, indicate it.
Wish them all the well and be positive.
Express hope for cooperation and feedback

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Emailing a Resume - 7 Vital Tips to Consider

One of the easiest blunders to commit when applying for a job happens while emailing a resume, as simple as it does actually seem.

Its relative simplicity and ability to get looked down upon is why it’s one of the costliest mistakes you can make while sending your resume to an employer.

How to Email a Resume to An Employer

Every job listing today does come with instructions and the employers expect you to follow all the instructions to the letter.

In fact, some hold the belief that the recruiters start judging your personality and resume based on your ability to keep to all the instructions included in the job listing.

Therefore, no matter how excited you are to be sending out your resume, patiently watch out for the instructions and follow them to the letter. You should also be very mindful of what to say while emailing your resume.

A lot of people practically accompany their resume submission with totally wrong information and as a consequence, their resume does not get opened at all and gets dumped in the trash.

Like every other random email you send daily, you should have an email resume subject as it’ll increase your chances of being read by over fifty percent according to a recent study.

Your email subject should be appropriate for the occasion and should look something like this: “Proficient Content Writer seeks a Content Executive position.”

A title such as this: “Content Writing resume for application” on the other hand looks like something cooked up by an unserious fellow, sounds generic and therefore the recruiter will most definitely not open the email not to talk of looking at it twice.

Tips for Emailing a Resume

Use of an appropriate email subject.
Address the recruiter by his first name (it gives a human touch to it).
Tell the recruiter who you are and the reason you’re contacting them.
Relay how much value you’d be bringing to the company.
End your email body with how eager you are to meet in person.
Add your contact details, apart from the email address of course.
Attach your Resume and Cover Letter saved in a PDF format to the email.

Email Body for Sending a Resume

We’re going to be very practical with this, as I’m definitely going to show you a sample email for a job application with resume. But before that, let’s take a look at the perfect email body for sending a resume .

The perfect email body for sending resume is a well-structured sneak peek of your entire job application.

While reading through it, the recruiter should be impressed and left hungry for more thereby leading to the ultimate reaction of wanting to read through the rest of the package with immediate effect.

Lots of people make the mistake of simply pasting their cover letter as the body of their email, but this is actually very wrong because in most cases, recruiters do not go through the entire cover letter, so imagine that same cover letter in the body of your email, would you read through it if you were your own recruiter?

Most definitely not I think. Your email resume body is a lot better if left short and interesting.

1. Proficient Content Writer seeks a Content Executive position with ABC Airways.

2. Dear (Recruiter),

3. Please find attached to this email, a copy of my resume and cover letter for the Content Executive Position at ABC Airways.

4. As the 2019 winner of the Common Wealth Writers Prize for Content Writing, with a rich work experience spanning three continents and a 98% success rate in previous projects, I am poised to bring my 5+ years of experience to play in driving your marketing content success rate up to 85% in no time.

5. I look forward to a face-to-face meeting in order to be able to share my thoughts and ideas on the recently completed German Marketing Campaign and how a higher success rate can be achieved.

6. Sincerely, (Name and Contact of Sender).

7. Attachments.

While all this is said and done, it is still incredibly easy to flunk while sending a resume email to a recruiter as surprising as that might sound.

But, another relatively easier error to commit while sending the email is doing it from a very unprofessional email address such as “[email protected]” or “[email protected]”, believe me, if you do this, your email will never be opened and your resume will definitely not live to see the light of the day.

In order to cross this dangerous border, you’d be better off with a much more mature and professional email address like the one which combines your first and last name.

If it’s already taken then simply combine it with a couple of figures such as “[email protected]” or “[email protected]” and you’d be good to go.

One of the most important things about writing a resume and emailing it to a recruiter is to ensure that is it tailored perfectly to fit the job in question .

How to Write a Subject Line when Sending Your CV by Email

Last Updated: June 13, 2024 References

This article was co-authored by Katrina Georgiou and by wikiHow staff writer, Jennifer Mueller, JD . Katrina Georgiou is a career coach and the founder of Katrina Georgiou Coaching based in Silicon Valley. Katrina helps individuals find new careers as well as career advancement, including resume writing, interview preparation, salary negotiation, and performance reviews. Trained in the co-active method from the Coaches Training Institute (CTI), Katrina uses personalized communication and leadership strategies to support her clients in building successful and fulfilling careers. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been viewed 380,929 times.

When applying for a job, it's common practice to send your résumé or CV through email. The subject line is the first thing the recipient will see. A brief subject line that lets the recipient know exactly what the email is about is the best way to make sure your email is read. Generally, your subject line should include the word "résumé" or "CV" along with your name and the job title you're applying for. [1] X Research source

Best Subject Line When Sending a CV or Résumé by Email

Start the subject line with the word "Résumé" or "CV" followed by a colon (:). List your name and the position you're applying for, including any identification numbers. Separate each portion of information with a hyphen (-). Capitalize all nouns and verbs in the subject line, and put everything else in lowercase.

Including Necessary Information

Step 1 Check for any instructions from the employer.

Often employers provide a specific formula for the subject line because they have programmed email filters to catch emails from people applying for a specific job. If you don't follow the employer's formula, your email may be overlooked.

Step 2 List your name and the position you're applying for.

Copy the specific job title, rather than using a generic description such as "entry-level position" or "manager."
Use your full first and last name in the subject line. Nicknames or shortened names are not appropriate at this stage. If you have an interview , you can let the recipient know what you prefer to be called.

Step 3 Separate elements with hyphens or colons.

For example, you might use "CV – Product Developer – Marco Diaz."
Another subject line format that works is "CV: Marco Diaz for Product Developer." You can also flip these elements around and write "Marco Diaz CV: Product Developer."

Tip: Try to keep your subject line brief. If the recipient views the email on a smartphone or other mobile device, they'll typically only see the first 25 or 30 characters.

Step 4 Type your subject line in title case.

For example, you might use "Marco Diaz for Product Developer: CV Attached."

Polishing Your Subject Line

Step 1 Research the recipient of the email.

If the recipient has a LinkedIn account , this can be a good place to find information on their professional background.
Reading any articles the recipient has written will also help you prepare for the interview or give you information to add in a follow-up email.

Step 2 Include a common connection, if possible.

For example, you might use "CV Recommended by Star Butterfly: Marco Diaz for Product Developer."
If someone recommended you for the position, put that information at the beginning of the subject line. You want it to be the first thing the recipient reads.

Variation: Common connections aren't always people; they can be places too. If you went to the same school as the recipient or interned with the same company, you might include that as well.

Step 3 Add your top qualification for the position.

For example, you might write "CV: Marco Diaz for Product Developer, 20 Years Experience."

Step 4 Proofread your subject line carefully.

Make sure there are no spelling mistakes or typos. Double-check proper names – even your own – to make sure they're spelled correctly.

Putting Together Your Email

Traditional letter-writing salutations can seem stiff and overly formal in emails. Instead of typing "Dear Mr. Marley," try "Hello Jacob Marley."

Step 2 Explain briefly why you're writing.

For example, you might write "I am applying for the position of Product Designer, which I saw posted on my university's job board."

Step 3 Summarize your interest in the position.

For example, you might write "I am extremely interested in this position. I have studied product design in college, where I received top marks for my design projects. I believe I could be a tremendous asset to your design team."

Step 4 Include more detail if you're not attaching a formal cover letter.

Follow the same guidelines you would if writing a cover letter to print on paper. Try to keep the full letter to under a page, using active, direct language to describe your skills and experience.
Keep in mind that the recipient may be reading your email on a computer, or on a mobile phone or other mobile device. Use short paragraphs of 3 to 4 words to make your email easier to skim.

Step 5 Mention that your résumé or CV is attached.

For example, you might write "I've attached a PDF copy of my CV to this email, along with a formal cover letter."

Step 6 Ask the recipient to contact you if they have any questions.

For example, you might write "Please don't hesitate to contact me if you require any additional information or would like to arrange a meeting. I look forward to hearing from you."
You might also say that you plan to follow up in a week if you don't hear from them. If you include this in your email, make sure to set yourself a reminder so that you remember to do what you said.

Variation: If you're feeling confident, try changing the "if" to "when." This removes some of the uncertainty. For example, you might write "Please don't hesitate to contact me when you're ready to schedule an interview."

Step 7 Close with your full name and contact information.

If you have a website, you might include the URL for that as well. Only do this if it's related in some way to the job you're applying for or demonstrates background and skills that are related to the position.
If you've formatted a signature for your emails that is automatically applied, there's no need to type your name and contact information.

Step 8 Convert your résumé or CV into a common file format.

PDF is typically the best format to use for your résumé or CV because the contents of the file can't be accidentally changed or deleted.
If you're also sending a formal cover letter, attach it as a separate document in the same file format as your résumé or CV.
Save the file with a unique name that includes your first and last name. For example, you might use "Hamilton Alexander Resume.pdf."

Tip: Avoid using spaces or special characters in your file name. They aren't accepted by all operating systems, and may impede the recipient's ability to open the file.

Example Subject Lines to Send CV

Expert Q&A

Send your email to yourself first to see how it looks and verify that your attachments are easy to open. You might also want to send it to a friend who has a different operating system than you do. [20] X Research source Thanks Helpful 0 Not Helpful 0
Use a conservative, professional email address to send your résumé or CV, such as one that includes only your first initial and last name. [21] X Research source Thanks Helpful 0 Not Helpful 0
Unless the employer specifically tells you not to do this in the job listing, it's standard practice to follow up with your email by mailing the employer a hard copy of your résumé or CV and cover letter. [22] X Research source Thanks Helpful 0 Not Helpful 0

Proofread your résumé or CV carefully before attaching it. Typos and grammatical errors could destroy your chances of being interviewed. Update dates and figures as necessary. Thanks Helpful 1 Not Helpful 0

↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-email-a-resume
↑ https://www.flexjobs.com/blog/post/5-go-email-subject-lines-job-seekers/
↑ https://www.robertwalters.com.au/insights/career-advice/blog/the-perfect-subject-line-when-job-seeking.html
↑ https://www.careercontessa.com/advice/cold-email-subject-lines/
↑ https://www.gordon.edu/styleguide/checklist
↑ https://www.hampshire.edu/corc/emailing-your-cover-letter-and-resume
↑ Katrina Georgiou. Career Coach. Expert Interview. 25 June 2020.
↑ https://jobs.theguardian.com/article/writing-the-perfect-email-covering-letter

About This Article

To write a subject line when you’re sending your CV by email, make sure to let the reader know exactly what the email is about to ensure it will be read. Before writing your subject line, check for any instructions from the employer, who may have requested specific information or a particular formula. In this case, make sure to follow the instructions precisely to show that you’ve looked at the materials carefully and have an eye for detail. Otherwise, start your subject line with the word “resume” or “CV.” Then, add the exact position and any identification numbers listed in the job posting. You’ll also want to use your full first and last name. Separate each of these elements with hyphens or colons. For example, “CV - Product Developer - Marco Diaz.” To learn how to add your top qualification for the position in your subject line, keep reading! Did this summary help you? Yes No

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What to put in the subject line of an email for sending a resume?

When it comes to applying for jobs, having a stellar resume is only a part of the equation.

While some recruiters will require you to upload your resume to their database, others will require you to send it through an email. And that’s where another critical component of the equation comes to play - the email subject for sending the resume.

The subject line of an email is a short single line that gives the recipient an idea of what the email entails.

And when you’re sending your resume as an attachment through email, the subject line is the first thing recruiters will read, so it is important to make it stand out. Otherwise, your resume might just end up in the trash. Unopened and uncared for.

Not an ideal situation, is it?

But, by following our tips and tricks, you can avert such scenarios and create an impressive subject for sending your resume to recruiters.

Here’s what’s in store:

What should be the subject line for sending a resume?
What are some examples of subject lines for sending a resume?
What to write in the subject line when emailing resumes for freshers?
What are some common mistakes to avoid while writing a subject for sending a resume to HR?

How to Write an Email Subject Line for Sending a Resume?

Without any fuss, let’s get right into the good part. Given below are some insightful tips that will help you craft an impressive resume submission subject line:

Keep it Short and Sweet

The very first and important factor to keep in mind while writing a subject line for sending your resume to recruiters is that it needs to be crisp, concise, and to the point.

Recruiters and hiring managers barely spend 6 to 8 seconds reviewing a resume. So it is evident that they won’t spend more than a few seconds reading your subject line.

So, use as few words as possible to describe the contents of your email, i.e., your resume.

For instance, rather than writing “Job Application for Sales Representative Position”, you can write “Sales Representative Application” to make it more concise and to the point.

Mention the Job Title or Job ID Number

One way to make your subject for sending a resume unique, include the job title or job ID number in the subject line.

Doing so will help your email stand out from the pile of emails in the recruiter’s inbox and will also make it easier for them to match your resume to the specific vacancy.

For example, you can write “Job ID #123 Tracy True’s resume” instead of just writing your name and a long job title.

Highlight Referrals

If you were referred for the position by someone from the company, it’s a great idea to include the person’s name in the subject line.

This ensures that your email stands out from other possible applicants who are bombarding the recruiter’s inbox with resume emails. Thus, immediately setting you apart from your competitors.

Here’s a possible referral subject line that you can write:

“Referral from Richard Jones: #Job ID #123 Tracy True’s resume”

Refer to the Job Listing

In case you are sending your resume through email after reading a job listing, you must closely refer to the listing for any instructions on how you need to go about the submission process.

If the listing has asked you to mention the job title and your name in the subject line, or maybe just the job title, include just that. You don’t need to do anything more or add to the line in hopes of making it stand out.

Doing so may backfire and cause your resume email to be trashed without consideration.

Avoid Using Generic or Vague Terms

One of the most common mistakes that candidates make when writing the subject for sending a resume is using generic and vague words or phrases.

A subject line that is too broad and generic will not grab the recruiter's attention and will possibly be overshadowed by other emails with engaging subject lines.

For instance, simply writing “job application” or “resume” is too basic and vague.

Proofread Your Subject Line

To ensure that you have mentioned the right job ID and used the exact terminology for the job profile, you must cross-check the subject line before hitting the send button.

Be sure that there are no typos, spelling, or grammatical mistakes that can risk your application starting off on the wrong foot or leaving a bad first impression on the recruiters.

Also Read: How to write an email to recruiters for sending a resume?

Examples of Subject for Sending Resume to Recruiters

Here are some subject line examples for sending resumes through emails:

Subject for Sending Resume for Seasoned Professionals

Product Manager - Linda Rose Resume
Senior Data Analyst - Richard Green's resume
Jake Simpson Resume- Job ID #123
5+ Years Experienced Sales Executive - John Brown Resume
Job Posting #568 Communication Manager Resume
Willow Dawn Resume - Senior Business Analyst Resume

Examples of Interesting Subjects When Sending Resumes to Companies for Entry-level Jobs

Entry-level Data Analyst Resume - Job Posting #421
Donna River Resume for Sales Associate Internship
IT Recruiter Intern Resume - Dennis Muller
Junior Accountant Fresher Resume - Emily Smith
Job ID #468 - Leon Meyer Resume
Junior Software Developer - Jonas Crew Resume

Also Read: How to write a thank you email after an interview?

Common Mistakes to Avoid while Writing a Subject for Sending a Resume

Given below are 3 mistakes that you must avoid while writing a subject for sending a resume to recruiters and hiring managers:

Using abbreviations or unprofessional language: Avoid using abbreviations, slang, or any phrases or terms that can be considered unprofessional.

Writing in all caps and/or using exclamation marks: These can make your email appear spammy and desperate, so avoid writing in all caps and using exclamation marks.

Including irrelevant information: Do not include unnecessary personal details or other information that can make your subject line lengthy and vague.

Also Read: How to write a compelling networking email in 2023?

To conclude, the most important factors to consider while writing an effective subject line for sending resumes to recruiters are:

Keeping it concise and to the point
Mentioning the job title or job ID number
Including your name
Avoiding generic phrases, abbreviations, and irrelevant information
Highlighting referrals and following the instructions provided in the listing (if any)

By following these tips and tricks, you can frame a simple yet effective subject line for sending resumes for any job profile or industry.

If you want to build a stellar resume within minutes, use Hiration’s ChatGPT-powered resume builder with 24x7 chat support. You can also reach us at [email protected] if you have any queries.

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IMAGES

How to Email a Resume to Recruiter : Sample & Writing Tips
How to Email a Resume to Get a Job [+ Examples]
How to Email a Resume to an Employer: 12+ Examples
Subject Line for Resume Email: Craft It With These Formats & Tips
Effective CV Email Subject + CV Email Template for Job Application
How to Email a Resume For a Job Application

VIDEO

Effective Subject lines for Email writing| Part 1
📲 How to Write Effective Email Subject Lines
How to Write 🔥 Resume Email Subject Line
How to write email subject lines effectively
Email for Sending Resume to HR for Job
How to Write Email Subject Lines That Get Opened

COMMENTS

Email Subject Lines for Resume & Job Application (+Examples)
It's time to actually write your subject line for the job application email you need to send. Let's take a look at some suggestions of what to put in the subject line of an email when sending a resume. Include the pertinent details. If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best ...
Exactly What to Write in the Subject Line When Sending Your Resume
For instance, it might say: "Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.". In these cases, you'll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person.
Effective Resume Email Subjects
What to Write in the Email Subject Line When Sending a Resume. Think of your email subject line for sending a resume like the title of an article or a book. You have to make an effort to make your title catchy and compelling to encourage your reader to read the rest of your text. Otherwise, you risk your email resume getting sent to the trash ...
What to Say When Emailing a Resume (with Examples)
Add a clear subject line. Make the point of your email clear with a logical subject line - you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume. Choose a professional greeting. Think "Dear [name]," or even just " [name]," rather than "Hiya ...
Creating the Subject Line for Resume Email
Write a clear subject line that states the purpose of the email. Include keywords such as the job identification number or job title, if applicable. Add a personal touch by including the person's name in the subject line information. Keep the subject line short using approximately 40 to 60 characters with key information at the beginning such ...
Subject Line for Resume Email: Craft It With These Formats & Tips
Make the most out of it. 2. Standardized subject line. If the job posting doesn't include any instructions, you can also just stick to the basics. Using a standard subject line for your resume email won't do any harm. The most important information to include in the standard subject line is: the job title. your name.
How to Email a Resume (Free Templates)
Here are the basic steps for emailing a resume: Update your resume for the new job. Use a professional email address. Include your name and desired job in the email's subject line. Draft a brief introduction paragraph providing more information about yourself. Attach the resume, preferably in a PDF file format.
Resume email
10 things to include in every resume email. Here's a checklist of 10 things you should write in an email when sending a resume: Short introduction of yourself. Statement about the position you are applying for (to avoid any misunderstanding!) Brief "elevator pitch" about why you should be considered for the position.
How to Write a Winning Subject Line for Your Resume Email
There's a long list of scenarios in which you might send your resume via email. Here are a few of the most common: You're applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
What To Write in an Email When Sending a Resume? (+Samples)
Add a professional signature. Finally, end your email with a classic signoff, like "Yours faithfully," or "Yours sincerely.". Also, remember to include your contact details: your name, your job title, email address, phone number, and LinkedIn profile (optional).
7 Examples: How to Email a Resume to an Employer
To politely submit your resume, start by writing a professional and courteous email. Address the recipient by their name, if possible. In the email, briefly introduce yourself, explain the purpose of the email, and mention the attached resume. For example: "Dear Mr. Smith, I hope this email finds you well.
How to Email a Resume: Sample Email & Tips
3. Make your subject line clear and professional. The subject line of your email should be brief and to the point. There are three elements to a professional email subject line: Your name. Target job title. The term "job application". Here's an example of a good subject line for emailing a resume:
Email Subject Lines for a Job Application (Examples + Tips)
When selecting an email subject for sending a resume, make sure to keep it short, follow any provided directions, and use the power of a name to get your email open. ... ZipJob is a resume and cover letter writing service with over 100 professional resume writers ready to help you impress recruiters and hiring managers.
Emailing Your Resume: The Guide with Sample Emails for a Job
Email Example for Job Application. Subject: Application for [Job Title] Position. Dear Hiring Manager, I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.
How to Email a Resume to Get a Job [+ Examples]
Find the hiring manager's name and email address. Send your resume email directly to them. Use a strong resume email subject line. Include the name of the position, the offer ID, and spice it up with some personal branding. Make your resume email short. It's not your cover letter all over again. Focus only on your most stellar achievements.
How To Email a Resume to an Employer (With Example)
2. Attach a file. The easiest way to email your resume is by attaching the file directly to the email. First, save your resume file as a Word Document (.doc, .docx) or PDF (.pdf) file format. To do this, find "Save As" in your toolbar. From the file formats available, select Word Document or PDF.
Best Email Subject Lines When Sending a Resume + EXAMPLES
Job ID. But also remember that the template of the subject provided by the company will always take precedence. Resume email subject line examples: Brain Surgeon position - Leonard Black. Job posting #224: Marketing Manager. Resume - Financial Manager. Applicant for assistant vacancy - Nicholas Gray.
13 Tips on Writing an Email Subject Line (Plus 100 Examples)
1. Consider the length. When writing an email subject line, consider its length. While shorter email subject lines are quicker to scan, they don't necessarily improve your chances of your email getting read. Even if a shorter subject line is more likely to hold your recipient's attention, your subject line needs to reflect your email's content.
Emailing a Resume
Here is the order an email for a job application with resume should follow: 1. Proficient Content Writer seeks a Content Executive position with ABC Airways. 2. Dear (Recruiter), 3. Please find attached to this email, a copy of my resume and cover letter for the Content Executive Position at ABC Airways. 4.
How to Write Subject for Job Application Email
Email Templates to Use. If you're having trouble writing an email to send your resume, don't worry! We have a multipurpose template available for you to use immediately. Subject: [Your name]_Application for [Job Position]_[Job ID]_at [Company Name] Dear [Hiring Manager's name], My name is [Your Name].
How To Write the Subject Line in an Email for a Job Application
Mention the name of the position in the subject along with a phrase like "job application" or "job candidate". It is also a good idea to include additional keywords in your cover letter and resume. When possible, use the same words and phrases as you see in the potential employer's job description. 5. Mention any referrals.
How to Write a Subject Line when Sending Your CV by Email
Best Subject Line When Sending a CV or Résumé by Email. Start the subject line with the word "Résumé" or "CV" followed by a colon (:). List your name and the position you're applying for, including any identification numbers. Separate each portion of information with a hyphen (-).
How to Write an Email Subject Line for Sending a Resume?
One way to make your subject for sending a resume unique, include the job title or job ID number in the subject line. Doing so will help your email stand out from the pile of emails in the recruiter's inbox and will also make it easier for them to match your resume to the specific vacancy. For example, you can write "Job ID #123 Tracy True ...