how to write informal application letter

• Letter Writing
• Informal Letter Format

Informal Letter Format - How to Write, Parts, Sample Informal Letters

To write an informal letter in English, you need to know the way in which it is written. Informal letter writing is easier than you think. It is just like a long talk with a friend or relative.

In this article, the format of an informal letter is explored under the following headings.

What Is an Informal Letter?

What can you write about in an informal letter, how to write an informal letter.

• Informal Letter Format 1 – Letter to Your Cousin Inquiring about Her First Visit to Ethiopia
• Informal Letter Format 2 – Letter to Your Friend about Arranging a Get-Together
• Informal Letter Format 3 – Reply Regretting Inability To Join
• FAQ On Informal Letter Format

Informal letters are personal letters that are written to let your friends or family know about what is going on in your life and to convey your regards. An informal letter is usually written to a family member, a close acquaintance, or a friend. The language used in an informal letter is casual and personal.

You can literally write about anything you feel or think you want to convey. Informal letters can be written to inform your dear ones about your success in a competition, about a movie you watched recently, about the trip that you would be going on, and so on. It can also be to enquire about their well-being, to invite them to go along with you on a trip, to congratulate them on their new job, to convey your regards, etc. You can be as personal as you want when writing an informal letter.

Like any letter, there is a format to write an informal letter in English. Unlike a formal letter , an informal letter does not need to state something specific. It can be written in an easy, conversational style. They are in the nature of a friendly chat, so it can include a variety of topics. It can have all that you want to tell your dear one about. You can use colloquial expressions, unlike formal letters. There are a few easy guidelines that you can follow to be able to write impressive informal letters.

• Forms of Greeting/Salutation: In informal letters to friends and family, you can address them by their names prefixed by qualifying terms such as Dear, My dear, Dearest, etc. You can also address them by their pet names (Eg: Dearest Rosy, Dear Andy, My dear Sweety…) or by their relationship with you (Dear Uncle, Dearest Grandma, My dear Cousin…). If you are writing to an ordinary friend who is older than you are, or of superior rank, it is respectful to use prefixes such as Mr, Mrs, Ms, etc. For example, Dear Mr Reddy.
• Introduction and Body of the Letter: The words you use determine the nature of your letter. You can start your informal letter with an introduction to set the tone of the matter that is going to be discussed. You can begin by enquiring about the health and well-being of the recipient. For instance, I hope this letter of mine finds you in the pink of health. You can then explain the reason behind the letter and provide the details as elaborate as you wish to, unlike formal letters. The letter can be more like a friendly chat than an essay. You can write in a very casual and personal tone. If you are writing to an older person, do not use disrespectful terms or sentences.
• Conclusion: End the informal letter on a friendly note. Use words in such a way that the recipient feels like they have had a wonderful time chatting with you. See to that you make sure you let them know that you would be awaiting their response to your letter.
• Forms of Subscription/Signature: You can use the following in informal letters to relatives and near friends: Yours affectionately, Yours lovingly, Your loving friend, With love, etc., followed by your name (mostly your first name).If you are writing to a close acquaintance whom you have addressed as Dear Mr, Mrs, etc., you can use Yours sincerely, Kind regards, etc.

Informal Letter Format Samples

Let us now look at some examples of informal letter formats to help you understand better.

Informal Letter Format 1 – Letter to Your Cousin Enquiring about Her First Visit to Ethiopia

34, Park Avenue

Mumbai – 400023

24 th September, 2021

Dearest Maria,

I was so glad to hear from my mother that you are back home after the trip. Hope you had a safe and enjoyable trip. I have been waiting to hear all about the trip from you.

Since this was the first time you have been to a foreign land, I guess every little bit of the trip was as exciting as you expected it to be. I have heard from my friends residing there that the place is extremely beautiful and that the people there are very endearing. However, I was worried when I knew that there were a few bomb blasts during your stay there. Hope all of you there were safe. I hope everything else was fine except for this.

I had spoken to your mother earlier, and she told me that you would be coming home after two weeks. I saw your pictures on Instagram as well. I can’t wait to meet you and hear all your stories. Waiting eagerly for your reply.

Your loving cousin,

Informal Letter Format 2 – Letter to a Friend about Arranging a Get-together

Allahabad – 211005

Dear Surya,

Hope you are keeping well, and everyone at home is keeping safe and healthy. It has been a long time since all of us have met, so I was thinking we could all meet up. I have planned to have a get-together next month. I would love to discuss more about it.

All of us could meet on Friday evening and stay over the weekend at a resort in Munnar. The climate in Munnar is great and it will be a good stress reliever. We could also go around the tourist spots if everyone is interested. If you are ready, we could talk to the others also. I will visit you next weekend to discuss more on this.

Awaiting your reply and hoping to meet you soon.

Informal Letter Format 3 – Reply Regretting Inability to Join

144, Stark Lane

Mumbai – 400054

Dear Sreya,

It is extremely thoughtful of you to plan a get-together for all of us. I wish I could join you, but I am sorry to say that I have a project starting next month, and it would not be possible for me to be there. If there is any way of preponing the get-together to any time before the month-end, I can definitely make it to our gathering.

I hope we can reschedule the get-together and not miss the chance to meet up. Waiting to hear from you.

Explore more informal letter samples,

• Letter to Your Friend about Coronavirus
• Letter to Your Friend about Covid-19 Precautions
• Letter to Your Friend about Lockdown
• Letter to your Friend about Your Hobby
• Letter to Your Friend about Your School Trip
• Letter to Your Friend about Your School
• Letter to Your Friend about Your Summer Holidays
• Letter to Your Friend Describing Your Ancestral House
• Letter to Your Friend Describing Your Birthday Party
• Writing a Letter to Your Friend

FAQ on Informal Letter Format

How can you write an informal letter.

An informal letter should include:

• The Sender’s address
• Greeting/Salutation
• Introduction
• Body of the letter

How do you start an informal letter?

As far as an informal letter is concerned, you can start by greeting the person and conveying regards. You can then state the purpose of your letter.

What is the difference between a formal letter and an informal letter?

A formal letter is written in a professional manner where you directly state the intent of your letter and what you expect; whereas, an informal letter can be written to anyone whom you are close to about anything you want to share.

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The Informal Cover Letter and Its Benefits

Table of Contents

Cover letters are indispensable for many professional job applications and can help you sell yourself to your future employer. Writing cover letters can be tedious, reading them even more so, but it does not have to be. An informal cover letter , also known as short cover letters, help break this tedium for job applicants and recruiters.

Keep reading to learn more about informal cover letters , their benefits, and the way to write one the next time you apply!

Types of Cover Letters

There any many types of cover letters for different scenarios. The most well-known is the  application cover letter . These types of cover letters are written for specific jobs and should include specific skills and qualifications regarding them.

The second type is the  prospecting cover letter.  Generally speaking, a prospecting cover letter is best suited to inquiries about open positions at a company you are interested.

Third is the  networking cover letter.  The networking cover letter is used to ask for career advice and career opportunities.

And finally, we come to the main topic of this article, the  informal cover letter .

What is the Informal (Short) Cover Letter?

The informal cover letter is a short cover letter with the purpose of quick introduction . You include information about yourself, your skills, why you are interested in the job, and your personal connection with the company. Short cover letters are for job inquiries that don’t require a formal cover letter.

This cover letter does not have a clear-cut format. Usually, it consists of a greeting, a simple body explaining your experience and your interest in the company.

As a rule of thumb, you should also attach your CV or resume to the cover letter when you are applying.

Benefits of the Informal Cover Letter

Many people think that a good cover letter should be lenghty. In fact, a short cover letter may be as beneficial to your application as a long one. There are many reasons hiring managers prefer a more brief cover letter:

• In most cases, hiring managers can read a short cover letter in less time. This makes it more likely that yours is read over a long cover letter from another applicant.
• Cover letters with a brief outline stand out more than longer ones.
• A short cover letter that grabs a reader’s attention quickly can show your ability to convey your qualifications concisely.
• It allows its author the freedom to discuss certain personal and professional experiences.

When Not to Write a Short Cover Letter?

Although short cover letters have many advantages over the traditional ones, there are some cases where you should not use them.

If you have too many relevant skills and experiences about the work, you should not trim them down. You should be writing all of them in great detail, with as much information as possible.

If the hiring manager or the employer put down word count limits in the job posting, you should obviously respect them.

Informal Cover Letter Examples

The most important thing to remember when writing a cover letter is that you are conveying relevant information in a concise manner.

Here is an example of an informal cover letter:

Dear Mr. Sacrimoni,

My name is Paulie, and I would be thrilled to join your team as an accounting manager. I admire Satriale Markets’ reputation of customers satisfaction.

My resume outlines my skills and 5 years of experience in accounting. I am passionate about speaking to new people and helping others reach their goals.

I believe my background will benefit a team that prioritizes collaboration, and Satriale Markets is the perfect place to apply for this role.

Thank you for your time and consideration. I look forward to hearing from you to discuss the accounting manager position further.

Best,Paulie Gualtieri111 Oak Tree LaneSunnyvale, [email protected] | 555-123-12345

Employers might enjoy this example because it addresses the hiring manager personally. It also mentions the company in the first sentence, and it only takes half a page!

How Long Should it Be?

As a rule of thumb, write just half or two-thirds of a page. This way the hiring manager will be able to tell you right away it will be an effective and quick cover letter.

As most cover letters take up a single page, spending half or two thirds of the page shows the length difference.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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How to Write an Informal Letter

Last Updated: March 10, 2024 Fact Checked

This article was co-authored by Tami Claytor . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 168,892 times.

Writing an informal letter is easier than writing a formal one because there are fewer rules to follow. Just address your letter to the person you're writing, fill out the body with what you want to say, then sign your name at the bottom to let your recipient know who it's from. If you want to mail your letter rather than handing it off in person, be sure to put it in an envelope that's been properly addressed and stamped.

Formatting Your Letter

• You can either spell out the full date ("Wednesday, February 12th, 2018") or use the abbreviated numeral form ("2/12/18") to keep things simple.
• Including these details is a good way to let your recipient know when and where the letter was written, which can be especially useful if you're in different parts of the world.

• If you want, you can add a salutation before your recipient's name, such as “Dear,” “My darling,” or even just “Hey.”
• If you're composing an open letter and don't know the name of the person who will be reading it, start with a general address like, “To whom it may concern” or “To whoever reads this letter.” [3] X Research source

• Once you run out of room on the first page, start a new one or flip your paper over and continue writing on the back.
• Picking out a lined type of paper, like notebook or journal paper, can help you keep your handwriting neat and organized.

• The closing essentially signals to your recipient that they've reached the end of the letter.
• Since you're not sending a formal letter, there's no need to add a closing if you don't want to—you can always just sign off with your name.

Tip: Come up with a closing that reflects your reason for writing. A letter of condolence, for instance, could end with “My deepest sympathies.” [6] X Research source

• You might use your full name, first name, or a nickname depending on your level of familiarity with the person you're writing to.

Adding Some Style

• If you're not sure what to say, it can be helpful to imagine that you're having a conversation with a friend and simply write the way you would talk.

Tip: You might kick off the body of your letter with something like this: “Hey bestie! Isn't it crazy how time flies? One minute we're chasing boys at summer camp, and the next you're getting married! Being an adult is WEIRD!”

• Mixing up your use of colors is a great way to break up the monotony and emphasize key words or phrases.
• Make sure the color you choose contrasts your letter paper enough to be plainly visible. Otherwise, your message may be hard to read.

• You might spice up your description of that time you spotted Bigfoot at the mall by including an artist's rendering of what he looked like.
• Similarly, if you happen to catch a typo while reading back over your letter, you could turn it into a joke by crossing it out and scribbling, “I promise I know how to spell!” next to it.

Mailing Your Letter

• This method works best with standard 8.5 inches (22 cm) x 11 inches (28 cm) printer paper, but it can be used to fold papers of other sizes, too.

• Keep in mind that envelopes come in various shapes and sizes. If you're having trouble cramming your letter into a standard business envelope, try shopping around for one that's a better fit.

Tip: If you don't like the idea of licking your envelope, you can also use a damp sponge, cotton swab, or glue stick to make sure it stays closed.

• Don't forget to specify an apartment number after the street address if your recipient doesn't live in a house.
• If you want the person to know who the letter is from before they open it, scribble your own address in the upper lefthand corner of the envelope. [11] X Research source

• Know How Many Stamps to Use Most letters up to 1 oz require one stamp, unless they are an odd shape or not uniform in thickness.
• Affixing your postage somewhere other than the upper righthand corner of the envelope could confuse the sorting machine at the post office. In some cases, your letter may even be sent back to you.

Informal Letter Template

Community Q&A

• Shop around for unique stationery that reflects your personality to use for writing informal letters. Thanks Helpful 1 Not Helpful 0
• Mailing handwritten letters can be a fun and meaningful way to stay connected with loved ones who you don't see very often. Thanks Helpful 1 Not Helpful 0
• Informal letters should only be used to communicate with friends, family, and other people you're close to. If you're writing to a business, institution, or someone you don't know well, be sure to adhere to the guidelines of formal letter writing . Thanks Helpful 1 Not Helpful 0

Things You'll Need

• Letter paper
• Ink pen or pencil
• Multicolored writing utensils (optional)
• Envelope (optional)
• Postage stamp (optional)

You Might Also Like

• ↑ https://www.toppr.com/guides/english/writing/informal-letters/
• ↑ https://www.readingrockets.org/article/introduction-letter-writing#act4
• ↑ https://www.skillsyouneed.com/write/letter-writing.html
• ↑ https://www.letters.org/letter-closings.html
• ↑ https://en.oxforddictionaries.com/writing-help/choose-the-right-greeting-and-sign-off
• ↑ https://www.skillsyouneed.com/write/formal-or-informal.html
• ↑ https://www.familyeducation.com/life/writing-letters/writing-letters-letter-format
• ↑ https://www.youtube.com/watch?v=V5gelIkXXLg
• ↑ https://pe.usps.com/businessmail101?ViewName=ReturnAddress
• ↑ https://www.usps.com/ship/letters.htm

About This Article

To write an informal letter, start by writing your recipient’s name at the top of the letter with an appropriate salutation, like “Dear,” “My darling,” or “Hi.” Once you greet your recipient, fill out the body of the letter with your message, which can be as long or as short as needed. When you’re done writing your message, write a short closing to wrap up the letter, like “Sincerely,” “Yours truly,” or “With love.” After this closing, sign your first name, full name, or nickname, depending on your level of familiarity with the person you’re writing to. If you want to add a personal touch to your letter, use fun colored ink or draw pictures in the margins. To learn how to send your informal letter, keep reading! Did this summary help you? Yes No

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• Cover Letter

How to Write an Application Letter—Examples & Guide

Embarking on the job-hunting journey? A great letter of application can be your golden ticket to stand out in the competitive job market. Learn how to write one with our guide.

Here we go again… Another job posting, another letter. This time it’s a letter of application.

But don’t worry. You’ve probably written dozens of application letter already, you just don’t know it yet. After you read this article, you’ll never sigh at the sight of another letter of application.

This guide will show you:

• An application letter sample for any position that’s better than most others out there.
• Step-by-step guide on how to write an application letter for a job.
• Tips on setting the proper letter of application format.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.

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What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Want to learn more about job application documents? Read our other cover letter guides:

• Cover Letter for a Career Change
• Cover Letter for Non-Profits
• Cover Letter for Retail Jobs
• Cover Letter Guide for IT Positions
• Entry-Level Cover Letter Example
• General Cover Letter Guide
• Internship Cover Letter
• Marketing Cover Letter Guide
• Recent Graduate Cover Letter Sample
• What Does a Cover Letter Look Like?

What Is a Letter of Application?

A letter of application is intended to introduce yourself and explain why you're interested in the position. Also known as a cover letter, it is sent with your resume when applying for a job. An application letter allows you to showcase your qualifications and skills alongside your enthusiasm.

Now let’s look at what a professional letter of application looks like:

Letter of Application Example

Vinícius Cunha Pinto

UX Researcher

2496 Bassell Avenue

Little Rock, AR 72201

501-626-5744

viní[email protected]

linkedin.com/in/viní-cunha-pinto

Sherwood, 1/10/2021

Mr. Antonio Strife

Hewlett-Packard Company

232 Pumice Dr

Sherwood, AR 72120

Dear Mr. Strife

I am excited to apply for the UX researcher position at Hewlett-Packard. As a UX researcher with over six years of experience in the field, I am confident that my expertise and passion for user-centered design make me an excellent candidate for this role. In my previous position at AG Group, I increased user engagement with our app by 45%.

Another one of my biggest accomplishments was leading a research project identifying several usability issues in our company's mobile app. I worked with the design team to create solutions to these issues, resulting in a 30% increase in user satisfaction. I was also responsible for conceptualizing, designing, and developing marketing pages for our company’s website and directly contributed to over 60% increase in revenue. Furthermore, I am skilled in conducting user interviews, usability tests, surveys, and data analysis and proficient in various research tools, such as Optimal Workshop, UserTesting.com, and Qualtrics.

I am particularly drawn to Hewlett-Packard because of its reputation for innovation and commitment to pushing the boundaries of technology. Your company's dedication to delivering cutting-edge solutions aligns perfectly with my passion for staying at the forefront of UX research and design. I am eager to bring my skills and insights to a dynamic organization like Hewlett-Packard, where I can contribute to pioneering advancements in user experiences. The collaborative and forward-thinking culture at Hewlett-Packard resonates with my professional values, and I am enthusiastic about the prospect of contributing to your team's success.

Working for Hewlett-Packard would be a wonderful opportunity for me. I would love to join your team and contribute to creating exceptional user experiences for your customers. Can we schedule a meeting, so I can tell you more about the UX solutions I can bring to your company?

P.S.— I’d also love to tell you about how I worked with the development team to implement design changes that reduced user errors by 75%.

Using this example, let’s now go through the entire process of writing a letter of application.

How to Write a Letter of Application

Follow the instructions below to create a professional yet simple job application letter:

1. Use the Right Format of an Application Letter for a Job

Before your job application reaches the recruiter, it’ll most likely need to go through an automated ATS scan . And to ensure everything is read correctly, your application letter requires clear and clean formatting.

To format your letter of application correctly, follow these guidelines:

• Use the same font you chose for your resume .
• Left-align all content.
• Keep your application letter length to only one page.
• Just like with your resume margins , set them to 1-inch on your job application letter as well.
• Leave ample white space by using double-spacing between paragraphs and setting line spacing to 1.15.

Also, save your letter of application for a job in a PDF format unless instructed otherwise. This will keep your formatting and the general layout of the document intact.

Expert Hint : You may think that sending just your resume is enough. But in truth, that’s a very wrong way to think. Letters of application are essential in the job market, so don’t risk losing to other candidates just because you didn’t write one.

2. Address Your Letter of Application Properly

Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : 

• Full address
• Telephone number
• LinkedIn profile (optional)
• Current date

Then, put your hiring manager’s and their company’s info underneath it. Use:

• Recruiter’s full name
• Recruiter’s job title
• Company’s name
• Company’s address

And lastly, greet your hiring manager by using an honorific (Mr. Ms.) and their full name. Take a look at the example below to visualize:

Letter of Application Example—Address

Mr. James Stipe

There is one challenge waiting for you in this first part. Finding out the name of your recruiter. If the company put it out in the job ad, you’re golden. If it didn’t, there are a couple of ways to try and discover it on your own. You can check the company’s website or LinkedIn profile for starters. If you still drew a blank, reach out to an employee of the company and ask them. LinkedIn makes it super easy.

If everything fails, you’ll have to resort to a generalized salutation. “Dear Hiring Manager” is a great solution.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Open Up With an Enticing First Paragraph

Next up, you need to capture the recruiter’s attention. So put your best foot forward in the first paragraph.

This is how the letter of application should start :

• Show you’re enthusiastic about applying for the position.
• Present your most impressive professional work achievement .
• Identify the company and the position you’re applying for by name.

Here’s what it looks like:

Sample Application Letter for a Job—First Paragraph

I am writing to apply for the UX Researcher/Developer position advertised on your website. I have over 6 years of experience and am skilled in various UX research methods. Furthermore, I have a proven track of increasing user engagement.

In theory, both of these examples present the same candidate. But the difference in said presentation makes the second sample bite the dust.

Candidate #2 doesn’t check any of the aforementioned boxes, and it shows. He has no enthusiasm, no measurable achievement to catch the eye, and he doesn’t even mention the company by name, meaning he probably sent the same letter of application to hundreds of other jobs.

But not everyone can show a work achievement straight away. If you’re applying for your first job, focus on the two other aspects of your application letter’s first paragraph. Like so:

Example of an Application Letter with No Experience—First Paragraph

As a recent graduate in Human-Computer Interaction, I am excited to apply for the Junior UX Researcher position at Hewlett-Packard. I have been following your company's work for some time now, and I am impressed with your commitment to improving the user experience through extensive research and testing. As a passionate and detail-oriented researcher, I am confident that my skills and knowledge will make me an excellent fit for your team.

And that’s a great way to introduce yourself when writing a letter of application with no experience .

Expert Hint: Job application letters build a connection with the employer by introducing yourself in a good light. One very effective tactic is to research the company’s mission and values and refer to them in your letter of application.

4. Prove Your Expertise in the Main Body

Now that you’ve hooked the recruiter, it’s time to reel them in. Metaphorically, of course.

There are a lot of different things you can include in a letter of application . But all of them must share a certain similarity. They have to be relevant to the position you’re applying for. And that’s especially true in the main body section of the job application letter. Why? Because here, you’ll list some enticing work achievements and work skills you possess.

You can see this in the following example:

How to Write an Application Letter—Main Body Section Example

I have experience working in UX research and am confident in learning and adapting quickly to new technologies and methodologies. I can use many tools, including MS Excel. Outside my many UX accomplishments, I have also worked as a sales representative, furthering my vast skills portfolio.

See what lack of relevance and quantified achievements do to a letter of application? The second candidate could best fit the position, but he will not get picked with that paragraph.

On the other hand, in the first example, relevance guides our candidate. He doesn’t bother talking about their previous job in a different field. Instead, he presents UX skills and accomplishment statements and, most of all, quantifies them for maximum impact.

Also, it’s a letter of application . So tell the recruiter why you want to apply to this specific company. Show a cultural fit, mention your values, and talk about what you can bring to the company.

But then again… How does someone without experience tackle the second paragraph of a job application letter? They should show their drive towards the specific position and the steps they have already undertaken towards their goal. Just like that:

Sample Letter of Application for a Job With No Experience—Main Body

During my studies, I worked on several UX research projects, including conducting usability testing, creating personas, and analyzing user feedback. In addition, I have completed a certification in UX Research and Design, where I learned how to conduct user interviews, design research studies, and analyze data. I am proficient in various research methodologies and tools such as surveys, A/B testing, heat maps, and user flow analysis.

And despite the lack of measured achievements, this candidate is dedicated to becoming a UX specialist. No employer is going to have any doubts about whether he will be a driven employee at their company.

Expert Hint: As tempting as it may be, never copy your resume into the letter of application. Of course, you can show one or two of the same things but focus more on presenting other achievements and skills.

5. Finish Your Application Letter With a Clear CTA

Do you know the saying, “It’s not important how you start, it’s important how you finish?” Well, in letters of application, that’s not really a good saying, as you do need a strong start, but a strong finish is just as crucial.

So don’t screw up by including a non-ending “looking forward to hearing from you” or “thank you for considering my application.” Way too many candidates finish their letters of job application this way, and it just doesn’t work.

It’s uninspiring and boring.

Instead, do it like this: 

Ending a Job Application Letter—Sample

If you have time, we could maybe schedule a meeting or something? I want to know more about the benefits your company offers

See? The first one sounds way better than one of those overused cliché lines. At the same time, example number 2 makes the candidate look like an entitled worker with no drive.

Pay special attention to the call to action. You should always nudge the recruiter into scheduling an interview with you. It may sound silly, but it’s an effective tactic. Additionally, when signing off, write “Sincerely” before your name. It’s the best way to close off a letter of application formally.

And as you’ve probably noticed, the candidate added a postscript. What’s the deal with that? It’s a completely optional thing, so don’t stress over it. If you want to add a P.S., remember to do so with a completely unique achievement you have not presented in your resume or application letter. If you don’t have anything jaw-dropping, you’re better off not adding a postscript to the end of your letter of job application .

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Here’s a summary of what’s important when writing a letter of application for a job:

• Format your application letter correctly to make it easily readable.
• Refer to the hiring manager and the company by name . Personalization earns you a lot of points in the recruiting process.
• Put information relevant to the position throughout all sections of the application letter.
• Always refer to the keywords found in the job ad and the company’s values.
• Finish off with a call to action , and add a postscript if you have more to show.

Did you enjoy reading about how to write a letter of application? Do you have any questions about job application letters? Or maybe additional tips to make one stand out even more? Leave a comment. We’ll be happy to engage in a conversation!

Mariusz is a career expert with a background in quality control & economics. With work experience in FinTech and a passion for self-development, Mariusz brings a unique perspective to his role. He’s dedicated to providing the most effective advice on resume and cover letter writing techniques to help his readers secure the jobs of their dreams.

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• English (UK)

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• Cover Letter Examples

10 Short Cover Letter Samples (+ Writing Guide)

Our customers have been hired by:

Writing a cover letter doesn’t have to be time-consuming. There’s a way to impress your future employer quickly and efficiently. Because who said you can’t write a short cover letter? No one! 

See the finest selection of short cover letter examples to show you how to ace it in only a few sentences that won’t take too much of your precious time!

This guide will show you:

• Why short cover letters are the best cover letters.
• 10 free short cover letter examples that have “You’re hired!” written all over them.
• A simple cover letter template to use when writing your own.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Generic Cover Letter for a Resume— See more cover letter examples here .

Why Write a Short Cover Letter?

Did you know that for every job opening that gets posted, there are usually 250 applications ? No wonder why many recruiters prefer to get a simple cover letter sample instead of a two-page essay.

Here’s why writing a short cover letter might be a better idea:

• 56% of employers still expect cover letters. So you keep them happy, and you won’t annoy the other 47% with an unwanted and overly long document.
• Long cover letters are kryptonite for time-poor hiring managers. Nearly 70% of employers seek a brief, half-page cover letter or less.
• A short, snappy list of your most relevant achievements sells you as a candidate. It’s a concentrated burst of pure employability.
• They’re faster and more fun to write!

So without further ado, meet our lean, mean, basic cover letter team.

You’ll need to email a resume, too. Learn how to do it right with our guide: How to Email a Resume

10 Short Cover Letters Samples

You can write your short cover letter for thousands of job positions. They all differ from one another. Here we've listed some of them. You can use them as a template and build on them to create your unique, simple cover letter that's strictly for the position you're after.

1. Short Cover Letter Sample—Mid-Level Office Job

Attached you will find my resume with detailed work experience for the position of office manager. My most satisfying win has been cutting office supply costs by 50%. This success comes from my dedication to discovering new routes to efficiency and robust supplier contract management and negotiation.

As an Office Manager at Weyland’s Widgets Inc., I have a proven record of implementing cost-saving efficiencies and processes. My changes to office supply contractors saved $10,000 per annum, and my outsourcing of payroll saved the HR team 20 man-hours per month.

Joining the team at Schickley’s Sprockets would be an incredible next step in my career. I’d relish the challenge of joining a rapidly growing team, and your ethos of “progress through technology” is a perfect fit for my own professional values.

Could we please schedule a call so we can discuss how I can implement cost-saving process improvements at Schickley’s? 

Tony Gambino

P.S. I’d also be delighted to tell you how my implementation of a call overflow system reduced customer phone waiting time by 65%.

Office Manager

linkedin.com/in/zety_tonygambino

[email protected]

541-555-5555

2. Short Cover Letter Sample—Creative Job

My resume is attached for the position of a senior graphic designer. I’ve had a number of satisfying career highlights, but my most notable to date is leading a team that was a winner in the 2018 Package Design Awards. This achievement was spearheaded by my dedication to meeting client requirements with fresh contemporary design solutions.

As a senior graphic designer at Edwards & Spinks, I designed a fresh layout for the new edition of the cookbook “Glorious Gluten” which led to the publisher signing a five-year contract worth $500,000. 

Leading the graphic design team at Mountebanks & Co. is an amazing opportunity. I want to be part of your multi-award winning delivery of unique and functional web design to prestigious corporate clients.

Can we arrange a call so I can discuss how I led and developed a team of five junior designers while helping clients cut costs by an average of 15%?

Maria Villanueva

P.S. I’m also keen to discuss how my design of the “Flight Comparator” app led to a 20% increase in conversions for the client compared to previous iterations.

Senior Graphic Designer

linkedin.com/in/zety_mariavillanueva

[email protected]

701-555-5555

3. Short Cover Letter Sample—IT Startup Job

Dear Fatima,

Please see attached my resume for the position of a software engineer. My most recent achievement has been successfully managing code deployment to one of the largest ride-sharing platforms on the East Coast. This was driven by my expertise in transportation demand management software and my knack for reporting tool integration.

As a software engineer at Zoom! I implemented survey and data analysis functions that improved user behavior statistics and led to a 20% reduction in wait times for drivers during peak use periods with an accompanying 30% increase in client satisfaction.

Joining the team at Moov is exactly where I want to be in my career. Helping you disrupt the current West Coast platform duopoly is a challenge I am made for.

Could we meet for a coffee and a chat about how my dedication to leveraging gamification played a crucial role in increasing user data recording?

Helen Topley

P.S. I’d also be happy for you to learn more about how my optimized driver tracking feature pinpointed inefficiencies that, when resolved, resulted in cost savings of $750,000.

Software Engineer

linkedin.com/in/zety_helentopley

[email protected]

310-555-5555

4. Short Cover Letter Sample—Corporate Job

I have attached my resume for the position of business analyst. My professional achievements include saving $1M in costs by choosing a new cloud data warehouse solution. This was enabled by my superior negotiation skills, expertise in effective procurement, and ability to identify cost savings.

As a business analyst at Vantech, I leveraged a new procurement business process to ensure consistency across all teams leading to a saving of 500 man-hours, equivalent to $100,000. This consistent approach was the first of its kind in the company.

Getting on board with Vermillion as it rapidly scales its operations is an amazing opportunity for me to do what I do best, increasing efficiency in business processes and implementing value-rich changes to the organization.

Let’s arrange a quick chat to discuss how my ability to translate stakeholder needs into development goals can help Vermillion at this crucial time.

Sincerely, 

Cyrus Johnson

P.S. It’d also be a great chance to discuss how my dedication to clear data visualization has improved communication between stakeholders and development teams.

Business Analyst

linkedin.com/in/zety_cyrusjohnson

[email protected]

224-555-5555

5. Short Cover Letter Sample—Candidate With No Experience

Dear Mr. Wilson,

I was thrilled to find out Chad’s Kitchen is currently looking for a waiter.

I am a communicative, hardworking, and fast-learning person. Getting a chance to gain my first working experience in my favorite restaurant would be my dream come true.

It would mean the world to me to the success of a business I love so much, reflecting my values. My family believes your restaurant provides not only the best food in our community but also the greatest service. The family atmosphere, the warm way with which customers are greeted and the friendliness that is seen among the workers is what every place should aim for. 

I’d love to tell you more about myself and how my skills, personality, and love for your business make me the perfect candidate for the waiter’s opening. Would it be possible to meet this Friday, at 1 o’clock in your restaurant?

Thank you so much for your time and consideration.

Darren Bloom

P.S. I’ve recently found a very interesting book about reducing inventory time and expenses in small family-owned restaurants. I believe you might find it captivating, and I would love to share it with you!

linkedin.com/D.Bloom

[email protected]

546-883-9334

6. Short Cover Letter Sample—New Graduate

Dear Dr. Bradley,

I recently graduated from Journalism at California State University cum laude with a 3.9 score, and I am looking for my first professional journalism job to provide your readers with exclusive insights and cover stories that your readers will find interesting. 

During my studies, I was an editor-in-chief, supervising 10+ journalists at CSU Daily, a university newspaper. I conducted interviews with our alumni, covered two graduation ceremonies, and wrote articles on a daily basis regarding not only our university but also social matters, politics, and culture. Our article was also re-printed by National Geographic (February 2022).

I believe my passion for journalism, people skills, and excellent time management would make me a fine addition to Santa Monica Newspaper. 

Would it be possible for us to discuss this opportunity next Tuesday at noon in the newspaper’s office?

Frank Renton

P.S. While working at CSU Daily, I encountered an exciting startup founded by a fellow California State University student. It connects journalists with freelance photographers. I believe it might be interesting for Santa Monica Newspaper.

Journalist Graduate

linkedin.com/FRenton

[email protected]

532-997-5764

7. Short Cover Letter Sample—Internship

Attached you’ll find my resume for the position of a summer intern. My “Drill Instructor” augmented power tool add-on has just won the Northwest Student Award for Tech Innovation. That’s because I’ve had a passion for practical design since childhood.

Fazer’s commitment to mentoring the best young talent in the industry is a direct fit with my proven electronic engineering skills and studies. 

I would love to improve my skill set to deliver even more cost-effective and industry-leading power tool and machinery solutions, just as I did with my award project.

I am incredibly excited about the opportunity to put my skills to work for you. Could we arrange a phone call to discuss how I can help Fazer gain even more industry plaudits.

Monica Nesbitt

P.S. I’d also love to discuss how my volunteer work with the “Upcycle!” project is helping to teach electronic engineering and repair skills to the wider community.

linkedin.com/in/zety_monicanesbitt

[email protected]

302-555-5555

Want to learn more about sending email cover letters for a job application? Check out our guide: Email Cover Letters for Job Applications

8. Short Cover Letter Sample—Internal Position

Dear Justin,

Having a chance to fill the opening for the Marketing Manager in our company would realize a long-term dream of mine. It would also realize my plan of reaching this position at Crafty LTD. That was my goal all along.

I joined Crafty LTD 6 years ago and started a 3-month internship. It was then prolonged for another 3 months due to boosting our Instagram followers (60k!), increasing the CTR (by 1.5%), and taking the lead of all our social media channels. After the internship, I was offered Junior Marketing Specialist. I created 200+ blog posts and optimized the entire blog using the best SEO practices. Within a year, I got promoted to Senior Marketing Specialist and became the main content creator responsible for our blog, all social media profiles, and the entire content creation. I was also the right-hand man for our previous Marketing Manger, Kate. Please find her letter of recommendation attached.

Could we please schedule a meeting to discuss my plans for our Marketing Team and how I see I can implement them in the future? 

P.S. I’d love to tell you more about what are the next SEO Practices I think can be helpful for optimizing our entire website!

Senior Marketing Manager

linkedin.com/GaryHill

[email protected]

546-837-8374

9. Short Cover Letter Sample—Career Switch

Dear Ms. Brown,

I am thrilled to be applying for the position of Junior Copywriter at Content Stars. 

Working as a secretary at Lylo SaaS startup has helped me develop skills I believe are necessary for a good copywriter. I had to juggle many responsibilities and manage my time excellently, i.e., during Global Meetings held annually at our HQ, during which I was responsible for organizing catering and accommodation for 100+ guests. I constantly talked with clients, which helped me improve my interpersonal and communication skills. Organizing 10+ parties for the global team taught me a lot about research. There were countless situations where problem-solving was a must-have skill to succeed! And all that had to be strictly reported, so I am also pretty data-driven. write short stories for Wattpad in my free time, so I know my way around pen and paper too!

Being aware of my different background, I would love to express my interest in this career switch. I believe my data-driven approach, which helped me be voted an employer of the year in 2022 will also make me a great addition to your company. Writing has always been my passion, and now I want to change this passion into a job. Becoming a junior copywriter at Content Stars will help me realize this dream. Would it be possible to discuss why I think I am a good fit for the job next Wednesday at 11 a.m.?

Simone Smith

P.S. I also believe that finishing the HubSpot Inbound Marketing Certification Course, Brian Clark’s Copyblogger Copywriting 101, and AWAI’s Accelerated Program for Seven-Figure Copywriting will further prove my determination to become a copywriter!

Junior Copywriter

linkedin.com/SimoneSmith5

[email protected]

678-736-5263

10. Short Cover Letter Sample—Company With No Openings

Dear Mr. Malik,

I am a paralegal with 3+ years of experience in environmental law and a Bachelor’s in Legal Studies gained from New York State University. I know you currently don’t have any openings, however, I’m pretty convinced my candidacy will spark your interest.

While at Thompson & Potter, I’ve completed research and documentation for over 70 legal cases and improved litigation research time by 10% by using innovative investigative tools. I am passionate about the environment and learning about cases your company took part in. I decided that before I answer any other job openings, I will reach out to you to see if you’d be interested in my offer of becoming a paralegal at Benson & Willis. I always highly valued your company for your approach to environmental law and the extra work you put in helping reduce the carbon print.

Gail O’Toole

P.S. I’d also like to tell you about the new client communication method I introduced to Thompson & Potter, which resulted in reducing administrative expenses by 25%. I think Benson & Willis will also benefit from that!

linkedin.com/GailOToole

[email protected]

539-758-9338

Now that you’ve seen some amazing examples, let’s find out how you can write your own short cover letter.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better.

How to Write a Short Cover Letter

Short and simple cover letters are made for emails. No need for the hiring manager to click on an attachment. Just a few easy-to-read lines ready to go.

This formula has all those bases covered:

• Proper subject line
• Dear (hiring manager name)
• Paragraph #1: introduction and a big job-fitting achievement
• Paragraph #2: key skills and why you fit the job
• Paragraph #3: your passion + why you want in
• Paragraph #4: your call to action
• Formal closing
• Add a P.S. to add value

Every one of our fast and furious ten has followed that simple example. Next, we’ll break it down in brief.

1. Write the Right Subject Line

You want to make sure that your recruiters see your e-mail in their inboxes. And the first thing they’re going to see? The subject line. If it won’t tell them precisely what your email is about, they might just miss it. 

Make the most of your subject line by including:

• Who you are, 
• That you’re applying for a job,
• The position, 
• The company name, 
• Job ID (if applicable).

Let’s see an example of what a short cover letter subject line can look like:

Short Cover Letter Example—Subject Line

Remember that the number of email subject line characters differs across operating systems and devices. That's why starting with the name of your position is crucial, so your recruiters know right away what recruitment process this email answers.

Don’t know how to find the hiring manager’s name? It’s easy. See our guide: How to Address a Cover Letter

2. Start Your Short Cover Letter Right

We’ve mentioned the power of personalizing your short cover letter by using the hiring manager’s name. That puts you in the elite. And since we’re going straight in for the kill, let’s start with a powerful introduction that’s tailored to the job :

Short Cover Letter Example—Introduction

It’s personalized, starts off by indicating the position he’s applying for, and then it cuts to the chase with solid achievement, eagerness, and key skills . 

Find out more about winning short cover letter introductions in our guide: How to Begin a Cover Letter, so the Hiring Manager Wants More

3. Make a Short Cover Letter Middle

We’re off and racing in our short cover letter sprint. This is where we build momentum. For a magnificent middle, you need to show two things: 

• Your experience and achievements. 
• Your motivation and desire for this particular position.

Like here: 

Short Cover Letter Example—Middle

This candidate is highly motivated and has done some research on the company and the role. It's all proved in just 66 words.

If you’re looking for more detailed pointers on cover letter formatting, click here: How to Format a Cover Letter

4. Seal the Deal With a Call to Action in Your Short Cover Letter

A CTA is a call to action. It’s the finish line of our short cover letter race. Do this right, and an interview is in the bag. Why?

Because you asked for it, and you did it in the right way:

Short Cover Letter Example—Closing

The author of this cover letter has asked for the interview and given the hiring manager a reason to find out more about the potential value of this hire.

And then there's a P.S. that draws the eye like a magnet. It also lands a killer blow with an impressive achievement backed by numbers.

Lastly, remember about a formal close in the footer of your short cover letter. There’s nothing like a simple “Sincerely,” but there are others too. Stick to this list, and you’ll be set:

Cover Letter Closing Salutations

• Best regards,
• Kind regards,
• With best regards,

Want to learn more about finishing a cover letter perfectly? Read our guide: How to End a Cover Letter

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

See more cover letter templates and start writing.

Key Takeaways

You’re all set to write the best short application cover letter. Now let’s refresh your memory with a super short summary.

How to write a simple cover letter:

• Format it for sending as an email.
• Start off strong with a personalized intro that shows relevant skills and achievements.
• Make a middle that consolidates experience, achievements, and motivation that’s targeted to the job you’re applying for.
• Finish with a CTA incorporating an irresistible offer to get you the interview.
• Throw in a powerful P.S. to guarantee success.

Struggling to slim down your cover letter? Need more advice? Ask away in the comments section. Thanks for reading.

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

Frequently Asked Questions about Short Cover Letters

How to write a short cover letter.

To write a short and simple cover letter, you must follow a basic cover letter outline: 

1.  Address your cover letter properly. Include your name, the position you're applying for, the company name, and job ID (if applicable). 

2.  Start your cover letter captivating. That way, the recipient of your email will read on with interest. Include a job-fitting accomplishment to impress the reader from the top.

3. Explain why you fit the job. Use not only your achievements but also your key skills that are probably mentioned in the job ad.

4. Make sure your short cover letter is tailored to the job you’re after. Use the company’s name to convince the recruiter you want this job, not just any job on the market.

5. Write why you want to work in that particular company. Express your passion, mention the values they believe in, and talk about their achievements. Some compliments won’t do any harm.

6.  End your cover letter with a call to action. Offer a place and time for an interview. Include a PS with another impressive achievement.

7. Keep the right cover letter format . When it comes to the short cover letter, it should be sent via email , so you don’t have to work with margins, fonts, spacing, etc. It’s less formal, but it should still position you as a pro candidate.

Why should you write a short cover letter?

A short cover letter is a great way for busy recruiters to learn more about your passion, key achievements, and skills. It’s important to allow them to find out more about you within just a few seconds since many of them won’t spend much time looking at all the application documents . 

You can also use a short cover letter to express interest in working for a particular company. It shows you haven’t written just another generic cover letter and that you’ve done your research.

Remember that a simple, basic, and short cover letter done right will highlight your most relevant accomplishments and sell you as a perfect candidate. Having a short cover letter is better than having none, and these are easier and quicker to write.

What do you write in a short cover letter?

Simple cover letters follow a basic formula, which includes the following cover letter parts :

• Paragraph #1 with your introduction and a big job-fitting achievement
• Paragraph #2 with your key skills and why you fit the job
• Paragraph #3 with your passion and reason you want in
• Paragraph #4 with your call to action
• Formal closing with a professional sign-off
• A P.S. with added value

It should fit into a message you sent via email. There’s no need to attach an extra cover letter file. All you have to write about yourself should fit into those couple of lines. 

Is it OK to have a short cover letter?

It’s OK to have a short cover letter. Many recruiters prefer to read a short form to long cover letters. It shows your ability to get to the point and to speak about your most relevant experience , achievements, and skills. Many recruiters will also appreciate you helping them save time in the always-busy application process.

How short can a cover letter be?

A cover letter can be between half a page and one page long. The standard cover letter length is 3 to 4 concise paragraphs with no more than 400 words but no less than 200 words. 

Is a 300-word cover letter too short?

A 300-word cover letter is not too short. If you’re writing an entry-level cover letter , it can be as short as 200 words. The same rule applies to a career-change cover letter . And when it comes to a short cover letter, it can be as short as 150 words.

When should I use a simple cover letter?

You can write a basic cover letter if you:

• Change careers
• Have just graduated
• Apply for a job with no openings
• Apply for an internal position in your company
• Apply for an internship
• Have little to no experience
• Want to highlight only the most relevant skill or achievement

Mind that you can also write a regular cover letter for all these situations. However, remember that a properly written short cover letter can impress the hiring manager. And if there is no minimum word count set in the job ad, you can always choose between attaching a regular-length cover letter or writing a short cover letter in the form of an email message.

How to write a short cover letter fast?

To quickly write a short cover letter, use a cover letter builder . It will not only help you properly format it, but also give you tips for all the necessary parts. It will also help you decide whether you want to write a short cover letter or a regular one, and you will see that there is little difference when using the right online builder. 

After you’re done, you can use the cover letter checker to pinpoint and fix every potential error. That way, your cover letter will be spotless and ready to send in no time!

• https://www.glassdoor.com/employers/blog/50-hr-recruiting-stats-make-think/

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Home » Letter Writing » How to Write Informal Letters: A Step-by-Step Guide

How to Write Informal Letters: A Step-by-Step Guide

Crafting informal letters is a warm and personal way to communicate with friends and family. Whether you are writing to a friend, a family member, or a fellow student, follow these steps in this step-by-step guide to write informal letters:

• Greeting: Begin with a friendly greeting. You can use the recipient’s name or a term of endearment, like “Dear Kshitj” or “Hi Sam.”
• Date and Place: Mention the date and your location to add a personal touch to your letter.
• Opening: Start your letter with a friendly opening that sets the tone. Share something personal or ask about the recipient’s well-being.
• Body: This is the heart of your letter. Share your thoughts, experiences, and stories. Be open, honest, and conversational.
• Personal Touch: Include personal anecdotes, inside jokes, or references that connect you with the recipient.
• Closing: Wrap up your letter with a warm closing that reflects your relationship, like “With warm regards,” “Take care,” or “Your friend.”
• Sign-off: Use an informal sign-off, such as your first name, a nickname, or something personal between you and the recipient.
• Postscript (P.S.): If you have an extra thought or message to convey, you can add a postscript.
• Address on Envelope: Remember to write the recipient’s name and address on the envelope, along with your return address.

Informal letters are a wonderful way to stay connected with loved ones and share your thoughts and experiences. This step-by-step guide will help you create heartfelt and personal letters for your friends and family.

By lettersdadmin

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How to Write a Letter: A Guide to Informal and Formal English

By: Author Sophia

Posted on Last updated: October 24, 2023

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The writing style is the manner of expressing thought in language characteristic of an individual, period, school, or nation… Learn how to write a letter in formal and informal ways.

How to Write A Letter in English

A letter is a written message sent from one person to another through a medium such as email, snail mail, or facsimile. Letter writing is an important communication skill in both personal and professional settings.

There are different types of letters, including informal letters to friends and family and formal letters used in business and academic settings. Understanding the differences between informal and formal letters and the appropriate tone, language, and format to use is essential for effective letter writing.

Informal Letter

• Write your full name and address even if it is an informal letter.
• Divide your letter into small paragraphs.
• Keep your writing simple.
• Make a good choice of words especially if you are writing an apology letter or a letter to express your condolences in case of a death.
• Most people close the letter with phrases like ‘Yours affectionately/With love/All the best/Take care’ etc.

Formal Letter

Let us understand a few ground rules while writing formal letters:

• You need to write your full name, address, and date before you begin the letter
• Address the person you are writing the letter to with the correct name and designation.
• It is always advisable to start the letter with ‘Respected Sir/Madam’ or ‘Dear Sir/Madam’ and then mention the name and the address.
• Before beginning to write the letter you must state the purpose of the letter in one line titled ‘Subject’.
• Your letter should be very crisp giving out only the information which is required.

Informal Letter Writing

Informal letters, also known as personal letters, are written to friends, family, or acquaintances. The tone of informal letters is personal and friendly, and the language used is less formal than in formal letters.

Characteristics of Informal Letters

• Personal, friendly tone
• Use of first name or nickname
• Contractions and informal vocabulary
• Less formal grammar and sentence structure
• May include personal anecdotes and emotional language

Tips for Writing Informal Letters

• Start with a friendly greeting, such as “Dear [Name],”
• Use a personal and conversational tone
• Avoid formal language and technical terms
• Use contractions, such as “can’t” instead of “cannot”
• Share personal news and feelings
• End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.

In informal letters, it’s important to be yourself and write in a way that reflects your relationship with the recipient.

Formal Letter Writing

Formal letters are used in professional or academic settings, and they require a more formal tone and language. Formal letters typically follow a specific format and may include specific information such as addresses, dates, and reference numbers.

Characteristics of Formal Letters

• Professional, respectful tone
• Use of formal vocabulary and grammar
• Use of titles (e.g., Mr., Mrs., Dr., etc.) and surname
• Specific format, including heading, date, reference number, and clear structure
• Avoidance of contractions and colloquial language

Tips for Writing Formal Letters

• Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”
• Use a professional tone and avoid emotional language
• Follow a specific format, including a heading with your address, the date, and the recipient’s address
• Use formal language, proper grammar, and proper punctuation
• Include a reference number, if applicable
• End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

In formal letters, it’s important to be clear, concise, and professional. Make sure to use the appropriate tone and language, and follow the format and structure to ensure your message is taken seriously.

Differences between Informal and Formal Letters

Main differences: tone, language, and structure.

The main differences between informal and formal letters lie in their tone, language, and structure.

• Tone : Informal letters have a personal and friendly tone, while formal letters have a professional and respectful tone.
• Language : Informal letters may use contractions, personal anecdotes, and colloquial language, while formal letters use formal vocabulary, proper grammar, and avoid colloquial language.
• Structure : Informal letters may have a less structured format, while formal letters typically follow a specific format, including a heading with addresses, date, and reference number, and a clear structure.

It’s important to choose the appropriate tone and format for your letter based on the purpose of your message and the recipient’s relationship with you.

The layout of informal and formal letters

The layout of informal and formal letters can also vary. Here are some of the key differences in layout between the two types of letters:

Informal Letters:

• Greeting: Start with a personal greeting, such as “Dear [Name],”
• Body: May have a less structured format, with paragraphs or bullet points
• Signature: End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.

Formal Letters:

• Heading: Includes your address, the date, and the recipient’s address
• Greeting: Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”
• Body: Follows a clear structure, including an introduction, main body, and conclusion
• Signature: End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

It’s important to follow the appropriate format for your letter, as it helps to ensure that your message is clear, concise, and professional.

How to Start and End a Letter

Starting and ending a letter appropriately is important, as it sets the tone for the rest of the letter and leaves a lasting impression on the recipient.

Starting a Letter

• Informal letter: Start with a personal greeting, such as “Dear [Name],”
• Formal letter: Start with a formal greeting, such as “Dear Sir/Madam,” or “To Whom it May Concern,”

Ending a Letter

• Informal letter: End with a friendly closing, such as “Take care,” or “Love,” followed by your signature and name.
• Formal letter: End with a formal closing, such as “Yours sincerely,” or “Sincerely,” followed by your signature and typed name.

In both informal and formal letters, make sure to include your signature, as it gives your letter a personal touch and provides proof of your authorship.

Common Mistakes to Avoid When Writing a Letter

When writing a letter, it’s important to avoid common mistakes that can detract from the professionalism and clarity of your message. Here are some of the most common mistakes to avoid:

• Incorrect format : Make sure to follow the appropriate format for your letter, whether it’s informal or formal.
• Spelling and grammar errors : Check your letter for spelling and grammar errors, as these can make you appear unprofessional.
• Unclear message : Make sure your message is clear and concise. Avoid using overly complex language or lengthy explanations.
• Unprofessional tone : Avoid using emotional language or making personal attacks. In formal letters, make sure to use a professional tone.
• Improperly addressing the recipient : Make sure to use the correct title and surname for the recipient, and avoid using overly familiar language unless it’s appropriate for the relationship.
• Omitting important information : Make sure to include all relevant information, such as addresses, dates, and reference numbers, in your letter.
• Not proofreading : Always proofread your letter before sending it to catch any mistakes or typos.

By avoiding these common mistakes, you can ensure that your letter is professional, clear, and effective in communicating your message.

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Friday 30th of June 2023

it helped me today cause my teacher brought it in the exam

Degefu Zelele

Monday 29th of May 2023

Thank you very much! For sharing us this helpful lesson to improve our skill of writing.

Sunday 16th of October 2022

Great mapping and scaffolding lesson!

Mahendra raj giri

Thursday 6th of October 2022

arooba arooj

Wednesday 27th of April 2022

very helpful to me.

• Housing Waiting Lists
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How To Request an Informal Hearing

• General Suggestions
• Sample Letter

If you don’t agree with the Public Housing Agency’s explanation for terminating or changing your voucher, you can request an Informal Hearing.

PHAs have their own rules on how to request an Informal Hearing. When the PHA sends out a termination notice or a notice of an adverse action, the instructions on how to request an Informal Hearing must also be sent to the participant. Carefully read those instructions and follow them.

You can also request access to the PHA’s Administrative Plan. This is where you will find the rules and procedures for the Housing Choice Voucher program. Closely review the Administrative Plan’s section on changes and terminations, Informal Hearings and time limits for reporting changes.

Part 1: General Suggestions

• Request the Informal Hearing in writing, and make copies of all documentation for yourself.
• Send your request to the PHA within the time limit. If your request arrives late and the designated time limit has passed, the PHA is not required to arrange for an Informal Hearing.
• After you send the request for the Informal Haring, follow up with your caseworker to make sure they received the request.  

Part 2: Sample Letter

If you have to write a letter requesting an Informal Hearing for termination or a change, here is a sample letter:

[Name of Public Housing Agency] Attn: Section 8 Caseworker, [Your caseworker’s name] From: [Your full name] Address: [Your address] Phone Number: [Your phone number] Alternate Phone Number: [An alternate phone number where you can be reached] Date: [Today’s date]

I, [Your full name] , request an Informal Hearing regarding the termination (or change) made to my voucher.

My available time for the Informal Hearing is [Your time of availability] .

Signed: [Your full signature]

Date: [Today’s date]

Housing options for families with immigrants.

Judy Robinson Fiebiger says:

Melina’s Substack

How to Write an Informal Email or Text Message

A few tips to make your messages to friends and colleagues sound more natural.

ESL students often learn to write formal e-mails, for example as part of a job application or in professional communications. But when they go to write an informal message, they often don’t sound natural. So let’s learn how to write an informal email like a native 🤙

Let’s keep it simple.

Thanks for reading Melina’s Substack! Subscribe for free to receive new posts and support my work.

Here’s the general structure of an informal email:

Let’s look at an example. This is an email from a young Peruvian woman named Marisol. She is writing Jessica, the mother of two children Marisol took care of for 6 months as their Au Pair (nanny) in San Diego, California.

Hi Jessica, I’m really sorry for not writing earlier, but I’ve been swamped since I got back from the US! Thanks so much for a wonderful six months. I loved being in San Diego and getting to know you and your family. Also, my English got a little better… don’t you think? I really enjoyed taking care of Max and Sloane. They’re adorable and we had a fantastic time together. I have really special memories, for example, our trip to Disneyland. I’ve received several messages from the kids since I’ve been back. Please tell them I miss them. I’ve been a little stressed for the last month because I’ve been working a ton at a restaurant nearby. But I’ve saved enough money to rent an apartment with two friends and I’m saving to buy a car! I’ve also been spending a lot of time with family - my brothers have changed so much over the past six months! That’s all for now. Thanks again for everything. Please know you’re welcome in Lima any time. My family would love to meet you. Give my regards to Matt and hope to hear from you soon! Love, Marisol PS I attached a photo of me and the kids =)

When it comes to texting, you can be much more succinct. We often start messages with a little greeting and end it with a plan to be in touch again soon.

Here’s an example of a message from a Brazilian woman Renata to an American woman Kellie. They met at a party and exchanged numbers then met again for lunch the following week.

Hey Kellie! I had such a nice time at lunch yesterday. It was so fun to get to know you better. You really cracked me up when you were doing those impressions of your husband when he’s sick. Let’s make a plan to hang out again soon! How’s next Friday? My Brazilian friends are doing a barbecue and we’d love if you and your hubby joined! Let me know when you can 😀

Note that nowadays, we use emojis in informal communication. It’s become pretty standard in the United States. Some might say Americans use too many emojis🤣!

A few vocabulary words and expressions you might not have seen before:

to be swamped - to be extremely busy

Ex: I’m so swamped with work that I haven’t been able to make it to my weekly workouts.

crack (someone) up: to make someone laugh

Ex: Jack cracked Karen up when he told his joke about the fishing trip.

hubby - informal slang for husband

Note: We don’t say “wifey” for wife very often but we do say “hubby” for husband quite often

Hope you learned something new today!

Reply to this email with an example of an informal message and I’ll correct it for you!

Never stop learning,

Teacher melina.

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How to Write a Cover Letter When You’re Changing Careers (Sample + Tips)

As a career changer, you need to help recruiters understand why you’re moving away from your former line of work and what you want to achieve in your new career path..

You will inevitably change jobs throughout your career as you seek more responsibility, growth, or even a higher salary. According to the US Bureau of Labor Statistics, the average employee stays at each job for around four years [ 1 ]. However, for career changers—or those interested in exploring an entirely new path or industry—making that switch can sometimes involve unique challenges. 

Even so, making a career change has become an increasingly popular move. More than half of workers in the United States anticipated looking for a new opportunity in 2022 [ 2 ]. Changing careers can allow you to find more meaningful work, better align your career path with your larger goals, and move into a more energizing role.  

When you draft your cover letter to apply for a job in a new line of work, you must take time to explain your larger objectives. In this article, we’ll review specific information you can feature in your cover letter to help recruiters understand your goals and reasons for changing careers. 

Learn more: How to Plan for a Career Change: Step-by-Step Guide

How to write a career change cover letter

A cover letter is a chance to expand upon the bullet points outlined in your resume . It’s a space where you can explain your interest in the role and company, highlight your experience and skills, and sell a recruiter on the overall fit you’d make. 

But a career changer needs to do all of that and more. You also need to help recruiters and hiring managers understand why you’re moving away from your former line of work, what you want to achieve in your new career path, and any transferable skills that will help make your transition smooth. 

Let’s review four key pieces of information you can weave into your career change cover letter.  

1. Clarify your career change context

Explaining why you’re interested in changing careers and how the role you’re applying to fits within your larger career aspirations can preemptively contextualize your story. Plan to include a career change objective somewhere in your cover letter, much like you would a resume objective to provide a summary of a person’s experience and goals. Don’t be afraid to build a sense of personality so recruiters can better connect you with your objective.  

What this looks like: I’ve spent the last six years translating complex topics for various users as a technical writer. But in that time, I’ve realized that what drives me is the user’s experience. It’s the lightbulb moment behind my career change to UX design . I believe I’ll make a strong addition to your team because my work has largely put the user front and center, and now I’m interested in focusing on a different facet of that goal. 

2. Specify the value of your certificates, courses, or trainings

It costs over $4,000 to hire an employee, according to the Society for Human Resources Management [ 3 ]. That’s all the more reason why recruiters and hiring managers want to find the right candidate. It can be costly otherwise. Help explain what you’ve done to prepare for your career change by highlighting any professional certificates or trainings you’ve completed to prepare you for your new line of work. 

What this looks like: In order to familiarize myself with the tools and processes used in data analysis, I completed the Google Data Analytics Professional Certificate , which taught me SQL and R, and trained me to clean and visualize data. Thanks to this preparation, I feel confident that I will make a strong addition to your team from the very start.  

3. Bring attention to your transferable skills 

Transferable skills are “portable,” in that you take them from job to job. They include problem-solving, critical thinking, attention to detail, and more. Show recruiters that you have important skills to help you do the job so they can understand the unique value you’d bring to their company.  

It can also help to find out the key technical skills the job requires and spend time learning what you can, especially when it comes to important software or tools. 

What this looks like: As a software developer, I regularly relied on my problem-solving skills to think through complex issues. I’ll bring that same skill, as well as my attention to detail, listening, and decision-making, to ABC High School as the new algebra teacher. 

4. Highlight your past achievements 

Any time you can highlight what you’ve managed to accomplish in your past roles, you help a recruiter see your potential in a new role. Where possible, summarize any moments that showcase your strengths and illustrate your work ethic or character. 

What this looks like: I pride myself on being a team player and a problem-solver. As a social media manager at Company X, I identified a better program to help my team schedule content. Using that tool improved my team’s efficacy, leading to our most successful quarter. 

Why is a cover letter important when changing careers?

The idea of a career path can sometimes be rigid, suggesting that people only follow one specific track. Although that perspective is starting to shift, it’s still prevalent. You can help recruiters and hiring managers understand more about your interest in a role by explaining why you’re changing careers and what you’ve done to streamline your transition. 

It helps to align your cover letter with a resume objective, which can be especially useful for career changers. An objective on your resume is a place where you can contextualize your larger career aims, quickly summarizing what you’re hoping to achieve in your next role. Repeat that same information in your cover letter and expand on it slightly to give your application materials more cohesiveness.  

Read more: How to Use Resume Sections to Shape Your Professional Story

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Career change cover letter sample

It's common practice nowadays to submit your cover letter digitally. In that case, include some of your contact information in the top left corner so recruiters can easily see how to get in touch.

Thomas Bennett

Nashville, TN

(555) 555-1234

[email protected]

Dear Ms. Tufte,

I’m writing to apply for the project manager role at Company X. I initially began my career as a marketing coordinator and eventually moved into email marketing , where I was responsible for strategizing and developing new campaigns. But in that time, I realized how much I thrived when managing our quarterly campaigns from start to finish. That’s why I’m interested in segueing into project management. 

Knowing that, despite my experience, I still needed to learn more specifically about project management, I completed the Google Project Management Professional Certificate . Over six months, I’ve learned Agile project management as well as how to create product documentation, among other key skills. I believe this training, along with my previous experience, will help me transition to a project management role at Company X and make a big impact.   

I’m an organized problem-solver with a sharp eye for detail, all important project management skills. I believe my previous work in email marketing provided hands-on training in managing projects, albeit without the official title. I identified new tools to help my team create more effective quarterly campaigns. As a result, we increased our click-through rate (one of our key metrics) to 1.87 percent, bringing it closer to the industry standard—an immense achievement. 

I’m proud of the foundation I gained through marketing, but in realizing where my true passion lies, I’m keen to transition into a project management role with more growth opportunities. I appreciate your consideration. 

Tips for strengthening your cover letter 

Much like you would for a standard cover letter, you can strengthen your cover letter as a career changer using the following tips: 

Tailor your letter for each role.

You should tailor your resume for each role you apply to, and the same goes for your cover letter. Research the company, find out about aspects of their work that interest you, and insert those details into your cover letter. You should also tailor your experience and skills, highlighting each job's most relevant skills and accomplishments. 

Get specific.

Your cover letter should expand upon your resume rather than repeating the same information. One way to do this is by giving details about your past achievements. When possible, quantify your impact with numbers and explain how these accomplishments make you uniquely qualified for this new role.

Use action words. 

Build action words into your resume and your cover letter. Rather than more staid words that don’t capture your unique story or responsibilities, action verbs can liven up your cover letter and make it more enticing to read. Find verbs that succinctly and accurately depict your previous experience.

Start advancing your skills today

Brush up on your cover letter writing skills by taking the University of Maryland’s free course, Writing Winning Resumes and Cover Letters . Or develop important skills for an in-demand career with a Professional Certificate from industry leaders like Google, Meta, and IBM. Most certificate programs take less than seven months to complete, and you can start for free with a seven-day, all-access trial.

Article sources

US Bureau of Labor Statistics. “ Employee Tenure in 2020 , https://www.bls.gov/news.release/pdf/tenure.pdf.” Accessed April 26, 2024.

CNBC. “ The Great Resignation is Likely to Continue , https://www.cnbc.com/2021/08/25/great-resignation-55-percent-are-looking-to-change-jobs-over-the-next-year-.html.” Accessed April 26, 2024.

ADP. “ Calculating the True Cost to Hire Employees , https://www.adp.com/spark/articles/2019/07/calculating-the-true-cost-to-hire-employees.aspx.” Accessed April 26, 2024.

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Letter – model answers & examiner comments | C1 Advanced (CAE)

A letter/an email is written in response to the situation outlined in the task. Letters/emails in the C1 Advanced Writing paper will require a response which is consistently appropriate for the specified target reader.

FCE, CAE, CPE

Practice, write & improve, cae letter example: a friend’s visit.

You have received a letter from an English friend:

Write your letter in reply.

CAE Letter: Model Answer (Grade: 5)

Hi, Chris! Congratulations on getting a new job! And it is great you are finally getting a chance to visit our town. First of all, you absolutely need to visit our new waterpark ,,Aqua 3000”, it’s got all the awesome waterslides, the most amazing shapes and heights. We have different kinds of saunas there as well, if you fancy. As it is winter already, visiting the waterpark can be a nice opportunity to relax and warm your bones a little.

Secondly, I would advise you to visit our new 5D cinema. I remember, you have told me once you’d really love to visit one of those, well, here is your chance! It is an exciting and unforgettable experience, you’ll be sitting in a moving chair, feel the wind or even water dripping down on your head. I know you are a big fan of horror movies, and our cinema has a large choice of them.

On your free weekend you should visit our famous club ,,31/11”. At the time of your visit there will be performing an awesome DJ Skream, you have probably heard of him. The club itself is a superb place to hang out at and to dance. The bartender makes the most delicious cocktails in the world, I swear.

I hope some of my suggestions will proof useful to you. May be on one of your free evenings you will find time to stop by my house and we’ll have a nice chat about your new job.

Take care, Julia

Get Your (CAE) Letter Checked!

Cae letter example: letter of application.

You see this advert in a newspaper:

Write a letter applying for the job advertised.

CAE Letter : Model Answer (Grade: 5)

Dear Sir or Madam,

I am writing in response to the advert I saw in the newspaper seeking people to work as tour guides. I think I would make a very good tour guide and I wish to apply for the job.

There are a number of reasons that I think I would make an ideal employee for you. I am nineteen years old and have just completed my first year studying archaeology at the university. Although I did not grow up in this city, I really love it here and have enjoyed getting to know the city. Now, I know it like the back of my hand, but I still have the enthusiasm of a visitor. For this reason, I think I would be very good at showing other visitors around. I have always been sociable and I like meeting and talking with people; for example, when I started university I joined five different clubs! That was a bit much, so now I choose my three favourite which I’m still actively involved in.

I believe the highlight of our area is the history. It is a very great history and is known extensively. There are many archaeological sites, which are well shown, for people to see and visit and understand. Not many cities have the opportunity to educate visitors so much about the past.

I appreciate your attention to my letter and I hope you will consider my application. If you need any more information please feel free to contact me. I hope to hear from you soon.

Yours faithfully, Hannah Johnson

You have seen the following advertisement in an international newspaper.

Write your letter of application.

CAE Letter: Example Answer (Grade: 4)

Dear Sir/Madam

I am writing In response to your announcement, recently published In an issue of the “Dailly Planet”. I am really Interested In participating In your new television programme.

To begin with, I would like to put forward soma information about myself. l am 20 years old and I am currently studying the Law in the university of Athens I have been studying both English and French since I was 12.  Consequently it would be easy for ma to communicate with the rest of the group.

Furthermore, I have joined  a climbing team since 1992 and I have taken part In many activities such as climbing up mountain Olympus twice or climbing up mountain Rodopi. Moreover, I have been In the basket-ball team of my high-school for three years where we were champions for three times In the local championships. It Is obvious that my physical skills and my body strength are bound to help me to survive under difficult circumstances during my setay on a remoted Island.

As far as my personality is concerned I do believe that I am very polite and honest with people. I have great communicational skills and this derive from the fact that I am used to be a member of different sports groups. My experience In climbing mountain Olympus, has supplied me with a great amount of patience. I am always willing to offer my help and experience to less-experienced team-mates and to give any piece of advice. Should be important.

I strongy believe that I am the perfect candidate for this entertaining telvision programme. I really indulge myself In being under difficult conditions supplied only with the basic objects. It seems to me that it is an outlet for my energy.

I enclose my curriculum vitae and photographs. I would like to thank you in advance for considering my application. It would be a great pleasure for me to attend an interview and to supply you with further information, if required. I am looking forward to your prompt reply.

CAE Letter Example: Letter to a Friend

You have decided to go backpacking around Europe. One of your best friends did exactly that last year. Write to your friend asking for advice. Look at the notes you have made below of all the things that you need to ask your friend.

Write a letter .

Time for a catch-up! I’ve got some exciting news; I’ve put my fears to one side and made up my mind to do what you did a year ago and go backpacking around Europe. Nice, eh? But I’m hoping I can count on your support, buddy, because I’ve got a ton of questions…

First off, what about the route – should I plan it all out in advance or just go with the flow and see where my journey takes me? What did you do? I think maybe some advance planning is a good idea, right? And another thing; how did you travel? I mean, I’m worried about safety a little, so I don’t think I’d hitchhike, but which other option is best – train, bus…? I don’t have all that much money to spend so cost is quite important, too; I guess what I’m asking is what’s the safest and cheapest way to get around?

Then there’s accommodation – where did you stay? I was thinking hostels or cheap hotels. Are they safe and what are the facilities like? By the way, did you get travel insurance? I’m caught in two minds about whether or not it’s worth it; after all, it’s quite pricey, but I guess then you’re protected for your trip.

I’d also love to hear what you have to say about the best places to visit; I mean, where did you have the best time and what’s unmissable? Let me know if there are any potential problems I might encounter, too. Was your trip pretty problem-free or are there things I should know about?

Speak soon, Neville

CAE Letter Example: Letter of Complaint

You recently had an unpleasant experience when you were shopping in a department store. One of the assistants wrongly accused you of shoplifting. Although you were able to prove that you had paid for the item in question, you received no apology.

Write a letter to the manager of the shop, saying why you are angry and disappointed and asking for some kind of compensation for the way you were treated. Say that you will take further action if you do not receive an official apology.

Write your letter .

Dear Mr Menton,

I am writing about a recent incident in your shop in which I had the misfortune to be involved in. The incident I refer to is when one of your staff stopped me and accused me of shoplifting in front of about 20 other people. Needless to say, this was an extremely embarrassing situation for me. Thank goodness I had kept the receipt to prove that I had paid for everything on my person at the time, but to be accused of stealing like that in front of all those people – some of whom I knew personally – was very humiliating and degrading. The shop assistant used a very accusatory tone…

But the thing that angered and dismayed me most was not the accusation itself – after all, misunderstandings happen sometimes – but the accuser’s failure to acknowledge his mistake or apologise to me. When I showed him the receipt, he simply walked off mumbling about how ‘shady’ a character I looked. Considering how much embarrassment I was caused, I do not think it was too much to have expected a simple apology either, do you?

Which brings me back to why I am writing; if I cannot get an apology from this assistant, then I would like a formal one from you instead. If an official apology is not forthcoming and I am not compensated in some way – with a shopping voucher for example – then be warned that I will take further steps to ensure that I get justice.

I look forward to hearing from you at the very earliest convenience.

Yours sincerely, Michael Mathers

Would you pass C1 Advanced (CAE)?

How to write a letter in French - start to finish [formal + informal]

Elinor Zucchet

Some will say letters are old-fashioned. But there’s something special about taking the time to write a letter, mail it, and then wait for the recipient’s reaction.

Personally, I’ve always loved to send and receive snail mail, even more so since the arrival of the Internet! As a teen, when we got the Internet at home — yes, I’m a certain age — I used chat rooms… to find pen friends all over the world with whom to exchange traditional letters!

On a more practical note, letters are still widely used for formal matters in France, not only in a professional setting, but also for daily tasks such as canceling a bank account or claiming a refund from a utility provider.

This article will teach you how to write a letter in French , and before you argue that emails are faster and save some paper, remember: you can also send a letter digitally!

Why learn how to write a letter in French?

In general, French tends to be more formal than English. And writing a letter in French is no exception.

Each language has its own layout, formalities and tone when it comes to writing a letter, whatever the context.

It’s even more important to know how to draft a letter in French in a professional or formal setting, as it will help you to be taken seriously and make your point.

From the main vocabulary and greetings to formatting, keep reading to learn how to write the perfect formal or informal letter in French.

Key letter writing vocabulary to keep in mind

First things first: below are a few key terms related to letters in French.

Formatting a letter in French

When writing a formal letter in French, your goal should be to be as brief and clear as possible, while respecting the basic formalities.

Obviously, you have more freedom for formal letters, but maybe not 18 pages… front and back !

In a nutshell, here is how you should format a letter in French:

• Top left: First name, last name, address, phone number and email address.
• Top right: Name and contact details of the recipient.
• Below your contact details: “ Objet : ”, followed by a short summary of the reason why you are writing.
• Below the object, on the right: Place and date.

In a formal letter, you may also include elements like a reference/order number, a job ad number or a folio number, for example. This would go below the recipient and above the place and date.

Here is an example of a formal letter formatting in French.

How to write the date on a letter in French

In French, the date format is quite different from the American one.

Instead of MM-DD-YYYY, French people — and Europeans in general — use DD-MM-YYYY.

It seems simple, but it gets confusing for expiration dates on food, believe me!

Coming back to our topic, in the case of a formal letter, it’s best to actually write the date: “Lyon, le 3 juin 2023” .

Unlike in English, months and days in French are never capitalized, except when they start a sentence.

For example:

Lundi 11 mai.

Je viendrai ce lundi 11 mai.

Our article on “ Days of the week in French ” might be useful too!

How to write a formal or business letter in French

The rule of thumb when writing a formal or business letter in French is to stay formal. Use ready-made greetings —- called formules de politesse — and stay super polite, even if you’re writing a complaint.

Basically, write on eggshells!

Formal letter greetings

So, how to start a letter in French? No surprise there, you’ll need a salutation!

You’ll find a bunch in this article on French greetings , but we’ve summed up the main ones for a formal letter in the table below.

Important: Never use “ cher/chère ” (dear) in a formal letter in French.

How to start a formal letter in French

Remember the writing on eggshells concept? Here is a good example.

You should never get straight to the point in a French formal letter or email, but rather use something like “Je me permets”, “J’aurais souhaité”, or one of the start lines below.

Cover letters when applying for a job

Letter of enquiry, letter of complaint.

Note: French people are renown for complaining. It doesn’t mean they’re having a bad day or are in a bad mood. It’s just the national sport — or an art?

So, if you want to sound like a real Frenchie, learn how to complain like a French !

8 FRENCH IDIOMS TO USE WHEN YOU'RE ANGRY

Letter of apology

Note: For more ways to apologize in French, check out this article . It’s the hardest word , after all.

Letter of response

Letter of sales / promotion, how to sign off or end a formal letter in french.

Ah, my favorite: How to sign a letter in French.

These expressions sound completely outdated and pompous , but are still widely used nowadays!

Example of a formal letter in French

The example below is for a letter of application.

PJ : Curriculum Vitae Objet : Candidature au poste de fromager

Madame Reblochon, Actuellement en recherche d’emploi, je me permets de vous proposer ma candidature au poste de fromager.

En effet, mon profil correspond à l’offre d’emploi publiée sur le site Lesvaches.com. Ma formation en produits laitiers m'a permis d'acquérir de nombreuses compétences parmi celles que vous recherchez. Passionné de fromage depuis tout petit, je me distingue par ma motivation, ma rigueur et mes capacités de travail en équipe. Intégrer votre entreprise représente pour moi non seulement un objectif de carrière, mais le rêve de toute une vie.

Je me tiens à votre disposition pour toute information complémentaire, et je serais ravi de vous rencontrer pour un entretien si ma candidature retient votre attention.

Veuillez agréer, Madame, l’expression de mes sentiments les meilleurs. Signature

How to write an informal letter in French

I’m sure some of your relatives or friends don’t use the Internet to communicate. Come on, think about it. What about your grandma, or great grandpa? Ok, maybe they don’t speak French.

Embrace the vintage trend and send a letter, or even just a postcard, to your francophone friends. You’ll make their day!

On a more serious note, you may need to send a letter or an email to a colleague.

Keep reading to learn how to write a informal letter in French!

Informal letter greetings

You’re just a word away from a big faux pas . I’m kidding, it’s no big deal if you make a mistake in an informal letter!

However, I do recommend you to learn the greetings below to avoid any awkwardness . And, again, you’ll find more greetings in French in this article .

How to start an informal letter in French

If you wonder how to start an informal letter in French , below are a few ideas for inspiration, depending on the context.

How to sign off or end an informal letter in French

Below are the most typical ways to end an informal letter in French. You’ll find many more ways to say goodbye en français in this article .

Note: XOXO doesn’t mean anything in French. Try the very common “biz” — short for bisous — instead!

While emails and texts are undoubtedly convenient, written letters have a je ne sais quo i. In fact, they’ve inspired countless writers, musicians and other artists over the centuries. Check out this list of French songs about letters !

Old-fashioned, romantic, formal or not, letters are still used by many people nowadays. They can even save lives… when they arrive on time !

So, we hope this article will be useful to you at some point, hopefully not in such a drastic situation!

And remember, you’ll find plenty of vocab articles in our French blog to enhance your letters and make an impression.

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IELTS Writing Task 1: How to write a job application letter

Learning how to successfully write a job application is an important skill to have. In General Training, Writing Task 1, you might be asked to write a job application. So, today we will take a closer look at what you need to include in your response to a potential employer.

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The General Training test includes two writing tasks. One is a 250-word essay and the other is a 150-word letter.  

In the letter-writing task you will need to write a letter to someone for a specific purpose, and in your letter address a common, everyday issues or tasks, such as writing a job application letter. 

Today we will look at some key items you need to address to successfully write a job application letter for Writing Task 1. You can also apply most of what you will learn here to any IELTS letter writing task.  

When writing your job application letter, remember to: 

Present a clear purpose – why you are writing the letter 

Use the correct tone 

Address all three bullet points completely and relevantly 

Write in letter format 

Let’s look at the following sample task. And before you read the tips that follow, think about how you would approach this task so you can compare and adapt your approach after you have finished reading this article. Ask yourself specific questions before you write. 

You have learned about an international job that is available within the company you currently work for and you want to apply. 

Write a letter to the hiring manager. In your letter 

Say why you are applying for this international position 

Describe the job you are currently doing for the company 

Tell him/her why you think you will be good at the job 

Begin your letter as follows: Dear Sir or Madam

Find the situation and purpose of the letter

Make sure you read the task carefully to understand the situation and purpose of the letter. Pausing for a moment to analyse the task, highlight key points or take notes will help you build a logical background story and make it easier to write the letter.  

If we look at the question above, it appears that:  

You already work for this company 

You now want to work for them in an international location.  

Ask yourself the following questions to help craft your response: 

Why would someone want to move to another country to work?  

What kind of work could you be doing now that would make you a good candidate to move?  

What special skills or experience could you have that would make you good for the job? 

If we put the above tips into action, we might imagine a scenario where your job application letter would address the following points: 

Maybe you work as a product manager with a company and you are very familiar with the product that is launching in this other part of the world.  

You would also like to travel abroad with your family for the experience and you have all the skills and success stories that would make you the best person to launch the product somewhere else.  

You also speak the mother tongue of that country or perhaps you are fluent in English which is the business language there.  

And remember to write an opening sentence that clearly explains why you are writing the job application. For example: 

I am writing to express an interest in... 

I am writing to apply for... 

I am writing in response to the international job opening... 

Determine if you need to write a formal or informal letter.

You will be told in the instructions who you are writing to. If you are told to begin a letter with “Dear Sir or Madam” this is a signal to be formal, using a formal tone. 

In this case, you are writing to the hiring manager, not your boss or anyone you know and you are specifically instructed to begin your letter with ‘Dear Sir or Madam’. So, make sure you do this.  

If you are not given instructions to begin your letter with “Dear Sir or Madam”, then make sure you begin your formal letter with ‘Dear Mr./ Miss/ Mrs. / Ms. Smith’ because you are not friends with the recipient.   

In addition, the purpose of the letter is a serious one because you are applying for a job, so use a more serious tone to write your letter. To keep to the formal tone: 

Begin your letter with a formal address (e.g. Dear Sir or Madam) 

Keep to the point or purpose of the letter and don’t use contractions (e.g. can’t, don’t, won’t) 

Sign your letter off formally (e.g. Yours faithfully, followed by your full name)

Answer all the bullet points

You will notice that this task specifically asks you to do three things in three bullets:  

Say  why  you are applying for this  international position 

Describe the job  you are  currently doing  for the company  that would make you a good choice  

Tell him/her  why you think you will be good at the job in another country  

The highlighted words can help you see how the situation informs this task’s requirements.  

Remember that the ultimate purpose of this letter is to get the job. Therefore, you should keep that in mind when choosing details to include in each bullet and come up with ideas to support that objective. 

Take your time to come up with a good story, so you can better interpret the task and create details that clearly and logically support your points. Take notes to answer the questions in the task. For example: 

When you write your answers, be sure to give examples that support your ideas. 

Use paragraphs

If you are not sure on how many paragraphs to include in your response to the job opening, the simple answer is 5:  

A short one to begin.  

Three longer ones in the middle 

Another short one to end.  

And remember, you must start and finish the letter using the correct letter-writing conventions (Dear.../Yours...). 

For example: 

Dear Sir or Madam: 

Paragraph One begins:  

My name is Mark Jones and I am writing to express my interest in the position of product manager for the launch of moon boots in Italy . . .  

Paragraph Two begins:  

The reason why I am seeking this international position is . . .  

Paragraph Three begins:  

My current position as product manager of moon boots in Australia has given me many valid skills and experiences for this job . . . 

Paragraph Four begins:  

I believe that I am an excellent candidate for two good reasons . . . 

Paragraph Five begins:  

Should you require further information, do not hesitate to contact me. Please find my CV attached. 

Yours faithfully, 

Mark Jones 

Notice how each of the three longer body paragraphs begin with a sentence that directly relates back to the bullets in the task. This is a great way to remind yourself what details to include in that paragraph. It will also make your letter easier to follow.  

You do not have to limit yourself to one paragraph for each bullet point. If you have a lot to say about each bullet point in the task, you can break it out into more paragraphs. 

You can divide supporting details into separate paragraphs, so long as you clearly indicate (using connecting words and/or indenting the next paragraph) when you have moved to the next detail or next main bullet point. 

Practising writing letters can be fun if you take the time to create a logical back story. A good imagination makes it easier, but if you put these tips into practice in your response, you might get more than just the IELTS score you need. It can help you apply for your dream job abroad.

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