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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

• Klara Cervenanska , 
• Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Table of Contents

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What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD. 

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

• Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
• Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

• Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
• Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

• Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
• Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
• The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
• Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
• Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
• Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
• Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
• Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

• Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
• Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
• Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
• Margins. The only rule here is that the margins on your cover letter should match those on your CV.
• Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

• She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
• She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
• She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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PHD Application cover letter examples

As the highest postgraduate qualification you can achieve, it’s no wonder that most PhD programs require a cover letter as part of the application process.

So, if you’re hoping to complete your doctorate, you need to brush up on your writing skills and prove why you deserve a place in the program.

To help you do that, we’ve put together this comprehensive guide, complete with PhD cover letter examples to support your application.

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PHD Application cover letter example 1

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PHD Application cover letter example 2

PHD Application cover letter example 3

The example cover letters here should give you a good general idea on how your PHD Application cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a PHD Application cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your PHD Application cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *specialist field PHD Applicant* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your PHD Application cover letter

Here’s what kind of content you should include in your PHD Application cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

PHD Application cover letter templates

Copy and paste these PHD Application cover letter templates to get a head start on your own.

Dear Admissions Committee

I am writing to express my strong interest in the Ph.D. in Physics programme at the University of London. As a highly motivated and dedicated individual with a deep fascination with the fundamental principles of physics, I am eager to contribute my academic background and research experience to your faculty.

I hold an MSc in Physics from the University of Birmingham, where I achieved distinctions for quantum mechanics, thermodynamics, and atomic & molecular physics. During this period, I was involved in evaluating quantum phenomena using computational methods, which honed my analytical skills and provided insights into the intricate nature of quantum systems. My passion for research has also led me to publish two peer-reviewed papers in reputable journals.

I am enthusiastic about continuing my journey in addressing challenges in the field of physics and have previously collaborated with renowned experts in securing £10M in funding to support projects, as well as improving experimental efficiency by 40% through implementing state-of-the-art quantum optics equipment. I have also delivered presentations to share research on condensed matter systems.

I am thrilled at the possibility of joining your institution. Thank you for considering me for the programme.

Kind regards

Matt Turner

I am writing to you concerning the Ph.D. program in Chemical Engineering at the University of Oxford. I possess a profound passion for advanced research and innovation in chemical engineering, with an eagerness to contribute my academic background and problem-solving abilities to your institution.

I hold an MSc in Chemical Engineering from Imperial College London and had the opportunity to delve into cutting-edge projects alongside esteemed experts. We focused on sustainable practices in chemical manufacturing, as well as the efficient production, transformation, and transportation of various products. I helped design and conduct experiments to improve chemical operations and reduce environmental impacts, where my findings were published in two peer-reviewed journals.

Some key accomplishments during master’s studies include, obtaining research funding worth £2M to conduct experiments in catalysis and reaction engineering, and playing a role in improving industrial processes by 50%. In addition, I delivered five oral presentations at international conferences to share information on driving sustainable practices.

Thank you for considering my application, and I am available at your convenience for further discussions.

Sable Norris

Dear Members of the Graduate Admissions Committee

I am writing to express my interest in the Ph.D. programme in Archaeology at the University of Cambridge. I possess a profound fascination for uncovering the mysteries of the past, and I am focused on contributing my academic background, fieldwork experience, and research skills to your institution.

I obtained a master’s degree in Archaeology from the University of Manchester, where I had the privilege of working closely with esteemed faculty and engaged in research that ignited my passion for understanding the Sumerian civilisation.

During my studies I conducted original research on the excavation and analysis of burial sites to shed light on their ancient practices and cultural beliefs, completing 95 excavation seasons, which was 30+ more than any other student, co-authoring two research papers published in reputable journals, and securing £500K from the UK government to conduct a 3-month research trip in the Middle East.

My experience coupled with advanced coursework in archaeological methodologies and artefact analysis have equipped me with the skills to excel in the programme. Thank you for considering my application.

Dominic Ferdinand

Writing an impressive cover letter is a crucial step in landing a place on a PHD, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

• How to Write a Cover Letter for PhD Applications

Written by Chris Banyard

An PhD cover letter is one of the documents you may be required to submit as part of a PhD application . It should complement your academic CV and explain why you are applying. PhD cover letters offer you the chance to write with greater flexibility and personality than in other parts of the PhD application. This page will take you through what a PhD cover letter actually is and how to write one, along with some top tips on what to include (and what not to!).

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What is a cover letter for a phd application.

A PhD cover letter is a counterpart to a CV submitted as part of an application for a PhD programme. It is a short essay addressed to a specific individual and written in prose. It should explain your PhD application in your own words, demonstrating what you can offer and why you should be selected.

What is an academic cover letter for?

There are several reasons why the PhD cover letter is important for university admission. It is an opportunity to:

• Clarify any gaps in the CV and explain certain aspects in further detail. This doesn't mean you should repeat information on your CV (the letter will probably be read in parallel). Rather, it’s a chance to expand on the story that the CV tells and demonstrate your knowledge.
• Further tailor your PhD application to the project specification. Here, you can address and match your skills and experiences to those asked for by the university or supervisor.
• Show professional communication skills and enthusiasm . These are important qualities for a postgraduate applicant, but they can be quite hard to show in a CV or application form. Here, you can write in your own words and present your research interests and passion.

Do I need a cover letter for a PhD application?

Many universities require an academic cover letter as part of the PhD application. It is therefore highly likely that you'll have to write at least one. If you're applying for multiple PhD projects then you will need to make sure you tailor your cover letter for each application.

Cover letters vs personal statements for a PhD application

Although there are similarities between a motivation or cover letter and a personal statement , they are different. A cover letter is more functional - it unites and presents your application. A personal statement is more useful for providing detail on your experience, interests and ambitions. If you are submitting both, you may need to keep this in mind and adjust the detail in each.

What if I don’t have research experience?

Although a PhD cover letter is a good place to expand on any research experience and publications you may have, as Bachelors or Masters students you will not be expected to have lots of this.

It’s more important to write with enthusiasm and show your commitment for research. Fortunately, the academic covering letter is an ideal place to show this!

What to include in a cover letter for a PhD application

The first thing you should include in your cover or motivation letter is a few introductory sentences . Outline who you are, what you are currently doing, whether it be a Masters or a job, and what PhD position you’re applying for. Make sure to include the PhD project reference number if one is provided in the description.

Next, you’re going to want to explain why you are applying for the PhD position. It’s a good idea to put your best, most compelling, or most relevant argument first. The earlier that you can make an impact, the more likely the addressee will read further.

Make sure you’re to the point and concise. An academic cover letter may be there to help illustrate your personality and passion but academics do not have the time to read elongated essays.

After detailing why you want to apply for the project, you need to explain why you’re eligible . Present you relevant skills and achievements in a brief and precise manner. Additionally, make sure to back up your claims with evidence.

An important tip is to demonstrate that you have done your research about the PhD project, supervisor and department. Be specific about why you would be a good fit for the this project in particular .

You should also detail clear understanding of the potential research impact the PhD project could have, and your enthusiasm for it. But, make sure your passion is routed in some research. Just discovering the unknown or novel may not be a compelling reason to research your subject.

Overall, the academic cover letter should show a clear identity and personality, while remaining professional. You need to demonstrate why you are a better and more interesting candidate than other applicants for a PhD.

What to avoid in a cover letter for a PhD application

The academic cover letter will accompany the CV , and therefore should not repeat anything on it. You should refer to information but not reiterate it.

You should also avoid listing all of your achievements, experience etc. It is better to focus on the best aspects of your PhD application.

There should be no statements presented without evidence. A PhD supervisor will see through this straight away.

Also, an ideal motivation letter should avoid offering too much information. This includes technical information, jargon and abbreviations. Focus on being clear and concise instead.

Lastly, you should avoid any vagueness, arrogance, or negativity. And make sure there are no typos or grammatical mistakes.

Formatting a cover letter for a PhD application

The formatting rules for an academic covering letter are very similar to those for a CV. Ensure there is correct spelling and grammar throughout, use consistent and clear font, and get the tone right – this should be enthusiastic and assertive without arrogance.

How long should a cover letter be?

The cover/motivation letter for a PhD application should be approximately one A4 page in length, or around 500 words. If necessary, it can be a little longer but should not be longer than two pages.

Organisation

An academic cover letter should have a beginning, middle and end.

The introduction should explain who you are, what you are applying for and how you started this application (i.e. where you heard about the PhD project, or if you have previously met the supervisor). You can also give a brief background about yourself and your research interests.

The main body should cover your skills and achievements as a counterpart to the CV. This should present your convincing argument as to why you should be accepted for a PhD position. You can also present your ideas for your future research.

Finally, the conclusion should explain why you want to study the PhD project and why you are a perfect fit. It should summarise your application as a whole. It can end with a respectful request to take the application further, such as an interview.

Who should a PhD cover letter be addressed to?

A cover letter should be addressed to a named person i.e. “Dear Professor Smith”. For a PhD application, this will usually be the PhD supervisor, but may be a specific person in charge of recruitment.

If you are still unsure who to address the cover letter to, it should be directed to the Head of Department.

Check that you have the correct title for the addressee.

How to end an academic cover letter?

Because the cover letter should be addressed to a named individual, it should be signed off with either “Yours sincerely” or “Kind regards”. Prior to this, it may be worth adding a polite prompt to reply, such as “I look forward to hearing from you”.

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Chris banyard.

Chris helped expand our student advice content in 2018, whilst working towards a PhD at the University of Sheffield. He shared honest and amusing advice on making mistakes, accidental self-sabotaging and managing rejection during a doctorate as well as reflecting on his own experience skipping a Masters before his PhD.

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How to Write a PhD Cover Letter With Examples

13th June 2024

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A well-crafted cover letter is an essential component of your PhD application package. It provides an opportunity to introduce yourself, highlight your qualifications, and express your enthusiasm for the program. While your academic CV provides a comprehensive overview of your academic and professional background, the cover letter allows you to personalise your application and make a strong impression on the admissions committee. This article will explore what a cover letter for PhD application is and will guide you through the process of writing a compelling cover letter for your PhD application, including tips and examples.

What is a PhD Cover Letter?

A PhD cover letter is a crucial document that accompanies your application for a doctoral programme. It serves as a personal introduction to the admissions committee, outlining your research interests, academic background, and why you are a strong fit for the programme. Unlike a CV, which lists your qualifications, the cover letter highlights your motivation, research goals, and how your past experiences align with the programme’s strengths. It’s your opportunity to make a compelling case for why you should be selected, showcasing your passion for the subject and your readiness for the challenges of a PhD.

Understanding the Purpose of a PhD Cover Letter

A cover letter for a PhD application serves several purposes:

Introduction: The cover letter introduces you to the admissions committee, providing a brief overview of who you are and why you are applying to the program.

Personalisation: It allows you to personalise your application by highlighting specific aspects of your background and qualifications that are relevant to the program.

Demonstration of Interest: The cover letter demonstrates your enthusiasm and interest in the program, showcasing your motivation for pursuing a PhD and your alignment with the program’s goals and values.

Additional Information: It provides an opportunity to address any gaps or inconsistencies in your academic CV and provide additional context or explanations where necessary.

How to Write a PhD Cover Letter

1. Address the Letter Appropriately

Begin your cover letter with a professional greeting, addressing the recipient by name if possible. If you are unsure of the recipient’s name, use a generic greeting such as “Dear Admissions Committee.”

2. Introduce Yourself

Start by introducing yourself and stating the purpose of your letter. Mention the specific PhD program you are applying to and briefly explain why you are interested in the program.

3. Highlight Your Qualifications

Highlight your academic and professional qualifications, focusing on experiences and achievements that are relevant to the program. Emphasise any research experience, publications, presentations, or awards that demonstrate your readiness for doctoral study.

4. Connect Your Background to the Program

Demonstrate your familiarity with the program by discussing how your background and interests align with the program’s focus areas, faculty expertise, and research opportunities. Explain why you believe the program is a good fit for your academic and career goals.

5. Express Enthusiasm

Express genuine enthusiasm and excitement for the opportunity to join the program. Convey your passion for your field of study and your eagerness to contribute to the academic community.

6. Be Concise and Clear

Keep your cover letter concise and to the point, focusing on the most relevant information. Avoid unnecessary details or lengthy explanations.

8. Proofread Carefully

Proofread your cover letter carefully to ensure it is free of typos, grammatical errors, and formatting issues. Consider asking a trusted friend, mentor, or colleague to review your letter for feedback.

How to Format a PhD Cover Letter?

When applying for a PhD programme, a well-formatted cover letter is essential for making a strong impression. The typical PhD cover letter format follows a clear and professional structure. Start with your contact information at the top, followed by the date and the recipient’s details. Begin with a formal salutation, such as “Dear Dr. Smith” or “Dear Admissions Committee.”

In the introduction, briefly state your purpose and mention the specific PhD programme you’re applying for. The body should include 2-3 paragraphs: one detailing your research interests and how they align with the programme, another highlighting your relevant academic background and experiences, and a final paragraph explaining why you’re particularly interested in this programme and institution.

Conclude with a strong closing statement, expressing your enthusiasm for the opportunity and your readiness to discuss your application further. Finally, end with a professional sign-off, such as “Sincerely,” followed by your name.

Example of a PhD Cover Letter

Here’s an example of how to structure a cover letter for a PhD application:

I am writing to express my enthusiastic interest in the [PhD Program Name] at [University Name], as advertised in [Source of Advertisement]. With a strong background in [Your Field of Study] and a passion for [Specific Research Interest], I am confident that I would make a valuable addition to your academic community.

I recently completed my [Degree Level] in [Your Field of Study] at [Your University], where I graduated with honours. My academic coursework and research experiences have equipped me with a solid foundation in [Relevant Skills or Knowledge], preparing me for advanced doctoral study. I am particularly drawn to [Specific Aspect of Program], and I am excited about the opportunity to collaborate with esteemed faculty members such as [Professor’s Name].

In addition to my academic achievements, I have [Briefly Mention Relevant Experience or Accomplishments], which I believe demonstrate my readiness for doctoral study. I am eager to further explore [Specific Research Interest] and contribute to the ongoing research efforts at [University Name].

I am impressed by the innovative research being conducted at [University Name] and the interdisciplinary approach to [Your Field of Study]. I am particularly interested in [Specific Research Project or Area], and I am eager to explore potential collaborations with faculty members and fellow students.

Thank you for considering my application. I am excited about the possibility of joining the [PhD Program Name] at [University Name], and I look forward to the opportunity to contribute to the academic community. I am available for an interview at your earliest convenience.

[Your Name]

The Bottom Line

A well-written cover letter can significantly enhance your PhD application and set you apart from other candidates. By following these tips and using the example provided, you can craft a compelling cover letter that highlights your qualifications, demonstrates your enthusiasm for the program, and convinces the admissions committee of your suitability for doctoral study. Remember to tailor your cover letter to each program and provide specific examples that showcase your strengths and alignment with the program’s goals. With careful preparation and attention to detail, you can increase your chances of success in the competitive world of PhD admissions.

Maximise Your PhD Application

Let us guide you through your  PhD application process with our comprehensive application support package . Tailored to your specific needs and subject area, our nine-element package is designed to assist students applying to PhD programmes in English-language universities across the UK, US, Australia, and more. 

It includes a consultation session, university recommendations, personalised letters of introduction, funding advice, CV enhancement, personal statement drafting, PhD title exploration, a full proposal, and miscellaneous application support. Get in touch to learn more about how we can support your PhD application.

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Professional PhD Cover Letter Examples for 2024

Your PhD cover letter must immediately highlight your main thesis contribution. Draw the reader's attention with a succinct explanation of your research significance and uniqueness. Demonstrate how your expertise aligns with the department or institution's academic focus. Your cover letter should create a compelling narrative that weaves your skills into their ongoing projects and goals.

Cover Letter Guide

PhD Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience PhD Cover Letter

Key Takeaways

Embarking on your job search, you've likely discovered the need to craft a compelling PhD cover letter—a document that can stump even the most accomplished professionals. This crucial letter shouldn't just echo your resume; it must weave the narrative of your proudest professional triumph. With formal language minus the clichés, and conciseness that caps at one page, we'll guide you through the intricacies of creating a cover letter that stands out, ensuring your application demands attention.

• Write a phd cover letter that helps you stand out (and get the job);
• Understand how to start and end your phd cover letter with the appropriate greeting;
• What to include in the body of your phd cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your phd cover letter.

And if you want to make your life even easier, simply drag and drop your phd resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the phd isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• PhD resume guide and example
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PhD cover letter example

PETER CONNOLLY

Clarksville, TN

+1-(234)-555-1234

[email protected]

• Highlighting Significant Achievements: By mentioning the accomplishment of improving blockchain security by 65% and securing $16 million in funding, the candidate effectively showcases their capability to deliver impactful and quantifiable results that can resonate with the prospective employer's desire for competent professionals.
• Matching Skills to Job Requirements: Specifically addressing expertise in areas of cybersecurity and software engineering indicates the applicant's understanding of the technical skills required and showcases their proficiency in those areas, which are likely essential for the role being applied for.
• Demonstrating Value Addition: The author prompts a forward-looking discussion by suggesting a meeting to explore how their background can contribute to the company, implying a readiness to tailor their skills and past experiences to meet the employer's specific needs.

What are the basics of the design or format of your phd cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your phd cover letter.

Recruiters enjoy reading phd cover letters with a standardized format that uses:

• the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
• single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates );
• a one-inch margin to wrap around the text, like in our cover letter builder ;
• PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your phd cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your phd cover letter or its body.

End your phd cover letter with a closing paragraph and, if you wish, a signature.

The top sections on a phd cover letter

Header: This includes your contact information, the date, and the recipient's details; it's essential for providing immediate visibility of your identity and for professional correspondence formatting.

Opening Salutation/Greeting: A formal greeting addresses the recipient properly and sets a respectful and professional tone for the cover letter, which is important for making a good first impression.

Introduction: This section should capture the recruiter's attention by briefly introducing your background, your interest in the PhD program, and the specific reasons you are drawn to this particular opportunity.

Research Interests and Academic Background: Tailor this part to showcase your relevant educational and research experiences, current interests, and how it aligns with the department’s work, demonstrating your fit for the program.

Closing and Call to Action: Conclude by summarizing your suitability for the role, reiterating your enthusiasm, and inviting further discussion, showing proactivity and eagerness to engage with the academic community.

Key qualities recruiters search for in a candidate’s cover letter

• Deep expertise in the specific research field: Demonstrates the ability to contribute valuable insights and drive the research forward.
• Strong analytical and critical thinking skills: Essential for designing experiments, analyzing data, and drawing meaningful conclusions.
• Proven track record of academic accomplishments: Indicates the capability to undertake and complete challenging research projects.
• Excellent communication skills (written and verbal): Vital for writing research papers, grant proposals, and collaborating with peers and mentors.
• Self-motivation and independence: Necessary for driving one's own research and overcoming the inevitable challenges of a PhD program.
• Demonstrated perseverance and commitment: Shows that the candidate can see long-term projects through to completion despite obstacles.

What matters most when tailoring your phd cover letter salutation

Your phd cover letter greeting should feel welcoming to recruiters.

Use their first name (e.g. "Dear Marshall" or "Dear Sara"), if you've previously been in touch with the hiring manager and are on a more friendly basis.

If this is the first time you're contacting the recruiters, start your phd cover letter with:

• their last name (e.g. "Dear Ms. Ali" or "Dear Mr. Stevens") - look up who's the hiring manager for the role on social media or the company website;
• generalized greeting (e.g. "Dear HR Team") - just don't use "To whom it may concern" or "Dear Sir/Madam".

List of salutations you can use

• Dear Dr. [Last Name],
• Dear Professor [Last Name],
• Dear Dr. [First Name] [Last Name],
• Dear Search Committee,
• Dear Hiring Committee,
• Dear [Department Name] Selection Committee,

The phd cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your phd cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning phd cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

What to write in the middle or body of your phd cover letter

Here's where it gets tricky.

Your phd cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your phd cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your phd cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most phd professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your phd cover letter in the way that best fits your personality.

Which story should you tell in your phd cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your phd cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your phd cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Your phd cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

• Chose no more than one achievement, which you'd be talking about in the body of your phd cover letter, by focusing on skills and outcomes;
• Address recruiters with their first or last name, or "Dear Hiring Manager" in your phd cover letter greeting;
• Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
• Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
• Close your phd cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Cover letter examples by industry

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
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Prepare for a Job Interview with These 40+ ChatGPT Prompts

How to answer the "what are you looking for in a new position" interview question, here's what you need to know before your next job interview, how to ace your job search with a little help from chatgpt, four steps to creating a personal development plan, how do you end a resume.

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Academic Cover Letter for Doctoral Students

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The academic cover letter communicates your scholarly fit with the position, organization and department. The cover letter should be no longer than 2 pages and should expand on your most relevant accomplishments and situate your work in the context outlined by the position. It should also outline your research agenda and future trajectory. All academic positions will require a cover letter and because the academic job market is so competitive, it has become common for search committees to ask just for a cover letter and CV. If this is the case you need to include paragraphs that provide information similar to teaching and research statements, highlighting what is not articulated on your CV. Some disciplines have a very specific format, so be sure to work with your department to align your cover letter with disciplinary standards. Avoid overly verbose or overly humble language.

Tips for condensing research and teaching statements into the academic cover letter:

• Your materials should create an overall picture of you as a scholar. This means that you should consider each document within the context of the other materials required.
• Begin by drafting longer statements about teaching (the teaching statement) and research (dissertation abstract, research statement).
• Pare down these statements for different lengths: one page, one paragraph.
• For the cover letter, take your one-paragraph versions of your teaching and research statements and edit them to market yourself as a scholar and teacher – how do you want the committee to perceive you? What’s the main take-away you want them to know about you?
• Because the materials required vary widely, keep in mind that the cover letter should be able to act as a standalone document – any other materials should expand and reinforce the cover letter.

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Cover Letter Best Practices

A cover letter introduces you to a potential employer and should accompany your résumé, unless the employer requests otherwise. If there is an option to include a cover letter, we always recommend doing so. While a résumé provides a summary of your relevant skills, experiences, and achievements, a cover letter allows you to develop a narrative for your career, demonstrating the skills you have honed, and articulating your enthusiasm for the role.

If you think of your résumé as a map to a new city that the hiring manager has not visited before, the cover letter would be the guidebook. It will not cover everything on the map, but it will highlight the most relevant stops along the way and provide additional context. Cover letters and résumés work together and should be in conversation with the job posting.

• Strong Cover Letters
• Anatomy of a Cover Letter
• Give a clear indication of the skills and experiences that make the applicant a good fit. Your cover letter should translate how your experiences have developed both technical and non-technical skills necessary for the role.
• Provide evidence of the skills in action. Show, do not tell—provide concrete examples that craft a compelling narrative.
• Make an explicit connection between applicant and job. A cover letter should articulate your understanding of the organization you are applying to and how you fit in.

Use a business-letter format and stick to one page of 3-5 paragraphs. Like a résumé, each cover letter you write should be tailored to the specific position and employer to align with the organization’s culture and the requirements of the role.

• Use the same header on both your cover letter and résumé for a cohesive and polished look.
• When available, include the name, title, company, and address of the person you are writing.
• If you do not know the recruiter or hiring manager’s name, address your letter to “Recruiting Team” or “Hiring Manager.” Avoid using “To whom it may concern.”
• Use the opening paragraph to introduce yourself. State why you are writing and how you learned about the position. If someone referred you or you have established a contact through networking, include the person’s name and affiliation with the employer.
• The first paragraph should also articulate what you know about the organization and what draws you to a role. Be sure to review the job posting and carefully research the company to identify the most important skills to highlight as well as why you want to join the team. Conveying genuine enthusiasm is essential! It is often helpful to conclude the opening paragraph with a clear assertion of your skills, much like a thesis statement for your cover letter. This last sentence also helps structure your body paragraphs.
• The body paragraphs should emphasize and elaborate on your strongest qualifications and key relevant experiences. Address qualifications specified in the job description and give concrete examples of when you have demonstrated the skills the employer is seeking. Do not repeat all the content from your résumé; instead, select 2-3 experiences that showcase the positive impact of your relevant skills.
• The final paragraph reiterates what draws you to the organization and the skillsets and experiences you bring to the table. You should also use the closing paragraph to express thanks for consideration and to request an opportunity to discuss the position.
• If you are using the header from your résumé, do not repeat your contact information in the signature.

Once you have a draft, get feedback! Graduate students can make career advising appointments at NCA through Handshake to receive individualized feedback from our dedicated PhD advisers on application materials. They can also pop into our virtual drop-in hours for quick questions. Postdoctoral fellows can contact the  Office of Postdoctoral Affairs for feedback on their materials. The Graduate Writing Place is another wonderful resource for both grad students and postdocs, and their fellows provide feedback on academic and non-academic application materials.

How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

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Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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What Is a PhD Cover Letter?

What key points should i include within my phd application letter, tips to improve your phd application letter, example phd cover letter, final thoughts, phd cover letters.

Updated October 11, 2023

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A PhD cover letter is an important part of your PhD application. Your cover letter (which may also be referred to as a motivational letter) focuses upon what makes you a great candidate and why you should be invited for interview.

This article will cover what a PhD cover letter is, when it would be used and how you can write a notable cover letter for your PhD application.

Your cover letter is your first opportunity to explain to the committee why you should be selected to study for your postgraduate doctorate. It not only demonstrates your personality, but it can also explain in your own words why the hiring panel should choose you as a PhD student.

Like most cover letters , your PhD application letter should complement, but not repeat, your CV. It should explain and expand on the details referenced within your CV or application form .

You should tailor the content to your chosen PhD topic – this will enable you to focus your specific expertise and academic achievements on your learning capabilities.

It should be noted that when it comes to submitting your application to study for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own criteria, but note that a cover letter is different from a personal statement.

Your personal statement will focus upon your interests and your ambitions, whilst your PhD cover letter will be looking at your tangible achievements , such as your academic and professional experience.

If you are required to draft both statements, then try to keep this in mind during the writing process.

There are no rules for what to include within your PhD cover letter but, broadly speaking, your submission should include references to the following:

Who you are – what your personality is and what sets you apart from other potential PhD candidates. Your cover letter should be a sales tool that should make any committee want to choose you to join their team.

Your skills and achievements (along with any evidence to substantiate your claims).

Your research into the specific academic institution (why you want to attend that specific school and what makes it a good fit for you).

Your understanding of your research project and what you believe its impact may be upon your sector (this will demonstrate not just your knowledge of the research but will showcase your passion and motivation for the project).

How your specific skills are relevant to the application. Have you undertaken any work experience relevant to that field? Have you been inspired by what previous alumni have achieved?

As with all applications, writing a great cover letter is a skill. It requires you to tread the balance between explaining in detail who you are and why you should be chosen, while remaining concise. It needs to showcase your personality while remaining professional.

It’s a difficult writing skill and one which shouldn’t be rushed. You should take your time to craft your application letter – the more time that is spent on it, the greater your chance of success.

A practical tip is to use the ‘top-down’ approach . This is a writing skill often used by marketers and PR professionals whereby you incorporate the strongest arguments/details at the top and work your way down.

You need to ensure that if a committee member stops reading your cover letter at any point, then they have already noted the most pressing details.

How Do I Write My PhD Cover Letter?

An easy way to focus your thoughts when writing your application letter is to consider it as a way of telling your story, at least in relation to the PhD you are applying for. By this, we mean that your letter should have a clear beginning, middle and end.

Using this format as a guide, here are some examples of how to start writing your PhD cover letter.

Starting Your Cover Letter

As with any form of professional correspondence, do your due diligence and be confident that you know who to send your application to.

As previously mentioned, each school will have its own application criteria – for some, it may need to be addressed to a specific professor, whilst others may direct you to a department or someone responsible for all recruitment.

Make sure you find out their name – along with correct spellings and titles. This is your first chance to make a good impression, so you must pay attention to the details.

Introducing Yourself

A good place to start is to introduce yourself first. Ask yourself, who are you and why should the committee continue to read your application letter?

This is your opportunity to explain what PhD you are applying for and why you want to study further. You may want to start your storytelling in this section.

For example:

I became interested in this subject when I met [name], who is one of your alumni. They inspired me to want to continue my learning and further my knowledge, which has been developed through my professional experience at [company name].

As you can see from this example, the letter is starting to explain why the candidate wants to apply for the application, what inspires them to continue their learning and gives a look into their achievements. The result is that it makes the reader want to continue reading the letter.

Showcasing Your Skills and Achievements

The middle section is where you talk about what you have achieved and how you want to further your development and make an impact on your field of study.

This section should refer to your CV and provide greater insights into what you already know and why you would be a great candidate for the PhD programme.

You could use this section to briefly introduce what topic you believe would make a great research project.

As you can see from my enclosed CV, I have an extensive professional history within my sector. From my experience at [company name], I was able to focus upon my key specialisms, which led me to develop an interest in [project]. I believe that, due to the ever-changing nature of the profession, there is scope to continue the research into [subject] and I’m keen to combine my practical and theoretical knowledge in my research. I believe this is of value to not just myself and my peers but also my wider profession because of [detail].

Again, this is demonstrating a level of professionalism while starting to showcase exactly why you should be chosen to join the PhD programme. It shows that you’re not just thinking of yourself, you’re also considering the wider implications that your research may have upon your field of study.

Ending Your Cover Letter

As you draw towards the end of your cover letter, you may wish to reiterate why you want to study at this specific institution. Showing you have researched the university’s research reputation can go a long way to impressing hiring panels.

It may be globally renowned, or perhaps it’s a good fit for your specific area of interest. Maybe there’s a specific professor you would like to work alongside or maybe you’ve seen the career advancement of previous alumni. If you have a personal reason why you are a good fit for the school, then state it here.

Additionally, we would also recommend explaining what you plan to do with your research upon its completion. Hiring panels will be keen to find out how you plan to use your expertise and what your long term ambitions are.

I am particularly interested in joining the PhD programme at [school] because of your reputation as global research leaders. Throughout my career, I have strived to work alongside the best because I believe in the importance of peer learning. I am keen to work alongside your distinguished professors to carry out my research in [subject]. I believe that I am the right fit for your institution because of [x,y,z] and through my correspondence with [named contact of the previous alumni], I am aware of the help and support that you provide to your PhD applicants. Following on from the completion of my doctorate, I plan to use my knowledge to do [x,y,z].

As you sign off your cover letter, make sure you include a call to action. Encourage the panel to get in touch with you to arrange a formal interview or direct them to your CV so that they can be reminded of your experience.

You need to end the letter with no doubt that you are a good fit for the PhD programme and that you are an ideal candidate that they need to snap up.

I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which demonstrates my professional and academic history. I look forward to hearing from you in due course.

If you have addressed the letter to a named contact, use ‘Yours sincerely’. If you have been directed to address your letter to a general department, then formalities suggest that you should use the sign off ‘Yours faithfully’.

Keep it concise . Where possible, it shouldn’t exceed two pages of A4. They can find out more detail about who you are during the interview stage; this is merely to whet their appetite and excite them to want to find out more about you.

Don’t reiterate what has already been written on your CV . Instead, they want to know how the experience on your CV has made you a more rounded individual. How has it shaped your interest in your chosen study and what is compelling you to continue to further your learning?

Provide evidence . If you are highly regarded within your professional sector, then demonstrate this – are you involved in any sector groups or have you been recognised with any awards? The whole purpose of your potential research project is to provide evidentiary proof of your hypothesis so if you are going to make bold statements about your career history, then the first thing any PhD supervisor will want to know, is 'Where is the evidence?'.

Check for errors . Remember that your letter is a professional representation of who you are. Before submitting your PhD application, make sure that your cover letter is free from grammatical errors and spelling mistakes. It’s a sister document to your CV so try to ensure consistency between the two documents – use similar formatting, a professional font (Ariel or Calibri are good choices) and ensure that your margins are coherent.

Below, is an example of a cover letter for your PhD application. We hope that it inspires you and helps you to understand more about what you should be including when it comes to writing your own letter.

Remember that this is an example only and your cover letter should be tailored to your circumstances.

Recipient Name Recipient Job Title Recipient Address Date Dear [name] Cover letter for application to join the PhD programme at [school]. I am writing to you to showcase my interest in continuing my academic study through the PhD programme in [subject] at [University]. I am keen to join the doctoral programme within your [department] because I believe that its rich history of academic research is a perfect match for my academic aptitude and my extensive career history. I’ve long been interested in [subject] and I recently met with [name], who is one of your alumni. They inspired me to take the leap and submit this application because I’ve long been interested in developing my knowledge honed through my professional experience at [company name]. I studied [subject] at [university] and throughout my academic history and work experience, I’ve developed a strong interest in the niche field of [topic]. My BA thesis was based upon [subject] and since completing my undergraduate studies, I’ve been able to put my theoretical knowledge into practice through my work at [company name]. As you can see from my enclosed CV, I’ve been able to hone my skills into key specialisms which have led me to develop an interest in [project]. I believe that there is scope to continue the research into [subject] due to the ever-changing nature of the profession and I’m keen to combine my practical and theoretical knowledge with my research. I believe this is of value to not just myself and my peers but also my wider profession, since it could help others to understand the importance of [subject]. I wish to continue my academic career by completing my doctorate, which has always been a long-term ambition of mine. I cannot imagine a better place to study than [university]. I have always been inspired by the achievements of this academic institution and I wish to work alongside your teaching staff to research my hypothesis which is [details]. In particular, I would like to work alongside Professor [name], who was highly regarded by our mutual acquaintance [alumni name]. With my theoretical knowledge and my professional expertise, I am confident that I can complete my chosen research project to a high standard. I am a dedicated hard worker and have long been regarded within my sector through my involvement with [professional bodies]. I have also been recognised along with my peers for our work through the achievements of many industry awards including [details]. Following on from the completion of my doctorate, I plan to use my knowledge to help educate fellow professionals, and thus improve awareness and understanding of our sector. I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which will demonstrate my professional and academic history. I look forward to hearing from you in due course. Yours sincerely, [Signature] [Name] Encl. Curriculum Vitae

This article has been designed to give you some insights into what to expect from your PhD application.

To read more about PhDs, we recommend that you read our postgraduate pages , which contain numerous articles about PhDs, MBAs and further study.

You might also be interested in these other Wikijob articles:

Or explore the Postgraduate / PHD sections.

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Cover Letter For PhD Application | Samples and Templates

Would you like to see a sample cover letter of application for PhD position? Here are some professionally designed patterns and also a sample cover letter for PhD application.

It doesn’t matter if you’re trying to keep your student discounts up to age 30 or answering questions that no one in the history of mankind has ever answered. All this is possible with a well-designed PhD application.

There are very few vacancies, and there are dozens of equally qualified candidates. This guide to writing a PhD admission letter or motivational letter will go over some of the important steps to consider when writing a letter.

The first thing you should do is check the requirements of the institution you are applying to, first make sure a cover letter is required, and then see which sections they would like you to cover.

They differ from one institute to another and from one course to another. A sample academic cover letter of application for a PhD position is your best chance of being accepted.

This article is a complete guide on how to write application letters for PhD positions. It also contains a sample PhD application letter and templates to help you write the best.

Table of Contents

What is a PhD Admission Letter?

The letter of application is your first chance to tell the committee why you should be selected for graduate studies. Not only does this show your personality, but it can also explain why a recruiting board should choose you as a PhD student in his own words.

Your PhD application letter, like most others, should complement, not duplicate, your resume. It should explain and expand on the information on your resume or application form. You must adapt the content to your chosen PhD thesis. A theme that allows you to focus your specific experience and academic achievement on your learning abilities.

It should be noted that when applying for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own set of requirements, but keep in mind that a cover letter is not the same as a personal statement.

Your statement will highlight your interests and goals while your PhD the cover letter will highlight your material accomplishments such as academic and professional experience.

If you need to prepare both statements, try to keep this in mind when writing. Having a sample PhD application letter is also another way to make sure you’re writing something compelling.

What are the key points I should include in my PhD admission letter?

There are no rules about what we must include in your PhD cover letter, but in general, your application must include references to the following:

Who you are – your personality and what sets you apart from other potential PhDs. Your cover letter should be a sales tool that will encourage any committee to select you for their team. The successful cover letter should contain the following

• Your abilities and accomplishments (along with any evidence to support your claims).
• In addition, your study of a particular institution for your doctoral program(why you want to attend this particular institution and what makes it suitable for you).
• Your understanding of your research project and your expectations regarding its impact on your industry (this will show not only your knowledge of the research but also your passion and motivation for the project).
• How do your specific skills apply to the post? Have you gained any relevant experience in this area? Have you been inspired by the achievements of previous bachelor’s degree and master’s degree?

Writing a great motivation letter is a skill, just like any other part of the application process. This requires you to explain in a balanced way who you are and why you should be selected, in detail while remaining concise.

While remaining professional, it should reflect your personality. This is a difficult writing skill that should not be rushed.

Don’t rush into writing your application letter; the more time you spend on it, the higher your chances of you becoming a successful PhD student. Use the top-down approach as a practical tip.

You can use a sample PhD cover letter to make sure you don’t make mistakes and are on the right track. Continue reading to learn more about Cover Letter Sample and Templates for PhD application. This will help you write a cover letter for PhD application.

What is the purpose of a PhD Statement?

If you are a PhD candidate, an academic letter of the application allows you to explain to the reader, who is likely the professor or director in charge of reviewing PhD applicants, what you can offer to the program and why they should select you for a place.

You can use your cover letter to fill in any gaps on your resume (CV), tailor your application to a specific program, and showcase your communication skills and passion.

This is your chance to impress a PhD program director with your identity and the assets you will bring to their institution.

How to write a PhD Statement?

Follow these steps to write a PhD statement:

1. Learn the details of the program and organization

Review the information you have about the program you are applying for before writing your application letter. Use a different application letter for each organization because they may be looking for unique qualities in candidates.

Analyze your qualities, as well as those of the ideal candidate, and tailor your application letter to the areas where they overlap.

2. Create a formal letter of application.

A STEM-focused application letter should be one page, while a liberal arts-focused application letter can be two pages. Always check with the organization and adhere to any formatting rules they may have for the application material.

Use a professional font and font size, pay attention to clear formatting, and avoid adding extra elements such as pictures or frames.

3. Provide your most recent contact information.

It is especially important to provide up-to-date and correct contact information when contacting several organizations at once. If the organization needs more information or wants to schedule an interview, you should make sure they can contact you.

The presence of up-to-date and accurate information indicates professionalism and reliability.

4. Create an introduction

Write an introduction after you’ve completed the body of your cover letter. The introduction should clearly state what you are applying for. You can also use this space to briefly mention future ambitions or goals.

5. In the first paragraph of the main body, highlight your strengths and experience.

Write the first paragraph of your cover letter highlighting your education, strengths, and experience. This paragraph should describe who you are academically and what you hope to achieve while participating in the program. Tell us about your specific interests in this area, what sparked your interest, and any research you’ve done on those specific interests.

6. In the second main paragraph, describe your distinctive features.

Focus on your passion, drive, and unique qualities that set you apart from other candidates in the second paragraph of your cover letter. You want to show not only how the program can help you, but also how you can improve the program if accepted. Consider overlaps between your qualifications and what the program is looking for in an ideal candidate.

7. Complete your application letter.

End the application letter by thanking the reader for their time and expressing appreciation for the opportunity. The conclusion should complement the rest of your application letter, demonstrating your enthusiasm for your field and commitment to the organization.

Your conclusion should also encourage the reader to contact you for more information, discussion, or to schedule an interview.

8. Include a formal closure and signature.

Your closing and signature are the final elements of your academic cover letter. In most cases, you may not need to physically sign the document; a printed name will suffice.

Avoid using intimate closing phrases and use more professional ones instead. Here are some examples of professional closing statements. The sample PhD application letter written below will serve as a great guide to make sure you get it right.

Tips for writing an effective PhD thesis Statement

You can use the following guidelines to write your PhD statement:

Start at the very beginning of the process. Preparing an application for graduate school requires careful planning. Set aside enough time to write, edit, and proofread your cover letter.

Take a break between writing and editing. When you’ve finished writing your application letter, save it and wait a few days before editing to make sure you notice ways to improve or correct your work.

Make the most of your resources. If you are still in college, you can use the writing or career centers to craft an effective cover letter. Talk to your favorite professors or lecturers, ask them questions and listen to their advice.

Carefully review your PhD thesis. statement. You want to present yourself professionally in your application letter because this is one of your first points of contact with a potential school. Use proofreading software, read your cover letter aloud, and ask friends and colleagues to read it for you to create a flawless application letter.

Make your points clear. You must provide evidence for every claim you make about yourself. Tell us as much as possible about your achievements and hobbies.

Focus on your true self. Demonstrate why you are the best candidate for your chosen school by emphasizing how your uniqueness will benefit the program. Concentrate on articulating your important accomplishments.

Samples and Templates Of Academic Cover Letters for PhD Statement

Academic Cover Letter Sample for PhD Position

Receiver name

Recipient’s position

Address of the recipient

Dear [name]

Cover letter for the PhD program at [institution name].

I am writing to express my research interests in continuing my academic studies at [university] through a PhD program in [topic].

I am very eager to join your [Faculty Postgraduate] program because I consider that its prosperous history of academic research is an ideal match for my academic abilities and extensive career experience. I have been interested in [the topic] for a long time and recently met with [name], one of your alumni. And they inspired me to take a chance and submit this letter because I have long wanted to expand on the knowledge I gained through my experience at [your company name].

I studied [mention subject] at [mention university], and throughout my academic history and work experience, I grew a strong interest in this niche area [your topic]. My thesis was on [subject], and I was able to put my academic knowledge into practice while working at [your company name where you work/worked] since graduating from my undergraduate studies.

As you can see from my attached academic CV, I was able to sharpen my skills in key specializations, which led to my interest in [the project]. Because of the ever-changing nature of my profession, I believe there are opportunities for further study [of the subject] and I am eager to combine my theoretical and practical knowledge with my research PhD project.

I believe that this is valuable not only for me and my colleagues but for my profession as a whole because it can help others understand the meaning [of the subject].

I hope to continue my academic career with a PhD, which has long been my goal. I can’t think of a better university to study than [the university you are wishing to complete your PhD from]. I’ve always been motivated by the accomplishments of this institution and would like to collaborate with your teaching staff to explore my hypothesis, namely [details]. I would especially like to work with Professor [mention name], who was admiringly regarded by our mutual understanding [name of alumnus].

Thus, I am sure that with my theoretical knowledge and professional experience I will be able to complete the research project I have chosen at a high level. I am a dedicated, hardworking individual who has long been respected in my industry through my involvement in [professional organizations]. I have also been recognized for my work, along with my peers, through many industry awards, including [details].

After completing my PhD, I intend to use my knowledge to educate fellow professionals, thereby increasing awareness and understanding of our industry.

I hope this letter has given you some idea of ​​my commitment to my education and that you will consider my application.

I would like to once again draw your attention to my CV, which is attached to this letter and describes in detail my professional and academic background.

I look forward to hearing from you shortly.

[Signature]

FINAL WORDS

Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

Q. How do I write a cover letter for a PhD admission?

A. Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

Q. How do I write a good PhD application?

A. First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Harvard Griffin GSAS PhD Resume & Cover Letter Guide

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When applying to most non-research-oriented, non-academic jobs, you will want to use a resume instead of a CV.

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PhD cover letter example

Introduction of a PhD cover letter

Phd cover letter body.

Ready to take your academic career to the next level? Your PhD supervisor must understand that you have the academic qualifications and motivation to take on the toughest challenge in further education. 

Your academic CV will outline your educational achievements, but your PhD cover letter needs to show that you have the personality and drive to succeed.

PhD full text-only cover letter example

Dear Dr. Jahns,

I’m excited by the prospect of carrying out my doctorate research at Avon University, exploring the sociophonetic perception of second-generation immigrants. Since the time of my undergraduate studies, I have been aware of Avon’s ground-breaking research in the field of linguistics. My fascination with this work has long inspired my hope of being part of your research team. I think the fit with my profile is excellent and would be mutually rewarding.

Since early on in my academic studies, I’ve leaned towards the psychology of linguistics. This is evidenced in the subject of my undergraduate dissertation exploring early language development in bilingual children. My tutor was impressed with the supporting research that was recognized at my BSc graduation with the Grant Hughes Prize for Exceptional Research.

While my PhD research proposal centres on bilingualism, the topic first sparked my interest while investigating monolingualism. I studied the accents of immigrants who in adolescence spoke only their adopted country’s language. It was during the completion of my Master of Research (MRes) that I noticed the relationship between the monolingual members of these communities and the wider questions and consequences arising from their sociophonetic perception. Much of the existing research that I referenced during my MRes came from Avon University.

I’m hopeful that my background in the psychology surrounding polyglotism in sociophonetics could further enrich the department and field. I hope to be able to discuss my research proposal with you soon.

Yasmin Kirtzman

Sections of a PhD cover letter

Before you start writing your PhD cover letter, you need to know what to include. Let’s take a look at the elements that you need to have within this application letter now: 

• Cover letter header . This part of your cover letter includes your basic details, including your name, location, and contact information.
• Greeting . Next up, make sure that the greeting you use is appropriate. This is a formal letter, so the tone you use here needs to reflect that.
• Introduction . Hook the reader’s interest by placing the most important information toward the top of your PhD cover letter.
• Body . Within the main body of your cover letter, you have the chance to share your career story. Ensure that you select the most valuable information.
• Conclusion . When you have written the bulk of the information, it’s time to conclude. You should end on a high and consider including a call to action.
• Signature . Finish your cover letter by using a polite and professional sign-off.

Each section of your PhD cover letter needs to serve a purpose. When you are writing this application letter, make sure that you think about what you want to include and what is not as important. That way, you can make sure that you get the most out of your letter. 

You should aim for a one or two page cover letter as standard. Keeping things short and concise is the most logical approach. If you want to learn more about writing a cover letter from scratch , read our full guide.

Looking for some more inspiration to fuel your cover letter writing? Check out our related cover letter samples here: 

• Academic cover letter sample
• Graduate cover letter sample
• Education cover letter sample

Why do you want to study this PhD subject, and how can you demonstrate that you have what it takes to come up with a ground-breaking piece of research?

Motivation needs to come first in your cover letter. A PhD is a tremendous undertaking—if you are not laser-focused on your why, doubts may arise. Consider sharing a part of your journey leading to this point, highlighting the PhD as a logical next step. You have likely been working towards this moment for many years. Share your struggles.

Engage the hiring professor’s attention by expressing the motivation behind your PhD goals in a relatable manner.

Dear Dr. Smith,

I’m thrilled by the prospect of pursuing my doctorate research at The University of Sheffield, exploring the impact of Ancient Greek art on pop culture. Since my undergraduate studies, I have had a deep-seated interest in this field of study and have read your prior paper on the topic. 

Dear Taylor, 

Please let me do my PhD at UoS. I am a hard-working student with a passion for history. I’m not sure what topic to cover yet but I know that you will guide me in the right direction.

Try to be as specific as you can here. The person reading your application will have to sift through a sea of candidates. 

If you want to stand out from the crowd, include results-driven points. These are statements that you back up with the results you yielded. For example, you might discuss how your previous research was cited in an academic journal.

In the body of your cover letter, follow a clear template: 

• Cover your skills and experience; explain why you are right for this program
• Showcase your existing knowledge of the topic
• Explore why your PhD topic is essential to the field
• Conclude with a strong statement
• End with a call to action that piques the reader’s interest

First body paragraph: your suitability for the role (skills & experience)

The middle part of a PhD cover letter should be packed relatively densely with the details of how your past research will qualify you to take the next academic step. Don’t just list down your achievements, offer a little more information about how you got there. 

Here are some of the aspects you may want to include in your cover letter: 

• Your experience in the field . What prior experience do you have in this subject? Detail your education and any anecdotal experience that may strengthen your case.
• The importance of the topic . PhDs are renowned for being competitive. If you want to gain a place, you need to convey why your research area is important.
• Goals and aims . What do you hope to achieve with this piece of research? What impact could it have on the future of the field and society as a whole?
• The knowledge you have . What knowledge do you have of the sector? How have you come to this point? What have you learned along the way?
• Academic recognition . If you have any academic recognition from awards bodies, this is the place to share. Embracing external perspectives on your work is central to any PhD. Show that you seek out contrary opinions and look to inform your processes.
• Additional details . Add in any details that you are sure will support your application.

Get the tone right! 

Remember that you are writing to an academic. For that reason, the tone that you use needs to be formal and highbrow. Make sure that you use the type of language that is expected of a PhD student within this application letter.

Second body paragraph(s): alignment with the university

Once you have hit the main points in the first paragraph, you need to align yourself with the university. Why have you chosen this institute to apply to? What do you know about the department, and how does your research fit into the existing work? 

Take the time to research the university and learn all that you can. For example, Avon University lists the following values: 

• “Motivating others to excel”
• “Transforming our ideas”
• “Making things happen”
• “Working together to achieve shared goals”

You might want to mention these within your PhD cover letter, or simply keep them in mind when you are writing this part of your application package.

Bullet-point your accomplishments! 

Bullet points may help to highlight some of your key achievements. They offer the reader’s eye a break on the page. 

Although bullet points don't typically belong in academic prose, they can have a useful place in a PhD cover letter. Starting with a powerful action verb , each bullet point should describe any accomplishment or contribution to past research activities. Incorporate quantifying numbers and provide context where possible.

Most PhD students will be curious as to how their work will fit into the hiring department’s overall strategy. While most of your questions should be reserved for the interview process, a carefully targeted question in the cover letter can show that you have considered the most nuanced angles of the PhD opportunity. 

Tell your future supervisor what you are keen to discuss during an interview. Let the recruiting team imagine meeting you.

Call to action & conclusion: Finish off strong

A powerful conclusion for a PhD cover letter might focus on the impact of your PhD work. Show that you have some real-world experience in your field and tell the supervisor why your work will move the needle. 

While you cannot know the exact outcomes of your work at this early stage, it is perfectly acceptable to hypothesise. If you do not express any sense of purpose for your work in these final words, the interviewer may question your motivations.

Lastly, and maybe most importantly, say how keen you are to discuss your ideas further during an interview. Adopt a hopeful tone in your “call to action” without sounding presumptuous. 

Depending on the faculty's prestige, it may receive hundreds of applications, so don’t assume that you will secure an interview. Gently say how much you would value the chance to find out more. Hopefully, the PhD supervisor will feel the same way.

Optimise for the ATS

The Applicant Tracking System (ATS) is software that filters incoming applications. The program ranks CVs and cover letters by how well they meet the criteria of the position.

Some universities may manage applications using this software. Give yourself the best odds of success by making sure that you optimise your PhD cover letter. 

Review the department’s content and look at the topics highlighted. If possible, pick out keywords that you can weave throughout your cover letter.

• “Peer-reviewed”
• “Methodology”
• “Data collection”

End on an optimistic note by restating your potential value as a PhD hire, with a call to action that puts some onus on the faculty to follow up.

Look at a PhD cover letter sample conclusion:

Key takeaways

Your PhD cover letter has two goals: to show the reader why this research is essential and to prove that you are the perfect candidate for the job. Make sure you detail your prior experience, your existing research skills , and your in-depth knowledge of the research area. 

Share your journey up to this point and explore how the PhD work is merely the next step. You should also showcase examples of determination and resilience since completing a PhD is demanding. 

Get started now by using our simple cover letter builder tool.

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Writing a covering letter

A covering letter highlights your relevant strengths and motivation for the job and organisation you are applying to, and markets you effectively by complementing your CV.

While there isn’t one way to write a covering letter there are some key things to consider to ensure you follow a logical structure and engage the employer in reading your letter. 

Top tips for success

Make sure that your letter is clear, informative and professional-looking, so that the recruiter will want to go on and read your CV.

• Keep to  one page
• If possible, address it to a  named person : just call the organisation and ask, if it's not clear elsewhere
• Set it out like a business letter, with  addresses and date at the top
• Check your  spelling and grammar
• Use the  same font  as your CV so that they look consistent
• Consider addressing gaps in your CV or other areas you think might need explaining, for example, a retaken year or a health problem. Try to be brief and positive and if in doubt book an appointment with a careers consultant
• Tailor your letter  to each application and try to highlight skills and experience that are relevant to that specific job and employer (it’s obvious it’s a generic letter if you just change the organisation name!)
• Give evidence for claims you make
• Try not to start every sentence with ‘I’
• Keep it  concise and focused  to encourage further reading of your letter and CV
• Be  professional  rather than overly humorous or informal 
• Sell yourself : don’t underplay your skills or make negative comments about yourself
• If you are sending your application by  email , attach the CV and covering letter rather than typing it into the email body. The format of an email can change drastically depending on the system used by the employer.

Write in clear, concise English with a professional yet conversational tone. While you will need to support your claims with evidence, try not to drown the reader with details and avoid jargon they may not understand.

The exact content will depend on you and the job or course but it should include the content outlined below. Remember, you can vary the order of information to suit your style of writing, but make sure it reads logically.

Introduction

Introduce yourself (subject, year and where are you are studying) and explain why you are writing. If you are making a speculative enquiry about the possibility of a job, be clear about the type of work or opportunity you are asking for. If you are responding to an advert, say where you saw it.

Why this role, why this employer

The covering letter is where you should explain your interest and enthusiasm for an organisation and role. Say what attracts you to the kind of work involved, based on your knowledge of the duties and likely satisfactions. This will demonstrate your understanding of the opportunity and your motivation.

Show you’ve done your research into the organisation. Mention what you have done to find out more, e.g. online research or speaking with their staff at careers events, and explain how your skills and interests match the organisation’s values and culture. If possible, back this up by referring to relevant activities where you have demonstrated these interests.

When describing what attracts you to the organisation, make it specific and original, rather than repeating facts stated on their website.  Note: If you could say the exact same things about a different organisation, then you have not been specific enough, and the employer will spot this.

Sometimes you won’t know who the employer is, e.g. if you are applying via a recruitment agency. In this case concentrate on the attractions of the role.

Why you are perfect for the job

Using the job description or person specification, describe your most relevant experiences as evidence of the employer’s requirements. This will help convince the employer you are the ideal candidate for this job. If there is no detailed job description, use careers information/job profiles which describe typical features of the work.

You can also use this careers information for a speculative application, as you can describe abilities and experience that you would expect them to be looking for given the nature of the opportunity that you are seeking.

While the CV is a brief summary of facts and your selling points, the covering letter is where you show exactly how and why you fit the opportunity and organisation you are applying to. So when describing your key examples don't repeat the information already in your CV. Instead, add more detail to make a stronger and compelling case.

Reiterate your enthusiasm to join the organisation and end with ‘I look forward to hearing from you’ or a similar statement. If appropriate, say when you are/are not available for interview. Ensure you sign off ‘Yours sincerely’ if writing to a named individual, and ‘Yours faithfully’ if you have not been able to find a named contact. Type your name, but also sign the letter if you are printing it out.

Dealing with 'difficult' issues / disclosing a disability

Covering letters also give you the chance to say more about any ‘difficult’ issues, for example weaker grades, lack of relevant experience, time gaps and health issues/disability. Use the letter to explain how you have coped with any setbacks and be sure to emphasise positive qualities that you have developed as a result, such as determination and persistence. Write positively about the experience, for example what you learnt from it, and what you have done to address the issue since then, if applicable.

If you have health-related issues or a disability, it is your decision whether to disclose this when writing your covering letter and there is  further advice on this topic . You may wish to discuss this with an adviser.

Sample covering letters and resources

We have a number of templates to help you write a covering letter and CV, but DO NOT just copy these. You need to use your judgment and create your own application, targeting it to the needs of the the job and employer. Make it personal so that it stands out from the crowd.

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Landscape Architect Cover Letter: Job Description, Sample & Guide

Create a standout landscape architect cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

As a landscape architect, your job involves creating beautiful and functional outdoor spaces for clients. In order to stand out to potential employers, a compelling and well-crafted cover letter is essential. This guide will provide you with tips and insights on how to write a standout cover letter that showcases your skills, experience, and passion for landscape architecture. Whether you're a seasoned professional or a recent graduate, this guide will help you create a cover letter that captures the attention of prospective employers.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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Landscape Architect Cover Letter Sample

Cover Letter

John Doe 123 Main Street City, State ZIP Email: [email protected] Phone: (123) 456-7890 Date: October 1, 2023

Dear Hiring Manager,

I am writing to apply for the Landscape Architect position at ABC Design Firm as advertised. With a Bachelor's degree in Landscape Architecture and five years of professional experience in the industry, I am confident in my ability to contribute effectively to your team and help the firm achieve its goals.

During my career, I have gained valuable experience in various aspects of landscape architecture, including project management, site planning, and design development. My expertise in AutoCAD, Adobe Creative Suite, and other industry-standard software has allowed me to create innovative and sustainable designs that meet the needs of clients while also considering environmental and social factors.

At my current role at XYZ Landscaping, I have successfully managed multiple projects from concept to completion, collaborating with clients, contractors, and team members to ensure successful outcomes. I have a proven track record of delivering projects on time and within budget, while maintaining a high level of design quality and client satisfaction.

In addition to my technical skills, I am also highly proficient in communication, problem-solving, and team collaboration. I believe in the importance of fostering strong relationships with clients and stakeholders, as well as working closely with interdisciplinary teams to develop creative solutions that address the complex challenges of landscape architecture.

I am excited about the opportunity to bring my unique perspective and expertise to ABC Design Firm. I am confident that my passion for sustainable design, my commitment to excellence, and my dedication to delivering high-quality work align with the firm's values and vision.

Thank you for considering my application. I am looking forward to the opportunity to further discuss how my skills and experiences can contribute to the continued success of ABC Design Firm.

Why Do you Need a Landscape Architect Cover Letter?

• Highlights your skills and experiences: A cover letter allows you to showcase your specific skills and experiences that make you a qualified candidate for a landscape architect position. This can include your knowledge of design software, project management experience, and any specialized expertise in sustainable design or urban planning.
• Personalizes your application: A cover letter gives you the opportunity to personalize your application and convey your passion for landscape architecture. You can explain why you are interested in the specific company or project, and how your background aligns with their goals.
• Addresses any gaps or questions: If there are any gaps or questions in your resume, a cover letter gives you the chance to address them directly. For example, if you have a career change or a gap in employment, you can explain how your skills and experiences still make you a strong candidate for the position.
• Demonstrates your communication skills: Writing a well-crafted cover letter demonstrates your communication skills, attention to detail, and ability to articulate your thoughts effectively. These are all important qualities for a landscape architect, as clear communication is essential for working with clients, team members, and stakeholders.
• Shows your professionalism and enthusiasm: A well-written cover letter shows that you are a professional who takes the application process seriously. It also conveys your enthusiasm for the position and your commitment to pursuing a career in landscape architecture.

A Few Important Rules To Keep In Mind

• Address the recipient by name if possible
• Express your enthusiasm for the position
• Highlight your relevant experience and skills
• Explain why you are interested in the specific company or organization
• Convey your passion for landscape architecture and design
• Keep the cover letter professional and concise
• Proofread for grammar and spelling errors
• Include your contact information for follow-up

What's The Best Structure For Landscape Architect Cover Letters?

After creating an impressive Landscape Architect resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Landscape Architect cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Landscape Architect Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my strong interest in the Landscape Architect position at your esteemed firm. With a Bachelor's degree in Landscape Architecture and over 5 years of experience in the field, I am confident in my ability to contribute to your team and provide exceptional landscape design solutions.

• Introduction : Begin by introducing yourself and stating the position you are applying for.
• Education and Experience : Provide a brief overview of your educational background and relevant work experience. Highlight any special skills or expertise that make you a strong candidate for the role.
• Skills and Qualifications : List specific skills, such as proficiency in AutoCAD, SketchUp, and Adobe Creative Suite. Mention any certifications or licenses, such as LEED accreditation, that demonstrate your expertise in sustainable design practices.
• Project Highlights : Describe a few key projects you have worked on, emphasizing your role and contributions. Discuss any notable achievements or challenges you overcame in these projects, showcasing your problem-solving and design abilities.
• Passion for Landscape Architecture : Express your genuine passion for landscape architecture and the impact it has on communities and the environment. Highlight any volunteer work or involvement in professional organizations that demonstrate your commitment to the field.
• Closing Statement : Conclude by expressing your enthusiasm for the opportunity to contribute to the firm and your willingness to discuss your qualifications further in an interview.

Thank you for considering my application. I am eager to bring my creativity, technical expertise, and collaborative spirit to your team. I look forward to the possibility of discussing my application in further detail.

Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Landscape Architect Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid generic cover letters that are not tailored to the specific job opening
• Avoid including irrelevant information or experiences that do not relate to landscape architecture
• Avoid making spelling or grammatical errors
• Avoid focusing solely on the applicant's own needs and desires without addressing the employer's needs
• Avoid being too formal or too casual in tone, instead aim for a professional and personable tone
• Avoid copying and pasting information directly from the resume, instead elaborate on key experiences and skills
• Avoid using cliches or overused phrases, instead strive for originality and creativity

Key Takeaways For a Landscape Architect Cover Letter

• Demonstrate passion for creating unique and sustainable outdoor spaces
• Showcase expertise in landscape design and project management
• Highlight ability to collaborate with clients and team members to bring visions to life
• Emphasize commitment to staying current with industry trends and best practices
• Showcase strong communication and presentation skills