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How to Create Your Perfect Webinar Presentation (+Examples)

Whether you’re doing webinar slides for the first time or just want to level up an existing deck, here you’ll learn how to create the perfect webinar presentation. We’ll go through best webinar practices and identify the key slides every webinar presentation should have. Are you ready?

Webinar Best Practices: 6 Things to Consider for a Great Webinar Presentation

First, let's set this straight: Powerful webinars don’t just happen. Impressive facts and figures don’t do it anymore. Nowadays, you have to be strategic in order to create webinar presentations that convert. So, before getting into the nitty-gritty of this post, I recommend you review these six aspects :

#1 Be clear on your webinar objective

As with all business activities, you need to set a clear objective for your webinars. Ask yourself: What’s the main purpose of doing this webinar? What action do you want your audience to take at the end of your presentation?

#2 Do your research

I can’t emphasize enough how important it is to adjust your content to your audience’s needs. The big difference between a perfect webinar and a poor one is how the information you share solves your audience’s big questions . There are plenty of social media platforms, forums, and blogs you can review to ensure your webinar presentation covers what potential customers want to know.

#3 Only use high-quality visuals

People engage more with visual content ; that’s why pictures, graphics, and videos are a must in webinars. However, you need to be careful with the quality of your visuals. Consider that your audience could be looking at your presentation from a laptop, iPad, or mobile phone , so making sure your visuals are top quality is always a smart move.

#4 Brand your Webinar Slides

In the same line, your webinar presentation design is key for a well-rounded delivery. Don't make your work harder by pitching in plain boring PowerPoint slides. Instead, get your presentation on-brand and elevate trust in your business.

If PowerPoint design is not your strongest suit, consider hiring a presentation designer . Most companies outsource the design of their presentations, and it doesn’t cost as much as you think. For reference, you can check the 24Slides pricing table .

#5 Present your own data

Go one step further and conduct your own research. Start by simply sending an online survey to your customers or preparing a trend report around your market. Any finding that you get will only enrich your webinar presentation. And you'll likely position your brand as an authority in your niche.

#6 Cite your sources

And if you happen to use second-hand data, always cite your sources! Just because we find something on the internet doesn't mean it doesn't belong to anyone. This practice also helps to double-check where the information comes from and adds up to your credibility as a speaker.

The Anatomy of the Perfect Webinar Presentation (Key Slides)

Note that the “perfect webinar presentation” looks different for everyone because it depends on the topic and type of information you’ve got. However, all impactful webinars include a key set of slides that I’m going to break down for you:

#1 Introduce yourself

One of the reasons webinars are so popular is because they allow you to engage with an audience in real-time. But for people to get comfortable and spark conversations, you have to make the first move.

Use an “About me” slide for a quick introduction. You can highlight your credentials as an expert in the field or, even better, share the unique experience you went through that makes you qualified to lead the webinar. This is not about bragging but showing why they should listen to you.

And if you’re conducting the webinar with your team, there’s a special slide for them as well:

#2 Let your audience know what’s coming

Some people think of this slide as obsolete, but they just don’t know how to use it the right way. I’m talking about the Table of Contents slide.

Your webinar's first minutes are crucial to building your audience’s interest. Provide them with a glimpse of the topics you’ll cover using a table of contents. It also serves you to interlink your slides (as a menu) and create an interactive presentation.

The divider or section header slides also fall under this title. Use them to make strategic transitions between topics. Adding these breaks will make your presentation easier to follow.

#3 Present your content in different formats

We’ve made it to the meaty part! This is what people came for, and you can’t disappoint.

You’ve already got top-notch information, but what’s the best way to present it?

You can go the usual route and use text slides (no judging here!), or… you can channel your audience’s attention with fresh alternatives :

Data charts

It's very common to overload your slides when talking about data. But a wall of numbers won’t make your findings appealing.

Instead of copying your Excel tables, use data visualization slides. Check out these examples:

Another great thing about presentations is that you can insert multimedia elements! Use videos to illustrate a point, explain a complex idea, or show a testimonial. Just make sure to keep it short - people are eager to hear you, not to watch a movie.

Here are some webinar slides where you can embed your videos:

It’s not rocket science why people engage with diagrams. They provide a quick visualization of something that otherwise would take several paragraphs to explain. So, as a quick reminder, whenever you face the text-or-visuals dilemma, always choose the latter.

Now, there are so many diagrams that this post won’t suffice to show them all. But to give you an idea of what type of diagrams you could pick for your webinar, here are the most popular ones:

Want to see more options? Visit the 24Slides templates site and download the diagram slides you like the most - for free!

Quote slides have gained a bit of a bad reputation. We’ve seen for so long these random motivational quotes that add little to no value to a presentation and think it’s all these slides can do. But I’m here to prove you wrong.

A strategic way to use your quote slides is for social proof. You can showcase product reviews, client testimonials and even collect what people say about your brand on social media.

This is my favorite template for quotes:

Key takeaways

Help your audience remember the main points of your topic with a slide for key takeaways. Be succinct and sum up your key lessons or conclusions in a few words.

#4 Be open to Questions

As I said before, one of the benefits of doing webinars is that you can start a direct interaction with potential customers, so it makes sense to include a Q&A section.

To break the ice, try to prepare some initial questions for them and get the conversation going. You can use these webinar slides for an interactive session.

#5 Don’t forget your call-to-action

This point is linked to the webinar best practice #1 “Be clear on your webinar objective.”

What’s the whole purpose of doing this webinar presentation? Maybe you’re about to release an online class and want your audience to sign-up . Or perhaps you’re looking to increase brand awareness and it’d be cool if they tweet about the webinar . It’s all up to you, but you have to tell them. And these are the right slides for it.

So, to recap, these are the key slides every webinar presentation should have:

• About Me Slide (or Meet the Team Slide if there's more than one speaker)
• Table of Contents Slide
• Header Section Slides
• Data charts (to summarize complex information)
• Video (for visual engagement)
• Diagrams (to present a process)
• Quotes (to include social proof)
• Key Takeaway Slide (to refresh your audience's memory)
• Q&A Slide
• Call-to-Action Slide

But we're not done yet. Keep reading to find out how all your hard effort will come together in a perfect webinar slide deck.

Final Step: Your Webinar Presentation Design

Unlike traditional presentations, webinars are highly visual experiences . And to get there, the design of your slides plays a huge role. So, make sure to give your final presentation an eye-catching professional aspect.

But if PowerPoint design is not really your thing, there are still some alternatives. For instance, you can use a free webinar template like the examples above, or follow the 24Slides PowerPoint designers' secrets to create top presentation. Or even better, you can let them work on your slides! Check out how to get your webinar slides expertly designed from as little as $9 per slide.

If you've made it here, you're ready to take on your next webinar presentation like a pro. Just remember: Be strategic when it comes to choosing your slides and put the same effort into the design as you do into the content. Happy presenting!

You might also like these articles:

• +20 Creative Webinar Flyer Templates to Drive Registrations
• 20+ of the Best Webinar Slide Deck Templates for This Year
• How To Use PowerPoint For Your Webinar

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How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a  great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information  40% more accurately  than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

• Whether you need to deliver any demonstrations
• How  knowledgeable the audience  already is on the given subject
• How much interaction you want from the audience
• Any time constraints there are for your talk
• What setting you are in
• Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

• What is your presentation’s aim?
• Who are the audience?
• What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on  How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

• Introduce your general topic
• Explain your topic area
• State the issues/challenges in this area you will be exploring
• State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
• Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
• Show a preview of the organisation of your presentation

In this section also explain:

• The length of the talk.
• Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
• If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a  sales pitch  may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

• Main points should be addressed one by one with supporting evidence and examples.
• Before moving on to the next point you should provide a mini-summary.
• Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
• Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

• Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
• Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
• Summarise the main points, including their implications and conclusions
• Indicate what is next/a call to action/a thought-provoking takeaway
• Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to  ask any questions  they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Other common presentation structures

The above was a description of a basic presentation, here are some more specific presentation layouts:

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

• Explain why the product is valuable.
• Describe why the product is necessary.
• Explain what problems it can solve for the audience.
• Demonstrate the product  to support what you’ve been saying.
• Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

• Briefly frame the issue.
• Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
• Provide the solution and explain why this would also help the audience.
• Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating  stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success  webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

• Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

• Go into the issue in detail showing why it’s such a problem – use logos and pathos.
• Rebut your opponents’ solutions  – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
• After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done  using speech transitions  which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

• Now that you’re aware of the overview, let’s begin with…
• First, let’s begin with…
• I will first cover…
• My first point covers…
• To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

• In the same way…
• Likewise…
• Equally…
• This is similar to…
• Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

• What part of the presentation you covered – “In the first part of this speech we’ve covered…”
• What the key points were – “Precisely how…”
• How this links in with the overall presentation – “So that’s the context…”
• What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

• Start your introduction by standing in the centre of the stage.
• For your first point you stand on the left side of the stage.
• You discuss your second point from the centre again.
• You stand on the right side of the stage for your third point.
• The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

• An intro slide outlining your ideas
• A  summary slide  with core points to remember
• High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

• Don’t over fill them  – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
• A picture says a thousand words  – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
• Make them readable  – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
• Don’t rush through slides  – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a  10-20-30 rule :

• There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
• The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
• The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

• 7 design tips for effective, beautiful PowerPoint presentations
• 11 design tips for beautiful presentations
• 10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices.  Clean transitioning between speakers  is very important in producing a presentation that flows well. One way of doing this consists of:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
• The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO  Eric Schmidt  demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and  practising your talk  beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

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How to Plan, Organize, and Manage a Successful Seminar: A Comprehensive Guide

Introduction

Seminars are integral to academic life, providing a platform for knowledge sharing, networking, and professional growth. Whether you're a student, academic, or industry professional, attending a seminar can be a rewarding experience. In this comprehensive guide, we will not only walk you through the steps of planning and executing a successful seminar but also explore the core elements of a seminar, how attendees participate, and the techniques used to foster an engaging learning environment.

What is a Seminar?

A seminar is an interactive event where experts, researchers, or industry professionals gather to present and discuss their ideas, research findings, and experiences within a specific subject area. It typically involves presentations, panel discussions, workshops, and opportunities for networking and collaboration. Seminars can focus on various topics, from academic research to industry trends, and are usually organized around a central theme.

Participation and Interaction in Seminars

Unlike traditional lectures, seminars encourage active participation and interaction among attendees. Participants are encouraged to engage in discussions, ask questions, and share their thoughts. This two-way exchange of ideas creates a dynamic learning environment and enhances the overall learning experience.

Techniques Used in Seminars

To foster an engaging learning environment, various techniques are used in seminars. Some common techniques include:

Panel Discussions

Panels are an essential aspect of seminars, offering a platform for in-depth discussions and diverse perspectives on specific topics. Typically, a panel consists of a group of experts or professionals in the field, each providing insights and analysis. The moderator plays a crucial role in guiding the conversation and ensuring that the discussion remains focused and engaging. Panels are highly interactive, allowing audience members to pose questions and share their views, promoting a dynamic exchange of ideas. To make panels more effective, it's essential to curate a diverse set of panelists with contrasting viewpoints, enabling attendees to gain a comprehensive understanding of the subject matter. Panels are especially valuable for shedding light on complex issues, encouraging critical thinking, and fostering meaningful dialogues among participants. As an attendee, participating in panel discussions provides an excellent opportunity to engage directly with industry experts, expand your knowledge, and network with like-minded individuals. For organizers, creating well-balanced and engaging panels can significantly enhance the overall seminar experience, leaving a lasting impact on participants.

Workshops are an integral part of seminar organization, offering a more hands-on and interactive learning experience. Unlike traditional lectures, workshops focus on active participation and skill-building. They are typically led by experienced facilitators or subject matter experts who guide attendees through practical exercises and activities. Workshops provide a unique opportunity for participants to delve into specific topics, hone their skills, and apply theoretical knowledge in real-world scenarios. These sessions can range from small group discussions to immersive training sessions, depending on the seminar's objectives. One of the key benefits of workshops is the opportunity for attendees to engage in problem-solving, collaborate with peers, and receive immediate feedback from facilitators. As an organizer, ensuring that workshops are well-structured, relevant, and align with the overall theme of the seminar is crucial. By offering diverse and skill-enhancing workshops, seminar organizers can create a dynamic and enriched learning environment, leaving attendees with practical takeaways and a memorable learning experience.

Group Activities

Group activities are another essential component of a successful seminar, fostering teamwork, collaboration, and networking among participants. These activities aim to break the ice, encourage interaction, and promote a sense of camaraderie among attendees. Depending on the seminar's nature and objectives, group activities can vary widely, from icebreaker games and team-building exercises to group discussions and brainstorming sessions. The key is to create a supportive and inclusive environment where participants feel comfortable sharing their ideas and engaging with others. Group activities not only enhance the overall learning experience but also provide valuable opportunities for attendees to expand their professional networks. As an organizer, incorporating well-designed group activities can add a sense of excitement and fun to the seminar, making it more enjoyable and memorable for everyone involved. By carefully selecting activities that align with the seminar's goals and themes, organizers can ensure that participants leave the event with new connections, fresh perspectives, and a renewed enthusiasm for their academic or professional pursuits.

Q&A Sessions

Q&A sessions are a fundamental element of seminars that allow participants to engage in direct and interactive discussions with speakers or panelists. These sessions provide a valuable opportunity for attendees to seek clarification, share their insights, and delve deeper into the topics presented during the seminar. Q&A sessions are typically scheduled after each presentation or panel discussion, allowing the audience to ask questions related to the content or express their viewpoints.

To make Q&A sessions effective and inclusive, it's crucial for organizers to set clear guidelines and encourage active participation from the audience. Moderators play a vital role in managing the session, ensuring that questions are relevant and respectful, and giving everyone a chance to contribute. Additionally, utilizing technology such as audience response systems or online platforms can facilitate smooth communication and help manage the flow of questions.

Q&A sessions offer an opportunity for speakers and panelists to showcase their expertise, engage with the audience on a personal level, and address any lingering doubts or concerns. From the attendees' perspective, these sessions provide a chance to gain deeper insights, explore different perspectives, and enrich their understanding of the seminar's subject matter.

To enhance the success of Q&A sessions, organizers can encourage participants to submit questions in advance or use real-time polling to identify the most popular topics for discussion. By fostering a supportive and inclusive atmosphere, Q&A sessions can become a dynamic part of the seminar, sparking thought-provoking discussions and creating lasting impressions for all involved.

Interactive Presentations

Interactive presentations are a dynamic and engaging approach to delivering seminar content. Unlike traditional one-way lectures, interactive presentations encourage active participation from the audience, making the learning experience more immersive and memorable. Various techniques can be incorporated into interactive presentations to stimulate audience involvement and foster meaningful interactions.

One popular method is the use of multimedia elements such as videos, images, and audio clips to enhance the presentation's visual appeal and reinforce key points. This approach captivates attendees' attention and ensures a multi-sensory experience, making the content more accessible and easier to comprehend.

Another effective technique is incorporating audience polling or live quizzes during the presentation. This not only keeps participants engaged but also provides instant feedback to presenters, enabling them to tailor the discussion to the audience's interests and understanding level.

Gamification is another innovative approach to creating interactive presentations. By introducing gamified elements like quizzes, challenges, or group activities, the seminar becomes not only educational but also fun and enjoyable. This approach encourages healthy competition among attendees and motivates them to actively participate.

Additionally, interactive presentations can involve breakout sessions where attendees split into smaller groups to discuss specific topics or case studies. This allows for in-depth exploration of ideas and encourages collaboration and knowledge sharing among participants.

The benefits of interactive presentations are manifold. They foster a sense of inclusivity, as participants feel their opinions are valued and heard. The dynamic nature of these presentations helps maintain audience engagement throughout the seminar, leading to better knowledge retention and a more impactful learning experience.

Planning Your Seminar

✔︎ define your objectives.

Clearly outline the goals and objectives of your seminar. Consider the target audience, theme, and desired outcomes.

✔︎ Choose the Right Venue

Select a venue that can accommodate the number of attendees and offers the necessary facilities, such as audio-visual equipment and Wi-Fi.

✔︎ Invite Engaging Speakers

Attract knowledgeable and influential speakers who can add value to your seminar and spark meaningful discussions.

✔︎ Create an Engaging Agenda

Craft a well-balanced agenda with diverse sessions that cater to the interests of your participants.

✔︎ Implement Effective Marketing

Utilize digital platforms and strategic partnerships to promote your seminar and attract the right audience.

Managing Your Seminar

✔︎ facilitate networking.

Encourage networking opportunities during breaks and networking events to foster meaningful connections among participants.

✔︎ Ensure Smooth Logistics

Thoroughly plan event logistics, including accommodation options, catering, and onsite management.

✔︎ Foster Interaction

Encourage active participation through Q&A sessions, interactive presentations, and group activities.

✔︎ Gather Feedback

Request feedback from participants to evaluate the success of your seminar and identify areas for improvement.

A well-organized seminar provides a platform for participants to engage, learn, and collaborate within their field of interest. By understanding the core elements of a seminar, implementing interactive techniques, and facilitating meaningful networking, you can create a successful and impactful event. Whether you're a seminar organizer or attendee, embracing the spirit of knowledge sharing and collaboration will ensure a rewarding seminar experience for all involved. So, start planning your next seminar today and unlock its potential for growth and innovation in your field.

If you are interested in learning more about the academic event types you can also check our blog post article " Unraveling the Academic Event Landscape: Congresses vs. Conferences - What Sets Them Apart? "

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If you enjoyed reading this article, please do not forget to share it with your friends.!

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Fresh insights and best practices for event professionals.

Event Layouts and Room Setups – A Comprehensive Guide

by Jeff Kear | Nov 20, 2019 | Uncategorized

Say you are preparing for a meeting, or a conference, or a class, or a banquet, or a wedding, and you want to optimize the venue or space you are using so that the seating and tables are set up for the best attendee experience.

What type of layout or setup would you choose?

To be honest, determining the best event layouts or event setups isn’t rocket science, as there are basically 10-15 basic event layout designs that you can choose from that will fit the bill for 99% of the events that are produced (and we will discuss these in depth in this article).

However, you do need to consider a few key criteria so that you can more easily identify which of these standard event room setups will best apply to each of your events.

3 Key Criteria When Determining the Optimal Event Setup

Align the setup with your objectives and activities.

Every event has a unique set of objectives when it comes to what you are trying to accomplish. For example, conferences and meetings usually focus on networking and professional development. Galas, banquets and weddings focus on dining and guest interactions. Classes and seminars focus on education. And concerts and plays focus on the performances themselves.

Whatever the type of event, you should first identify the objectives you have for your attendees and the activities that they will be participating in, which can include:

• Catered food service like sit-down plated meals or buffet dining
• Cocktail receptions and happy hours
• Keynote speakers or panel sessions
• Lounges or quiet areas
• Musical performances or DJs
• Open networking
• Team building or breakout groups
• Video presentations or movie screenings

Once you have decided on your event objectives and activities, you should consider what the intended attendee experience should be like and, in turn, how that will be expressed through your event setup. Do you want an open, airy feeling about your event? Do you want attendees to walk through your event in a specific route or follow a sequence of steps (seeing A then B then C)? Do you want your event setup to be more modular where certain areas are devoted to certain activities? These are the things to ask yourself upfront to optimize your attendee engagement before you move forward with deciding on the proper event space design.

Maximize use of space

Every event planner and professional wants to get the most value out of the event venue rooms and spaces they rent, and as such your event room setup should also make the most of every square foot with regard to your overall event objectives.

In addition, general managers, catering managers and group/event sales managers at restaurants, hotels, banquet halls and other event centers also want to optimize their space usage in order to maximize how many events they can book over a given time period.

The first step in doing this is to consider what kind of and how many chairs and tables you will require as well as other items like stages, podiums, dance floors, food and drink stations, buffet setups, tents, audio visual elements (microphones, loudspeakers, video screens, etc.) and band/DJ setups. Hint: Knowing your estimated headcount is of critical importance at this stage.

Also, the seating arrangements and seat positionings that best align with your event objectives should also be a major factor when looking at your desired event layout diagram. So if a primary event activity includes a keynote speaker or performer, then your seats need to be directed toward the front of the event. However, if your focus is more on networking or brainstorming, your event seating chart should facilitate attendee interactions (say with guests seated at tables or in small groups facing each other).

Look here for more best practices for event layout and design .

Consider the needs of your team, clients, vendors and setup crew

We have said before on this blog that events don’t plan themselves, and this certainly applies when identifying the ideal event setup.

As such, it’s always a good practice at this stage to consult and collaborate with other stakeholders and key decision makers for your event, which can include your staff, clients, contractors, A/V personnel, volunteers and setup team. These people should be on board with your decisions regarding the event setup and be able to easily visualize the layout and the flow of the event.

To assist this collaborative process, you would be wise to develop an event floor plan diagram ahead of time that reflects the type of setup you have selected. These event diagrams should ideally be to-scale and include all elements (tables, chairs, furniture, etc.) that you are considering. There are several cloud-based event layout software tools available that can automate the process of creating these event space designs and ensure you are using the proper dimensions for your diagrams. (And here is a list of the top event design tools on the market.)

With all this said, here are the most popular event setups used by event professionals and planners.

Top 10 Event Layouts for Seating and Table Plans

Banquet setup.

Ideal for: dinners, luncheons, banquets, galas, fundraisers, weddings, presentations, entertainment, workshops, award or recognition ceremonies

This event setup is one of the most heavily relied on primarily because it maximizes your space for seated dining at catered events, whether they be a plated meals or buffet-style dinners.

Traditional Banquet w/ Round Tables

The traditional banquet seating layout has chairs placed all around the circumference of round tables (5’ or 6’ in diameter) to maximize space usage. However, this would require some guests with their back to the stage/podium/presenter to turn their chairs around after the meal is completed.

Wedding setups and reception room setups often follow this round banquet style, but you will also find business events and fundraising galas use this setup because it works great for both dining and presentation or entertainment activities.

Alternative: Cabaret

The cabaret room setup – also called crescent rounds setup – differs from the round table banquet layout by placing chairs in a semicircle around the half of the table facing the stage/podium/presenter. Although this doubles the number of tables you will need, it ensures that all guests can easily view the front of the event without having to turn their chairs. As such, it makes for a great wedding table setup or meeting table setup.

Family-Style Banquet w/ Rectangular Tables

A variation of this entails substituting round tables for long banquet tables (8’ x 2.5’ or 6’ x 2.5’ tables), lining these tables up end-to-end and placing chairs along the long sides. This is often called family-style banquet seating and encourages more interaction among guests.

Cocktail Setup

Ideal for: pre-event cocktail hours, social events, networking, tastings, heavy-appetizer events

If your event is shorter in duration, has minimal presentations or entertainment planned, or is intended to encourage attendee interaction, the cocktail event setup may be a good choice.

This is a very flexible event room setup that maximizes how many people can comfortably fit into your space, and it often includes high-top tables with stools, buffet setups for pre-made cocktails and appetizers, drink stations and seating on the periphery.

Lounge Setup

Ideal for: more relaxed networking, social events, networking, relaxation or break areas, cocktail hours, tastings

If you want attendees to really let down their hair and relax, a lounge setup is a great option for encouraging guests to get comfortable for an hour or two and engage in informal conversations over cocktails or coffee.

Great as a stand-alone event setup for networking events or cocktail hours, the lounge setup also functions well as a secondary area within your event space to allow guests to take a break from your primary activities, especially if those activities involve longer periods of sitting, active listening or learning.

Classroom Setup

Ideal for: classes or courses, seminars, workshops, training, smaller conferences or meetings, presentations, events with computer usage or note-taking

The classroom style room setup is one of the more popular meeting room setups because it allows seated attendees to face the front; gives them tables on which to take notes or use computers; and lets attendees interact in small groups with tablemates.

As such, it is a favored layout among hotels and corporate event centers for setting up for small conferences, seminars, training and test-taking, and it is also probably the most popular workshop room setup for educators as well as a frequently used lecture style room setup.

Alternative: Classroom Chevron

The chevron meeting room setup differs from the classroom style only in the fact that the tables are slanted slightly so attendees are more focused on a central point at the front of the room. This makes the space a bit more intimate and allows attendees to more easily see one another.

Breakout Setup

Ideal for: small group activity, speed networking or dating, classes, team building, brainstorming, training, workshops

For starters, this event setup goes by lots of names, including breakout, cluster or pod style setup. However, the idea and intent for each are the same: to space out tables or pods throughout your event space so small groups or teams can sit or cluster around the tables and collaborate, brainstorm and share ideas freely.

The type of seating and table plan you choose for this layout type really depends on how active or focused you want your participants to be. For instance, if you want attendees to rotate tables or change out group members frequently, you may want to opt for high-top tables with stools or even no seating to facilitate lots of movement.

Conversely, if you want attendees to stay with the same group and be able to focus intently for a longer period of time, small square tables or round tables with chairs may be a better option.

Runway Setup

Ideal for: fashion shows, speaking engagements, promotional events, fundraisers (with auctions), performances, concerts, award and recognition ceremonies

This may be the most self-explanatory event room setup included here, as it entails a long and often wide aisle for models, speakers, performers or emcees to walk down and amble around while the audience focuses on them. Attendees are seated either in a single row behind tables or in tiered rows on risers that run parallel to the aisle to afford a close-up view of the action walking by you.

Note that the aisle width will determine how much space you have left over for seating, so make sure the room you select is wide enough to accommodate your expected headcount.

Auditorium Setup

Ideal for: performances, concerts, keynote speakers, presentations, training, galas, conferences, conventions, meetings, seminars, promotional events, trade shows, award and recognition ceremonies

If you’re planning an event where you need to pack em’ in and maximize every square foot/meter of space, the auditorium or theatre style room setup is definitely your best option.

This event setup includes many parallel rows of chairs (with rows at least 2 feet apart from each other and chairs at least 3 inches apart from each other) all facing a stage, dias or central point at the front and aisles that run perpendicular to the chair rows to allow for easy ingress/egress to and from seats.

If you offer different activities (like dining or networking) or need to incorporate a trade show design along with a centralized mass meeting area, you can incorporate a theater setup into your event if you have the space (which is what most larger conference style setups do).

Alternative: Auditorium Chevron

Similar in design to the classroom chevron setup, this also employs angling the chair rows toward a center focal point at the front, making the setting a bit more intimate and allowing attendees to see each other better. For more participatory mass events, the theater chevron setup – also called herringbone setup – would work well.

Boardroom Setup

Ideal for: small meetings or conferences, board of directors meetings, breakouts, committees, small presentations, small classes, working lunches

Finally we will look at some of the more popular smaller meeting room layout designs, and probably the most common is the boardroom or conference room setup.

This can consist of one large table in the middle of the room or, if more participants will be involved, arranging four large square or rectangular tables together. Chairs are arranged around the perimeter of the table(s), encouraging interaction and conversation, with potentially a leader or speaker in front of a whiteboard or screen.

The large table also makes the boardroom style room setup perfect for dining if attendees need to eat lunch between sessions or take coffee breaks.

Hollow Square Setup

Ideal for: small meetings or conferences,, breakouts, committees, small presentations, small classes, working lunches

Very similar to the boardroom meeting design, the hollow square room setup typically allows for more people to be seated around the perimeter and for one or more speakers or presenters in the middle to serve as a focal point.

This event layout plan also encourages participation (and is conducive to lunch-type dining) while opening up the space a bit so attendees don’t feel cramped.

U-Shape Setup

Ideal for: small meetings or conferences, training, breakouts, workshops, small presentations, small classes

This smaller meeting room setup is a great choice if you want your attendees focused on a speaker or presentation at the front of the room while still making the space amenable for discussion and participation.

The U-shaped meeting room setup can include chairs around the outside perimeter of the U or, if you need to fit more people in the room, around the entire circumference of the U (this is sometimes called the imperial setup).

If you choose the latter, just keep in mind that, like the banquet room setup, half your attendees will need to turn their chairs around to face the front when necessary, so you may not want to use this setup if you have lots of presentations planned.

Bonus: Chair-Only Setups

Ideal for: brainstorming, networking, training, workshops, retreats, team building, seminars, focus groups

If you want to remove physical barriers between your attendees so they can communicate face-to-face and unimpeded, a seating layout without tables or other furniture is a great idea. 

These chair-only event setups can include the following:

• Circle setups – Chairs placed facing each other in a full circle with possibly one or a few chairs in the middle for group leaders/presenters.
• Semicircle setups – Chairs placed facing each other in a half circle with one or a few chairs on the open side of the semicircle for group leaders/presenters.
• Horseshoe setups – Similar to a semicircle (with an open end and chairs in open area for group leaders/presenters) but with chairs placed in a U-shape so more people can be seated.

Hopefully you have a clearer picture now of the top event layouts and how you can apply them to your events for the best attendee experience. (And if you need additional information besides what is provided in this post, try this article on event layouts and this post on meeting room layouts .)

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Excellent review of possibilities

Thanks ! I was trying to find out the best layout for 4 rows of 10 chairs so everybody could see the stage but I learned a lot thanks to you 🙂 Good day ! Stan

Excellent blog; thanks for sharing this event lay out and room set up comprehensive guide. I enjoyed reading it.

i need more to know about the set up

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How to Introduce Yourself Before Giving a Seminar

Last Updated: December 23, 2023 Fact Checked

This article was co-authored by Patrick Muñoz . Patrick is an internationally recognized Voice & Speech Coach, focusing on public speaking, vocal power, accent and dialects, accent reduction, voiceover, acting and speech therapy. He has worked with clients such as Penelope Cruz, Eva Longoria, and Roselyn Sanchez. He was voted LA's Favorite Voice and Dialect Coach by BACKSTAGE, is the voice and speech coach for Disney and Turner Classic Movies, and is a member of Voice and Speech Trainers Association. There are 9 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 414,101 times.

Giving a seminar is an exciting opportunity to share your professional or academic knowledge. No matter who your audience is, begin your presentation with a personal introduction to give the attendees some context about why you’re there. We know how much work goes into preparing for public speaking, so we’ve put together this list of tips to help make introducing yourself a breeze!

Stand up straight.

• This can also help if you’re feeling a little nervous before giving your seminar. A powerful stance helps you feel more confident in yourself as well.

Smile at the attendees.

• Smiling is another thing that can help you feel confident about your presentation before you get into it. This is because it releases endorphins that can calm down anxious feelings.
• Your presentation instantly comes from a very strong place when you start with a big smile, lots of energy, and lots of volume.

Chat with people before the seminar starts.

• For example, if you’re giving a seminar about psychology at a university and you’re up at the front of the classroom with some audience members who are already seated in the front row, you can say something like: “Hi everyone, thanks for coming. Are you all psychology majors?”

Keep your introduction short.

• This is your chance to get the audience’s attention. If you go on too long about yourself before you even get into the content of your seminar, the people might just tune you out right from the start.

Start with your name.

• For example, say something like: “Hi everybody, thank you all so much for coming today. My name is Bob Johnson.”
• If you have any professional titles, such as “Doctor,” include those when you say your name as well.

State your company or profession.

• For instance, say something like: “I’m with Creative Consulting LLC.” Or, say something like: “I work in the marine biology department.”

Say what your specialty is.

• For example, say something along the lines of: “Our specialty is working with new companies to develop their brand’s identity.” Another idea is something like: “My specialty is studying local marine life along Washington’s coast.”

Give an overview of your background.

• For example, you can say: “I studied public relations and journalism at Washington State University and I’ve worked in marketing for almost 10 years now.” Or, say: “I’ve taught marine biology 101 and 209 here on campus for the past 8 years, as well as being involved in the research program for the past 5 years.”

Provide more personal info that you feel is important.

• For instance, you could say: “I’m originally from Canada, but I’ve lived in Washington for half my life now.” Or, say: “When I’m not helping companies with their marketing strategies, I like to go skydiving.”

Introduce your seminar topic.

• For example, say: “In the past decade, we’ve seen a drastic reduction in the native whale populations along Washington’s coast. Today I’m going to compare the current whale activity with that of the 90s, discuss why the population has declined so much, and propose some ways to help the population bounce back over the coming decade.”
• It can be good to introduce your seminar topic intro with an attention-grabbing fact. For instance, if your presentation is about homelessness in Seattle, say: “Every night, more than 3,000 people sleep on the streets of Seattle.”
• It's also helpful to take the audience on a little journey into their won experience. You might start off with a statement like "Think back on your happiest childhood memory..." or "What was the scariest moment of your life?"

Practice your intro ahead of time.

• Your whole intro might go a bit like this: “Hi everyone, thanks so much for coming today. My name is Sarah Ramirez and I’m with Red Door Recruiting. My specialty is recruiting for the finance industry. I studied business at USC and I’ve worked in recruitment for 5 years now. Every year, 25,000 students graduate from our state’s universities and start seeking employment. Today, I want to discuss some of the new platforms and technologies we have for finding and connecting with those new professionals.”

Expert Q&A

Tips from our Readers

• Make eye contact with the audience by looking slightly above people’s heads.
• Be confident in what you have to say!

You Might Also Like

Expert Interview

Thanks for reading our article! If you'd like to learn more about introducing yourself, check out our in-depth interview with Patrick Muñoz .

• ↑ https://www.psychologytoday.com/intl/blog/prefrontal-nudity/201209/standing-confidence
• ↑ https://positivepsychology.com/self-confidence/
• ↑ https://www.apa.org/monitor/2017/02/tips-speaking
• ↑ https://hbr.org/2019/09/to-overcome-your-fear-of-public-speaking-stop-thinking-about-yourself
• ↑ https://hbr.org/2022/08/a-simple-way-to-introduce-yourself
• ↑ https://www.apa.org/members/content/public-speaking
• ↑ https://www.engineering.iastate.edu/ecs/students/the-employment-process/the-employment-process-for-graduate-students/interviewing-as-a-graduate-student/on-site-interviewing/interview-seminar/
• ↑ https://www.luc.edu/media/lucedu/lurop/pdfs/Guide%20to%20Oral%20Presentation%20Introductions.pdf
• ↑ https://www.apa.org/ed/precollege/psn/2019/02/skillful-student

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Ideas and insights from Harvard Business Publishing Corporate Learning

Powerful and Effective Presentation Skills: More in Demand Now Than Ever

When we talk with our L&D colleagues from around the globe, we often hear that presentation skills training is one of the top opportunities they’re looking to provide their learners. And this holds true whether their learners are individual contributors, people managers, or senior leaders. This is not surprising.

Effective communications skills are a powerful career activator, and most of us are called upon to communicate in some type of formal presentation mode at some point along the way.

For instance, you might be asked to brief management on market research results, walk your team through a new process, lay out the new budget, or explain a new product to a client or prospect. Or you may want to build support for a new idea, bring a new employee into the fold, or even just present your achievements to your manager during your performance review.

And now, with so many employees working from home or in hybrid mode, and business travel in decline, there’s a growing need to find new ways to make effective presentations when the audience may be fully virtual or a combination of in person and remote attendees.

Whether you’re making a standup presentation to a large live audience, or a sit-down one-on-one, whether you’re delivering your presentation face to face or virtually, solid presentation skills matter.

Even the most seasoned and accomplished presenters may need to fine-tune or update their skills. Expectations have changed over the last decade or so. Yesterday’s PowerPoint which primarily relied on bulleted points, broken up by the occasional clip-art image, won’t cut it with today’s audience.

The digital revolution has revolutionized the way people want to receive information. People expect presentations that are more visually interesting. They expect to see data, metrics that support assertions. And now, with so many previously in-person meetings occurring virtually, there’s an entirely new level of technical preparedness required.

The leadership development tools and the individual learning opportunities you’re providing should include presentation skills training that covers both the evergreen fundamentals and the up-to-date capabilities that can make or break a presentation.

So, just what should be included in solid presentation skills training? Here’s what I think.

The fundamentals will always apply When it comes to making a powerful and effective presentation, the fundamentals will always apply. You need to understand your objective. Is it strictly to convey information, so that your audience’s knowledge is increased? Is it to persuade your audience to take some action? Is it to convince people to support your idea? Once you understand what your objective is, you need to define your central message. There may be a lot of things you want to share with your audience during your presentation, but find – and stick with – the core, the most important point you want them to walk away with. And make sure that your message is clear and compelling.

You also need to tailor your presentation to your audience. Who are they and what might they be expecting? Say you’re giving a product pitch to a client. A technical team may be interested in a lot of nitty-gritty product detail. The business side will no doubt be more interested in what returns they can expect on their investment.

Another consideration is the setting: is this a formal presentation to a large audience with questions reserved for the end, or a presentation in a smaller setting where there’s the possibility for conversation throughout? Is your presentation virtual or in-person? To be delivered individually or as a group? What time of the day will you be speaking? Will there be others speaking before you and might that impact how your message will be received?

Once these fundamentals are established, you’re in building mode. What are the specific points you want to share that will help you best meet your objective and get across your core message? Now figure out how to convey those points in the clearest, most straightforward, and succinct way. This doesn’t mean that your presentation has to be a series of clipped bullet points. No one wants to sit through a presentation in which the presenter reads through what’s on the slide. You can get your points across using stories, fact, diagrams, videos, props, and other types of media.

Visual design matters While you don’t want to clutter up your presentation with too many visual elements that don’t serve your objective and can be distracting, using a variety of visual formats to convey your core message will make your presentation more memorable than slides filled with text. A couple of tips: avoid images that are cliched and overdone. Be careful not to mix up too many different types of images. If you’re using photos, stick with photos. If you’re using drawn images, keep the style consistent. When data are presented, stay consistent with colors and fonts from one type of chart to the next. Keep things clear and simple, using data to support key points without overwhelming your audience with too much information. And don’t assume that your audience is composed of statisticians (unless, of course, it is).

When presenting qualitative data, brief videos provide a way to engage your audience and create emotional connection and impact. Word clouds are another way to get qualitative data across.

Practice makes perfect You’ve pulled together a perfect presentation. But it likely won’t be perfect unless it’s well delivered. So don’t forget to practice your presentation ahead of time. Pro tip: record yourself as you practice out loud. This will force you to think through what you’re going to say for each element of your presentation. And watching your recording will help you identify your mistakes—such as fidgeting, using too many fillers (such as “umm,” or “like”), or speaking too fast.

A key element of your preparation should involve anticipating any technical difficulties. If you’ve embedded videos, make sure they work. If you’re presenting virtually, make sure that the lighting is good, and that your speaker and camera are working. Whether presenting in person or virtually, get there early enough to work out any technical glitches before your presentation is scheduled to begin. Few things are a bigger audience turn-off than sitting there watching the presenter struggle with the delivery mechanisms!

Finally, be kind to yourself. Despite thorough preparation and practice, sometimes, things go wrong, and you need to recover in the moment, adapt, and carry on. It’s unlikely that you’ll have caused any lasting damage and the important thing is to learn from your experience, so your next presentation is stronger.

How are you providing presentation skills training for your learners?

Manika Gandhi is Senior Learning Design Manager at Harvard Business Publishing Corporate Learning. Email her at [email protected] .

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How to Design the Ultimate Seminar Hall

• January 18, 2024

A seminar hall is a place where people learn, teach, discuss, and collaborate on various topics and fields. But how do you design the ultimate seminar hall that enhances the learning experience and fosters engagement and interaction? In this article, we will give you some ideas and suggestions on how to create a seminar hall that is modern, comfortable, and efficient.

Choose the Right Location for Your Ultimate Seminar Hall

The location of your seminar hall is one of the first things to consider when designing it. You want to choose a location that is easy to reach, secure, and suitable for your target audience. You also want to consider the environment, the culture, and the amenities of the area. For example, if you are hosting a seminar for students, you might want to have a seminar hall that is close to a campus, a library, or a cafeteria. On the other hand, if you are hosting a seminar for professionals, you might want to have a seminar hall that is near a business center, a hotel, or a restaurant.

Select the Right Size and Layout for Your Ultimate Seminar Hall

The size and layout of your seminar hall depend on the number and type of participants, the purpose and format of your seminar, and the space and budget available. You want to have a seminar hall that can fit all your participants comfortably, without being too cramped or too empty. You also want to have a seminar hall that can support different types of activities, such as lectures, workshops, debates, and group work. You might want to have a versatile and adaptable seminar hall that can be easily modified and rearranged according to your needs.

Equip Your Ultimate Seminar Hall with the Right Technology and Furniture

The technology and furniture of your seminar hall are essential for ensuring the quality and effectiveness of your seminar. You want to have a seminar hall that has reliable and advanced audiovisual equipment, such as microphones, speakers, projectors, screens, and laptops. You also want to have a seminar hall that has comfortable and ergonomic furniture, such as chairs, tables, desks, and whiteboards. You might want to have a seminar hall that has smart and innovative features, such as wireless connectivity, online platforms, and digital tools.

Decorate Your Ultimate Seminar Hall with the Right Style and Theme

The style and theme of your seminar hall are important for creating a positive and memorable impression on your participants. You want to have a seminar hall that reflects the topic and tone of your seminar, as well as the identity and values of your organization. You also want to have a seminar hall that appeals to the senses and emotions of your participants, such as by using colors, lighting,music, and art. You might want to have a seminar hall that has a unique and creative design, such as by using posters, banners, or props.

These are some of the ideas and suggestions on how to design the ultimate seminar hall. Of course, there are many other factors and details that you need to consider, depending on your specific situation and preferences. But if you follow these general guidelines, you will be able to create a seminar hall that is not only functional and practical, but also attractive and enjoyable.

If you are looking for a manufacturer that can provide you with high-quality and customized seating solutions for your seminar hall, you might want to check out Seatment. Seatment is a company that specializes in producing theater seats for various venues and events. They have a wide range of products and services that can suit your needs and budget.

As leading conference seats , theater seats and auditorium seats manufacturer Seatment, we offer best seating solutions for your projects. You can reach us for more information!

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Ways to give an effective seminar about your research project

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Ananya Sen is a PhD student in microbiology at the University of Illinois at Urbana-Champaign.

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In my first year of graduate school, I was terrified of giving presentations. I would put too much information on my slides, talk too fast and constantly forget or trip over certain words. Unsuprisingly, the reception was lukewarm at best.

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Know the Differences & Comparisons

Difference Between Conference and Seminar

On the contrary, a seminar implies an academic gathering of people, wherein the attendees are provided information, guidance or training with respect to the specific field of study. There are one or two presenters in the seminar who are subject matter experts. Now let’s talk about the basic differences between conference and seminar.

Content: Conference Vs Seminar

Comparison chart.

Definition of Conference

The conference, as the name suggests is a formally structured meeting of several delegates at an arranged place and scheduled date, which is meant to ‘confer’ something about a subject, usually of common concern to all the persons present or attending it.

In finer terms, conferences are scheduled meetings held for consultation and exchange of information or discussion, which has a certain agenda or motto to serve.

In a conference, keynote presentation is used to provide information to all the attendees. Further, it has a number of short break sessions. It can take place at both small and high level, i.e. the people attending the conference can range from 50 to 1000 or more.

A conference brings those people together who have some shared interest in the topic which is going to be discussed. It is a form of participatory meeting, organised to discuss an issue, find out facts or solve a problem in hand. It usually continues for a few days, where deliberation or exchange of information takes place, on a specific subject or removal of differences takes place.

Definition of Seminar

The seminar can be described as a formal academic instruction session organized by an academic institution for the students or by a professional organization, to educate and guide the participants on a specific topic, or a series of different topics of a subject or convey a message.

There is no limit on the number of people attending the seminar, as it greatly depends on the level in which the seminar is conducted. If it is organized at a high level, then the number of participants will also be high, and vice versa.

The seminar aims at bringing together all the people to whom delivery of guidance or information is a must and a long lecture is given by one or more subject matter experts in the concerned discipline, who are guest speakers. The speaker usually presents and discuss the topic by way of videos, slide shows or other interactive tools.

It is followed by a dialogue, i.e. question-answer session between the participant and experts, which encourages critical thinking and new ideas.

Key Differences Between Conference and Seminar

The difference between conference and seminar is discussed in the points given below:

• Conference refers to a type of get-together conducted formally to convey certain information on a particular topic by way of presentations, speech and deliberation. On the other hand, the seminar can be described as a long hour educational lecture provided to a particular group of people by one or more experts, for conveying information relating to a subject, or a message.
• Seminars are basically interactive session, wherein Socratic dialogue takes place between the expert and the attendees. Conversely, Conferences are consultative in nature, arranged by an organization or committee, aiming to talk about or exchange their views on a specific matter.
• Seminars are held to inform, educate, counsel, guide or train the participants, on a specific subject. As against, conferences are organized at the organizational, national or international level, which objects to present and discuss a certain matter with the attendees and get their opinion and views on that matter.
• In conferences, the participation of the attendees is somewhat limited. On the contrary, in seminars, the people attending it, take an active part in the discussion, by questioning the expert on their doubts, and the expert, in turn, provides a suitable answer to those questions to clear their doubts.
• Conferences are organized at the conference room of the organization, convention centre, or any other place such as hotel meeting space. In contrast, seminars are held at the institution itself, i.e. at the seminar hall if it is conducted on the institute level, however, if it is organized at a high level, a large space is required for sitting and so they are conducted in an auditorium or any other hotel space.
• When it comes to duration seminars lasts for a few hours only, whereas conferences continue for one or more days, wherein there are several breakout sessions.
• In conferences, the topic is presented by the speaker, who give their views to resolve an issue or decide something. On the flip side, in seminars, a lecture is given by the guest speaker, who is an expert in the field to introduce the topic to the participants, after which further discussion takes place between the expert and the participants.

In a nutshell, seminars are academic in nature, whereas conferences are not just academic, they can be held to serve other purposes also, which can be related to business, politics, economy, science, entertainment, sports and so forth, nationally or internationally.

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Thalar Awra says

September 1, 2023 at 5:11 pm

useful for us. thanks

lauren lee says

September 15, 2023 at 12:39 pm

The article effectively clarifies the distinctions between conferences and seminars, making it a valuable resource for anyone seeking to understand the differences between these two types of events.

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Stunning Seminar hall designing ideas

Designing a seminar hall poses more challenges than that which you’d normally have to go through when designing any other kind of building. With a seminar hall, first and foremost, you have to consider the functionality of the space. Remember that it serves that specific purpose: to accommodate a large capacity of people for seminars. With this in mind, just because you’re designing a space with this very specific function doesn’t mean that you should copy a template and sacrifice a unique style. With the right practices and through working with a trustworthy team like that of Eimer Design , you can create a seminar hall that’s both functionally stunning and unique.

If you’re looking for ideas, then you’re in the right place. Here you’ll learn more about seminar halls in general, how to design them, and what are the essentials that one must always include in creating this space.

A Brief Background On Seminar Halls

Seminar halls are designed to facilitate interactions and face to face communications between students and faculties in universities and businesses. It’s that avenue to hold board meetings in the offices and commercial complexes.

Designing such halls majorly depends upon the overall seating comfort, acoustic insulation, and good general illumination. Then, as to the equipment that will have to be placed, well-designed tables and desk board, projector screen well placed behind the desk board, good and sound audio system, and privacy are some of the most important elements to factor in. 

Since the room is designed for a formal purpose, do plan up wisely with formal colors and overall decors. This isn’t the time for you to experiment on bright or bold colors, as these can only distract the serious atmosphere during the discussion. But, you don’t have to stray away with keeping it comfortable with a personal touch and feel. Lights, plants, and a few little knick-knacks here and there won’t hurt.

The prime objectives of the seminar room are group learning, working on group projects, discussion about private and confidential matters, or client works, to name a few. Generally, it’s meant to hold around twenty to thirty people. 

To cover up these objects, a designer should simply consider the following elements :

Provide Comfortable Seating With Larger Or Comfortable Work Area

At least a minimum of 24” should be accommodated for each person for comfortable seating and working area. If you can go a little beyond that space, then all the better.

This space would also ensure that they don’t feel too cramped in a tiny space and rub elbows with the one next to them. You’ll want to keep the individuals in the hall comfortable, so they can focus on the important tasks that they have to accomplish.

Flexible And Easily Movable Chairs:

Accommodate the seating area with light, easy to move, and flexible chairs. Chairs with wheels are the best one to comfort the level of seminar room.

Add Multimedia Audio And Visual Systems:

Seminar room designing is so incomplete without proper audio and video screens. They are one of the major mediums to convey the message and communicate directly with the people seating inside. Placement of video screens at proper height and place is important to get a clear picture of whatever is being displaced.

Furniture Planning:

You may plan up the conversation tables and chairs by putting face to face sitting arrangements. You may plan up in a row system, or a classroom system, theater type seating with attached tables are also allowed. The choice is yours; implement the furniture planning according to the expected people to attend the seminar hall, expected activities, budget and personal choice of your client.

Furniture Designing And Color:

As it is designed for a formal purpose, stick on formal and comfortable colors for furniture designing. Textures of wood, black seats, blue seats, dark brown desk, and a wall with light colors are desirable.

The basic rule to follow with the furniture design and color is always to keep it simple and neutral. Instead of being too immersed in the colors, you’ll want the seating to be comfortable, too. That way, the individuals in the hall can last through a long day of discussion, without feeling so much physical strain and discomfort.

Noise Control

A good seminar hall should be one with the right acoustics and noise control . As much as possible, you’ll want to trap whatever noise is coming from the outside so that this won’t disrupt the discussion that goes on inside the hall.

Carpet the floor to control step noise. Drapes and upholstered furnishing should be considered. Avoid materials like plastic, fiber, for any kind of designing and placement. Make it a noise-free and comfortable area to get the best place for discussions.

General And Decorative Illumination

With a good amount of general overall lighting, it is important to install a few decorative lights like spotlights, recessed lights, or wall washers to create a dramatic and interesting effect. It’s like giving a complete touch to the overall designing of the space.

Spotlights, for instance, are also great to have in random places of the seminar hall. That way, should there be a speaker talking, the spotlight can also be focused on that individual. With this, your spotlight now has hit two birds with one stone. It illuminates the space with a very elegant factor, but also has that function of focusing on a person when needed.

Take these basic and general considerations into care before you plan up a seminar hall for an office, college, or school. Create the best of seminar halls with the powerful tools of designing and prime objectives to serve quality designing, good visual and audio service, comfortable furniture, dramatic and interesting walls and false ceiling, and a noiseless atmosphere. Then, after considering all these functions, you might also want to factor in the style aspect. With the right design, you can have that perfect blend of functionality and style. Here you are done with one of the classy and royal seminar halls.

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Seminar Room

Seminar Room AutoCAD Block

This complimentary AutoCAD drawing provides comprehensive plan and elevation views of a versatile and well-equipped seminar room, also known as a conference room, training room, or meeting hall. 

Encompassed within the drawing is a detailed illustration of the seminar room, highlighting its key components, including the spacious layout for accommodating various seating arrangements, the flexible furniture configurations for adapting to different presentations and activities, and optional features like integrated projection screens or whiteboards for visual presentations.

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Schedule It: A System for Seminar Hall Booking

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• First Online: 15 March 2022
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Part of the book series: Advances in Intelligent Systems and Computing ((AISC,volume 1415))

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This paper aims to address the real-world problem of hall scheduling in colleges by providing a digitized solution. Many colleges still stick to the old pen-and-paper method of reserving halls for presentations and other events. This leads to many conflicts and is a tedious process in general. A system is required for performing such bookings, suggesting alternatives if the current hall is not available, prioritizing certain halls for certain events, and also providing a smooth user experience throughout the process. The UI and logic are provided by HTML/PHP, and the data store uses the inbuilt MySQL database in the XAMPP server.

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Mutake RN, Gunjal TH, Bhor PS, Gunjal VS (2018) Conference hall booking system using Android. Int J Adv Eng Res Technol Technophilia

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Singh H, Shah RR (2020) BOOKiiIT—designing a venue booking system. In: IEEE 6th international conference on multimedia big data (BigMM). E-ISBN: 978-1-7281-9326-7

Maiske K, Neware P (2017) Review paper on event management system. Int J Res Appl Sci Eng Technol

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Rani, Arun, Viswanathan (2022). Schedule It: A System for Seminar Hall Booking. In: Pandian, A.P., Palanisamy, R., Narayanan, M., Senjyu, T. (eds) Proceedings of Third International Conference on Intelligent Computing, Information and Control Systems. Advances in Intelligent Systems and Computing, vol 1415. Springer, Singapore. https://doi.org/10.1007/978-981-16-7330-6_27

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As nba remains a jump ball, warner bros. discovery grabs french open tennis rights in u.s., paramount global town hall delayed after skydance offer, co-ceos’ shareholder presentation.

By Anthony D'Alessandro , Dade Hayes

A town hall for Paramount Global employees originally scheduled to take place Wednesday has been delayed until June 25.

In a note to employees obtained by Deadline, CEOs George Cheeks, Chris McCarthy and Brian Robbins recapped Tuesday morning’s annual shareholder meeting and also noted the rescheduling of the town hall. “Given the ongoing speculation regarding potential M&A, we want to be able to speak to you with as much candor and transparency as possible. By moving the date, our hope is to do just that,” they wrote.

Related Stories

Paramount's Shari Redstone Juggling Skydance, Other Suitors As Deal Saga Continues

Amid skydance offer, paramount global ceo trio trumpet 14 billion dollar brands, plans to explore streaming joint ventures.

The troika outlined a plan to shareholders to cut $500 million in annual overhead and juice streaming revenue through licensing and a potential joint venture or strategic partnership with a media or tech company. While more information can be expected to be conveyed at the town hall later this month, the CEOs also alluded to Paramount’s next quarterly earnings call in August as a moment when the investment community can expect to hear more details.

Paramount stock slipped 4% Tuesday in the wake of the meeting after having run up on Monday amid talk of Skydance being close to sealing a long-sought merger deal. Redstone did not appreciate the fact that Skydance’s revised offer satisfied many Class B (non-voting) shareholders while diminishing her proceeds, according to a report by Reuters. In creating more cash for shareholders, the David Ellison-run suitor decreased the valuation of the deal to $4.75 billion from $5 billion, the report said. (That price tag excludes the roughly $3 billion initial step of acquiring Redstone’s National Amusements, which controls 77% of Paramount’s Class A, or voting, stock.)

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Fact-checking viral claims about joe biden at d-day anniversary event.

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U.S. President Joe Biden, first lady Jill Biden, French President Emmanuel Macron, his wife Brigitte Macron, walk onstage June 6, 2024, during ceremonies to mark the 80th anniversary of D-Day in Normandy, France. (AP)

President Joe Biden commemorated the 80th anniversary of the D-Day invasion in Normandy, France, with a warning that democracy worldwide is at risk. Not long after his June 6 speech, social media users circulated edited video clips of Biden, claiming the president sat in an "imaginary chair," had a bowel movement and left the event prematurely.

The event’s full video does not support these claims; neither do news reports or posts from people who attended. But the claims spread rapidly online, racking up tens of millions of views.

Here’s how the baseless narratives emerged and spread, and how the D-Day anniversary event unfolded, based on journalists’ pool reports and longer videos of the event.

PolitiFact contacted the White House for comment on the viral claims but received no response.

How an ‘awkward’ squat led to baseless explanations

Social media users across X , Instagram and Facebook shared a 13-second clip of Biden at the event in which Biden shakes hands with Emmanuel Macron, France’s president, then turns away and bends slightly, as if to sit. When no one else moves to sit, Biden pauses, shifting halfway between standing and sitting. At the end of the clip, an announcer welcomes U.S. Defense Secretary Lloyd Austin to the stage.

@RNCResearch, an X account run by the Republican National Committee and former President Donald Trump’s presidential campaign, appeared to be one of the first social media accounts to share the clip on X at 7:55 a.m. Eastern Time. It was captioned: "Awkward."

Many other users’ posts credited @RNCResearch as their source when resharing the video clip. The RNC Research account has shared misleadingly edited videos of Biden before.

By the afternoon of June 6, the words "pooping" and "invisible chair" were trending on X.

Jeanine Pirro, who co-hosts "The Five" on Fox News, shared on X the same clip of Biden half sitting and said, "Our commander-and-chief trying to sit in an imaginary chair on stage in front of the entire world. Lights on, but Biden’s not home. Embarrassing is an understatement. ... THERE IS NO CHAIR." 

The post was later removed.

Commentator Dave Rubin echoed the claim on X in a post that drew more than 2 million views, saying, "Pooping or sitting in an invisible chair?" 

In the clip, black chairs can be seen behind the Bidens and Macrons as Joe Biden begins to sit. Seconds later, in the full video, everyone onstage takes a seat, including Joe Biden; everyone has a chair.

Other X users with blue-check-mark accounts claimed the clip showed the president " pooped his pants ." 

Tim Pool, a podcast host and conservative commentator,  shared the clip twice in five minutes and said Biden soiled himself. Pool’s posts collectively received almost 4 million views just four hours after they were shared.

In the full video of the event, at about the 4-hour and 16-minute mark , Joe and Jill Biden and Emmanuel and Brigitte Macron sit down seconds after the abbreviated clip ends. About 10 minutes later, Austin’s speech ends and Biden’s speech starts.

Claims that Biden left the event prematurely

Another misleading video stems from a different moment from the same event. In the 33-second clip being shared online, Joe and Jill Biden walk offstage, and the camera pivots to show Emmanuel Macron talking and shaking hands with veterans.

Charlie Kirk, founder of Turning Point USA, a conservative group advocating for limited government, shared this clip on X and wrote, "Yikes! At an Omaha Beach event honoring the 80th Anniversary of the D-Day invasion, Dr. Jill Biden quickly escorts Joe Biden away leaving a seemingly perplexed French President Emmanuel Macron to honor WW2 veterans alone."

Another X user shared the clip and wrote, "Joe Biden is whisked away mid ceremony by his wife/handler, while French President Macron was left to greet Veterans by himself." This post was viewed more than 2 million times.

In the full video of the event, just before the 4 hour and 53-minute mark , Joe Biden is seen shaking hands with five veterans onstage and greeting several veterans at the beginning and during the ceremony. Afterward, he and Jill Biden exit the stage. 

When the camera turns to Emmanuel Macron, he walks over to a veteran in the crowd to shake his hand. Macron talks and shakes hands with another veteran before joining his wife and exiting the stage, about two minutes after the Bidens exited.

PolitiFact Researcher Caryn Baird and Audience Engagement Producer Ellen Hine  contributed to this report.

RELATED: How misinformers manufacture and embellish embarrassing presidential moments

Our Sources

RNC Research, X post ( archived link ), June 6, 2024

CBS News, Biden lauds WWII veterans on D-Day 80th anniversary, vows NATO solidarity in face of new threat to democracy , June 6, 2024

Rumble, " I think Biden Pooped Himself this Morning ," June 6, 2024

YouTube, " The Times and Sunday Times - LIVE: Biden and Macron mark 80th D-Day anniversary in Normandy ," June 6, 2024

Forth News, White House Pool , accessed June 6, 2024

The White House, " Remarks by President Biden Commemorating the 80th Anniversary of D-Day | Collevile-sur-Mer, France ," June 6, 2024

Charlie Kirk, X post ( archived link ), June 6, 2024

X post , June 6, 2024

Jeanine Pirro, X post, June 6, 2024

Tim Pool, X post , June 6, 2024

X post ( archived link ), June 6, 2024

Instagram post ( archived link ), June 6, 2024

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The Bears Practices Fans Can Watch at Training Camp

Gene chamberlain | 19 hours ago.

The Bears will have an extended training camp because of their Aug. 1 Hall of Fame Game at Canton.

However, they'll have the same number of practices open to fans at Halas Hall that they had available last year.

There are only nine practice dates for the public at Halas Hall, starting with the Friday, June 26 practice. The last available practice is Aug. 15. There are three open practices for the public prior to the first preseason game.

Tickets are free and will be available exclusively through Ticketmaster.com on July 9 at 10 a.m. The open dates for the public will be:

• Friday, July 26
• Saturday, July 27
• Tuesday, July 30
• Sunday, Aug. 4
• Tuesday, Aug. 6
• Wednesday, Aug. 7
• Tuesday, Aug. 13
• Wednesday, Aug. 14
• Thursday, Aug. 15

The Aug. 15 practice is with the Cincinnati Bengals and begins at 1 p.m. Other practice times have not been announced by the Bears but most practices in the past have begun at 10 a.m.

There will be no parking or rideshare drop-offs again at Halas Hall. Fans who come to the practices must use shuttle buses which will be available at Hawthorn Townline Road parking in Vernon Hills.

After the Hall of Fame game on Thursday, Aug. 1 (7 p.m.), the Bears play at Buffalo Aug. 10, and after hosting the Bengals Aug. 17 they close preseason Aug. 22 at Kansas City in a 7:20 p.m. game.

Twitter: BearDigest@BearsOnMaven

GENE CHAMBERLAIN

BearDigest.com publisher Gene Chamberlain has covered the Chicago Bears full time as a beat writer since 1994 and prior to this on a part-time basis for 10 years. He covered the Bears as a beat writer for Suburban Chicago Newspapers, the Daily Southtown, Copley News Service and has been a contributor for the Daily Herald, the Associated Press, Bear Report, CBS Sports.com and The Sporting News. He also has worked a prep sports writer for Tribune Newspapers and Sun-Times newspapers.

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