cover letter for magazine submission

The Perfect Cover Letter: Advice From a Lit Mag Editor

Today’s guest post is from Elise Holland, co-founder and editor of 2 Elizabeths , a short fiction and poetry publication.

When submitting your short-form literature to a magazine or journal, your cover letter is often the first piece of writing an editor sees. It serves as an introduction to your thoughtfully crafted art. As such, it is significant, but it shouldn’t be intimidating or even take much time to write.

As editor at 2 Elizabeths , I see a variety of cover letters every day; some are excellent, and others could stand to be improved. There are a few key pieces of information to include, while keeping them short and sweet. In fact, a cover letter should only be a couple of paragraphs long, and no more than roughly 100-150 words.

A little research goes a long way

Seek out the editor’s name, and address the letter to him/her, as opposed to using a generic greeting. Typically, you can find this information either on the magazine or journal’s website, or in the submission guidelines.

Read the submission guidelines thoroughly. Many publications will state in their guidelines the exact details that need to be included in a cover letter. With some variation, a general rule of thumb is to include the following:

Editor’s name (if you can locate it)
Genre/category
Brief description of your piece
If you have been published previously, state where
Whether your piece is a simultaneous submission (definition below)

Terms to Know

The term simultaneous submission means that you will be sending the same piece to several literary magazines or journals at the same time. Most publications accept simultaneous submissions, but some do not. If a publication does not accept them, this will be stated in their guidelines.

Should your work be selected for publication by one magazine, it is important to notify other publications where you have submitted that piece. This courtesy will prevent complications, and will keep you in good graces with various editors, should you wish to submit to them again in the future.

The term multiple submission means that you are submitting multiple pieces to the same literary magazine or journal.

Cover Letter That Needs Work

Dear Editor, Here is a collection of poems I wrote that I’d like you to consider. I have not yet been published elsewhere. Please let me know what you think. Bio: John Doe is an Insurance Agent by day and a writer by night, living in Ten Buck Two. He is the author of a personal blog, LivingWith20Cats.com. Best, John Doe

What Went Wrong?

John Doe didn’t research the editor’s name. A personal greeting is always better than a simple “Dear Editor.” Additionally, John failed to include the word count, title and a brief description of his work.

There is no need to state that John has not yet been published elsewhere. He should simply leave that piece of information out. (Many publications, 2 Elizabeths included, will still welcome your submissions warmly if you are unpublished.)

John included a statement asking the editor to let him know what he/she thinks about his work. Due to time constraints, it is rare that an editor sends feedback unless work is going to be accepted.

Unless otherwise specified by the magazine or journal to which you are submitting, you do not need to include biographical information in your cover letter. Typically, that information is either requested upfront but in a separate document from the cover letter, or is not requested until a piece has been selected for publishing.

Cover Letter Ready to Be Sent

Dear Elise, Please consider this 1,457-word short fiction piece, “Summer.” I recently participated in the 2 Elizabeths Open Mic Night, and am an avid reader of the fiction and poetry that you publish. “Summer” is a fictitious tale inspired by the impact of a whirlwind, yet meaningful, romance I experienced last year. In this story, I gently explore the life lessons associated with young love, with a touch of humor. This is a simultaneous submission, and I will notify you if the piece is accepted elsewhere. Thank you for your consideration. Kindest Regards, John Doe

What Went Right?

In this letter, John includes all pertinent information, while keeping his letter clear and concise. In his second sentence, John also briefly states how he is familiar with the magazine. While doing this isn’t required, if done tastefully, it can be a nice touch! Another example might be: “I read and enjoyed your spring issue, and believe that my work is a good fit for your magazine.”

I hope these sample letters help you as you send your short works to magazines and journals for consideration. While you’re at it, I hope you will check out 2 Elizabeths ! We would love to read your work.

Elise Holland is co-founder and editor of 2 Elizabeths , a short fiction and poetry publication. Her work has appeared in various publications, most recently in Story a Day . Through 2 Elizabeths, Elise strives to create value and visibility for writers, through writing contests , events , and more!

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[…] To get into literary magazines, you need a cover letter, so Elise Holland lays out how to write the perfect cover letter for a literary magazine. […]

Love this! The letter is short and to the point, and covers all the necessary information. Great tips! I always worry that the only publishing credit I have is the winning entry in a short story contest through the local paper. Should I mention that? And writing conferences I’ve attended?

As Elise says, it’s OK if you’re unpublished. Don’t worry about it. But feel free to mention your winning entry. If the writing conferences would likely be known to the journals’ editors, you might mention one or two.

[…] recently wrote a full article on the perfect cover letter, here. Check it out for clear, simple instructions, along with sample […]

[…] publication. Her work has appeared in various publications, most recently in Story a Day, and at JaneFriedman.com. Through 2 Elizabeths, Elise strives to create value and visibility for writers, through writing […]

Thanks for the concise and useful information! I’ve heard that it’s also a good idea to include a sentence or two that makes it clear that you are familiar with the kind of work the magazine has published in the past. Is this generally advised, or would you consider it nonessential unless specified in the submission guidelines?

Insights blog

How to write a cover letter for journal submission

Download our cover letter template.

When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.

When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.

To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.

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What should my cover letter include?

Before you start to write, please check the instructions for authors (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.

Key points to include in your letter to the editor:

Editor’s name (you can usually find this on the journal page on Taylor & Francis Online ).

Your manuscript’s title.

Name of the journal you are submitting to.

Statement that your paper has not been previously published and is not currently under consideration by another journal.

Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it.

Contact information for you and any co-authors .

Confirmation that you have no competing interests to disclose.

Things to avoid:

Don’t copy your abstract into your cover letter, instead explain in your own words the significance of the work, the problem that is being addressed, and why the manuscript belongs in the journal.

Don’t use too much jargon or too many acronyms, keep language straightforward and easy to read.

Avoid too much detail – keep your cover letter to a maximum of one page, as an introduction and brief overview.

Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting.

Click to enlarge your PDF on key information to include in your cover letter .

Cover letter template

If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.

You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.

Always make sure to check the journal’s instructions for authors for any specific additional information to include.

Submission ready

Use our submission checklist to make sure you’ve included everything you need to.

If you need more guidance, take a look at our other information and resources to help you make your submission .

Rapid constructive feedback

Consider the Taylor & Francis Rapid Technical Review service to help you meet your deadline, through peer-review-like comments on your manuscript.

Related resources

Journal submission support

Guide to improve your submission experience

Article submission checklist

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How to Write a Cover Letter for a Literary Journal, Magazine, or Publication

A cover letter is your chance to create a positive first impression for the editors and readers who are reviewing your work. An unprofessional (or even a long-winded) cover letter can warrant unenthusiastic consideration of your work.

However, a concise and well-written cover letter encourages editors to begin reading the submitted poem, manuscript, or short story proper. As Michelle Richmond, publisher of Fiction Attic Press, writes , “It might surprise you to know that the most forgettable cover letters are often the best.” And if you’re submitting to Adroit , it might be a good idea to review our cover letter guidelines here .

Here’s an example of an efficient and entirely fictitious cover letter that works, with footnotes to explain what to incorporate into your cover letters. A caveat: Different publications may have different requirements for their cover letters. Don’t assume that our template will work everywhere. That being said, this is a solid starting point.

Dear Peter LaBerge, Chris Crowder, Heidi Seaborn, and Adroit readers, 1

Please consider my poem, “No Regrets.” 2 I’ve been a long-time fan of Adroit , and I particularly enjoyed Jennifer Tseng’s “ First Son ” from Issue 27. 3

This is a simultaneous submission. If “No Regrets” is accepted elsewhere, I will withdraw it immediately. 4

Thank you for your time and consideration. I look forward to hearing from you. 5

Sincerely, Peter Rabbit

Peter Rabbit is a senior majoring in statistics and comparative literature at the University of Vermont. Their work has previously been published in Winter Tangerine and Vagabond City . Some of their other work can be found online at peterrabbit.wordpress.com. 6

1 Referencing editors’ names shows that you’ve done your research and adds a personal touch to what may be a copy-and-pasted cover letter. For your convenience, I’ve linked the Adroit masthead here . If you truly can’t find information about the editor, consider using “Dear Editors,” “Dear Readers,” “To whom it may concern:” or “Dear [Journal].”

2 Short and simple. Your first sentence should convey why you are writing this cover letter. If you’re submitting a short story, editors will often want to know the word count. Also include the category or genre of the piece.

3 Referencing a piece or two previously published by a literary journal shows editors that you’ve done your research. Editors can assume that you’re familiar with what kind of work they publish, and that will set their mind at ease. Of course, don’t fake it. If you have a truly personal connection with the editor, feel free to add it. But make sure it’s not as inane as “I noticed that we both have a dog! I love dogs.”

4 Simultaneous submissions are submitted to multiple journals at the same time. It’s a common practice accepted at many journals, but individual journals might have different requirements. Always include information on simultaneous submissions as a matter of professional courtesy.

5 Simple, courteous, and a good lead to the actual content.

6 Many journals, like Adroit , will ask for a short bio. Include some general details about your current occupation, your training or education, and some of your most recent publications. It’s important to emphasize that editors will keep reading even if you haven’t had any publications or if you aren’t formally pursuing a creative writing degree (whether graduate or undergraduate), so don’t feel like you’ve got to conjure up some accolades or fluff. You probably want to leave out superfluous details like your job as a babysitter in sixth grade or your last sandwich order.

There you have it. A quick but professional way to open your submission to a literary journal, magazine, and publication. You seem human, but you are first and foremost a writer. And writers want their work to be read and published. Good luck!

Thank you for visiting The Adroit Journal . For more writing-geared content, be sure to sign up for updates using the form below!

Darren Chang

Darren Chang is an undergraduate student at Cornell University, where he participates in intercollegiate policy debate, writes a column for the Daily Sun, and devours large quantities of ice cream. Academically, he is interested by the intersection of different cultural perspectives, especially Asian American and disability scholarship. You can also catch him reading memoirs and autobiographies, playing ping pong, and laughing at memes of his home state of Indiana.

6 Tips for Perfect (Professional) Cover Letters for Literary Magazines

By now, if you’ve been following my Submission Bonanza! series, you should have picked the pieces you want to send to magazines and compiled a list of magazines that you want to submit to . It’s time now to write a cover letter to send along with your submissions. As Michael Nye, Editor of the Missouri Review says, sending a cover letter with your submission is “like wearing a suit to an interview.” Don’t let your submissions to literary magazines show up naked!

It’s easy to feel stressed about this part of the process of submitting to literary magazines: the cover letter (duh-duh dun….). It’s understandable because this can be the first impression that you are giving to the editors of the magazine. We definitely want to put our best foot forward and present ourselves as professional, competent writers.

But also, keep in mind that you are not being judged on your cover letter. Editors want solid writing. So make a nice, neat little cover letter and spend the majority of your time stressing about whether you should put that extra comma in your new creative nonfiction piece.

So here are some things to think about when writing a cover letter:

1. Follow the guidelines of the literary magazine.

This seems self-explanatory, but a lot of literary magazines ask for different kinds of information in the cover letter. Some of them want word counts or genre. Others want a short bio about you. Some even ask for no cover letter at all. If you are submitting simultaneously, you’ll also need to note that. Make sure you follow their specific guidelines.

2. Address the letter to a person.

This is not a “To Whom It May Concern” letter. It’s pretty easy to find most of the staff at a literary magazine under their masthead. Some magazines even tell you in the submission guidelines who to address it to. Be as specific as possible. If you’re submitting poetry, address it directly to Ms. Sally B. Poetryeditor. If you can’t pinpoint a specific name, you can address it to the editor.

3. Keep it short and simple.

Don’t forget, a lot of editors are reading hundreds or thousands of these. This is not a query letter, so you don’t need to describe your piece to them. You don’t need to tell them how you came up with the idea or list the twenty-seven other literary magazines you’ve been in. For example, the Colorado Review suggests this cover letter:

Dear Editor,

Enclosed is my [fiction/nonfiction/poetry] submission “Title of Manuscript.” Thank you for considering it for publication in Colorado Review.

[*If submitting via mail] I’ve included an SASE for [response only/the return of my manuscript].

Full Contact Info

4. Keep it professional.

Naturally, you want to make sure that the grammar and punctuation are flawless and that it is in a professional format. But also, you don’t need to be cute or catchy to get the editor’s attention. Let your writing do that. That’s what they are looking for.

5. Add a short bio (Optional).

Some magazines ask for a short bio or you may feel that it’s in your best interest to include one. This should only be a line or two of relevant information. Don’t tell your life story, just one or two tidbits that are interesting or pertinent. Don’t include a whole list of the hundreds of places you’ve been published. Just pick 3-5. Also, if you haven’t been published, don’t be ashamed to include that too. As Nye suggests:

If you’ve never been published before? Say so. “If accepted, this would be my first published story.” All literary magazines love being the one to publish a writer for the first time, so acknowledging this possibility can only help.

6. Add a note about what you read in the magazine or how you know the magazine (Also optional).

If you want to personalize it a bit for the magazine, some editors might like to know that you did actually take the time to read past issues or that you have had past correspondences with them. But again, this step could be optional.

In the end, I really like this bit Nye’s advice really calmed me down:

A professional cover letter is all we ask, and even minus that, if the work is excellent, we don’t really care. We want to publish the best work we read, regardless of whether or not you’re an emerging writer or an established one.

So don’t stress too much about your cover letter. Get it done, and make it professional, so you can get back to your craft.

So, the goal for this week:

Make a template of your cover letter and bio. Have them ready and at hand when you want to submit. I personally made a template that had all the information I could possibly want to send to and editor (word counts, genres, bio, etc) and then cut or edited from that for each literary magazine. Once this work is out of the way, you’ll be nearly set to start submitting!

Need more help?

You can read Michael Nye’s article on The Art of the Literary Magazine Cover Letter.

You could also look at advice about what not to do by Michael Kardos at Writer’s Digest .

Or take a look at this sample cover letter from The Review Review .

How to Write a Submission Cover Letter That Will Wow Literary Agents

As a writer, you spend countless hours perfecting your manuscript, pouring your heart and soul into every word. But did you know that the cover letter you include with your manuscript submission is just as …

Written by: Adam

Published on: November 20, 2023

Author writing a cover letter draft on a pad

The purpose of a submission cover letter is to introduce yourself and your work to literary agents. It gives you the opportunity to make a strong first impression and convince the agent that your manuscript is worth their time and consideration. While the content of your manuscript is undoubtedly important, a well-written cover letter can help it stand out from the slush pile and increase your chances of getting noticed.

Understanding the purpose of a cover letter for manuscript submission

Before diving into the nitty-gritty of writing a cover letter for manuscript submission, it’s crucial to understand its purpose. A cover letter serves as a professional introduction to your work and provides a glimpse into your writing style and personality. It should be concise, engaging, and tailored specifically to the agent or agency you’re submitting to.

When a literary agent receives a submission, they often have limited time to review each one. A well-crafted cover letter can pique their interest and make them eager to delve into your manuscript. Think of it as a teaser, enticing them to read further. It’s your chance to showcase your writing skills and convince the agent that you’re not only a talented writer but also a professional who understands the industry.

Essential elements of a cover letter for manuscript submission

Now that you understand the purpose of a cover letter, let’s explore the essential elements that should be included. First and foremost, your cover letter should be professional in tone and format. Use a standard business letter format with your contact information at the top, followed by the agent’s details and the date. Address the agent by name if possible, as it shows you’ve done your research and personalized the letter.

Next, introduce yourself and mention the title of your manuscript. Briefly explain why you chose to submit to that particular agent or agency. This demonstrates that you’ve done your homework and are genuinely interested in working with them. Highlight any relevant writing credentials or experience you have that make you uniquely qualified to write the manuscript. Keep this section concise and focus on the most impressive aspects of your background.

Finally, provide a brief summary or pitch of your manuscript. This should be a compelling and concise overview that captures the essence of your story and leaves the agent wanting to know more. Avoid giving away too much detail or spoiling the plot. Instead, focus on intriguing the agent and creating a sense of curiosity. Think of this section as a movie trailer – it should leave the agent eager to dive into your manuscript and discover the full story.

Tips for writing an attention-grabbing opening paragraph

The opening paragraph of your cover letter is your chance to make a strong first impression and grab the agent’s attention. Start with a compelling hook that will immediately engage the agent and makes them curious about your manuscript. It might be an intriguing question, a shocking statistic or a captivating anecdote. The key is to make the agent want to keep reading.

After the hook, briefly introduce yourself and your manuscript. Mention any relevant writing credentials or experience that make you stand out. Highlight why you chose to submit to that particular agent or agency. Show them that you’ve done your research and are genuinely interested in working with them. This personal touch can make a significant impact and show the agent that you’ve put thought into your submission.

Remember to keep the opening paragraph concise and to the point. Agents receive numerous submissions every day, so they appreciate brevity. Avoid rambling or providing unnecessary information. Instead, focus on crafting a strong and attention-grabbing opening that leaves the agent eager to read more.

How to showcase your writing credentials and experience

When it comes to writing a cover letter for manuscript submission, showcasing your writing credentials and experience is essential. This section allows you to demonstrate your expertise and convince the agent that you’re a talented writer who is worth their consideration. Here are a few tips to help you effectively showcase your credentials:

Highlight any relevant writing achievements: Focus on the writing credentials that are most relevant to your manuscript and the genre you’re targeting. This could include published (or self-published) works, writing awards, or any other accomplishments that demonstrate your skill and experience (such as building an audience on social media).

Provide details but be concise: While it’s important to provide some context and details about your writing credentials, remember to keep it concise. Agents have limited time, so make sure to highlight the most impressive aspects without overwhelming them with unnecessary information.

Tailor your credentials to the agent or agency: Research the agent or agency you’re submitting to and tailor your writing credentials accordingly. If they have a particular interest or speciality, highlight any relevant experience you have in that area. This shows the agent that you’ve done your homework and are genuinely interested in working with them.

By effectively showcasing your writing credentials and experience, you can establish yourself as a credible and talented writer. This increases the agent’s confidence in your abilities and makes them more likely to consider your manuscript.

Crafting a compelling summary of your manuscript

Perhaps the most crucial part of your cover letter for manuscript submission is the summary of your manuscript itself. This section is your chance to give the agent a taste of what your story is about and entice them to read further. Here are a few tips to help you craft a compelling summary:

Keep it concise: Your summary should be brief, typically no more than a few paragraphs. Focus on the main plot points and the core themes of your story. Avoid getting bogged down in unnecessary details or subplots.

Capture the essence of your story: Your summary should give the agent a clear idea of what your story is about and what makes it unique. Highlight the main conflict, the protagonist’s journey, and any intriguing elements that set your manuscript apart.

Create a sense of curiosity: The goal of your summary is to leave the agent wanting to know more. Don’t give away all the details or spoil the ending. Instead, create a sense of curiosity that compels the agent to dive into your manuscript and discover the full story.

Crafting a compelling summary takes time and careful consideration. It’s often helpful to draft multiple versions and seek feedback from trusted peers or writing groups. Remember, your summary is your manuscript’s first impression, so make it count.

Do’s and don’ts of writing a cover letter for manuscript submission

To wrap up our guide on writing a submission cover letter, let’s go over some essential do’s and don’ts to keep in mind:

Address the agent by name if possible.
Tailor your cover letter to the agent or agency you’re submitting to.
Highlight your most relevant writing credentials and experience.
Keep your cover letter concise and to the point.
Proofread your cover letter for any grammatical or spelling errors.

Don’t:

Ramble or provide unnecessary information.
Oversell or exaggerate your writing credentials.
Give away too much detail or spoil the plot in your manuscript summary.
Forget to personalise your cover letter for each submission.
Forget to follow the submission guidelines provided by the agent or agency.

By following these do’s and don’ts, you can ensure that your cover letter is professional, engaging, and tailored to the agent you’re submitting to. Remember, the goal is to get a foot in the door, make a good first impression and convince the agent that your manuscript is worth their time and consideration.

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How to Write an Effective Cover Letter for Journal Submission

Craft your cover letter for journal submission the right way with our expert tips! Learn how to grab editors’ attention and stand it out.

When it comes to submitting a manuscript for publication in a journal, many authors focus solely on the quality of their research and the clarity of their writing. While these are important factors, it’s easy to overlook the role that a well-crafted cover letter can play in the submission process. A cover letter can be the key to getting your manuscript noticed by the editor and ultimately accepted for publication. In this article, we’ll explore the importance of a cover letter for journal submissions and provide tips for crafting an effective one.

What is a Cover Letter for Journal Submission?

A cover letter for journal submission is a document that accompanies a manuscript when it is submitted for publication in an academic or scientific journal. The purpose of the cover letter is to introduce the author and their work to the editor of the journal and to provide any additional information that may be relevant to the manuscript or the submission process. Furthermore, its purpose is to introduce the manuscript to the editor and provide additional information about the research and its significance. The cover letter should be concise and focused, typically no more than one page.

What Should be Included in the Cover Letter?

A cover letter should include several key elements to effectively introduce your manuscript. It’s important to personalize the letter for the specific journal, use a professional tone, and proofread carefully for errors. To make sure your cover letter is effective, there are several key elements that you should include:

Addressee’s Information and Date of Submission

Your cover letter should start with the date of submission, followed by the name and address of the editor or editorial staff who will be reviewing your manuscript. This information should be current and accurate to ensure your submission is directed to the right person.

Opening Salutation

The opening salutation of your cover letter should be professional and courteous, addressing the editor or editorial staff by name, starting with “Dear…”. Don´t forget to include the title and position of the editor you are addressing.

Purpose Statement and Administrative Information

Your cover letter should have a clear statement of the purpose of your research and the journal to which you are submitting your manuscript. You should also include any administrative information required by the journal, such as the type of manuscript (e.g. original research, review article, case report) and the number of words or pages.

Summary of Main Research Findings and Implications

One of the most important elements of your cover letter is a summary of the main findings and implications of your research. This summary should be concise and focused, highlighting the most important aspects of your research and why it is significant to the field.

Statements or Information Required by the Journal

Many journals require specific statements or information to be included in the cover letter. This may include a statement that the manuscript has not been previously published or is not under consideration for publication elsewhere, or a list of potential conflicts of interest or funding sources that may have influenced the research.

Previous Contact with the Journal

If you have had previous contact with the journal, such as submitting a previous manuscript or attending a conference sponsored by the journal, it is important to mention this in your cover letter. This information can help establish a connection between you and the editor, which may increase the chances of your manuscript being accepted.

Conflict of Interests and Financial Disclosures

It is important to disclose any potential conflicts of interest or financial disclosures that may have influenced the research. This information can help ensure transparency and maintain the integrity of the research.

Your cover letter should include a statement indicating that all authors have read and approved the manuscript and that the work is original and not plagiarized. This information can help establish the credibility of the research and the integrity of the authorship.

Suggested Reviewers

Suggested Reviewers are generally considered a best practice and are often recommended by journals. Providing a list of suggested reviewers can help to ensure that the manuscript is reviewed by individuals who have the appropriate expertise and background to evaluate the work, and can help to speed up the review process by reducing the time needed for the editor to identify potential reviewers. This can help expedite the review process and increase the likelihood of your manuscript being accepted.

Concurrent/Duplicate Submissions

An important consideration when submitting a manuscript for publication is concurrent or duplicate submissions. Concurrent submissions occur when a manuscript is submitted to more than one journal at the same time. Duplicate submissions occur when a manuscript is submitted to the same journal more than once.

In the cover letter, you should clearly state whether the manuscript has been submitted elsewhere or whether it has been previously published. If the manuscript is under consideration elsewhere, you should provide the name of the journal and the date of submission. If the manuscript has been previously published, you should provide the citation for the publication.

Closing Salutation

When closing a cover letter for journal submission, it’s important to maintain a professional and courteous tone. A common closing salutation is “Sincerely,” followed by your name. However, some alternatives that are also appropriate include “Best regards,” “Thank you for your time and consideration,” or “Respectfully.” Whichever salutation you choose, make sure it matches the tone of your letter and conveys your appreciation for the editor’s consideration.

Request to Exclude Reviewers

A request to exclude reviewers is a common feature of a cover letter for journal submission, particularly in cases where the author has concerns about potential conflicts of interest or bias that could affect the review process.

When making a request to exclude reviewers, the author should provide a clear and concise explanation of the reasons for the request and should provide specific details about any potential conflicts of interest or concerns that they may have. It is also important to note that some journals may have specific guidelines or policies regarding requests to exclude reviewers, and authors should familiarize themselves with these guidelines before making a request.

In general, it is recommended that authors provide a minimum of three to five potential reviewers who are not affiliated with the author or their institution, in order to provide a broad range of expertise and perspectives. When making a request to exclude reviewers, it is also important to provide alternative suggestions for potential reviewers who could be considered in their place.

Tips for Writing a Journal Submission Cover Letter

A well-crafted cover letter can help your manuscript stand out and increase your chances of being accepted for publication. Here are some tips for writing an effective journal submission cover letter.

One of the most important tips for writing a journal submission cover letter is to proofread it carefully. Typos, spelling errors, and grammatical mistakes can detract from the professional image you want to project. Make sure to read the letter multiple times and have someone else read it over as well to catch any errors you may have missed.

Keep the Cover Letter Brief

Another important tip is to keep the cover letter brief and to the point. The cover letter should provide a brief introduction of the manuscript and the key findings, as well as any other information that is necessary for the editor to understand the importance and relevance of the manuscript. The letter should be no more than one page in length.

Review Examples of Cover Letters

It can be helpful to review examples of cover letters for journal submissions to get an idea of the style, tone, and content that is appropriate. You can search for examples online or ask colleagues who have submitted manuscripts for publication for their advice. When reviewing examples, pay attention to the language used, the level of detail provided, and the overall organization and structure of the letter. This can help you craft a cover letter that is professional, informative, and effective.

Cover Letter Template for a Journal Article Submission

A cover letter is an important component of manuscript submission for publication in a journal. Using a template can help ensure that your cover letter includes all the necessary information and follows the proper format. Here is a guide to creating a cover letter template for a journal article submission.

The header should include your contact information, including your name, affiliation, and contact details (address, phone number, and email address), the date of submission, and the name and address of the journal.

Opening Paragraph

The opening paragraph should provide a brief introduction to the manuscript and its key findings. This paragraph should also mention the purpose of the manuscript and why it is relevant to the journal’s readership. You may also want to mention any previous correspondence or contact with the journal.

Body Paragraphs

The body of the cover letter should include several paragraphs that provide more detail about the manuscript. This may include a summary of the methods used, key results and findings, and implications for future research. You may also want to mention any notable limitations or challenges encountered during the research process.

It is also important to address any specific requirements or requests from the journal, such as a particular format for tables or figures, or specific information to be included in the manuscript. You should also mention any funding sources or conflicts of interest that may be relevant.

Closing Paragraph

The closing paragraph should reiterate the significance of the manuscript and its contribution to the field. You may also want to mention any potential reviewers for the manuscript or suggest reviewers who would be appropriate. Finally, you should include a polite and professional closing, such as “Sincerely” or “Best regards”, followed by your name and signature.

Common Expressions for Cover Letters

When writing a cover letter for journal submission, it’s important to use appropriate and professional language. Here are some common expressions that can be used in cover letters:

“We are pleased to submit our manuscript…”

“The research reported in this manuscript addresses a significant gap in the literature…”

“We believe this manuscript will be of interest to your readership because…”

“Our findings have important implications for future research in this field.”

“We would like to thank the reviewers and editors for their time and consideration.”

“We look forward to hearing from you regarding the status of our manuscript.”

“Thank you for your time and consideration.”

These expressions can be used to convey important information in a professional and concise manner. When using these expressions, it’s important to tailor them to the specific journal and to make sure they are appropriate for the content of your cover letter.

Journal Submission Tips and Hacks from the Experts

Submitting a journal article can be a challenging and sometimes frustrating process. However, by following some tips and hacks from the experts, you can increase your chances of success. Here are some tips and hacks to help you submit your article to a journal:

Choose the Right Journal

Before submitting your article, make sure you choose the right journal. Consider factors such as the journal’s scope, readership, and impact factor. Make sure your article fits with the journal’s focus and aims.

Read the Guidelines

Read the journal’s submission guidelines carefully and follow them closely. Pay attention to formatting, length, and other requirements. Failure to follow the guidelines could result in your article being rejected without review.

Get Feedback

Before submitting your article, get feedback from colleagues or mentors. Ask them to read your manuscript and provide constructive criticism. This can help you identify potential weaknesses and improve the quality of your article.

Write a Strong Abstract

Your abstract is often the first thing that editors and reviewers will read. Make sure it is clear, concise, and provides a compelling summary of your article. Highlight the key findings and implications of your research.

Use Clear and Concise Language

Use clear and concise language when writing your article. Avoid jargon, technical terms, and complex language that could be difficult for readers to understand. Write in a way that is accessible to a broad audience.

Address Reviewer Comments

If your article is rejected or requires revisions, make sure you carefully address all reviewer comments. Be thorough and professional in your responses. This can increase your chances of acceptance in future rounds of review.

Keep Records

Keep records of all correspondence with the journal, including submission dates, reviewer comments, and decisions. This can help you stay organized and keep track of the progress of your article.

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How to Write a Cover Letter for Journal Submission

If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters can impact an editor’s decision to consider your research paper further.

This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.

Why does a good cover letter matter?

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.

Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.

In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!

What to Include in a Cover Letter for a Journal Submission

We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.

With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:

Essential information:

Editor’s name (when known)
Name of the journal to which you are submitting
Your manuscript’s title
Article type (review, research, case study, etc.)
Submission date
Brief background of your study and the research question you sought to answer
Brief overview of methodology used
Principle findings and significance to scientific community (how your research advances our understanding of a concept)
Corresponding author contact information
Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal

Other commonly requested information:

Short list of similar articles previously published by the target journal
List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
Technical specialties required to evaluate your paper
Potential reviewers and their contact information
If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)

Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)

What you should NOT do:

Don’t use too much jargon or include too many acronyms.
Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!

How to Structure a Cover Letter

You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

ANNOTATED TEMPLATE Journal Submissions Cover Letter

[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g., John Smith, MD or Carolyn Daniels, MPH [Title] e.g., Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]

Dear Dr./Mr./Ms. [Editor’s last name]:

TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.

TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.

TIP: Never use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!

[Para.1: 2–3 sentences] I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]

e.g., I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an Awesome Science Journal research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

TIP: Useful phrases to discuss your findings and conclusion include:

Our findings confirm that…
We have determined that…
Our results suggest…
We found that…
We illustrate…
Our findings reveal…
Our study clarifies…
Our research corroborates…
Our results establish…
Our work substantiates…

[Para. 2: 2–5 sentences] Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s Aim and Scope that align with your paper].

TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.

TIP: Include context about why this research question had to be addressed.

e.g., “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”

TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”

e.g., Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.

[Para 3: Similar works] “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”

TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”

[Para. 4: Additional statements often required] Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.

TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”

e.g., We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.

[Para. 5: Potential Reviewers] Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.

[Name, institution, email, expertise]

To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.

TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.

TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!

[Para. 6: Frequently requested additional information] Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.

[Your Name]

Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]

Quick Cover Letter Checklist Before Submission

Set the font to Arial or Times New Roman, size 12 point.
Single-space all text.
Use one line space between body paragraphs.
Do not indent paragraphs.
Keep all text left justified.
Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision.
Double-check the editor’s name. Call the journal to confirm if necessary.

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Mastering the Effective Cover Letter for Journal Submission: A Comprehensive Guide

Home » Blog » Mastering the Effective Cover Letter for Journal Submission: A Comprehensive Guide

Understanding the Importance of an Effective Cover Letter

When it comes to submitting your scientific manuscript to a journal, think of your cover letter as your first handshake with the editor. It’s not just a courtesy; it’s an integral part of the submission process. An effective cover letter is your chance to make a strong first impression, to say, “Hey, I’ve got something valuable and exciting to share with your readers.” But it’s more than just a greeting; it’s a strategic tool to advocate for your manuscript.

A well-crafted and effective cover letter does several things. First, it introduces your work to the editor and provides a succinct overview of your study and its significance. It’s your opportunity to explain why your research fits perfectly within the scope of their journal, potentially solving a puzzle or advancing the field in a way that their readership will find compelling.

Moreover, this cover letter sets the stage for your manuscript, highlighting its strengths without overselling them. It addresses any potential concerns an editor might have, such as the study’s uniqueness or ethical considerations, head-on. By doing so, you’re not only showing transparency but also building trust with the journal’s editorial team.

But let’s not forget, the cover letter also serves as a platform to showcase your professionalism and attention to detail. A well-written, error-free letter reflects your commitment to quality, suggesting that the same level of care has been applied to your research and manuscript.

In essence, the cover letter for your journal submission is your advocate, concierge, and first ambassador all rolled into one. It champions your manuscript, ensuring it gets the consideration and review it deserves. So, mastering the effective cover letter is not just about following a format—it’s about understanding its role in your publication journey and leveraging it to set your research apart.

The Anatomy of an Effective Cover Letter

Crafting an effective cover letter for your journal submission is akin to mapping out a well-planned journey for your manuscript. It requires a clear structure, compelling content, and a strategic approach to guide the editor through your submission. Here’s what every winning cover letter should include:

Introduction

Start with the basics: Mention the title of your manuscript and the journal you’re submitting to. Introduce your study briefly, emphasizing its relevance and why you believe it’s a good fit for the journal.

Statement of Significance

This is where you shine a spotlight on the importance of your research. What gap does it fill? How does it advance the field? Make it clear why your work matters and should be read by the journal’s audience.

Alignment with Journal’s Scope

Demonstrate your familiarity with the journal by explaining how your manuscript aligns with its aims and scope. This shows respect for the editor’s work and positions your study as a valuable addition to their publication.

Key Findings and Contributions

Highlight the main findings of your research and its theoretical or practical contributions to the field. Be succinct but persuasive, providing just enough detail to intrigue the editor and underscore the novelty and relevance of your work.

Addressing Potential Concerns

If there are unique circumstances or potential concerns with your submission (e.g., closely related publications, multi-part studies), address them upfront. Honesty and transparency can preempt misunderstandings and demonstrate your integrity as a researcher.

Wrap up your cover letter by reiterating your enthusiasm for the opportunity to publish in the journal and thanking the editor for considering your work. A courteous and professional closing leaves a positive, lasting impression.

Contact Information

Don’t forget to include your contact information, making it easy for the journal’s editorial team to reach you with questions or updates regarding your submission.

Remember, the goal of your effective cover letter is not to regurgitate the details of your manuscript but to complement it by highlighting its significance, novelty, and fit for the journal. Think of it as the opening argument in your case for publication, laying a solid foundation for the detailed evidence presented in your manuscript.

Personalizing Your Introduction: Making a Strong First Impression

The opening lines of your effective cover letter for journal submission are where you set the tone and engage the editor. It’s more than just stating the title of your manuscript and your intent to submit; it’s about making a connection. Here’s how to personalize your introduction effectively:

Start with Why : Begin by briefly explaining why you chose this specific journal for your manuscript. Is it the journal’s reputation in your field, the match with the journal’s thematic focus, or the impact it has on its readership? This not only shows that you’ve done your homework but also that you value the journal’s contribution to your research area.
Mention Previous Interactions : If you’ve had previous communications with the journal or its editors, or if you’re responding to an invitation to submit, mention this early on. It provides context and a touchpoint for the editor.
Express Genuine Interest : Convey your genuine interest in the journal and enthusiasm about the potential of your research to contribute to the field. This enthusiasm can be contagious and prompt the editor to view your submission with keen interest.
Tailor Your Language : The tone and language should be professional yet accessible. Avoid overly technical jargon in the introduction; save that for the manuscript itself. The goal here is to communicate clearly and effectively, making a strong case for your research.

Making a strong first impression with your introduction is crucial. It’s your chance to engage the editor from the get-go, setting the stage for the rest of your cover letter and, ultimately, your manuscript. By personalizing your introduction, you not only demonstrate respect for the journal and its editorial team but also start building a rapport that can positively influence the submission process.

Outlining the Significance of Your Research

In the heart of your cover letter lies the core of your manuscript: the significance of your research. This section is your opportunity to articulate the value and impact of your work. Here’s how you can effectively convey the importance of your study:

Highlight the Gap Your Research Fills

Begin by setting the scene. What is the current state of research in your field, and where does your work fit in? Identify the gap or challenge your study addresses, and explain how your research moves the needle. This demonstrates not only the relevance of your work but also its potential to make a meaningful contribution.

Emphasize the Novelty and Contributions

What makes your research stand out? Here, you can highlight the innovative aspects of your study, whether it’s a new methodology, findings that challenge existing theories, or the application of research in a novel context. Be clear about how your work advances knowledge in your field and the specific contributions it makes.

Discuss the Broader Impact

Beyond the academic sphere, what are the practical implications of your research? Whether it’s influencing policy, contributing to technological advancements, or addressing societal challenges, showcasing the broader impact of your work can significantly enhance its appeal to the journal.

Make It Relatable

Use language that conveys the excitement and significance of your research without delving into technical jargon. The goal is to make the editor understand and appreciate the value of your work, even if they’re not a specialist in your specific field.

Outlining the significance of your research is about painting a picture of a landscape enhanced by your study. It’s about showing where your research fits in the broader context and how it contributes to advancing knowledge and practice in your field. By doing so, you’re not just submitting a manuscript; you’re offering a new lens through which to view and understand an aspect of your discipline.

How to Align Your Study with the Journal’s Scope

Ensuring your manuscript aligns with the journal’s scope is pivotal for its acceptance. This alignment signals to the editors and reviewers that your research is not only relevant but also contributes meaningfully to the journal’s mission. Here’s how to articulate this alignment in your cover letter:

Research the Journal’s Aims and Scope

Before you even pen that cover letter, dive deep into the journal’s website. Understand its aims, scope, and the audience it serves. This isn’t just about ensuring your research fits; it’s about tailoring your message to resonate with the journal’s editorial priorities.

Draw Clear Connections

Explicitly state how your research fits within the scope of the journal. This could mean highlighting the specific aspect of your study that addresses a gap the journal is keen on filling, or how your findings contribute to a particular theme or debate featured in the journal. Make these connections as clear as possible.

Use the Journal’s Language

Incorporate keywords and phrases from the journal’s aims and scope into your cover letter. This does not mean keyword stuffing, but rather naturally integrating terms that resonate with the journal’s focus. This linguistic alignment can subtly signal that your research is a good fit.

Highlight Relevance to the Journal’s Readership

Explain why your research matters to the journal’s readers. What will they learn or gain from your study? How does it advance the conversation in the field? This shows you understand the journal’s audience and have considered how your work adds value to their professional or academic pursuits.

Reference Relevant Articles from the Journal

If applicable, mention any articles previously published in the journal that relate to your work. This can demonstrate your engagement with the journal’s content and how your research builds upon or diverges from these discussions.

Aligning your study with the journal’s scope is not just a bureaucratic step; it’s a strategic move that shows respect for the journal’s mission and an understanding of its place in the academic community. By clearly articulating this alignment in your cover letter, you significantly increase the chances of your manuscript being viewed favorably by the editorial team.

Highlighting Your Manuscript’s Key Findings

Your cover letter should succinctly highlight the key findings of your research, showcasing the core achievements and their implications. This section is where you get to brag a bit about what your study has uncovered. Here’s how to do it effectively:

Summarize the Main Results

Begin by summarizing your main results in a few sentences. Focus on the outcomes that are most relevant and impactful to your field. Avoid getting bogged down in the details; instead, aim for clarity and brevity, giving the editor a clear snapshot of your findings.

Explain the Implications

After presenting your results, delve into their implications. How do they advance the field? Do they challenge existing theories or practices? Make sure to articulate the significance of your findings in a way that resonates with the broader academic community and aligns with the journal’s focus.

Emphasize the Novelty

If your research introduces new methods, concepts, or insights, highlight these as key findings. Emphasizing the novelty of your work can help differentiate it from other submissions and pique the editor’s interest.

Use Accessible Language

While it’s important to be precise, also ensure your description is accessible to those who might not be specialists in your specific area of research. Avoid jargon and technical terms when possible, or briefly explain them if they’re necessary to convey your findings.

Highlighting your manuscript’s key findings in the effective cover letter is crucial. It gives the editor a compelling reason to consider your manuscript for publication. By effectively summarizing and emphasizing the importance of your results, you can make a strong case for why your research deserves attention.

Addressing Potential Reviewer Concerns Upfront

Preemptively addressing potential concerns in your effective cover letter can significantly influence the editorial process in your favor. It demonstrates foresight, thoroughness, and a commitment to transparency. Here’s how to approach this effectively:

Anticipate Reviewer Questions

Think about the potential weaknesses or questions reviewers might have about your study. These could relate to your methodology, the robustness of your data, or the generalizability of your findings. By anticipating these concerns, you can address them before they even arise.

Provide Context for Controversial Choices

If your research involved unconventional methodologies or controversial choices, provide a brief explanation in your cover letter. Explain why you chose this path and how it strengthens your study. This preemptive clarification can mitigate concerns and highlight your innovative approach.

Acknowledge Limitations

No study is without its limitations, and acknowledging these upfront can be a strength. Briefly mention any significant limitations and, if possible, how you’ve mitigated them. This honesty builds trust and demonstrates a rigorous scientific approach.

Discuss the Uniqueness of Your Study

If there’s a chance your manuscript might be seen as too similar to existing research, clarify what sets your work apart. Highlight the novel aspects of your study, whether it’s in your approach, the data you’ve uncovered, or the implications of your findings.

Addressing potential concerns upfront doesn’t mean your manuscript is flawed; rather, it shows that you’re engaged in a thoughtful, critical examination of your work. This approach can not only alleviate potential objections but also position your manuscript as a strong candidate for publication by showcasing your commitment to a rigorous scientific discourse.

The Do’s and Don’ts of Cover Letter Etiquette

Navigating the nuances of cover letter etiquette can make a significant difference in how your submission is received. Here are some key do’s and don’ts to ensure your cover letter reflects the best professional standards:

Be Concise : Keep your cover letter to a page or less. Editors are busy, so respect their time by getting straight to the point.
Personalize Your Letter : Address the editor by name if possible. A personalized greeting can add a touch of professionalism and shows you’ve done your homework.
Proofread : Typos and grammatical errors can undermine the credibility of your submission. A well-proofed letter shows attention to detail.
Express Enthusiasm : Let your genuine interest in the journal and belief in the significance of your research shine through, without overdoing it.

Don’t:

Reiterate Your Abstract : The cover letter is not the place to copy-paste your abstract. Instead, use it to highlight the significance and fit of your research.
Overstate Your Findings : Be honest about the implications of your research. Overselling your findings can backfire if the claims aren’t supported by the data.
Ignore Submission Guidelines : If the journal has specific requirements for cover letters, follow them meticulously. This shows respect for the journal’s editorial process.
Use Generic Language : Tailor your cover letter to each journal submission. A generic, one-size-fits-all letter can come off as impersonal and lazy.

Adhering to these do’s and don’ts will not only help you craft a more effective cover letter but also demonstrate your professionalism and respect for the editorial process. Remember, the cover letter is an integral part of your submission package, and getting it right can significantly influence the first impression you make on the journal’s editorial team.

Crafting a Convincing Conclusion for Your Cover Letter

The conclusion of your cover letter is your final opportunity to make an impression on the editor and reinforce the significance of your submission. Here’s how to craft a conclusion that resonates:

Reiterate the Fit and Significance

Briefly restate why your manuscript is a good fit for the journal and its significance to the field. This is your chance to leave the editor with a strong sense of the value of your work and its potential impact.

Express Your Enthusiasm and Commitment

Convey your enthusiasm for the possibility of publishing in the journal. Let the editor know you’re looking forward to the opportunity to contribute to their publication and the broader academic conversation. Additionally, affirm your willingness to revise your manuscript according to the feedback from the review process, demonstrating your commitment to excellence and collaboration.

Thank the Editor

Always end with a note of thanks for considering your submission. Acknowledging the editor’s time and effort shows respect and professionalism.

Provide Contact Information

Make sure the editor knows how to reach you. Include your email address and phone number, even if it’s already provided elsewhere in your submission package.

A well-crafted conclusion can strengthen your cover letter, leaving a lasting positive impression on the editor. It encapsulates the essence of your submission, underscores your professionalism, and sets the stage for a constructive editorial relationship.

Common Pitfalls to Avoid in Your Cover Letter

A well-crafted cover letter can be a key factor in getting your manuscript noticed, but certain missteps can undermine its effectiveness. Here are some common pitfalls to avoid:

Overlooking Journal Guidelines

One of the quickest ways to make a poor impression is to ignore the journal’s submission guidelines. These may include specific requirements for cover letters. Always tailor your cover letter to meet these guidelines precisely.

Being Too Vague or Generic

Generic cover letters that could apply to any journal not only miss the opportunity to highlight the fit between your manuscript and the journal but also suggest a lack of genuine interest. Be specific about why your work is right for this journal.

Neglecting to Highlight Key Findings

Your cover letter should succinctly summarize the main findings and contributions of your study. Failing to do so can leave the editor unclear about the significance of your work.

Failing to Address Potential Concerns

If there are obvious potential concerns with your manuscript (such as a small sample size or the preliminary nature of the results), failing to address these upfront can be a missed opportunity to frame these issues in the best light.

Overselling Your Study

While it’s important to highlight the significance of your work, avoid overselling your findings or their implications. This can raise red flags for editors and reviewers.

Poor Formatting and Typos

A cover letter riddled with typos, grammatical errors, or formatting issues can undermine your manuscript’s credibility from the outset. Proofread carefully and consider having a colleague review it as well.

Ignoring the Cover Letter’s Tone

The tone of your effective cover letter should be professional yet accessible. Avoid overly technical language that might obscure the significance of your work to the journal editor.

By steering clear of these pitfalls, you can enhance the effectiveness of your cover letter, making a strong case for the publication of your manuscript.

Expert Tips for a Revision-Proof Cover Letter

Creating a cover letter that withstands the scrutiny of journal editors and reviewers requires insight and finesse. Here are expert tips to fortify your cover letter against potential revisions:

Tailor Your Message

Customize your effective cover letter for each journal submission. Demonstrate your understanding of the journal’s audience, scope, and priorities. This personal touch can significantly increase your manuscript’s chances of being considered.

Be Clear and Concise

Clarity and conciseness are your allies. Avoid unnecessary jargon and lengthy explanations. Your goal is to communicate the essence and significance of your research succinctly.

Use a Positive Tone

Maintain a positive and confident tone throughout your cover letter. Focus on the strengths and contributions of your research, while being honest about its limitations.

Highlight the Novelty

Make sure to clearly articulate what is new and important about your research. This can be a key factor in catching the editor’s interest.

Address Ethical Considerations

If your research involves sensitive subjects or potential ethical concerns, briefly outline how these were addressed. Demonstrating ethical rigor can preempt questions and concerns.

Be Proactive About Potential Concerns

If there are aspects of your study that might raise questions (such as preliminary findings or a small sample size), address these proactively. Explain why these do not detract from the validity and relevance of your research.

Offer to Provide Additional Information

Indicate your willingness to provide further details or clarification if needed. This shows your commitment to engaging with the review process constructively.

Express Willingness to Review and Revise

Convey your openness to reviewing and revising your manuscript based on the journal’s feedback. This flexibility can be favorable in the editorial decision-making process.

Crafting a cover letter with these expert tips in mind can set your submission apart, demonstrating not only the value of your research but also your professionalism as a researcher.

Final Checklist Before Submission: Ensuring Your Cover Letter is Submission-Ready

Before hitting the “submit” button, run through this final checklist to make sure your cover letter is polished and poised for success:

1. Personalization : Have you addressed the editor by name, if possible? Personal touches can make a difference.

2. clarity and brevity : is your cover letter concise, clear, and to the point ensure it’s no longer than one page., 3. key findings highlighted : have you clearly highlighted the key findings and significance of your research make sure these stand out., 4. journal fit : have you articulated why your manuscript is a good fit for the journal’s scope and audience this alignment is crucial., 5. novelty and contribution : does your cover letter emphasize the novelty and contributions of your study make sure the unique aspects of your work are front and center., 6. anticipation of concerns : have you addressed any potential concerns or questions about your manuscript preemptive explanations can ease the review process., 7. ethical considerations : if applicable, have you outlined how ethical concerns were addressed in your study, 8. revision willingness : have you expressed your willingness to review and revise based on feedback this shows a collaborative spirit., 9. proofreading : is your cover letter free from typos and grammatical errors a well-proofed letter reflects your professionalism., 10. contact information : have you included your contact information, making it easy for the editor to reach you.

This checklist ensures that your cover letter not only presents your manuscript in the best possible light but also demonstrates your professionalism and readiness for the publication process.

With your cover letter refined and ready, you’re set to make a strong submission. Remember, the cover letter is your first impression on the journal’s editorial team—make it count!

Summary: Why San Francisco Edit Is Your Best Option for Mastering the Cover Letter for Journal Submission

When it comes to scientific manuscript editing and preparing for journal submission, the importance of a polished, professional cover letter cannot be overstated. It’s the first impression you make on the journal’s editorial team, a succinct pitch that highlights the significance and fit of your research. That’s where San Francisco Edit steps in, offering unparalleled expertise in crafting cover letters that open doors.

Our team understands the nuances of academic publishing across science, academia, research, and publishing sectors. We’re adept at articulating the importance of your work, aligning it with the journal’s scope, and presenting it in a way that’s both compelling and concise. Our editors are not just language experts; they have a deep understanding of the scientific process and what journal editors are looking for.

Choosing San Francisco Edit means entrusting your cover letter to specialists who can significantly increase the likelihood of your manuscript being accepted. We provide personalized advice, ensuring your letter is tailored to each specific journal, highlighting your research’s novelty and its potential contribution to the field. Our service is designed to navigate the complexities of journal submission, making the process smoother and more successful.

With San Francisco Edit, you’re not just getting an editing service; you’re gaining a partner in your publication journey. Our commitment to excellence and our detailed understanding of the academic landscape make us the best option for researchers seeking to make an impact with their work.

FAQ’s

What makes a cover letter for journal submission stand out.

A standout cover letter is concise, personalized, clearly articulates the manuscript’s significance and novelty, and demonstrates a good fit with the journal’s scope.

How long should my cover letter be?

Your cover letter should be no longer than one page, succinctly covering all the key points without overloading the editor with unnecessary details.

Can a good cover letter really make a difference in getting published?

Absolutely. A well-crafted cover letter can catch an editor’s attention, making them more inclined to consider your manuscript favorably.

Should I mention potential concerns in my cover letter?

Yes, addressing potential concerns upfront can demonstrate your thoroughness and mitigate any reservations the editor might have.

How does San Francisco Edit tailor cover letters to different journals?

San Francisco Edit thoroughly researches each journal’s aims and scope, tailoring your cover letter to highlight how your manuscript aligns with the journal’s interests and contributes to the field.

Is it worth investing in professional editing for my cover letter?

Investing in professional editing for your cover letter can significantly enhance your manuscript’s chance of acceptance, making it a wise decision for serious researchers.

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When sending out submissions, what do I write in a cover letter?

A cover letter accompanying a submission to a journal or magazine can be short and simple. Indicate that you're submitting the work for consideration, but don't say much—if anything—about the work. In these kinds of submissions, you include the story, essay or poems along with the cover letter. So, let the creative work speak for itself. You might indicate why you chose to send this particular piece to this particular publication. This demonstrates your knowledge of the publication and your mindfulness in submitting. Also, include biographical information. Select a few relevant details that highlight your accomplishments. You might mention where you studied creative writing, where your creative work has been published or any awards or accolades you've received. If you have no credits, don't worry. While accolades certainly build confidence in your abilities, the real focus is in the writing itself. In fact, many journals are hungry to introduce a great new writer by publishing a debut story.

Don't forget to read writers' guidelines closely. Some journals have a strong preference as to how you address your submissions. If the guidelines do not stipulate this, look up the appropriate editor on the journal's masthead and direct your submission to that person.

Here's an example of how a cover letter accompanying an electronic submission might read for a writer with few credits:

Dear Ms. Reynolds, Submitted for your consideration is “The Misfits of Greenwood," a short story. HaHa Magazine is a publication that values humor, an element I hope you enjoy in this story. I have studied creative writing as an undergraduate at Fancy University and at Continuing Education Workshop, where my fiction won the New Writer's Award. Thank you for your consideration. Sincerely, Holly Writer

I kept this one very short and simple. You can, of course, include more. Still, don't feel compelled to write something lengthy. The bulk of the attention will—and should—rest on the creative work that accompanies the cover letter. Some editors will use cover letters to decide what gets read faster, but there's no way to anticipate how each editor approaches this. One editor might give special attention to submissions that list previous publications in certain journals. Another editor might also take a quicker look at submissions that come from writers who went to her own beloved alma mater.

Be honest and keep the tone professional and friendly. This suggests respect—for your own writing and the work and time of the editors.

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Writing a Cover Letter for Journal Submission [Free Template]

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Journal cover letters are your chance to lobby on behalf of your manuscript. This AJE Journal Cover Letter Guide offers some useful tips for getting them right. It also includes a free journal cover letter template.

Updated on September 20, 2018

two researchers writing a cover letter for journal submissions

The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript's text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. Let us help you produce the most effective cover letter possible.

Getting ready to submit your manuscript? Download our comprehensive Free Journal Cover Letter Writing Guide with Template .

A cover letter should be written like a standard business letter :

Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too.

Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report, etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.

Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal's Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal's readers.

Finally, close with a brief paragraph indicating the following:

The manuscript is original (i.e., you wrote it, not copied it)
No part of the manuscript has been published before, nor is any part of it under consideration for publication at another journal
There are no conflicts of interest to disclose
A list of potential reviewers (only if requested by the journal)
Any researchers who should NOT review your manuscript

Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.

Best of luck with your research! If you have any questions about your cover letter, write us anytime.

Ben Mudrak, Senior Product Manager at American Chemical Society/ChemRxiv, PhD, Molecular Genetics and Microbiology, Duke University

Ben Mudrak, PhD

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Cover Letter for Journal Submission Templates

Download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese , Japanese , Korean , Portuguese , and Spanish ).

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Submitting to Literary Magazines

Welcome to the Purdue OWL

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Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

OVERVIEW

This section of the OWL seeks to demystify the process of submitting creative work to literary magazines. We’ll review topics such as how to figure out what to submit in the first place, how to find good potential homes for your work, and how to maximize your chances for acceptance. We’ve also included examples of writing relevant to the submission process such a cover letter and a biography as well as an acceptance and rejection letter to provide a look into what correspondence with literary magazines looks like.

INTRODUCTION

You’ve done it! Whether it was a lightning bolt of inspiration or weeks (months? years?) of writing and revising, you’ve crafted a piece of creative writing you’re proud of. Maybe it’s a sestina; maybe it’s a lyric essay. Whatever it is, you want to get it published. Reasons for publication are numerous: wanting to see what others think of your work, seeking a way to bulk up your CV, or hoping for a chance to get some hard-earned cash, just to name a few. Regardless of if you’ve submitted 100 times before or this is your first time, this resource will help you navigate the submission process.

We’ll start by thinking through what you can submit in the first place. Next, we’ll move into thinking about where to submit, considering strategies for finding places to submit in the first place as well as how to discern whether or not a particular publication is a good fit for your work. After, we’ll think through the logistics of how to submit and talk through an example cover letter and biography (written materials you’ll almost certainly be asked to include in your submission). Finally, we’ll discuss what happens after you submit and review a few example rejection letters as well as an example acceptance letter.

WHAT DO I SUBMIT?

There are three main considerations when discerning what to submit: 1) whether or not a piece has already been published, 2) the genre of a piece, and 3) the length of a piece.

First, if a piece has already been published, including on a personal blog, a website, and/or on social media, your piece is almost always not eligible for re-publication. The same goes for work that has already been self-published. Lit mags (also referred to throughout this document as literary magazines, literary journals, and journals) want to be the first to feature your work in question and not just “another place” that offers your work a home.

Second, different lit mags accept different genres. For example, if you only write short stories, you won’t be able to publish in Rattle , which only publishes poetry. If you write in multiple different genres, you might find that you are able to submit your fiction to one magazine, and your essays to another.

Third, lit mags often have length restrictions, which can vary widely. You might be able to submit poems only if they are 50 lines or less; or, you might be able to submit any type of prose so long as it is 6,000 words or less. If you tend to write particularly long pieces but want to submit to a lit mag that has length restrictions, try finding an excerpt of a larger work to submit or condensing your work for the sake of submitting it.

WHERE DO I SUBMIT?

After deciding to submit what work to submit, one question often looms: Where do I submit? Finding lit mags is just a Google search away. Chances are, you’ve heard of some flagship publications: The New Yorker , Paris Review , Ploughshares …. Just as there are myriads of different types of writing in the world, so too are there myriads of different kinds of lit mags. Some have been around for decades; some were founded earlier this year. Some only publish online; some only publish hard copy. Some are themed (nature poems only, zombie fiction only, Wyoming-themed work, etc.). Some operate through universities; others are independent. Some require payment to have your work read (usually a smallish fee, say, $3) whereas others allow you to submit for free. Some pay their contributors, though most don’t, or do only minimally. Some ask you to submit your work through Submittable (an online submissions-management platform) whereas a select few ask for hard copy submissions mailed to their office. (For more on this front, “How do I submit?” is a good place to start.) Seeking the right home for your work can be intimidating, but it’s not an impossible task. Below are four strategies to help you find places to submit to in the first place.

1. This list from Driftwood Press: a good starting point!

If you don’t know where to start, Driftwood Press keeps a massive “Where Else to Submit” list, linked above, that includes links to hundreds of different magazines and presses, what genres they accept, when their submission deadlines are, whether or not there is a submission fee, and whether or not they offer compensation for publication.

The enormity of the list can be overwhelming, but you can always select a few lit mags on this list at random and begin scanning their websites to see what their publication is all about as you consider whether your work might find a good home there.

2. What writers do you like? Where did they publish?

Do you have a favorite author? Favorite poet? Take a look at a book of theirs and see where they’ve published. This is especially relevant for books of poetry, essays, short stories, or other work often published as a collection. Just like musical artists often release a few singles before their album, it is commonplace for a writer to have portions of their work published in lit mags before putting out a book-length collection.

In other words, if you like Writer X’s work, maybe you’ll like where she publishes, too! If you are reading contemporary work, it’s helpful simply to read the “Acknowledgements” pages and slowly get familiar with the names of different lit mags.

3. Look local.

If you are a Purdue student, maybe you’ve grown particularly fond of the cornfields in Indiana, and publishing work through a local journal is particularly appealing to you. If so, maybe you’d be especially drawn to the Sycamore Review , The Indianapolis Review , or any number of other journals based out of Indiana. To find local lit mags or publishers, a good start would be to visit a bookstore or library in your area and browse their shelves to see what lit mags they’re carrying.

4. Consider submission windows.

A vast majority of literary magazines do not accept submissions year-round; rather, they may have a “submission window” where they accept work. Some magazines only accept work one month of the year, whereas others may have two different three-month submission periods during the calendar year. Some magazines might have a month-long submission window (June 15-July 15, for example) that will automatically close once they reach a certain number of submissions. If, for instance, you only have time to commit to submitting your creative writing in the summer months, you’ll want to find magazines that accept submissions in the summertime. As you begin the process of finding lit mags you like and want to publish in, it might help to make a document to organize when you can submit to which magazine.

HOW DO I KNOW IF MY WORK IS A GOOD FIT?

Below are three considerations to help you gauge if your work seems like it could be a good fit for the journal you’ve found.

1. Read the most recent issue.

This is arguably the most time-consuming (and perhaps frustratingly obvious) tip, but it has to go first. Just like the best way to figure out if you like a restaurant is to try its food, the best way to figure out if you want to submit to a lit mag is to give it a read. If paying the $10 or $15 dollars necessary to order the lit mag (or pay for online access to it) isn’t possible or doesn’t appeal, fear not! There is often online content for your perusal. Most, though not all, lit mags have online features, so while you may not be able to read the most recent issue in its entirety, you can still read work that the magazine’s editors deemed fit for publication. Even if a lit mag doesn’t publish any of their work online (or a paywall prevents you from accessing it), lit mags that offer contests will often publish contest winners.

2. Read the “About Us.”

Beyond growing familiar with work the lit mag publishes, check out the “About Us” page. This will often include the mission statement / vision for the journal, which can also be helpful in discerning if there might be aesthetic similarities and/or shared interested between you and the folks who run the journal. Further, it can be great to look into who runs the lit mag. If you’re sending in a short story, who is the fiction editor? Look that person up—maybe even read a short story published by the editor. Does this person seem like they might be interested in the kind of work you create?

3. If you are in touch with other writers, use them as resources!

Not everyone is in the position of having other writers nearby, but if you are in touch with other writers and/or know of writers who have publishing experience, feel free to ask them if they have any experience with the journal you have in mind. Maybe they won’t, but maybe they will—or know someone who does. (Consider this is a broader encouragement, too, to seek out community as you seek readers for your work.)

WILL MY WORK BE ACCEPTED?

It’s important to make a few concessions, here.

Concession Number One: There are many more writers than there are literary magazines, journals, and publishers.

Concession Number Two: Except for the most widely renowned writers (think, those who have entire bookcases devoted to them at big-name bookstores), creative writing is not a lucrative field, and likely will not become one.

These two concessions combine for Concession Number Three: Readers and editors for literary magazines are swimming in submissions. It’s not unreasonable for a magazine to receive 700 short story submissions and only be able to publish five of them, or to receive 200 poetry submissions and only be able to publish eight.

Space within magazines, especially print ones, is at a premium; the time of the person reading your submission is at a premium, too. It is actually a great sign of encouragement when, in response to your submission, you receive what’s known as a personalized rejection rather than a form rejection. That is, you might receive a note informing you that, while the journal cannot publish your work at this time, they enjoyed reading it and would love to hear more from you in the future. (Read more below on I submitted: Now what?)

So, will your work be accepted? Statistically speaking, it’s unlikely. But, it’s also unlikely for an NFL team to win a Super Bowl, or a scientist to win a Nobel Prize, or a student to get admitted into Harvard, but these things happen every single year. If publishing is something important to you, don’t let the odds stop you from trying.

WHAT CAN I DO TO MAXIMIZE MY CHANCES OF BEING PUBLISHED?

While publication percentages may not be particularly confidence-inspiring, there are things you can do to increase the chance your work will get picked up.

1. Submit your best work.

This is perhaps obvious, but it bears noting. As discussed above, readers for lit mags are often inundated with submissions. Submit your best work first to help yourself stand out. If you’re unsure which is “best,” ask a trusted reader for their opinion. Further, if you are submitting a packet (two different flash fiction pieces, or five pomes) rather than an individual work, start with the strongest.

2. Read the submission guidelines!

For better or worse, lit mag readers and editors are almost always looking for ways to easily shrink their stack of 1,000 submissions, to, say, 100. And then to 10. There is no easier way to get your submission denied than by neglecting to follow every submission guideline. This means that you should not submit four poems when the magazine only accepts three, submit a PDF when the magazine asks for a Word doc, or submit your fiction to the nonfiction category. Similarly, do not send in a 2,500-word essay when the journal asks for a 2,400-word maximum.

Follow all submission guidelines exactly, not because it is so important to, say, have your bio in third-person as opposed to first-person, but because following these guidelines will allow the reader to immediately dive into the important material—your work—without getting bogged down by any logistical hiccups. Further, adhering to the submission guidelines shows that you yourself are a careful reader and that you respect the journal by following said guidelines in the first place.

3. Make sure your work is a good fit in the first place!

Revisit “How do I know if my work is a good fit?” above.

4. Consider simultaneous submissions.

Most journals accept simultaneous submissions, which is, as the term suggests, submitting your work story to multiple different journals simultaneously. Most journals will clarify in their guidelines whether or not they accept simultaneous submissions (a vast majority do, so long as you let Journal B know that your piece is no longer available as soon as Journal A accepts it .) If there’s a short story you really want in the world, consider sending it to a handful, maybe even two handfuls, of places.

CONTESTS VS. GENERAL SUBMISSIONS

Another consideration for submissions is whether you’d prefer to submit to magazine’s general submissions, their contests, or a mix of both. Contests, offered by some—not all—journals, are generally more competitive and more expensive to enter (fees usually range between $20-$30). But, winning them almost always comes with clout as well as prize money, ranging from modest sums ($100) to larger ones ($1,000+). Sometimes, contest winners are selected by a guest judge (generally a respected and perhaps well-known writer), and other times they are chosen by the editors of the magazine themselves.

One thing to note is that even if you don’t win the contest, it can be possible to still be picked up for publication by the journal as a finalist or simply as someone who caught the attention of the judges. Whether or not finalists and/or semifinalists are published alongside the contest winner (or winners) is up to the magazine’s discretion.

HOW DO I SUBMIT?

On the websites of most journals, there will most likely be a tab that says “Submit” or “Submissions.” Occasionally, this tab is slightly buried somewhere on the webpage. (Look in the “About Us” or “Contact Us” sections of the site if you have trouble finding it.)

In terms of actually submitting, a vast majority of journals only accept—or greatly prefer—online submissions. Generally, this is done via a platform called Submittable that allows you (as the submitter) to manage and track your submissions, just as it allows the journal editors to track and view their submissions. Sometimes, submitting is done via an in-house submission portal, and, in the rarest of circumstances, a magazine will only accept mailed, hard copy submissions. Regardless, the lit mag will (or should ) have their submissions process clearly demarcated on their website in terms of 1) how to submit, 2) what time(s) of year they accept submissions, and 3) what they are looking for in terms of submissions (genre, page length, etc.).

As noted previously, following these submission guidelines exactly is in your best interest. Beyond preparing your piece of writing for submission and figuring out the journal’s guidelines so you can follow them, there are two other pieces to the submission puzzle you’ll need: a strong cover letter and a solid, succinct bio.

COVER LETTER + EXAMPLE

The cover letter is your chance to briefly let the journal know 1) what you are submitting as well as 2) why you are submitting to that magazine in particular. The best-case scenario for a cover letter is that you’ve presented yourself in a professional manner as an eager, capable writer with a strong reason for submitting to the journal. What follows is an example cover letter:

Dear Audrey Li and the entire Coffee Journal team,

Please consider my following poems, “Exciting Poem 1,” “Clever Poem 2,” and “Memorable Poem 3” for inclusion within an upcoming edition of Coffee Journal . I especially admired Ash Lever’s “Brilliantly Titled Poem” in your latest edition and would be honored for my work to be considered for publication in an upcoming edition of your journal.

This is a simultaneous submission, and I will let you know immediately if any of these poems are accepted elsewhere.

Thank you in advance for taking the time to consider my work.

Best,

It’s helpful to make a few quick notes on this example cover letter and what this writer does well. She…

Addresses, by name, the relevant genre editor to whom she has addressed the cover letter.
Includes the name of the work she is submitting, as well as the professional, polite request to consider her work in an upcoming edition of the journal.
Mentions something she specifically admires about the journal in question, revealing herself as someone who has “done her homework”—that is, she is showing that she really does have (at least some) vested interest in this magazine.
Notes that her submission is simultaneous; that is, she is submitting these poems to other magazines as well. As previously noted, this is fine to do if the magazine accepts simultaneous submissions so long as she lets Coffee Journal know that one (or more) of her poems is no longer available as soon as she learned another journal has accepted them.
Concludes the note by thanking the editor(s). Remember, these cover letters are being read by readers who are often underpaid or unpaid and who have, more often than not, dozens and dozens of pieces to read. Kindness in a cover letter is important here just as it is elsewhere.

For more, The Adroit Journal has a great piece further explaining the ins and outs of cover letter writing with an annotated example.

BIOGRAPHY + EXAMPLE

The biography is your chance to briefly give a glimpse of who your writer-self is. Common information to include is where you are from, where you went to or are going to school, what you do for work, and where you have been previously published (if applicable). Writing in third person is the best way to go.

Generally, these are expected to be professional. That said, if the journal you are applying to is particularly quirky, or you have no desire to confine yourself to the constraints of a traditional cover letter, feel free to be quirky. The best-case scenario for a biography is that, similarly to the cover letter, you’ve presented yourself as a professional and given the magazine a small glimpse of who you are.

For those of you asking, “What do I put for publications if I haven’t published anywhere yet?” the answer is simple: nothing. Don’t let your lack of publishing be a catch-22 stopping you from trying to publish in the first place. And take heart: Many magazines exist specifically with the mission to promote new and emerging writers.

What follows is an example biography:

A. Writer is a poet from Indiana. She received her MFA in poetry from A Super Excellent University, and her poems have appeared in This Cool Journal and are forthcoming from Another Cool Journal . She lives in West Lafayette where she teaches high school English.

I SUBMITTED! NOW WHAT?

Congratulations! Even if your work is not selected by the particular lit mag you submitted to, you are putting your work out in the world. At this point, you wait. Response times vary widely, from several weeks to up to a year (or more). Many magazines have submission guidelines indicating about how long you should expect to wait to hear back. Some will also ask that they not be contacted with an inquiry about your submission until a certain amount of time has passed.

During the waiting process, don’t let your writing life be put on hold! A common saying in the journalistic field applies here: “Work is never finished, it just meets deadline.” Feel free to continue shaping the writing projects you submitted, or leave them until you hear back from journals and allow yourself to start writing in new directions.

REJECTION LETTERS: TWO TYPES + EXAMPLES

Generally speaking, there are two different types of rejection letters a lit mag can give, and—perhaps surprisingly—one of these is actually good news. The first type is a form rejection letter. This is a generic rejection, meaning this letter is copy and pasted to each person who receives it (with the exception of changing the submitter’s name and the title of their submitted work). A form rejection might look like this:

Dear A. Writer,

Thank you for submitting “Exciting Poem 1,” “Clever Poem 2,” and “Memorable Poem 3” to Coffee Journal . Unfortunately, we decided your work was not a fit for us at this time.

Sincerely,

The Editors

A personalized rejection, on the other hand, while still a rejection, often includes some kind of encouragement. Two different examples, followed by an explanation of why a personalized rejection is good news, follows:

Thank you for submitting “Exciting Poem 1,” “Clever Poem 2,” and “Memorable Poem 3” to Coffee Journal . While we are not able to find a place for it at this time, we found your work exciting and greatly enjoyed reading it. We would look forward to reading more of your writing in the future.

Thank you for submitting to Coffee Journal . Though we have decided against publishing your work at this time, we found “Clever Poem 2” particularly moving. Please keep up in mind for future work.

On the outset, the form rejection letter and the personalized rejection letters don’t have much of a difference. But take heart: That extra line in the personalized rejection letters is a big deal. Anything such as an invitation to resubmit, a specific, encouraging note about your work, and / or commentary about your specific pieces or writing are signs your rejection was personalized rather than a form rejection. This means that out of the large amount of work that journal received, while your work wasn’t part of the teeny percentage chosen for publication, it stood out to the editors. It’s not a bad idea to consider submitting again a future reading period for that lit mag; if you do so, consider adding a note in your cover letter that you’ve been encouraged to resubmit.

DEALING WITH REJECTION

In an interview with Michigan Quarterly Review , poet Hannah Ensor spoke well on creative writing awards (and, perhaps by extension, publication): “I think that it means a lot when you do win, but it means almost nothing when you don’t.”

In a world where editors and readers for lit mags are swimming in submissions, a rejection is not so much a condemnation of your work as a “out of the 100 pieces we received, this is not one of the five we are able to accept.” This isn’t to say that rejection doesn’t sting; no one likes getting turned down. For better or worse, rejection is simply part of the process.

Further, being rejected from a particular journal is not necessarily a suggestion that your work isn’t a good fit for the journal; much is up to chance in terms of who first reads your work. Many lit mags, especially larger ones, have teams of readers that will curate a small portion of submissions for more serious consideration by the section or genre editor(s). Your submission to Coffee Journal this year may be read by a completely different set of eyes than last year.

Finally, consider the following positive spins on rejection:

Rejection is an invitation to keep writing. On the one hand, it’s an opportunity to return to your work: What might be revised? How might you make your work come more fully into its own? On the other hand, it can be an opportunity to dive into something new, with all the knowledge and experience you’ve now gained from writing what you’ve already written. (If having writing that never gets published is a depressing thought, consider this encouragement by accomplished writer Anne Lamott in an essay of hers embracing the messiness of first drafts: “Just get it all down on paper, because there may be something great in those six crazy pages that you would never have gotten to by more rational, grown-up means. There may be something in the very last line of the very last paragraph on page six that you just love, that is so beautiful or wild that you now know what you’re supposed to be writing about, more or less, or in what direction you might go – but there was no way to get to this without first getting through the first five and a half pages.”)
Rejection is an opportunity to revisit why you write in the first place. Why did you write that story, that poem, that essay in the first place? Rejection can provide a tangible time to revisit your “Why?” as a writer. If you’re writing for the money and you’ve gotten numerous rejections from paid awards, perhaps writing is not the most prudent path forward. If you’re writing because you feel you have something to say, because you love language, because it’s a way for you to discover what you’re thinking and how you feel about the world, well…rejection can’t touch those motivations. Remind yourself why you got into writing in the first place and keep at it.

ACCEPTANCE LETTERS: YOU’RE IN! WHAT’S NEXT?

The purpose of acceptance letters is simple. You’re in! Like a job offer, an acceptance letter from a lit mag means you have an offer for publication—they want you if you want them. After your work is accepted, there a few things that will happen:

You will need to read and sign a contract detailing:
What the lit mag needs from you (such as an updated bio) between that moment and publication.
What happens with the rights of your creative work ( this page by Poets & Writers details copyright information in more depth).
What compensation you will be provided with (if applicable).
You may correspond with an editor from the journal to perform final edits and/or revisions of your creative piece(s).
You may need to submit an updated author information, such as a bio, and/or a finalized version of your creative piece(s).
You need, if applicable, to immediately withdraw the work that is being published from any other lit mags you submitted it to. This is generally done by contacting the magazines through Submittable or by emailing the editors—lit mags’ Submissions page will generally clarify how they’d like to be notified if you need to withdraw part or all of your submission.

EXAMPLE ACCEPTANCE LETTER

Thank you for sending us “Exciting Title Number 1” and “Memorable Title Number 3.” We greatly enjoyed both of them and would like to publish them in Coffee Journal ’s next edition.

As per our submission guidelines, we offer three free copies of the edition in which your work appears. Please click here to confirm acceptance.

Thank you for sending your work! We look forward to hearing from you.

Audrey Li

Coffee Journal Poetry Editor

Just a few things to note, here:

Getting an acceptance does not necessarily mean the journal is accepting every piece of work your sent; it simply means they are accepting one (or more) of your pieces.
Generally, acceptance letters are more personalized; the magazine has chosen your work and is eager to make a good impression on you just as you’ve made a good impression on them. In this vein, acceptance letters are generally sent from the particular editor who chose your work or oversees your genre, whereas a rejection letter is often from the unnamed “Editors”.

CLOSING THOUGHTS

Submitting work can be any number of things: exciting, gut-wrenching, confusing, tedious. Regardless of your personal attachment to—or detachment from—the submission process, it’s an important process to understand as a creative writer. Even though the odds may be that a rejection is much more likely than an acceptance, you never know unless you try.

Imagine if the writer of your own favorite book never took the chance to submit it for publication in the first place. Thank goodness they did take that chance so their writing could change you and others—in however big or small a way. This chance, submitting work for publication, is one that you can take, too.

Best of luck, and happy submitting!

ADDITIONAL RESOURCES

Submission Etiquette: The Cincinnati Review has a short, helpful article on submission reminders.

Writing Cover Letters: The Adroit Journal has a great piece explaining the ins and outs of cover letter writing.

Submission Opportunities: Driftwood Press: Where Else to Submit

The Invisible Art of Literary Editing : an in-depth look into the inner workings of literary magazines.

Submittable : a common platform lit mags will request submissions through.

REFERENCES

Jenkins, Marlin M. Somatic Pinging: An Interview with Hannah Ensor, Michigan Quarterly Review Blog, Mar 25, 2019, https://sites.lsa.umich.edu/mqr/2019/03/somatic-pinging-an-interview-with-hannah-ensor/ .

Lamott, Anne. "Shitty First Drafts.” Language Awareness: Readings for College Writers. Ed. by Paul Eschholz, Alfred Rosa, and Virginia Clark. 9th ed. Boston: Bedford/St. Martin’s, 2005: 93-96.

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How to Write a Cover Letter for Your Manuscript? Here are the Tips and Examples

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A cover letter is often the first thing an editor reads when reviewing your submission. As your first pitch to the editor, the cover letter helps them gauge the suitability of your manuscript for publication in their journal. Imagine your work shaping the future of your field, gathering citations, and sparking discussions. A powerful cover letter is thus the first step to making that vision into a reality. 

In this article, we will guide you through the process of writing an effective cover letter and explain how you can get it right every time with examples. First, let us get started with the basics!

Getting the Basics Right

When writing a cover letter, it is crucial to address the editor by their correct and complete name¹ . If there are multiple co-editors, you can address your letter to the right person, based on their specialization or designated responsibilities. If unsure, it is okay to go with a more general salutation, such as “Dear Editors”¹ .

Presenting your Research

Provide a clear and concise title for your submission and specify whether it is an article, communication, review, perspective, or a manuscript belonging to some other category. If the journal guideline recommends, consider including a list of all authors in the manuscript. 

After covering the preliminary information, briefly explain your paper’s central theme or focus to give the editor an idea of its contents. Ensure this stays a brief outline, without going into too much detail. 

Conveying the Importance of Your Work

How you communicate the impact of your work can make or break your cover letter. To make a strong impression on the editor, articulate the significance of your research clearly, emphasizing its relevance to the field. Additionally, show how your work aligns with the journal’s scope and mission.

Including a Formal Declaration

Some journals require a set of declarations from you to ensure that your manuscript adheres to its ethical code and the larger ethical standards of scientific publishing. Here are the required declarations in a cover letter:

Originality of work:
Confirm that your work is original and has not been published elsewhere. This tells the editor your research is unique.
Conflict of interest statement:
Be clear about any potential conflicts of interest. This includes any personal, financial, or professional connections that might affect your research.
Funding source (if applicable):
Tell where your research funding came from, if any. This includes any support or grants from organizations.

Including Personal Suggestions for Reviewers on a Separate Page (optional)

If there is no part of the submission process that collects researcher suggestions for reviewers, and there are special requests from the researcher for reviewers (e.g., recommending the inclusion or suggesting the exclusion of a specific reviewer, etc.), you may also make a note about this in the cover letter.

Combining these five points, here is a good example of a cover letter for researchers’ reference:

(This image is intended to demonstrate the norms of formatting and tone of expression in a cover letter, it is to be used only by the researcher as a reference in writing² .)

Conclusion

A strong cover letter can go a long way in ensuring success for researchers looking to publish their manuscripts! Your cover letter is the opening act, setting the stage for how editors perceive your manuscript. So, look at it not as just another formality but as a crucial opportunity to make a strong impression. 

Understanding what to include, what is optional, and what is best left unsaid can be tricky. That is where our team of experts at Elsevier Language Services can step in. We will provide personalized recommendations and expert guidance to help you craft a cover letter that perfectly complements your manuscript. Reach out to us today to make a great first impression and embark on a successful academic journey!

Reference

Nicholas, D. (2019). How to choose a journal and write a cover letter. Saudi Journal of Anaesthesia, 13(5), 35. https://doi.org/10.4103/sja.sja_691_18
Loyola University Chicago. (n.d.). JCSHESA Sample Cover Letter. https://ecommons.luc.edu/jcshesa/cover_letter_template.pdf

Being Mindful of Tone and Structure in Artilces

Page-Turner Articles are More Than Just Good Arguments: Be Mindful of Tone and Structure!

Submission 101: What format should be used for academic papers?

Publishing Biomedical Research: What Rules Should You Follow?

Writing an Effective Cover Letter for Manuscript Resubmission

Journal Acceptance Rates: Everything You Need to Know

Research Data Storage and Retention

How to Find and Select Reviewers for Journal Articles

How to Request the Addition of an Extra Author Before Publication

Paper Rejection: Common Reasons

How to Write a Journal Article from a Thesis

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KEL COLEMAN

author • editor • possibly a dragon

How to write a cover letter for short fiction submissions

First and foremost, my experience with cover letters is based on a couple years of submitting stories to magazines and is limited to speculative fiction magazines and anthologies. My way isn’t the only way. Also, every magazine is different and if you take nothing else away from this: read the submission guidelines from top to bottom to see if they have any cover letter preferences. Again, please read submission guidelines. It will make everyone’s life easier and significantly improve your chances of getting that coveted acceptance letter. Okay, on to cover letters…

How to write a cover letter for short fiction submissions:

First, don’t overthink it. Cover letters don’t need to be creative or even particularly well-written. Most magazines openly admit they don’t care much about the content of your cover letter; after all, it’s your story they’re buying. Second, there are only FOUR components to 90% of cover letters: greeting, info about the story, your publication history, and closing.

1. Greeting

Some cover letter instructions mention headers with your name, address, email address, and phone number. That seems to be going out of fashion and a lot of magazines either explicitly or by omission do not want all of that personal information during the submissions process. (If your story is accepted, they might ask for it then.) For the greeting itself, I recommend looking up the editor’s name and addressing them specifically. DO NOT assume titles like Mr. or Mrs; just use their full name. If there is more than one editor-in-chief, you can put all of them. Some editors have a preference for how they’re addressed, so look for that in their submission guidelines. (Edit: These days, I often just put Dear [Magazine Name] editorial team. It’s simple, and I like that it covers all the staff who work hard on the magazine.)

2. Information about your story

Next up is the title of your story, the word count rounded to the nearest hundred, whether it’s a simultaneous submission (check the guidelines to see if they accept submissions still waiting on a response from another magazine), and whether it’s an original or a reprint.

3. Your publication history

If you haven’t had any stories published, don’t sweat it. You can omit this section or say something simple like, “My fiction has not previously been published.” A lot of magazines are excited about publishing new authors. If you have had your work published, you can list up to three or four places your fiction has been published. You can also mention if you have any relevant education, like an MFA, or associations you’re a member of, like SFWA .

A quick Best or Warmest regards or even the old classic, Sincerely, will do here.

Here’s an example of a cover letter:

Dear Keisha Mann and Mike Garcia, Please consider “Songs of Death” (5700 words). It has not previously been published. My short fiction has appeared or is forthcoming in FIYAH, Diabolical Plots, and Anathema: Spec from the Margins. I appreciate your time and consideration. Best regards, Kel Coleman

Sometimes editors will ask for additional information, like your email address, background information that can provide context on your story, pronouns, or demographics with which you identify. This is especially true if the submissions call is limited to a specific demographic or they’re looking to offset reader bias by taking into account, upfront, any experiences the author has that the slush readers (often the first people who read and comment on your submission) and editors may not. A cover letter with some of those additional components may look like this:

Dear Made-up Magazine editorial team, Please consider “Songs of Death” (5700 words). This is a simultaneous submission and I will notify you immediately if it is accepted elsewhere. I am a member of SFWA and my short fiction has appeared in FIYAH, Anathema: Spec from the Margins, and other fine publications.

I am Black and queer. I appreciate your time and consideration. Best regards, Kel Coleman (they/them)

And that’s basically how you write a cover letter. Seriously, don’t overthink it or spend an inordinate amount of time on it.

How to query a short fiction magazine or anthology after you’ve submitted a story:

Has it been a million years since you submitted your story (aka a few months)? Is it past the estimated response time stated in the guidelines or perhaps the publisher posted on Twitter saying they’ve cleared all of their submissions? Then it’s time to query!

If you’re like me, you feel awkward about this, but you shouldn’t. As long as you’ve waited for the estimated response time to pass and you are polite, no reasonable magazine will mind a check in.

Example of a query letter:

Hello, I wanted to inquire about the status of my submission of “Songs of Death”, submitted on June 1st, 2021. Thank you for your time. Best, Kel

Simple as that. Editors are busy busy people and I don’t think you can ever go wrong just getting to the point, as long as you are polite about it. I don’t know if this is the “right” way to query, but I searched online for the proper way to no avail. I finally asked an experienced author I knew and used some of what they suggested to craft my letter.

Hope you found this post helpful! Happy submitting!

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Cover Letters: Advice from a Literary Magazine Editor

A guest post by Yi Shun Lai

Since 2014 I have edited prose for the Tahoma Literary Review . This submission period we had a little over a thousand submissions; by the time I’m done, I will have read somewhere between 350 and 400 pieces of fiction and given feedback on a little over half of those. (We have awesome fiction readers at TLR to help with the remainder of the workload, and poetry makes up a massive chunk of those thousand submissions.)

Over the past few weeks, we’ve had some commentary and questions on what makes a good cover letter for a literary submission, so I thought I’d address that.

First, some notes:

My policy with cover letters is so: I try to only read them after I’ve done with the submission. There are a lot of reasons for this, unconscious bias being chief among them, but because our submission engine defaults to showing me the cover letter when I open the submission, I usually will get a glance at them despite my best intentions before I get to the short story or essay itself.

Literary magazine cover letters are different from the query letters you would write to a consumer magazine in that your piece for a literary magazine is already complete. But in some ways they are the same.

This advice is unique to this editor and to prose , but I’ll wager it covers a lot of things folks like to see in cover letters in general.

The no nos are easy : Don’t “Dear editor” me. Don’t say something like “most people think I’m drunk or on cocaine when they read my work.” And for God’s sake, do not say your writing is “picaresque,” or that it “redefines literature.” (I don’t know. This last one might be a personal thing. *twitches.*) These are all things that have appeared in this reading period, by the way.

With that said, here are the YES, DO THISes of cover letters:

Please customize your letter. The person reading your submission is a person. With a name.

Please give me something that tells me you have actually read my magazine and/or know something of what we like to publish.*

*This is a gimme. Our editors are all online, as are our readers, and the magazine’s digital footprint is considerable.

You don’t have to tell me about your story or essay, but in nonfiction it can be especially helpful. In fiction I find people have a terrible time summing up their own work.

Please tell me a little bit about yourself. This is not a bio in third person. This is one or two lines about your most recent publications, maybe.

With all of that said, here’s what my standard cover letter for a literary submission looks like:

Dear XXXXX,

Thank you for taking the time to read my submission. I admire X publication’s [insert unique feature here]

We met [XX HERE] and I was happy to hear that you [UNIQUE THING ABOUT THIS EDITOR YOU LIKE OR WHATEVER HERE.]

I’m a prose editor for the Tahoma Literary Review, and my fiction is most recently published [XXX here]. My nonfiction can be found [XX].

Thank you very much. I look forward to hearing back from you.

Yi Shun Lai

Generally, it follows very basic rules:

Be concise .
Be polite and human . Remember you’re writing to a person, not a ‘bot. I’m not a fan of the one-line “cover letters” for this reason: it looks like I’m screening for data points rather than reading for a good essay or story.
Please don’t aggrandize your own work or style. That’s what I’m here for, should you publish with me, and your work should speak for itself, anyway.
Remember that your job is to do honor* to the work you are presenting to me. So you shouldn’t, as a friend described it to me recently, feel icky or gross about it. Look at it as giving your work due credit. Start there and you won’t feel icky–doing honor to something is not the same as, um, pimping it.

Okay? In the end, I think it comes down to this: Where are you writing this letter from? Are you writing it from a position that says you want to put something new into this world of reading? Yes? Then put that foot forward.

Okay. Now. Go forth and write. TLR opens to submission again 1 January 2018. Until then, ask me any questions below.

*I stole this from Alex Maslansky, bookseller at Stories Books and Café in LA. I have used it a bajillion times and I’ll keep on using it. It makes sense.

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Lit Mag Submissions 101: How, When, and Where to Send Your Work

Everything you need to know about getting your work published

We all know that writing is a solitary pursuit. You go into a room with your computer or notepad, lock the door, and then spend four hours pulling at your hair and slacking off online. Then you go get a drink. Still, no matter how much time you spend alone chugging coffee, smacking your head against the keyboard, and throwing crumpled drafts of chapters into the trash, eventually you’ll need to send your work out into the world. For most beginning writers, this means stories, essays, or poems that will be sent to literary magazines. This guide will give you an overview of how magazines work, and what you can do to give your own manuscript the best shot of being accepted.

How Literary Magazines Read Submissions

The 1% Rule — Before getting into what you, the writer, should do when submitting, it is important to understand the basics of how literary magazines work. Literary magazines run the gamut from small blogs operated as hobbies by one or two people to magazines like The Paris Review or The New Yorker with large staffs. Some pay writers for work, some don’t. Some are online only, some are print only. But in general, you should know that no matter the size, most magazines get far more submissions than they can use or than they can carefully read. A small magazine can easily get a thousand submissions in a year for only a handful of spots, and big magazines will get many thousands. Combine this with the fact that many of a magazine’s spots will be taken by solicited pieces instead of unsolicited submissions — aka “the slush” — and that means that acceptance rates at good magazines are only about 1% or less.

Why Submissions Are Rejected — Pieces are accepted because an editor loves them. They find the voice fresh, the ideas unique, the characters gripping, or in some other way they’re just floored by the piece. It is hard to know what makes an editor accept something, but it is easier to understand what makes an editor reject. Because there are so many submissions, lit mag staff read to reject. If your piece is filled with typos, scrawled in pencil instead of typed, or otherwise lacking in professionalism, it will probably be instantly rejected.

But you should also remember that because magazines get so many more submissions than they can use, most submissions are read very quickly. Frequently, the first readers are interns or volunteers who cull the hundreds or thousands of submissions down to just a handful of “maybes” for the editors to choose from. Normally, each manuscript will get two reads before being rejected, but if the reader doesn’t like the work they may only read a couple pages — if that — before saying “pass.” However, if there is a huge backlog of submissions, then the staff might host a reading party and have everyone plow through the submissions as fast as possible.

Maybe the magazine already has two poems about ravens and your brilliant “Ode to the Stork” would be one bird poem too many.

The point is that there are a million reasons your work may be rejected that have nothing to do with the quality of the work. Your submission may simply not have been read carefully enough, or perhaps the magazine filled their fiction slots for the next three issues and rejected the rest. Maybe the magazine already has two poems about ravens and your brilliant “Ode to the Stork” would be one bird poem too many. Even if the editors read your work carefully and loved it, they may simply have had to make a tough call between your story and several others that they loved. A rejection is not a reflection of the quality of your work. Keep that in mind at all times.

Preparing Your Manuscript for Submission

“Send us your best work” — When you read the submission guidelines to a magazine — something you should always do — they almost invariably say to “send us your best work.” But what is your best work, and when do you know when a piece is finished? Sadly, there is no simple answer. As a writer you have to decide. It is always a good idea to have a few trusty readers take a look at your piece to see if they feel it is finished, but otherwise it is up to you.

Still, you should make sure that it actually is finished to the best of your abilities. Many beginning writers send out work that they know has a weak ending, or a story that starts two pages before it should, with the thought that the editors at a literary magazine will take the time to edit the piece to completion. This is just not how it works. Yes, once in a blue moon an editor might love a piece’s potential enough to heavily revise it with the author, but normally the editors do not have time and — as noted above — the readers may reject the piece long before the editors could see it. Most lit mag editors are not paid much, if anything, and simply do not have the time to work through many revisions with an author. So send your best work.

Oh, and proofread, proofread, proofread.

Formatting — You want your submission to look professional, which means, first of all, following the guidelines of the magazine. Beyond that, your formatting should be simple and unadorned. No wacky fonts, centered text, or weird colors… not unless you are submitting work to a children’s humor magazine at least. Instead, use a standard font like Times New Roman in 12 points, double spaced, with page numbers at the bottom. In the “header” section, you should put your name and possibly your email, phone number, and/or story title. If you are mailing the submission, staple or paper clip.

Cover Letters — One thing that seems to disproportionately stress emerging writers is the cover letter. What should you say? Can you grab the editor’s attention? Will the cover letter give you an advantage? Honestly, the cover letter is mostly unimportant. Cover letters are typically given only a quick glance and are almost never a deciding factor for a submission. Your cover letter should be short and sweet along these lines

Dear [editor’s name],

I loved [piece X and Y] from your last issue. My own work has been previously published in [list three to five magazines]. I have an MFA from [X university] and live in [some town]. Thank your for your consideration.

Scribbly McWriter

If you don’t have an MFA or previous publications, don’t worry. If you were lucky enough to get a personalized rejection from the magazine before, you should mention that. If you know anyone on staff, or met staff members at a recent event, you can list that too. Otherwise, keep it short and to the point and avoid describing your story or trying to pitch yourself. Most editors will simply roll their eyes when they see a cover letter that starts: “ What would happen if vampires drank orange juice instead of blood? In my thrilling short story, ‘Juice Suckers from Transylvania,’ this reality is explored in a fashion that will blow your mind and make you burn your volumes of that hack called Shakespeare. You are lucky that I’m even allowing you to read such genius work, so please accept it promptly!”

Finding the Right Magazines for Your Work

Reading as Research — The best way to understand which magazines publish the kind of work you like is, well, to read them. Go to a bookstore and browse their literary magazines section, or else look at the “credits” in collections you love to see where your favorite authors published their work. Getting published by a magazine that works with writers that you admire is always going to be more satisfying that being published by a magazine you’ve never read.

Other Resources — Clifford Garstang annually publishes a ranking of literary magazines based on the number of Pushcart Prize wins and nominations each has received. This list should not be viewed as any kind of definitive ranking, but it is a great starting point to find the magazines that are both respected in the literary world and that might like your work. Duotrope is also a great resource for writers. It lists almost every lit mag, and lets you search by pay rate, genre, and other factors. However, it does cost money to use.

Getting published by a magazine that works with writers that you admire is always going to be more satisfying that being published by a magazine you’ve never read.

Tiers — A good way to organize your magazine submissions is to figure out a handful of magazines you want to submit to (perhaps between 10 and 30) and organize them into tiers of about five. Send your story to the five magazines you most want your work to appear in. If they all reject, send the story to the next five magazines, and so on until you have gone through all your tiers. If no magazine takes the story, perhaps it is time to heavily revise.

Using tiers means you won’t be the annoying writer carpet-bombing 100 magazines with the same submission at the same time, but it also means you won’t have a story accepted by The Podunk Review only to find out the next day that The New Yorker wants it.

Dealing with Rejection

If you are submitting your work, you will inevitably deal with rejection. The average short story or poem may be rejected twenty times before it is accepted, and even famous writers deal with rejection daily. When you receive a rejection, you should try as hard as possible to not take it personally. Nothing good has ever come from angrily writing back to editors telling them they are fools for not seeing your genius, or from insulting a literary magazine online. If you can’t handle rejection, then perhaps writing is not for you.

Types of Rejection — When your rejections start rolling in, you’ll notice that they come in three different types. Most will be a standard form rejection that politely says the piece isn’t for that magazine, but they wish you the best of luck elsewhere. Sometimes you’ll find a form rejection that is more positive, talking about the “evident merit” — or equivalent phrasing — of the submission. And now and then, you may get a personal note from an editor telling you how much they liked the piece. If you got either a positive form rejection or a personal note, you should be sure to submit to the magazine again. They like your work, even if the last submission was not quite right, and want to see more. While it may still sting to be rejected in a positive manner, keep in mind that very few submissions get a personal rejection. You should consider it a compliment.

Resubmitting After Rejection — For all three types of rejection, you should never submit the same piece again — not unless the editor explicitly asks for a revision. If an editor tells you the work came close, they want to see something new from you. Instead, wait until you have a new piece that is finished to the best of your abilities and send that one out. There is no need to rush out a new submission, even if you got a personal rejection. Submitting unfinished work will only harm your chances, and editors are unlikely to read your new submission for a few months anyway. Do note in your cover letter if you got a personal rejection last time.

Keep at It

The best thing you can do as a writer, beyond writing the best work you are capable of, is to keep on submitting. Submitting takes a lot of time and work, but it is the only way to get published as an emerging writer. Remember, only about 1% of submissions are accepted. Even if only 5% of all submissions are truly great, that still means four times as many great submissions are rejected as accepted. So don’t take rejection personally, keep on writing, and submit again and again like it is your job. Because, well, it is.

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Video: How to submit your article

The cover letter gives you the opportunity to present an overview of your manuscript to the editor.

Your cover letter should include

The objective and approach of your research
Any novel contributions reported
Why your manuscript should be published in this journal
Any special considerations about your submission
Related papers by you and/or your fellow authors (published or under consideration)
Previous reviews of your submission
Previous submissions of your manuscript to that journal
Previous communication you’ve had with journal staff

You’re encouraged to submit previous communications as they can help expedite the review process. If you have any of the following, you can submit them as ‘Supplementary file for editors only’:

Copies of related papers
Previous editors’ comments and your responses
Previous reviewers’ comments and your responses

NIH Employees

If you or any of your co-authors are NIH employees, you will have to submit a completed and signed NIH Publishing Agreement and Manuscript Cover Sheet according to NIH’s Employee Procedures .

Cover Letters

The cover letter is a formal way to communicate with journal editors and editorial staff during the manuscript submission process. Most often, a cover letter is needed when authors initially submit their manuscript to a journal and when responding to reviewers during an invitation to revise and resubmit the manuscript. For more information on the peer review process and possible manuscript decisions, see Section 12.7 of the Publication Manual .

Because cover letters are separate documents from the manuscript file, all correspondence during the publication process must include the complete manuscript title, the authors’ names, and the manuscript number (assigned by the journal when the manuscript is first received). Although any author may correspond with the journal editor or editorial staff, most correspondence is handled by the corresponding author , who serves as the main point of contact and responds to questions about the published article. All authors should decide prior to submission who will serve as the corresponding author.

Cover letters are covered in the seventh edition APA Style Publication Manual in Section 12.11

Cover letter for manuscript submission to a journal

Authors usually must include a cover letter when they first submit their manuscript to a journal for publication . The cover letter is typically uploaded as a separate file into the online submission portal for the journal (for more information on using an online submission portal, see Section 12.10 of the Publication Manual ).

The cover letter should be addressed to the journal editor; any interim correspondence is addressed to the editor or associate editor with whom you have been in communication.

In your submission cover letter, include the following information:

manuscript title
manuscript authors
assurances that all authors agree with the content of the manuscript and with the order of authorship (for more information, see Sections 1.21–1.22 of the Publication Manual )
assurances that the corresponding author will take responsibility for informing coauthors of editorial decisions, reviews received, and any changes or revisions made
information about the existence of any closely related manuscripts that have been submitted for simultaneous consideration to the same or to another journal
notice of any conflicts of interest or activities that might be seen as influencing the research (for more information, see Section 1.20 of the Publication Manual )
a request for masked review, if that is an option for the journal and desired (for more information, see Section 12.7 of the Publication Manual )
verification that the treatment of human participants or nonhuman animal subjects was in accordance with established ethical standards (for more information, see Sections 1.18 and 12.13 of the Publication Manual )
a copy of any permissions to reproduce copyrighted material or a notice that permissions are pending (for more information, see Sections 12.14–12.18 of the Publication Manual )
the telephone number, email address, and mailing address of the corresponding author

Check the journal’s website for the current editor’s name and for any other journal-specific information to include in your cover letter.

Cover letter for a revised and resubmitted manuscript

Also include a cover letter with manuscripts being resubmitted to a journal after receiving an invitation to revise and resubmit. Ensure the cover letter contains the complete manuscript title, the authors’ names, and the manuscript number (assigned by the journal when the manuscript was first received). In the cover letter for the resubmission, thank the editors and reviewers for their feedback and outline the changes you made (or did not make) to the manuscript to address the feedback.

The cover letter for a revised and resubmitted manuscript summarizes the changes to the manuscript. Along with the cover letter and revised manuscript, authors should also provide a response to reviewers , which is a detailed document explaining how they responded to each comment.

Sample cover letters

These sample cover letters demonstrate how authors can communicate with the journal editor at the initial manuscript submission and following an invitation to revise and resubmit a manuscript for publication.

Sample Cover Letter for Manuscript Submission (PDF, 73KB)
Sample Cover Letter for a Revised and Resubmitted Manuscript (PDF, 91KB)

Contributors

These are some guidelines for writing a cover letter. For information about what kinds of stories we're looking for, see our fiction guidelines .

Address it to "Editors".
List up to three previous publication credits if you have them. It's okay if you don't have any.
Mention experience you have that is directly relevant to the story (we'd particularly like to know if you are writing about your own culture or profession, for instance).
Address it to "Sirs" or use titles like Mr./Ms./Mrs./Miss.
Summarize or pitch your story, or include praise for your work.
Include information about you that isn't relevant to the story.

Sample Cover Letters

Cover letters should be brief and simple. Here are a few examples of good cover letters. Feel free to use any of them as a template for your own letter.

Very Basic Cover Letter:

Dear Editors,

Please consider the following story for Strange Horizons . Thank you.

Sincerely, A. I. Robotsky

Cover Letter with Credits:

Please consider the following story for Strange Horizons .

My fiction has appeared in Asimov's , Clarkesworld , and the Zloty Press anthology The Zloty Chronicles .

Thank you, A. I. Robotsky

Cover Letter with Credits and Experience:

Please consider the following story for Strange Horizons . It's about robot factory workers, and I am a robot who has spent 5 years working in factories.

Cover Letter with Experience:

Please consider the following story for Strange Horizons . It's about Czech robots, and I was built in Prague. Thank you for your time.

Strange Lusts
Azimuth Highlights
Staff Stories
Critical Friends

IMAGES

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COMMENTS

The Perfect Cover Letter: Advice From a Lit Mag Editor
When submitting your short-form literature to a magazine or journal, your cover letter is often the first piece of writing an editor sees. It serves as an introduction to your thoughtfully crafted art. As such, it is significant, but it shouldn't be intimidating or even take much time to write. As editor at 2 Elizabeths, I see a variety of ...
How to write a cover letter for journal submission
Avoid too much detail - keep your cover letter to a maximum of one page, as an introduction and brief overview. Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting. Click to enlarge your PDF on key information to include in your cover letter.
How to Write a Cover Letter for a Literary Journal, Magazine, or
If you truly can't find information about the editor, consider using "Dear Editors," "Dear Readers," "To whom it may concern:" or "Dear [Journal].". 2 Short and simple. Your first sentence should convey why you are writing this cover letter. If you're submitting a short story, editors will often want to know the word count.
6 Tips for Perfect (Professional) Cover Letters for Literary Magazines
That's what they are looking for. 5. Add a short bio (Optional). Some magazines ask for a short bio or you may feel that it's in your best interest to include one. This should only be a line or two of relevant information. Don't tell your life story, just one or two tidbits that are interesting or pertinent.
How to Write a Submission Cover Letter That Will Wow Literary Agents
Keep your cover letter concise and to the point. Proofread your cover letter for any grammatical or spelling errors. Don't: Ramble or provide unnecessary information. Oversell or exaggerate your writing credentials. Give away too much detail or spoil the plot in your manuscript summary. Forget to personalise your cover letter for each submission.
How to Write an Effective Cover Letter for Journal Submission
When closing a cover letter for journal submission, it's important to maintain a professional and courteous tone. A common closing salutation is "Sincerely," followed by your name. However, some alternatives that are also appropriate include "Best regards," "Thank you for your time and consideration," or "Respectfully.".
How to Write a Cover Letter for Journal Submission
Keep all text left justified. Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision. Double-check the editor's name. Call the journal to confirm if necessary.
Mastering the Effective Cover Letter for Journal Submission: A
Final Checklist Before Submission: Ensuring Your Cover Letter is Submission-Ready. Before hitting the "submit" button, run through this final checklist to make sure your cover letter is polished and poised for success: 1. Personalization: Have you addressed the editor by name, if possible? Personal touches can make a difference.
Answers to Writing Questions
A cover letter accompanying a submission to a journal or magazine can be short and simple. Indicate that you're submitting the work for consideration, but don't say much—if anything—about the work. In these kinds of submissions, you include the story, essay or poems along with the cover letter. So, let the creative work speak for itself.
Writing a Cover Letter for Journal Submission [Free Template]
A cover letter should be written like a standard business letter: Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too. Begin your cover letter with a paragraph that ...
Submitting to Literary Magazines
COVER LETTER + EXAMPLE The cover letter is your chance to briefly let the journal know 1) what you are submitting as well as 2) why you are submitting to that magazine in particular. The best-case scenario for a cover letter is that you've presented yourself in a professional manner as an eager, capable writer with a strong reason for ...
How to Write a Cover Letter for a Poetry Submission
How to Write a Cover Letter for a Poetry Submission. If you have a collection of poems that you'd like to share with the public, the natural course of action is to submit it to literary magazines or poetry publishing houses. Most poetry publications allow writers of all levels to submit poetry, provided that the writers abide by the ...
Cover Letter for Journal Submission: Sample & How To Write
Cover Letter for Journal Submission Checklist. Add your contact information, degree, name of the institution. List the editor's name, the name of the journal, address, and submission date. Greet the editor by name: Dear Mr./Mrs. XYZ. Say the title of your manuscript.
How to Write a Cover Letter for Your Manuscript
Getting the Basics Right. When writing a cover letter, it is crucial to address the editor by their correct and complete name¹. If there are multiple co-editors, you can address your letter to the right person, based on their specialization or designated responsibilities. If unsure, it is okay to go with a more general salutation, such as ...
How to write a cover letter for short fiction submissions
Here's an example of a cover letter: Dear Keisha Mann and Mike Garcia, Please consider "Songs of Death" (5700 words). It has not previously been published. My short fiction has appeared or is forthcoming in FIYAH, Diabolical Plots, and Anathema: Spec from the Margins. I appreciate your time and consideration.
Writing Submissions for Magazines: How to Submit Writing to a Magazine
Include the genre of your submission. Since the lines can blur at times (especially if you get into prose poetry), make it obvious to the editor what you're submitting: Poetry, Fiction, and/or Nonfiction. Share publication credits and/or awards. If you've been previously published, share a few of the highlights.
Cover Letters: Advice from a Literary Magazine Editor
This advice is unique to this editor and to prose, but I'll wager it covers a lot of things folks like to see in cover letters in general. The no nos are easy: Don't "Dear editor" me. Don't say something like "most people think I'm drunk or on cocaine when they read my work.". And for God's sake, do not say your writing is ...
Lit Mag Submissions 101: How, When, and Where to Send Your Work
Cover letters are typically given only a quick glance and are almost never a deciding factor for a submission. Your cover letter should be short and sweet along these lines. Dear [editor's name], ... Tiers — A good way to organize your magazine submissions is to figure out a handful of magazines you want to submit to (perhaps between 10 and ...
Writing a cover letter
Writing a cover letter. The cover letter gives you the opportunity to present an overview of your manuscript to the editor. Your cover letter should include. The objective and approach of your research. Any novel contributions reported. Why your manuscript should be published in this journal. Any special considerations about your submission.
Preparing a Submission for a Literary Journal
The Cover Letter. Purpose: To introduce yourself and your submission. Prefaces a complete manuscript. Used when submitting to "literary and little" independent presses / publications. Also used to preface any work that is solicited by an editor/agent (when they're asking to see a full-length work)
Cover Letters
Authors usually must include a cover letter when they first submit their manuscript to a journal for publication.The cover letter is typically uploaded as a separate file into the online submission portal for the journal (for more information on using an online submission portal, see Section 12.10 of the Publication Manual).. The cover letter should be addressed to the journal editor; any ...
How to Write a Cover Letter
Here are a few examples of good cover letters. Feel free to use any of them as a template for your own letter. Very Basic Cover Letter: Dear Editors, Please consider the following story for Strange Horizons. Thank you. Sincerely, A. I. Robotsky. Cover Letter with Credits: