Library support for EndNote at the University of Otago
Clarivate, the provider of EndNote, delivers excellent support for EndNote via email and chat as well as training videos and FAQs. The University EndNote subscription includes access to this service.
From September 1, 2023, all educational support and troubleshooting for EndNote will be provided by Clarivate. Links to the Clarivate website are available from the Managing Your References guide https://otago.libguides.com/managingreferences/endnote
Whilst library education and troubleshooting for EndNote will be discontinued, library staff will continue to support citing and referencing https://www.otago.ac.nz/library/referencing/index.html
University software support for EndNote is available from ITS https://www.otago.ac.nz/its/services/software/otago026558.html
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Thesis Information: Submitting
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- Last Updated: May 15, 2024 9:01 AM
- URL: https://otago.libguides.com/thesisinformation
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Thesis codes
A thesis is classified as a type of paper for enrolment purposes. A thesis code is equivalent to a paper code and shows that you are undertaking a long dissertation based on original research.
A thesis code is made up of:
- A four-letter subject code e.g. HIST for History
- A number to show the level of study e.g. 5 for Master's or 9 for PhD
- F = full-time, full-year
- H = part-time, full-year
- FH = full-time, part-year (first or second half of the year)
- HQ = part-time, part-year (first or second half of the year)
A few courses do not follow this standard pattern and may start with a different number (e.g. 8 instead of 5 for postgraduate Medicine courses) and/or use different letters (e.g. AF , AH , or AQ ).
Enrolment periods for thesis codes are normally noted as 'T' periods (rather than FY , S1, S2). The T codes cover a longer period than the standard University of Otago semester:
- TY is full year (covering the period 1 January to 31 December)
- T1 is first half of the year (covering the period 1 January to 30 June)
- T2 is second half of the year (covering the period 1 July to 31 December)
If you enrol in a T1 period and continue thesis study in the second half of the year, you will need to request your thesis enrolment is updated via a change of course.
If you are unsure which thesis code you should be using, contact your supervisor or the divisional office.
Re-enrolling in a thesis code
If you wish to re-enrol using a thesis code which you have previously enrolled in, you will need to request Special Permission to have the thesis code added.
Thesis code information for staff
2024 Thesis Code Information (PDF 4.8MB)
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Final submission and access to the completed thesis
Once the Student Administrators – doctoral – are advised by an examination Convener that a candidate has completed all amendments to their thesis, (what is termed the "final sign-off"), the administrators will process this in eVision and the candidate will receive an alert from eVision advising them that they can proceed with uploading the final version as below. Candidates are advised not to do this until they receive this alert or have verbal or email confirmation from their Convener to proceed.
The final submission involves the deposit of e-Thesis to the University research archive.
Deposit of the e-thesis
Candidates must submit an electronic copy of their finalised thesis to the University Library via the Otago University Research Archive (OUR Archive). This must be in PDF format, and an exact replica of the corrected thesis that was accepted for their degree – this is the version that was bound.
At the time of submission, candidates must select the level of access to the thesis. Normally "open access via OUR Archive" would be chosen so that the thesis is available to the public. However, in some cases it may be appropriate to select "abstract only for 12 months to safeguard content while publishing”. Alternatively, a thesis may be embargoed with no access for a set period (see below).
Deposit your e-thesis direct in the Otago University Research Archive
Find out more about e-thesis submission on the University of Otago Library Subject Guides pages
Endorsed embargo (thesis)
In situations where the thesis contains sensitive material or has been funded or helped by external research grants, or has publications pending that require longer than 12 months restriction, it may be necessary for the completed thesis to be placed under an embargo, with access restricted for a period of time. This may also be necessary for intellectual property reasons. Restricted access will be permitted only in exceptional circumstances and requires the permission of the Dean of the Graduate Research School.
In the first instance, the candidate will complete the application, only once they have the date for their oral exam or they have completed the oral exam, and pass this on to their primary supervisor and Head of Department for sign off. Applications must be made and the process completed prior to final thesis amendments being approved and deposit of the e-thesis. Minimum embargo period is 24 months.
Endorsed embargo (thesis) form (PDF)
Applications should be forwarded for approval by the Dean of the Graduate Research School as per the application form:
Email [email protected]
Losing access to resources, including your Otago email address
During the examination process you should be able to continue accessing resources such as your ID card, wifi, the Library, Blackboard, and after-hours access to buildings. If you do lose access to these resources, support is available to determine whether you should continue to have access. Email [email protected]
When you submit your final thesis after completing the examination process, you will only be able to access the above resources for a further two weeks. This allows you time to tidy up your office and prepare to leave the University.
Your Otago email address and Office365 should still be available, at least until you graduate.
In preparation for losing your email address, you are strongly encouraged to generate a permanent and professional email address. Also, before graduation, you should ensure you have transferred any files you need from your Otago Office365 account.
Florida State University
FSU | The Graduate School
Main navigation Pulldown
The graduate school.
- Current Students
- Thesis, Treatise, and Dissertation
Templates & Formatting Assistance
Formatting templates.
Manuscript Clearance provides templates for both Word and LaTeX into which students can type their text directly and that are formatted according to FSU requirements. The main elements in the three templates are the same, but the layout of the Table of Contents is different. You can select a Table of Contents that lists only the main section headings (which is all The Graduate School requires) or one that also lists subheadings, either numbered or unnumbered.
Please note that these templates are created with general formatting requirements. Specific items such as chapter titles, the number of chapters you include and the content of those chapters is not dictated by The Graduate School.
Word Templates for FSU's ETDs
Latex template for fsu's etds.
This template is for use by students who prefer to use LaTeX for their manuscript. Manuscript Clearance staff are unable to assist with issues arising in LaTeX, but students are encouraged to review the User Guide and other materials in the Help section of the following website.
Click here to visit the LaTeX ETD template website.
Formatting assistance.
Manuscript Clearance also provides a number of step-by-step instructions to assist students with common formatting issues. Please review the topics in the list below for assistance.
IMAGES
VIDEO
COMMENTS
a thesis with publications appended, whereby published material is not included in the body of the thesis but is appended to the thesis in an unmodified format. For the PhD and professional doctorates, the University of Otago does not offer a formal 'thesis by publication' option, whereby the thesis is composed solely of a portfolio of ...
Check their details on layout, structure, writing style and formatting. Also check with your supervisor. University of Otago Regulations and Library guidelines are in other tabs in this box. PhD theses are limited to 100,000 words of text, excluding appendices, footnotes and references/bibliographies; Masters theses are up to 40,000 words.
Display ruler and non-printing formatting. While working in your document, you may want to verify the margin settings, or table column widths, etc. Turning on the ruler lets you see the exact sizes of these. It is also a good idea to display all the formatting, even the features that will not print, like spaces, page breaks, etc.
Format of the Thesis. The format of the thesis should be agreed to by the Department, supervisor and the student, during the earlier stages of the writing. Any changes which may need to be made later should be agreed to again by these parties. There are certain physical requirements to be adhered to which are set out in thesis information ...
Page 1 of 7 University of Otago May 2014 Organising your Thesis Choose a logical and consistent method to organise your thesis so that it makes sense for you and other readers. Consult thesis writing guides, previous theses in your discipline, and ... formatting. Once the thesis is complete these files can be merged as a new document.
This guide is designed as a resource for the University Community. It will be especially relevant for: Engaging in postgraduate thesis study requires knowledge of the research process from developing a thesis topic, exploring and analysing the literature, conducting and interpreting the research, to crafting and publishing the thesis.
The University of Otago Library, in association with a number of research support services, has developed a thesis information guide for students undertaking a master's or PhD level research thesis. Thesis information guide. AskStudent IT is able to provide support to students who are facing specific issues with the formatting of the final ...
You need to submit: A digital PDF file of your thesis either by email or Mail Express. A signed thesis submission declaration form (digital signature is acceptable) emailed to [email protected]. A photocopied or scanned declaration is acceptable as long as the signature is hand written or digital - not typed.
Writing a thesis in Word? Posted on May 4, 2012 by Maria Barsema. Using this site's videos. Go to the blue ribbon on the left! The ribbon has links to short videos on specific Word topics. Please note that the videos and course booklet are no longer updated. However, this resource still provides useful information on how to format your thesis.
Unformatted EndNote citations. To avoid having EndNote corrupt your document, turn off the citation formatting feature. This means all in-text citations remain unformatted, and you have no bibliography until after you have finished writing the entire thesis. You then join the documents together and create the bibliography at the very end.
Download a copy of the word_PC_thesis_formatting booklet. University of Otago Library Pages. Thesis Information: Writing . Postgraduate Introduction to Library Services and Resources: Endnote . Postgraduate Introduction to Library Services and Resources: Home Referencing / Citation Styles: Home . OUR Archive (Otago University Research Archive)
This means that if the thesis is submitted on say 16 April, the calculation date will be considered as 30 April and the candidate will receive a pro rata refund based on the two months that remain after 30 April. Note that there is a minimum enrolment level of one full-time equivalent year required for the thesis component of a Master's degree.
A style is a named group of text and paragraph formatting that you can save and re-use in this document and others. By default, all text in a document is set to Normal unless you apply a different one. Using styles with different names helps you to recognise and re-apply the different formatting. ^Top of page.
The University of Otago PhD Regulations recognise that PhD research may be undertaken primarily through a practice and that the practice (process and product) may be submitted as substantial evidence. These guidelines cover matters that need to be considered for admission, confirmation, submission and examination of candidates producing a PhD ...
Celebration of thesis submission. Submitting your thesis for examination is a significant achievement, and one which we celebrate at the University of Otago. The Graduate Research School has a long-standing tradition of gifting doctoral candidates a chocolate fish when they submit their thesis for examination. For candidates in Dunedin
Text formatting and Format Painter. If you format text directly in the document, you only change it in that one location. Note: If you use a style and modify that instead, all text using that style is modified.For instructions, see the Styles page. However, if you just want to format a specific bit of text or a paragraph, you can do that via the Font and Paragraph settings in the Home tab.
University of Otago; ... Thesis information. Browse our best resources, organized by subject. Toggle navigation. 141 SUBJECTS. Guide Subject Filter Go Guides Databases Search. Search the full text of this site. Results will link to pages containing your terms; results from subject page searches are automatically filtered by that subject. ...
Clarivate, the provider of EndNote, delivers excellent support for EndNote via email and chat as well as training videos and FAQs. The University EndNote subscription includes access to this service. From September 1, 2023, all educational support and troubleshooting for EndNote will be provided by Clarivate.
KA-10000284. Print. PhD by publication. Views: Although the University of Otago does not offer a specific PhD by publication programme (where publications are bound together for submission), you are encouraged to include publications in a PhD thesis where it is appropriate to do so. Published material can be included providing:
Writing the thesis, including formatting and managing references * 11. Submitting the thesis, including printing and binding * 11. Examining the thesis. 12. Depositing the thesis * Remember to consult the relevant official study pages : PhD and Doctoral students; Research Masters; as well as postgraduate pages from your Department or Division.
Final steps in submitting including formatting, forms, binding and depositing
A thesis is classified as a type of paper for enrolment purposes. A thesis code is equivalent to a paper code and shows that you are undertaking a long dissertation based on original research. A thesis code is made up of: A four-letter subject code e.g. HIST for History. A number to show the level of study e.g. 5 for Master's or 9 for PhD.
Deposit of the e-thesis. Candidates must submit an electronic copy of their finalised thesis to the University Library via the Otago University Research Archive (OUR Archive). This must be in PDF format, and an exact replica of the corrected thesis that was accepted for their degree - this is the version that was bound.
Thesis Deposit Guide FAQs for Otago Researchers Guides & Resources . Sign in . University of Otago - Research Portal. Search the repository. Welcome to OUR Archive. Otago University Research Archive: access Otago's quality research outputs, including journal articles, reports, books, and electronic theses and dissertations.
Formatting Templates Manuscript Clearance provides templates for both Word and LaTeX into which students can type their text directly and that are formatted according to FSU requirements. The main elements in the three templates are the same, but the layout of the Table of Contents is different. You can select a Table of Contents that lists only the main section headings (which is all The ...