best application letter for government position

Written Samples

15 sample cover letters for federal government jobs.

Are you eager to land a job in the federal government but unsure how to craft a compelling cover letter?

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Sample Cover Letters for Federal Government Jobs

We have compiled 15 exceptional sample cover letters that will help you stand out from the competition and secure your dream position in the public sector.

These cover letters showcase the best practices and strategies for highlighting your skills, experience, and passion for serving your country.

Whether you are a recent graduate or a seasoned professional, these examples will inspire you to create a winning cover letter that grabs the attention of federal hiring managers.

Get ready to take your career to new heights with these impressive cover letters tailored specifically for federal government jobs.

Subject: Application for Program Analyst Position – GS-0343-11

Dear Hiring Manager,

I am writing to express my strong interest in the Program Analyst position (GS-0343-11) within the Department of Energy. With my extensive background in data analysis, project management, and policy research, I am confident in my ability to make a significant contribution to your agency’s mission.

As a skilled analyst with over five years of experience in the energy sector, I have consistently demonstrated my ability to develop and implement effective strategies, analyze complex data sets, and provide data-driven recommendations to senior leadership. My expertise in statistical analysis, coupled with my knowledge of energy policies and regulations, has enabled me to successfully manage multiple projects and deliver measurable results.

Furthermore, my exceptional communication and collaboration skills have allowed me to foster strong relationships with stakeholders across various departments and agencies. I am adept at translating technical information into easily understandable reports and presentations, ensuring that all parties are well-informed and aligned with project objectives.

Enclosed, please find my resume, which provides a comprehensive overview of my qualifications and achievements. I would welcome the opportunity to discuss how my skills and experience can contribute to the success of your agency.

Thank you for your time and consideration. I look forward to the possibility of joining your team and contributing to the critical work of the Department of Energy.

[Your Name]

Subject: Application for Budget Analyst Position – GS-0560-09

I am excited to submit my application for the Budget Analyst position (GS-0560-09) within the Department of Defense. As a highly analytical and detail-oriented professional with a strong background in financial management and budgeting, I am well-prepared to excel in this role.

In my current position as a Budget Analyst for a large nonprofit organization, I have honed my skills in developing and managing complex budgets, conducting financial analyses, and providing expert advice to senior management. My ability to identify cost-saving opportunities and implement effective financial strategies has resulted in significant improvements to the organization’s bottom line.

Moreover, I have a deep understanding of federal budget processes and regulations, gained through my educational background in public administration and my experience working on federal grants. This knowledge, combined with my proficiency in financial software and databases, allows me to efficiently manage budgets and ensure compliance with all relevant guidelines.

I am confident that my skills and experience make me an ideal candidate for this position. I am eager to bring my expertise to the Department of Defense and contribute to the effective management of public funds.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications and how I can support the financial goals of your agency.

Letter Three

Subject: Application for Human Resources Specialist Position – GS-0201-11

I am writing to apply for the Human Resources Specialist position (GS-0201-11) within the Department of Veterans Affairs. With my extensive experience in human resources management and my passion for serving those who have served our country, I am excited about the prospect of contributing to your agency’s mission.

As a certified Senior Professional in Human Resources (SPHR) with over eight years of experience, I have a proven track record of developing and implementing effective HR strategies that support organizational goals. My expertise spans the full spectrum of HR functions, including talent acquisition, employee relations, performance management, and training and development.

In my current role as an HR Manager for a large healthcare organization, I have successfully led initiatives to improve employee engagement, reduce turnover, and streamline HR processes. I am skilled in analyzing HR data and using insights to drive decision-making and improve organizational performance.

Furthermore, I have a deep understanding of federal HR regulations and guidelines, gained through my experience working with government contractors. This knowledge, coupled with my strong interpersonal and communication skills, enables me to effectively collaborate with stakeholders at all levels and ensure compliance with all relevant policies.

I am confident that my skills and experience make me a strong candidate for this position. I am eager to bring my expertise to the Department of Veterans Affairs and contribute to the critical work of supporting our nation’s veterans.

Thank you for your consideration. I look forward to the opportunity to further discuss how I can contribute to your agency’s success.

Letter Four

Subject: Application for IT Specialist (Network) Position – GS-2210-12

I am writing to express my strong interest in the IT Specialist (Network) position (GS-2210-12) within the Department of Homeland Security. As a highly skilled network engineer with over ten years of experience in designing, implementing, and maintaining complex network infrastructures, I am confident in my ability to make a significant contribution to your agency’s mission.

In my current role as a Senior Network Engineer for a global technology company, I have successfully led projects to upgrade and optimize network systems, ensuring high availability, security, and performance. My expertise in network protocols, firewalls, and intrusion detection/prevention systems has enabled me to proactively identify and mitigate potential security threats.

Moreover, I have extensive experience in collaborating with cross-functional teams, including security specialists, system administrators, and application developers, to ensure seamless integration of network solutions. My strong problem-solving skills and ability to think strategically have allowed me to develop innovative solutions to complex technical challenges.

I am particularly drawn to the opportunity to apply my skills in service of our nation’s security. With my deep understanding of network security best practices and my commitment to staying up-to-date with the latest industry trends and technologies, I am well-prepared to contribute to the critical work of the Department of Homeland Security.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills and experience can benefit your agency.

Letter Five

Subject: Application for Contracting Officer Position – GS-1102-12

I am excited to submit my application for the Contracting Officer position (GS-1102-12) within the General Services Administration. With my extensive experience in federal procurement and contract management, I am confident in my ability to excel in this role and contribute to the agency’s mission of providing effective and efficient solutions to support government operations.

As a seasoned Contracting Officer with over twelve years of experience, I have a proven track record of successfully managing complex procurement projects, negotiating favorable contract terms, and ensuring compliance with all relevant regulations. My expertise spans the full contract lifecycle, from pre-award planning and solicitation development to post-award administration and closeout.

In my current role as a Senior Contracting Officer for a large federal agency, I have consistently demonstrated my ability to develop and implement innovative procurement strategies that deliver cost savings and improve vendor performance. I am skilled in conducting market research, analyzing proposals, and making sound source selection decisions that align with agency goals and objectives.

Furthermore, I have a deep understanding of the Federal Acquisition Regulation (FAR) and other relevant guidelines, gained through my extensive experience and ongoing professional development. I am committed to maintaining the highest standards of integrity and transparency in all contracting activities.

I am excited about the opportunity to bring my expertise to the General Services Administration and contribute to the agency’s critical role in supporting government operations. I am confident that my skills and experience make me a strong candidate for this position.

Subject: Application for Public Affairs Specialist Position – GS-1035-11

I am writing to express my strong interest in the Public Affairs Specialist position (GS-1035-11) within the Environmental Protection Agency. As a skilled communications professional with a passion for environmental issues, I am excited about the prospect of contributing to the agency’s mission of protecting human health and the environment.

With over seven years of experience in public relations and communications, I have a proven track record of developing and executing effective communication strategies that engage diverse audiences. In my current role as a Communications Manager for a national environmental nonprofit, I have successfully led media outreach efforts, developed compelling content for various platforms, and managed crisis communications.

I am particularly skilled in translating complex scientific and technical information into clear and compelling messages that resonate with the public. My ability to collaborate with subject matter experts, scientists, and policymakers has enabled me to develop impactful communication materials that drive awareness and action on critical environmental issues.

Furthermore, I have extensive experience in managing social media accounts, developing and implementing digital communication strategies, and analyzing metrics to measure the effectiveness of communication efforts. I am adept at using data-driven insights to continuously improve and optimize communication strategies.

I am passionate about the work of the Environmental Protection Agency and am eager to apply my skills and experience to support the agency’s critical mission. I am confident that my background in environmental communications and my commitment to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to the important work of the Environmental Protection Agency.

Letter Seven

Subject: Application for Economist Position – GS-0110-12

I am excited to submit my application for the Economist position (GS-0110-12) within the Department of Labor. As a highly skilled economist with a strong background in labor economics and policy analysis, I am confident in my ability to contribute to the agency’s mission of promoting the welfare of workers, job seekers, and retirees.

With a Ph.D. in Economics and over eight years of experience in economic research and analysis, I have a deep understanding of the complex factors that shape labor markets and employment outcomes. In my current role as a Senior Economist for a leading research institute, I have conducted rigorous analyses of labor market trends, wage dynamics, and the impact of policies on worker well-being.

My research has been published in several top-tier academic journals and has informed policy discussions at the national level. I am skilled in using advanced statistical and econometric techniques to analyze large datasets and derive meaningful insights that can guide policy decisions.

Furthermore, I have extensive experience in collaborating with policymakers, stakeholders, and other researchers to develop evidence-based solutions to labor market challenges. My strong communication and interpersonal skills enable me to effectively convey complex economic concepts to diverse audiences and build consensus around policy recommendations.

I am passionate about using my expertise to promote the welfare of workers and support the critical work of the Department of Labor. I am confident that my skills and experience make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to the important work of your agency.

Letter Eight

Subject: Application for Program Manager Position – GS-0340-13

I am writing to express my strong interest in the Program Manager position (GS-0340-13) within the Department of Health and Human Services. With my extensive experience in managing complex public health programs and my passion for improving health outcomes, I am excited about the prospect of contributing to the agency’s mission of enhancing the health and well-being of all Americans.

As a seasoned public health professional with over fifteen years of experience, I have a proven track record of successfully designing, implementing, and evaluating programs that address critical health challenges. In my current role as a Senior Program Manager for a state health department, I have led multidisciplinary teams in developing and executing innovative strategies to prevent chronic diseases, promote health equity, and improve access to care.

My expertise spans the full program management lifecycle, from needs assessment and strategic planning to implementation, monitoring, and evaluation. I am skilled in developing and managing budgets, creating and executing work plans, and ensuring that programs are delivered on time, within scope, and in compliance with all relevant regulations and guidelines.

Furthermore, I have extensive experience in collaborating with diverse stakeholders, including healthcare providers, community organizations, and government agencies, to develop and implement coordinated strategies that address complex health challenges. My strong leadership and communication skills enable me to build and maintain effective partnerships and drive collective impact.

I am passionate about the work of the Department of Health and Human Services and am eager to apply my skills and experience to support the agency’s critical mission. I am confident that my background in public health program management and my commitment to improving health outcomes make me a strong candidate for this position.

Letter Nine

Subject: Application for Grants Management Specialist Position – GS-1109-12

I am excited to submit my application for the Grants Management Specialist position (GS-1109-12) within the National Science Foundation. As a highly skilled grants management professional with a strong background in research administration and a passion for advancing scientific research, I am confident in my ability to contribute to the agency’s mission of promoting the progress of science.

With a Master’s degree in Public Administration and over ten years of experience in grants management, I have a deep understanding of the complex regulations, policies, and procedures that govern federal grant programs. In my current role as a Senior Grants Manager for a large research university, I have successfully managed a diverse portfolio of grants from various federal agencies, ensuring compliance with all relevant guidelines and requirements.

My expertise spans the full grants management lifecycle, from pre-award planning and proposal development to post-award administration and closeout. I am skilled in reviewing and evaluating grant proposals, negotiating budgets and terms, and providing guidance and support to principal investigators and research teams.

Furthermore, I have extensive experience in developing and implementing policies and procedures to streamline grants management processes, improve efficiency, and ensure accountability. My strong analytical and problem-solving skills enable me to identify and resolve complex issues that arise in the administration of grant programs.

I am passionate about the mission of the National Science Foundation and am eager to apply my skills and experience to support the agency’s critical role in advancing scientific research and innovation. I am confident that my background in grants management and my commitment to excellence make me a strong candidate for this position.

Subject: Application for Intelligence Analyst Position – GS-0132-11

I am writing to express my strong interest in the Intelligence Analyst position (GS-0132-11) within the Department of Homeland Security. As a highly skilled intelligence professional with a strong background in national security and a passion for protecting our nation, I am excited about the prospect of contributing to the agency’s mission of safeguarding the American people, our homeland, and our values.

With a Bachelor’s degree in International Relations and over six years of experience in intelligence analysis, I have a deep understanding of the complex threats facing our nation and the critical role that intelligence plays in informing decision-making and policy development. In my current role as an Intelligence Analyst for a federal law enforcement agency, I have demonstrated my ability to gather, analyze, and synthesize large volumes of data from multiple sources to produce actionable intelligence products.

My expertise includes conducting strategic and tactical intelligence analysis, developing and maintaining intelligence databases, and collaborating with interagency partners to share information and coordinate efforts. I am skilled in using advanced analytical tools and techniques to identify patterns, trends, and anomalies that may indicate potential threats.

Furthermore, I have a strong track record of producing high-quality intelligence products that inform decision-making at the highest levels of government. My excellent writing and communication skills enable me to convey complex information clearly and concisely to a wide range of audiences, from senior policymakers to front-line personnel.

I am passionate about the work of the Department of Homeland Security and am eager to apply my skills and experience to support the agency’s critical mission. I am confident that my background in intelligence analysis and my commitment to public service make me a strong candidate for this position.

Letter Eleven

Subject: Application for Supervisory Information Technology Specialist Position – GS-2210-14

I am excited to submit my application for the Supervisory Information Technology Specialist position (GS-2210-14) within the Department of Veterans Affairs. As a highly experienced IT leader with a strong background in healthcare technology and a passion for serving our nation’s veterans, I am confident in my ability to lead the agency’s IT efforts and contribute to the mission of providing exceptional care and services to those who have served our country.

With a Master’s degree in Information Technology Management and over fifteen years of experience leading IT teams in complex healthcare environments, I have a proven track record of successfully overseeing the development, implementation, and maintenance of mission-critical systems and applications. In my current role as a Senior IT Manager for a large healthcare system, I have led multi-million dollar projects to modernize electronic health record systems, improve cybersecurity, and enhance the overall patient experience.

My expertise includes strategic planning, project management, vendor management, and personnel development. I am skilled in collaborating with clinical leaders, administrators, and other stakeholders to align IT initiatives with organizational goals and objectives. I have a deep understanding of healthcare data standards, privacy regulations, and security best practices.

Furthermore, I am a strong believer in the power of technology to improve healthcare outcomes and enhance the quality of life for our veterans. I am passionate about leveraging innovative solutions to address the unique needs of the veteran population, from telemedicine and remote monitoring to personalized care management and decision support tools.

As a leader, I am committed to fostering a culture of innovation, collaboration, and continuous improvement. I have a proven ability to build and motivate high-performing teams, mentor and develop talent, and create an environment that encourages creativity and problem-solving.

I am excited about the opportunity to bring my skills and experience to the Department of Veterans Affairs and contribute to the agency’s critical mission of serving our nation’s heroes. I am confident that my background in healthcare IT leadership and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can lead the agency’s IT efforts and support the delivery of exceptional care and services to our veterans.

Letter Twelve

Subject: Application for Program Analyst Position – GS-0343-09

I am writing to express my strong interest in the Program Analyst position (GS-0343-09) within the Department of Education. As a highly motivated and analytical professional with a passion for education policy and a commitment to public service, I am excited about the prospect of contributing to the agency’s mission of promoting student achievement and preparing for global competitiveness.

With a Bachelor’s degree in Public Policy and over three years of experience in policy analysis and program evaluation, I have developed a strong foundation in the skills and knowledge needed to excel in this role. In my current position as a Research Assistant at a leading education policy think tank, I have conducted in-depth analyses of education programs and initiatives, using both qualitative and quantitative methods to assess their effectiveness and identify areas for improvement.

My expertise includes data collection and analysis, survey design and administration, and report writing and presentation. I am skilled in using statistical software packages such as SPSS and R to analyze large datasets and derive meaningful insights that can inform policy decisions.

Furthermore, I have a deep understanding of the complex issues facing our education system, from early childhood education to college and career readiness. I am committed to using evidence-based approaches to develop and implement policies and programs that promote equity, access, and excellence in education.

I am excited about the opportunity to bring my skills and passion to the Department of Education and contribute to the agency’s critical work in supporting and improving our nation’s schools and students. I am confident that my background in education policy analysis and my commitment to public service make me a strong candidate for this position.

Letter Thirteen

Subject: Application for Budget Analyst Position – GS-0560-11

I am excited to submit my application for the Budget Analyst position (GS-0560-11) within the Department of the Treasury. As a highly analytical and detail-oriented professional with a strong background in financial management and a passion for public service, I am confident in my ability to contribute to the agency’s mission of promoting economic prosperity and ensuring the financial security of the United States.

With a Master’s degree in Business Administration and over five years of experience in budget analysis and financial planning, I have a proven track record of successfully managing complex budgets and providing strategic financial guidance to senior leaders. In my current role as a Senior Budget Analyst for a large federal agency, I have led the development and execution of multi-million dollar budgets, ensuring alignment with organizational priorities and compliance with all relevant regulations and guidelines.

My expertise includes financial modeling and forecasting, cost-benefit analysis, and performance-based budgeting. I am skilled in using advanced spreadsheet and database tools to analyze financial data, identify trends and patterns, and develop data-driven recommendations for improving efficiency and effectiveness.

Furthermore, I have a deep understanding of the federal budget process and the unique challenges and opportunities facing government agencies. I am committed to using my skills and knowledge to help the Department of the Treasury optimize its resources and deliver maximum value to the American people.

I am excited about the opportunity to bring my skills and experience to the Department of the Treasury and contribute to the agency’s critical work in promoting economic growth and stability. I am confident that my background in budget analysis and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can support the financial management efforts of your agency and contribute to its important mission.

Letter Fourteen

Subject: Application for Human Resources Specialist (Classification) Position – GS-0201-12

I am writing to express my strong interest in the Human Resources Specialist (Classification) position (GS-0201-12) within the Office of Personnel Management (OPM). As a highly experienced HR professional with a deep understanding of federal classification standards and a passion for promoting fair and equitable compensation practices, I am excited about the prospect of contributing to OPM’s mission of building and maintaining a world-class federal workforce.

With a Master’s degree in Human Resources Management and over ten years of experience in HR classification and compensation, I have a proven track record of successfully developing and implementing classification programs that align with organizational goals and federal regulations. In my current role as a Senior Classification Specialist for a large federal agency, I have led projects to review and update position descriptions, conduct job analyses, and develop and implement agency-specific classification standards.

My expertise includes interpreting and applying OPM classification standards, conducting desk audits and job evaluations, and providing guidance and training to managers and employees on classification policies and procedures. I am skilled in using the Federal Wage System and General Schedule classification systems to ensure that positions are properly classified and that employees are fairly compensated for their work.

Furthermore, I am a strong believer in the importance of maintaining the integrity and credibility of the federal classification system. I am committed to promoting transparency, consistency, and accountability in all classification decisions and actions, and to work collaboratively with stakeholders across the federal government to ensure that classification policies and practices are fair, effective, and aligned with merit system principles.

I am excited about the opportunity to bring my skills and experience to OPM and contribute to the agency’s critical work in ensuring that the federal government has a high-performing, diverse, and engaged workforce. I am confident that my background in HR classification and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can support OPM’s classification programs and contribute to the agency’s important mission.

Letter Fifteen

Subject: Application for Auditor Position – GS-0511-12

I am writing to express my strong interest in the Auditor position (GS-0511-12) within the Government Accountability Office (GAO). As a highly skilled and experienced auditor with a strong background in financial management and a passion for promoting government accountability and transparency, I am excited about the prospect of contributing to GAO’s mission of supporting Congress in meeting its constitutional responsibilities and helping improve the performance and ensure the accountability of the federal government.

With a Master’s degree in Accounting and over eight years of experience in government auditing, I have a proven track record of successfully planning and executing complex audit engagements, analyzing financial and program data, and preparing clear and concise reports and recommendations. In my current role as a Senior Auditor for a federal Inspector General’s office, I have led audits of major programs and operations, identifying areas of risk and opportunities for improvement and providing actionable recommendations to senior leaders and program managers.

My expertise includes applying Generally Accepted Government Auditing Standards (GAGAS), conducting performance and financial audits, and using data analytics and visualization tools to identify trends and patterns in large datasets. I am skilled in interviewing key stakeholders, reviewing and analyzing financial and program records, and preparing audit documentation that meets the highest standards of quality and transparency.

Furthermore, I am committed to promoting a culture of accountability, integrity, and continuous improvement in government. I believe that effective auditing is essential to ensuring that public funds are used efficiently and effectively and that government programs and services are delivering the results that taxpayers expect and deserve.

I am excited about the opportunity to bring my skills and experience to GAO and contribute to the agency’s critical work in supporting Congress and improving government performance. I am confident that my background in government auditing and my dedication to public service make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to GAO’s important mission and support its efforts to promote accountability, integrity, and reliability in government.

These 15 sample cover letters demonstrate the breadth and depth of opportunities available in the federal government, from program analysis and budget management to IT leadership and human resources.

By tailoring your cover letter to the specific requirements of the position and agency, highlighting your relevant skills and experience, and conveying your passion for public service, you can increase your chances of standing out in a competitive job market and securing the federal job of your dreams.

Remember to proofread carefully, use a professional tone and format, and follow all application instructions to the letter. With persistence, preparation, and a compelling cover letter, you can take your career to new heights in the federal government.

• How to Write a Cover Letter for Government Job
• Federal Resume Guide
• Resume Writing Help

Cover letters are often the first exposure a hiring committee has to a job applicant. For job hunters, however, writing cover letters is a common source of frustration. It can be difficult to know what to include in a cover letter for even civilian jobs. Writing cover letters for government jobs  can be even trickier due to the specific criteria that must be included. The following article describes everything an applicant needs to know to write an eye-catching cover letter tailored specifically to federal jobs.

Table of Contents

• 1 What is a Federal Cover Letter?
• 2 Why Do You Need to Write a Federal Government Cover Letter?
• 3 General Requirements for Writing a Cover Letter
• 4 How to Start Writing a Federal Cover Letter
• 5.1 1. Header
• 5.2 2. Introduction
• 5.3 3. Professional experience
• 5.4 4. Conclusion
• 6 Additional Cover Letter Writing Tips
• 7 Free Sample Government Cover Letter for a Job Application

What is a Federal Cover Letter?

A federal cover letter, much like a civilian cover letter, is an employer’s first impression of a job applicant. It is the applicant’s opportunity to briefly highlight his or her skills, experiences and achievements in an effort to demonstrate to an employer why the applicant is a good match for the company. While the same information can be found on a federal resume, the cover letter presents the most important information clearly and succinctly while also giving the employer a glimpse of the applicant’s personality. Here is a federal cover letter format , which we will consider more precisely later on:

Check Out Related Articles: Best Federal Resume Writing Service  and Professional Military Resume Writers

• Header → contact information (full name, address, mobile number and email address), date.
• Introduction → address your federal cover letter directly to the HR , specify exact job description.
• Professional experience → indicate 3-4 accomplishments, which match the job requirements.
• Conclusion → show a high degree of motivation and write a personalized thank you note .

Why Do You Need to Write a Federal Government Cover Letter?

Most federal resumes are between three and five pages or more in length and receive less than a minute’s attention during an initial review. A cover letter can direct the hiring committee’s attention to the applicant’s most relevant or impressive professional skills, experiences, and achievements. A federal cover letter is also the applicant’s opportunity to sell himself or herself to the hiring committee and demonstrate why hiring the applicant will benefit the company.

A strong and impressive cover letter for federal job application can increase the applicant’s likelihood of moving to a more thorough review during the hiring process.

General Requirements for Writing a Cover Letter

Cover letters for government jobs application should be no more than three to four paragraphs in length and should fit on a single page. It is intended to highlight the most relevant skills and experiences and to make a positive first impression to the hiring committee. Therefore, it is important to be specific and succinct. The applicant should avoid flowery language and make sure that anything included in the federal government cover letter illustrates how hiring the applicant would benefit the company.

When formatting a cover letter for a federal job, it is important to use a simple, clean and professional font. Using a font such as Comic Sans is not recommended . Times New Roman or Calibri are preferred choices . It is the best federal cover letter format.

Ideally, the font type, font size, and header formatting should match that used in the applicant’s federal resume.

Just as with a federal resume, a cover letter for state government job should use specific numbers: years and dollars . Many federal employees focus on time and money saved, income earned, efficiency and productivity. Using hard numbers can catch the eye of the hiring committee and employer.

How to Start Writing a Federal Cover Letter

The most important step to take before writing a cover letter for a federal job is to carefully read the entire job announcement first. Each job announcement is different and contains specific required qualifications and information that must be included in the cover letter and federal resume. If these skills and qualifications are not addressed in a cover letter and resume, the entire job application can be rejected early in the review process.

• Print out each job announcement (1)
• Highlight each qualification and skill listed in the job (2)
• Choose between three and five to address in the cover letter (3)

Remember, all of these must be addressed in the federal resume, but a cover letter for job application should highlight the three to five most important qualifications . Do this for each job announcement so that the cover letter can be customized for each job position sought.

It is also helpful to research the agency listed in the job announcement. A cover letter is an applicant’s first opportunity to sell himself or herself to the company and it is important that the cover letter demonstrates how the applicant’s skills, experience and qualifications can benefit the company. The most impressive federal cover letters demonstrate a familiarity with the company’s mission, culture and programs.

A federal cover letter is not the place to mention hobbies, experiences that do not directly related to the job qualifications or details about the applicant’s personal life.

What to Include in a Cover Letter for Government Jobs

The first thing that must be included in a federal cover letter is contact information. The header of the cover letter should include the applicant’s name, phone number, address, and email address. This information should be centered at the top of the page.

2. Introduction

A federal cover letter should then address the recruiter, employer or hiring committee. If a specific name is known, it is important to address the letter using the reviewer’s name and proper title. For example:

• Dear Ms. Lofgren
• Dear Mr. Johnson

Next, the applicant should write a brief introduction that states the desired position and why he or she would be good for the role. In this paragraph, include one or two past experiences that would indicate a good match with the company and role.

It should be clear to the hiring committee within the first paragraph that the applicant is a great match for the open role.

How to write the introductory paragraph:

When writing the introductory paragraph, it is important to avoid statements of beliefs or personal judgment without including strong examples of proof to back the statement up.

• My leadership caused an increase in company productivity.

Instead, phrasing it in a way that emphasizes something that can be proven will look more impressive to a hiring committee.

• In my role as a department manager, I created and established an employee incentive program that ultimately led to a 45% increase in team productivity.

3. Professional experience

Following the introduction, the applicant should present a brief overview of his or her professional experience . This section should include the applicant’s previous relevant work experiences. It is important to use the exact wording for skills, experiences and qualifications listed in the job announcement in the description.

For example , if the job announcement lists project management as required work experience, the cover letter should use the term “project management” when discussing relevant work experience.

When listing and describing a professional experience, the applicant should avoid using vague language. It is important to be specific but succinct in discussing the experience and why that experience would beneficial to the role rather than simply giving a list of experiences. A list of experiences can be found in the applicant’s resume and the government cover letter is the place to describe how the experience can be an asset to the company.

In this main paragraph, the applicant should relate specific qualities of the company’s culture, mission or purpose to his or her own experiences and skills. This helps demonstrate to the hiring committee that the applicant not only has done the research necessary to get to know the company but also that the applicant has attention to detail and a desire to be a part of the company.

If the applicant has any gaps in his or her resume or there is another item in the application that might be easily misunderstood or cause confusion or concern to the hiring committee, the applicant should address that in the cover letter prior to the conclusion.

It is important not to dwell or emphasize personal, educational or experiential weaknesses, but providing a succinct and non-defensive explanation can help answer any initial questions the hiring committee might have.

In addition to explaining resume gaps, the applicant should also include in this section an explanation for any instances in the resume where it is stated that supervisors or previous employees should not be contacted. This is an important addition because it reassures the hiring manager that the applicant isn’t attempting to hide important information from the review committee.

4. Conclusion

Finally, cover letter for state government job should have a strong conclusion. In this section, the applicant should briefly describe why his or her skills and qualifications are a good match for the position. It is also important for the applicant to sell himself or herself in the conclusion about what the applicant can bring to the role and company as a whole.

Remember that a hiring committee will likely receive dozens, or even hundreds, of applications for the same role. So it is important that the cover letter sell the employer on why the applicant is the perfect choice to fill the role.

The final paragraph should also direct the hiring committee to the applicant’s resume and state availability and desire for an interview . The applicant should thank the reviewer for his or her time and express desire and motivation to learn more about the company and role.

Federal cover letter sample formatting.

An example of appropriate resume formatting can be found below:

• Street address
• City, state and zip code
• Mobile phone number
• Additional phone number if necessary
• Email address
• Company or hiring committee address

Dear Hiring Manager (use the hiring manager’s full name and proper title if known):

Opening paragraph listing a piece of particularly impressive professional experience, job title and USAJOBS job announcement identification number.

The main paragraph giving a brief overview of the applicant’s skills, experience and qualifications that match those listed in the job announcement.

Concluding paragraph summarizing any impressive or essential information and directing the hiring committee to review the enclosed resume. This paragraph should also state availability for an interview and an invitation to contact the applicant with any questions. Finally, this paragraph should thank the hiring committee for their consideration.

First name, Last name

Additional Cover Letter Writing Tips

Once the federal cover letter is written, place the cover letter and job announcement side by side. Many hiring committees and application algorithm programs are looking for specific keywords so making sure the cover letter’s wording reflects the job announcement can increase the likelihood that the cover letter will catch the reviewer’s eye.

Advice: Use top-rated checking tool Grammarly or find a family member, friend, colleague or professional resume writer or editor willing to read the cover letter for grammar, spelling, punctuation or formatting errors.

Cover letters are the hiring committee’s first impression of the applicant. A properly formatted and grammatically correct cover letter can ensure that the first impression is a strong one.

Free Sample Government Cover Letter for a Job Application

Check out Free Sample Federal Cover Letter . This sample letter can provide some guidance to help get started in writing a federal cover letter that grabs the hiring manager’s attention and helps increase the applicant’s chances of moving past the initial resume review process.

Do you have any questions about how to write an impressive and effective federal cover letter for a job application? Want to share a well-constructed cover letter?

We love to hear your thoughts in the comments below!

Don’t forget that applying for a federal job you also need to know: how to create a federal resume and how long to hear back after government job interview.

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Hi Mike, thanks for your feedback!

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Thanks for this piece. But pls, I need clarity one that “Header” section. If I may get it right, the date is part of the header, my question is should we center the date as well?

Hi Idris, No, you shouldn’t center the date. The date should be left-aligned. Check out our cover letter example: https://federalresumeguide.com/federal-cover-letter-sample/

Thanks for this piece but I want to ask,in writing cover letter or government job will their be right up on the right hand side containing name, address, phone numbers, date and email address please i need feedback, GOD BLESS YOU.

Hi! Please check out Federal Cover Letter Sample https://federalresumeguide.com/federal-cover-letter-sample/ It’s better to stick to the right-hand side.

What the differences between government job application and private company job application

Hi Fatma, Read our detailed guide on differencs between government vs private jobs: https://federalresumeguide.com/government-vs-private-sector-jobs-expectations-and-reality/

Hello, I was curious about who I should address the cover letter to if it is not specifically identified in the application. For example, if I am applying to a position at a government Science Center that has an acting center director, and the incumbent position which is being replaced, should the cover letter be addressed to the center director? I was unsure as I don’t know for sure who usually reads the cover letters. Thanks!

Hi Evan, The best option is to write “Dear Hiring Manager”.

Appreciate the article! One question though how do we do the “Dear Hiring manager” part if we don’t know that persons name? For instance if this application is going to a generic starting position? Thanks for the help!

Hi Matt, “Dear Hiring Manager” is the best option if you don’t know the name of the hiring person.

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