Use: “The event was attended by approximately 80-100 people.”
Not: “The event was attended by about 100 people.”
What are flabby expressions.
Flabby expressions and words are wasted phrases. They don’t add any value to your writing but do take up the word count and the reader’s headspace.
Flabby expressions frequently contain clichéd, misused words that don’t communicate anything specific to the reader. For example, if someone asks you how you are feeling and you reply, “I’m fine,” you’re using a flabby expression that leaves the inquirer none the wiser as to how you truly are.
Flabby words are fine in everyday conversation and even blog posts like this.
However, they are enemies of clear and direct essays. They slow down the pace and dilute the argument.
When grading your essay, your professor wants to see the primary information communicated clearly and succinctly.
Removing the examples of flabby words and expressions listed below from your paper will automatically help you to take your essay to a higher level.
Key takeaway: When it comes to essays, brevity is best.
Use: “I will continue to present the final analysis.” Not: “I will go on to present the final analysis.” | |
Use: “This research proved…” Not: “I might add that this research proved…” | |
Use: “This essay effectively demonstrated…” Not: “This essay was effective in terms of…” | |
Use: “Shakespeare was a talented writer.” Not: “In my opinion, Shakespeare was a talented writer.” | |
Use: “Although this paper was written 50 years later, nothing has changed.” Not: “In spite of the fact this paper was written 50 years later, nothing has changed.” | |
Use: “If new research emerges, the situation may change.” Not: “In the event that new research emerges, the situation may change.” | |
Use: “I concluded that the hypothesis was incorrect.” Not: “In the process of writing the essay, I concluded that the hypothesis was incorrect.” | |
Use: “Freud probably believed…” Not: “It seems like Freud was of the opinion…” | |
Use: “They reached the United States.” Not: “They made it to the United States.” | |
Use: “Kant frequently argued this point.” Not: “Kant argued this point on a regular basis.” | |
Use: “In this paper, I will highlight the most relevant findings of my study.” Not: “In this paper, I will pick out the most relevant findings of my study.” | |
Use: “It is important to emphasize the implications of this argument.” Not: “It is important to point out the implications of this argument.” | |
Use: “Start by describing the research methodology.” Not: “The first step is to describe the research methodology.” | |
Use: “It is clear the government must act now to resolve the issues.” Not: “It is clear the government must take action now to resolve the issues.” | |
Use: “In Section 6 of the essay, we will examine the research findings.” Not: “In Section 6 of the essay, we will talk about the research findings.” | |
Use: “Consider the thesis statement…” Not: “The most important thing is to consider the thesis statement.” | |
Use: “Jane Eyre cried because…” Not: “The reason Jane Eyre cried was because…” | |
Use: “Students frequently fail this exam.” Not: “This is an exam that students frequently fail.” | |
Use: “This essay has demonstrated…” Not: “Time and time again, this essay has demonstrated…” | |
Use: “After reviewing the survey outputs, I will determine…” Not: “After reviewing the survey outputs, I will try to figure out…” | |
Use: “The argument was fascinating.” Not: “The argument was very interesting.” | |
Use: “I then revaluated the research findings.” Not: “I then went back over the research findings.” | |
Use: “We must consider the historical context when reviewing George Orwell’s work.” Not: “When it comes to the work of George Orwell, we must consider the historical context.” | |
Use: “This essay, written over 100 years ago, offers an insight…” Not: “This essay, which was written over 100 years ago, offers an insight…” | |
Use: “Kotler, a renowned marketing expert, claims…” Not: “Kotler, who is a renowned marketing expert, claims…” | |
Use: “Every experiment in the study will differ.” Not: “Every experiment in the study will be different.” | |
Use: “The thesis statement asserts…” Not: “With reference to the thesis statement…” |
What are redundant words.
Redundant words and phrases don’t serve any purpose.
In this context, redundant means unnecessary.
Many everyday phrases contain redundant vocabulary; for example, add up, as a matter of fact, current trends, etc.
We have become so accustomed to using them in everyday speech that we don’t stop to question their place in formal writing.
Redundant words suck the life out of your essay.
They can be great for adding emphasis in a conversational blog article like this, but they do not belong in formal academic writing.
Redundant words should be avoided for three main reasons:
The most effective essays are those that are concise, meaningful, and astute. If you use words and phrases that carry no meaning, you’ll lose the reader and undermine your credibility.
Key takeaway: Remove any words that don’t serve a purpose.
Use: “The water was freezing.” Not: “The water was absolutely freezing.” | |
Use: “The research findings revealed…” Not: “The actual research findings revealed…” | |
Use: “Adds an element to the analysis.” Not: “Adds an additional element to the analysis.” | |
Use: “We will sum the responses.” Not: “We will add up the responses.” | |
Use: “Hamlet had no choice but to…” Not: “Hamlet had no alternative choice but to…” | |
Use: “Throughout human history, females have…” Not: “All throughout human history, females have…” | |
Use: “The animals included dogs, cats, birds, etc.”Not: “The animals included dogs, cats, birds, and etc.” | |
Use: “The survey findings indicated…” Not: “As a matter of fact, the survey findings indicated…” | |
Use: “The theme of love overcoming evil is compelling.” Not: “As far as I am concerned, the theme of love overcoming evil is compelling.” | |
Use: “This prompts me to question the accuracy of the findings.” Not: “This prompts me to ask the question: ‘Were the findings accurate?’” | |
Use: “We assembled the various parts.” Not: “We assembled together the various parts.” | |
Use: “We cannot confirm the validity of the findings.” Not: “At the present time, we cannot confirm the validity of the findings.” | |
Use: “According to the findings…” Not: “According to the basic findings…” | |
Use: “The elements of the story blend well.” Not: “The elements of the story blend together well.” | |
Use: “The Romans were defeated.” Not: “The Romans were completely defeated.” | |
Use: “I will then connect the main aspects of the analysis.” Not: “I will then connect together the main aspects of the analysis.” | |
Use: “Some people argue the trend of using big data to understand customer needs won’t continue.” Not: “Some people argue the current trend of using big data to understand customer needs won’t continue.” | |
Use: “The findings were scrutinized.” Not: “The findings underwent careful scrutiny.” | |
Use: “The remains were near the dwelling.” Not: “The remains were found in close proximity to the dwelling.” | |
Use: “To achieve victory, it was necessary to eradicate the enemy.” Not: “To achieve victory, it was necessary to completely eradicate the enemy.” | |
Use: “The organization’s assets depreciated over time.” Not: “The organization’s assets depreciated in value over time.” | |
Use: “We identified six kinds of bacteria.” Not: “We identified six different kinds of bacteria.” | |
Use: “The test failed because the fire was too hot.” Not: “The test failed due to the fact that the fire was too hot.” | |
Use: “During the story…” Not: “During the course of the story… | |
Use: “The number of incorrect answers dwindled.” Not: “The number of incorrect answers dwindled down.” | |
Use: “Every scenario was tested.” Not: “Each and every scenario was tested.” | |
Use: “They are equal in height, but Sarah is a faster runner.” Not: “They are equal to one another in height, but Sarah is a faster runner.” | |
Use: “The findings were the same.” Not: “The findings were the exact same.” | |
Use: “The result was the fall of the dictatorship.” Not: “The end result was that the dictatorship fell.” | |
Use: “Although the weights of the materials were equal, their performance was not comparable.” Not: “Although the weights of the materials were equal to one another, their performance was not comparable.” | |
Use: “All participants returned the completed survey.” Not: “Every single person returned the completed survey.” | |
Use: “It is interesting to observe how the characters evolve.” Not: “It is interesting to observe how the characters evolve over time.” | |
Use: “I completed the test with a classmate.” Not: “I completed the test with a fellow classmate.” | |
Use: “I continued to add water until the vessel was filled.” Not: “I continued to add water until the vessel was filled to capacity.” | |
Use: “The researcher concluded that the test was reliable.” Not: “The researchers’ final conclusion was that the test was reliable.” | |
Use: “Shakespeare remains foremost a poet.” Not: “Shakespeare remains first and foremost a poet.” | |
Use: “The idea to test the relationship between speed and weight was conceived when…” Not: “The idea to test the relationship between speed and weight was first conceived when…” | |
Use: “First, I was interested in the character’s name.” Not: “First of all, I was interested in the character’s name.” | |
Use: “The bird flew rapidly.” Not: “The bird flew through the air rapidly.” | |
Use: “The results indicate that imports can be detrimental to the economy.” Not: “The results indicate that foreign imports can be detrimental to the economy.” | |
Use: “I am a graduate of HKU.” Not: “I am a former graduate of HKU.” | |
Use: “The research fuses a myriad of experimental techniques.” Not: “The research fuses together a myriad of experimental techniques.” | |
Use: “My plans for the next stage of the research include…” Not: “My future plans for the next stage of the research include…” | |
Use: “Gather your thoughts and develop a new thesis.” Not: “Gather your thoughts together and develop a new thesis.” | |
Use: “The study sample consisted of 150 members of the public.” Not: “The study sample consisted of 150 members of the general public.” | |
Use: “The specimen had grown by 5 cm.” Not: “The specimen had grown in size.” | |
Use: “A Bunsen burner was used to heat the solution.” Not: “A Bunsen burner was used to heat up the solution.” | |
Use: “The machine parts were connected using a tube.” Not: “The machine parts were connected using a hollow tube.” | |
Use: “It is important that the tools integrate.” Not: “It is important that the tools integrate with each other.” | |
Use: “To prove the hypothesis, this essay will…” Not: “In order to prove the hypothesis, this essay will…” | |
Use: “This essay will introduce the idea that…” Not: “This essay will introduce the new idea that…” | |
Use: “This paper describes a collaboration between…” Not: “This paper describes a joint collaboration between…” | |
Use: “Kotler is an expert in the field of marketing.” Not: “Kotler is a knowledgeable expert in the field of marketing.” | |
Use: “This idea will be explored in more depth later.” Not: “This idea will be explored in more depth at a later time.” | |
Use: “The substance was made of…” Not: “The substance was made out of…” | |
Use: “These findings represent a breakthrough in the field of…” Not: “These findings represent a major breakthrough in the field of…” | |
Use: “Othello may have been…” Not: “Othello may possibly have been…” | |
Use: “Blyton’s use of alliteration was unique.” Not: “Blyton’s use of alliteration was most unique.” | |
Use: “The two philosophers respected one another.” Not: “The two philosophers had mutual respect for one another.” | |
Use: “Never have I been so amazed.” Not: “Never before have I been so amazed.” | |
Use: “Henry Ford presented an innovation that changed the world.” Not: “Henry Ford presented a new innovation that changed the world.” | |
Use: “The grade for my essay is pending.” Not: “The grade for my essay is now pending.” | |
Use: “The digital form was created by…” Not: “The digital form was originally created by…” | |
Use: “My experience has taught me…” Not: “My past experience has taught me…” | |
Use: “It was during that period that steam power emerged.” Not: “It was during that period of time that steam power emerged.” | |
Use: “Night and day are opposites.” Not: “Night and day are polar opposites.” | |
Use: “The findings are not available at present.” Not: “The findings are not available at the present time.” | |
Use: “This essay will argue that the reason…” Not: “This essay will argue that the reason why…” | |
Use: “At this point, we will refer to the work of…” Not: “At this point, we will refer back to the work of…” | |
Use: “This essay will examine…” Not: “This essay will take a look at…” | |
Use: “We will perform all the tests within that time frame.” Not: “We will perform all the tests within that time.” | |
Use: “The respondents were asked to write their names.” Not: “The respondents were asked to write down their names.” |
What are colloquial expressions.
A colloquial expression is best described as a phrase that replicates the way one would speak.
The use of colloquial language represents an informal, slang style of English that is not suitable for formal and academic documents.
For example:
Colloquial language: “The findings of the study appear to be above board.”
Suitable academic alternative: “The findings of the study are legitimate.”
Grammar expletives are sentences that start with here , there, or it .
We frequently use constructions like these when communicating in both spoken and written language.
But did you know they have a distinct grammatical classification?
They do; the expletive.
Grammar expletives (not to be confused with cuss words) are used to introduce clauses and delay the subject of the sentence. However, unlike verbs and nouns, which play a specific role in expression, expletives do not add any tangible meaning. Rather, they act as filler words that enable the writer to shift the emphasis of the argument. As such, grammar expletives are frequently referred to as “empty words.”
Removing them from your writing can help to make it tighter and more succinct. For example:
Sentence with expletive there : There are numerous reasons why it was important to write this essay. Sentence without expletive: It was important to write this essay for numerous reasons.
While colloquial expressions and grammar expletives are commonplace in everyday speech and are completely acceptable in informal emails and chatroom exchanges, they can significantly reduce the quality of formal essays.
Essays and other academic papers represent formal documents. Frequent use of slang and colloquial expressions will undermine your credibility, make your writing unclear, and confuse the reader. In addition, they do not provide the exactness required in an academic setting.
Make sure you screen your essay for any type of conversational language; for example, figures of speech, idioms, and clichés.
Key takeaway: Grammar expletives use unnecessary words and make your word count higher while making your prose weaker.
Use: “Blood is thicker than water.” Not: “It is a fact that blood is thicker than water.” | |
Use: “As logical to expect…” Not: “As it would be logical to expect…” | |
Use: “The evidence suggests the hypothesis is correct.” Not: “There is evidence to suggest that the hypothesis is correct.” | |
Use: “This essay presents numerous ideas.” Not: “There are numerous ideas presented in this essay.” | |
Use: “Future studies will investigate this area further.” Not: “There will be future studies to investigate this idea further.” | |
Use: “We expect the outcomes to indicate…” Not: “All things being equal, we expect the outcomes to indicate…” | |
Use: “This paper has achieved its objective of…” Not: “For all intents and purposes, this paper has achieved its objective of…” | |
Use: “The story predominantly explored the theme of unrequited love.” Not: “For the most part, the story explored the theme of unrequited love.” | |
Use: “This essay reviewed the idea of sentiment.” Not: “For the purpose of this essay, the idea of sentiment was reviewed…” | |
Use: “Soda consumption is linked with obesity.” Not: “Here’s the thing: Soda consumption is linked with obesity.” | |
Use: “The recommendations follow the analysis.” Not: “The recommendations are after the analysis.” | |
Use: “We effectively reduced the mistakes.” Not: “We effectively cut down on the number of mistakes.” |
What is normalization.
A normalized sentence is one that is structured such that the abstract nouns do the talking.
For example, a noun, such as solution , can be structured to exploit its hidden verb, solve .
The act of transforming a word from a verb into a noun is known as normalization.
This is no universal agreement as to whether normalization should be removed from an essay. Some scholars argue that normalization is important in scientific and technical writing because abstract prose is more objective. Others highlight how normalizations can make essays more difficult to understand .
The truth is this: In the majority of essays, it isn’t possible to present an entirely objective communication; an element of persuasion is inherently incorporated. Furthermore, even the most objective academic paper will be devoid of meaning unless your professor can read it and make sense of it. As such, readability is more important than normalization.
You will need to take a pragmatic approach, but most of the time, your writing will be clearer and more direct if you rely on verbs as opposed to abstract nouns that were formed from verbs. As such, where possible, you should revise your sentences to make the verbs do the majority of the work.
For example,
Use: “This essay analyses and solves the pollution problem.”
Not: “This essay presents an evaluation of the pollution issue and presents a solution.”
While normalized sentences are grammatically sound, they can be vague.
In addition, humans tend to prefer vivid descriptions, and verbs are more vivid, informative, and powerful than nouns.
Key takeaway: Normalization can serve a purpose, but only use it if that purpose is clear.
Use: “I will then analyze the data.” Not: “I will then progress to present an analysis of the data.” | |
Use: “She appeared unexpectedly.” Not: “Her appearance was unexpected.” | |
Use: “We attempted to reproduce the results but failed.” Not: “Our attempts at reproducing the results were unsuccessful.” | |
Use: “Winston believed the state was corrupt.” Not: “It was Winston’s belief that the state was corrupt.” | |
Use: “Robert’s carelessness caused John’s death.” Not: “John died because of Robert’s carelessness.” | |
Use: “The temperature dropped due to the rain.” Not: “The rain caused a drop in temperature.” | |
Use: “Jesus’ behavior confused the priest.” Not: “Jesus’ behavior caused considerable confusion for the priest.” | |
Use: “We compared the height and weight of the participants.” Not: “We drew a comparison between the height and the weight of the participants.” | |
Use: “The flavor weakened when water was added.” Not: “The flavor decreased in strength when water was added.” | |
Use: “Kotler defined strategic marketing as…” Not: “Kotler’s definition of strategic marketing was as follows…” | |
Use: “I will conclude by describing the main findings.” Not: “I will conclude with a description of the main findings.” | |
Use: “Reproducing the results was difficult.” Not: “I experienced difficulties reproducing the results.” | |
Use: “The hero easily won the battle.” Not: “The hero won the battle with ease.” |
That’s a lot to take in.
You may be wondering why you should care?
Cutting the fat helps you present more ideas and a deeper analysis.
Don’t be tempted to write an essay that is stuffed with pompous, complex language: It is possible to be smart and simple.
Bookmark this list now and return to it when you are editing your essays. Keep an eye out for the words you shouldn’t use in an essay, and you’ll write academic papers that are more concise, powerful, and readable.
What this handout is about.
This handout explains the most common uses of three kinds of punctuation: semicolons (;), colons (:), and dashes (—). After reading the handout, you will be better able to decide when to use these forms of punctuation in your own writing.
The semicolon looks like a comma with a period above it, and this can be a good way to remember what it does. A semicolon creates more separation between thoughts than a comma does but less than a period does. Here are the two most common uses of the semicolon:
Let’s look at an example, as that is the easiest way to understand this use of the semicolon. Suppose I want to list three items that I bought at the grocery store:
apples grapes pears
In a sentence, I would separate these items with commas:
I bought apples, grapes, and pears.
Now suppose that the three items I want to list are described in phrases that already contain some commas:
shiny, ripe apples small, sweet, juicy grapes firm pears
If I use commas to separate these items, my sentence looks like this:
I bought shiny, ripe apples, small, sweet, juicy grapes, and firm pears.
That middle part is a bit confusing—it doesn’t give the reader many visual cues about how many items are in the list, or about which words should be grouped together. Here is where the semicolon can help. The commas between items can be “bumped up” a notch and turned into semicolons, so that readers can easily tell how many items are in the list and which words go together:
I bought shiny, ripe apples; small, sweet, juicy grapes; and firm pears.
An independent clause is a group of words that can stand on its own (independently)—it is a complete sentence. Semicolons can be used between two independent clauses. The semicolon keeps the clauses somewhat separate, like a period would do, so we can easily tell which ideas belong to which clause. But it also suggests that there may be a close relationship between the two clauses—closer than you would expect if there were a period between them. Let’s look at a few examples. Here are a few fine independent clauses, standing on their own as complete sentences:
I went to the grocery store today. I bought a ton of fruit. Apples, grapes, and pears were on sale.
Now—where could semicolons fit in here? They could be used to join two (but not all three) of the independent clauses together. So either of these pairs of sentences would be okay:
I went to the grocery store today; I bought a ton of fruit. Apples, grapes, and pears were all on sale.
I went to the grocery store today. I bought a ton of fruit; apples, grapes, and pears were all on sale.
I could NOT do this:
I went to the grocery store today; I bought a ton of fruit; apples, grapes, and pears were all on sale.
But why would I want to use a semicolon here, anyway? One reason might have to do with style: the three short sentences sound kind of choppy or abrupt. A stronger reason might be if I wanted to emphasize a relationship between two of the sentences. If I connect “I bought a ton of fruit” and “Apples, grapes, and pears were all on sale” more closely, readers may realize that the reason why I bought so much fruit is that there was a great sale on it.
Colons follow independent clauses (clauses that could stand alone as sentences) and can be used to present an explanation, draw attention to something, or join ideas together.
1. To announce, introduce, or direct attention to a list, a noun or noun phrase, a quotation, or an example/explanation. You can use a colon to draw attention to many things in your writing. The categories listed below often overlap, so don’t worry too much about whether your intended use of the colon fits one category perfectly.
Lists/series example:
We covered many of the fundamentals in our writing class: grammar, punctuation, style, and voice.
Noun/noun phrase example:
My roommate gave me the things I needed most: companionship and quiet.
Quotation example:
Shakespeare said it best: “To thine own self be true.”
Example/explanation example:
Many graduate students discover that there is a dark side to academia: late nights, high stress, and a crippling addiction to caffeinated beverages.
2. To join sentences. You can use a colon to connect two sentences when the second sentence summarizes, sharpens, or explains the first. Both sentences should be complete, and their content should be very closely related. Note that if you use colons this way too often, it can break up the flow of your writing. So don’t get carried away with your colons!
Example: Life is like a puzzle: half the fun is in trying to work it out.
3. To express time, in titles, and as part of other writing conventions. Colons appear in several standard or conventional places in writing. Here are a few examples:
Example: Kurlansky, M. (2002). Salt: A world history. New York, NY: Walker and Co.
Example: Everest: The Last Frontier
Example: To Whom It May Concern: Please accept my application for the position advertised in the News and Observer.
1. Using a colon between a verb and its object or complement
Example (incorrect):The very best peaches are: those that are grown in the great state of Georgia.
To correct this, simply remove the colon.
2. Using a colon between a preposition and its object
Example (incorrect): My favorite cake is made of: carrots, flour, butter, eggs, and cream cheese icing.
3. Using a colon after “such as,” “including,” “especially,” and similar phrases. This violates the rule that the material preceding the colon must be a complete thought. Look, for example, at the following sentence:
Example (incorrect): There are many different types of paper, including: college ruled, wide ruled, and plain copy paper.
You can see that “There are many different types of paper, including” is not a complete sentence. The colon should simply be removed.
Ask yourself a question: does the material preceding the colon stand on its own? One way to tell if the colon has been properly used is to look only at the words that come in front of the colon. Do they make a complete thought? If not, you may be using the colon improperly. Check above to see if you have made one of the most common mistakes.
Different citation styles (such as MLA, APA, Chicago, and AMA) have slightly different rules regarding whether to capitalize the first letter after a colon. If it is important that you follow one of these styles precisely, be sure to use the appropriate manual to look up the rule.
Here’s our suggestion: generally, the first word following the colon should be lower-cased if the words after the colon form a dependent clause (that is, if they could not stand on their own as a complete sentence). If the following phrase is a complete (independent) clause, you may choose to capitalize it or not. Whichever approach you choose, be sure to be consistent throughout your paper.
Example with an independent clause, showing two different approaches to capitalization: The commercials had one message: The geeks shall inherit the earth. (correct) The commercials had one message: the geeks shall inherit the earth. (correct)
Example with a dependent clause (which is not capitalized): There are three perfect times to smile: when I’m with friends, when I’m alone, and when I’m with my dog. (correct)
The first thing to know when talking about dashes is that they are almost never required by the laws of grammar and punctuation. Overusing dashes can break up the flow of your writing, making it choppy or even difficult to follow, so don’t overdo it.
It’s also important to distinguish between dashes and hyphens. Hyphens are shorter lines (-); they are most often used to show connections between words that are working as a unit (for example, you might see adjectives like “well-intentioned”) or to spell certain words (like “e-mail”).
With that background information in mind, let’s take a look at some ways to put dashes to work in your writing.
1. To set off material for emphasis. Think of dashes as the opposite of parentheses. Where parentheses indicate that the reader should put less emphasis on the enclosed material, dashes indicate that the reader should pay more attention to the material between the dashes. Dashes add drama—parentheses whisper. Dashes can be used for emphasis in several ways: A single dash can emphasize material at the beginning or end of a sentence.
Example: After eighty years of dreaming, the elderly man realized it was time to finally revisit the land of his youth—Ireland.
Example: “The Office”—a harmless television program or a dangerously subversive guide to delinquency in the workplace?
Two dashes can emphasize material in the middle of a sentence. Some style and grammar guides even permit you to write a complete sentence within the dashes.
Example: Everything I saw in my new neighborhood—from the graceful elm trees to the stately brick buildings—reminded me of my alma mater.
Example (complete sentence): The students—they were each over the age of eighteen—lined up in the streets to vote for the presidential candidates.
Two dashes can emphasize a modifier. Words or phrases that describe a noun can be set off with dashes if you wish to emphasize them.
Example: The fairgrounds—cold and wet in the October rain—were deserted.
Example: Nettie—her chin held high—walked out into the storm.
2. To indicate sentence introductions or conclusions. You can sometimes use a dash to help readers see that certain words are meant as an introduction or conclusion to your sentence.
Example: Books, paper, pencils—many students lacked even the simplest tools for learning in nineteenth-century America.
Example: To improve their health, Americans should critically examine the foods that they eat—fast food, fatty fried foods, junk food, and sugary snacks.
3. To mark “bonus phrases.” Phrases that add information or clarify but are not necessary to the meaning of a sentence are ordinarily set off with commas. But when the phrase itself already contains one or more commas, dashes can help readers understand the sentence.
Slightly confusing example with commas: Even the simplest tasks, washing, dressing, and going to work, were nearly impossible after I broke my leg.
Better example with dashes: Even the simplest tasks—washing, dressing, and going to work—were nearly impossible after I broke my leg.
4. To break up dialogue. In written dialogue, if a speaker suddenly or abruptly stops speaking, hesitates in speech, or is cut off by another speaker, a dash can indicate the pause or interruption.
Example: “I—I don’t know what you’re talking about,” denied the politician.
Example: Mimi began to explain herself, saying, “I was thinking—” “I don’t care what you were thinking,” Rodolpho interrupted.
We hope that this handout has helped you better understand colons, semicolons, and dashes! For more information about punctuation, be sure to check out our handout on commas .
You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill
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The answers to this question promote a view that the personal pronoun we is acceptable in an academic paper. But I did not see an answer there, or more generally on this site, that discourages the use of we. This question is different to the one mentioned above because it queries whether the word we should be used at all, not just to ask whether I or we is more appropriate.
The economics department at my university (UCT) discourages the use of personal pronouns in an essay – I was marked down in my essay for my use of the word we. At the end of my essay, I wrote
In conclusion, we note that the European sovereign debt crisis created uncertainty in the global financial market, and South Africa was one of many countries that dealt with this.
I decided to use we in my essay because I had grown accustomed to seeing it in mathematics textbooks, so I assumed that it was formal enough. But the economics department says that it is not formal enough.
Even though it seems acceptable to use we in some circles, it seems that it is a point of debate. What guidelines should I be using in order to make my decision about whether to use we or not?* Should I continue to use we as I see fit, except for economics essays? Or, should I apply this rule to all my academic essays (I also study public policy & administration)?
It would ostensibly be silly to have different writing styles emanating from the same person. The problem has not been brought up before, and I have used the word in a number of sociology essays in first year, and one public policy & administration essay in second year. In those essays, I used the word in the following ways.
In this section, we discuss motivations for why provincial government should be restructured.
Applying this model to provincial government, we can graph a U-shaped function of long-run average cost.
Approaching the question from the side of the teacher, we find that inequality can be caused via culturally insensitive teaching methods.
As a final clarification, I do prefer to use the word.
* Edit: Although it was not initially made clear, I have not been provided with style guides. However, I doubt that I would ask this question if I were provided with style guides. Saying that I should "follow the style guide" makes perfect sense, but doesn't really help me in my situation. I asked this question on academia.SE so that I could ask others to brainstorm ideas about how I could make the decision without a style guide (e.g. how were those rules formed in the first place?).
As already noted, there is usually little you can do against a styleguide, unless it’s blantantly against every convention. Be prepared to encounter styleguides with much weirder rules, in which, e.g., the punctuation at the end of this sentence is “correct.”
That being said, you can impose some guidelines. I am aware of the following occasions on which we (or I) can be used in an academic paper:
To describe experiments or simulations you performed, e.g.:
We transmogrified 500 apples and determined their contrafibularity.
To refer to the results and other work from the same paper:
In comparison to Smith’s transmogrificator, our method has the advantage that […]
In derivations (most common in mathematics):
Combining equations 23 and 42, we obtain: […]
To summarize the paper in an abstract or introduction:
We here present a new method to transmogrify bananas.
In this review, we summarise recent advances in the transmogrification of fruit.
In phrases such as:
We note that […]
In the acknowledgements :
We thank Jane Doe for constructive comments.
Now, if you are writing an economics essay, you are probably not performing experiments or deriving new theories, which excludes reasons 1–3. In fact, most review papers use we only for reasons 4–6. Moreover, you likely do not have a summary in the style needed for reason 4. Using we only due to reason 5 would be so rare that it can be considered inconsistent style, in particular since it can usually be avoided easily.
Thus, I expect that the reason for which you were marked down was that you used we in a way that is not considered appropriate in academic writing at all, or because you used it only due to reason 5 only.
If you want a general guideline (if none is obviously imposed): If you describe experiments, derivations and similar of your own, use we. In the abstract or introduction of a review paper or something similar, you can use we. If you are doing neither, avoid using we except in the acknowledgements.
You're doing a postgraduate degree, so you should have been taught / be about to be taught the basics of academic writing.
Here is one of the basic rules.
You've been told what the style guide for your coursework says about personal pronouns: it says don't use them. Follow it. Don't use personal pronouns in your coursework.
When you write for something with a different style guide, follow that style guide instead.
Different style guides have different rules. That's what makes them different.
No, it is not ostensibly silly to have different writing styles from the same person, assuming that person can comprehend and follow Rule 1, above.
Styles differ by (sub-(sub-))discipline, so if you work in different disciplines you'll do a lot better if you adapt your style to that discipline. Its unfortunate, but I don't think there is a real solution to that.
As can be seen in the comments, it is also discipline specific whether you should use "we" or "I" if you are the only author, and opinions are quite strong on that. So here the same rule applies: you will be most successful in communicating what you want to communicate if you just follow the conventions of the discipline you are aiming at.
style guide avoid personal pronoun -gender
(could someone edit that to center it or at least move the margin over a little bit, please?)
and found plenty of people recommending avoidance of I and we . Apparently, whoever graded your essay is one of those people.
Here's your we sentence again (thanks very much for posting it):
I'm a big believer in "rules are made to be broken," but in this case, even without your department's stuffy rule, I don't see a need to include the "we note that". I could sort of see it in an outline of the content of your article -- as a tour guide might describe the different places your article goes.
Look how much stronger a statement this is:
In conclusion, the European sovereign debt crisis created uncertainty in the global financial market, and South Africa was one of many countries that dealt with this.
By the way, there are a few other things you could do to increase the impact of your final sentence. By its location, it is already clear that it is the conclusion. So let's give "In conclusion" the axe.
"Dealt with this" is such a vague expression -- perhaps you could be more specific here about how South Africa dealt with the crisis? If your article doesn't get into that, but only shows how South Africa was affected by the crisis, then perhaps you could put in something about the particular way, or the particular degree to which, the country in your magnifying glass, South Africa, was affected.
What a shame, that you've got nasty people in your department penalizing you (in a vague, non-written form, yet) instead of giving you friendly edits.
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Published on July 24, 2020 by Jack Caulfield . Revised on July 23, 2023.
An argumentative essay expresses an extended argument for a particular thesis statement . The author takes a clearly defined stance on their subject and builds up an evidence-based case for it.
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When do you write an argumentative essay, approaches to argumentative essays, introducing your argument, the body: developing your argument, concluding your argument, other interesting articles, frequently asked questions about argumentative essays.
You might be assigned an argumentative essay as a writing exercise in high school or in a composition class. The prompt will often ask you to argue for one of two positions, and may include terms like “argue” or “argument.” It will frequently take the form of a question.
The prompt may also be more open-ended in terms of the possible arguments you could make.
At university, the vast majority of essays or papers you write will involve some form of argumentation. For example, both rhetorical analysis and literary analysis essays involve making arguments about texts.
In this context, you won’t necessarily be told to write an argumentative essay—but making an evidence-based argument is an essential goal of most academic writing, and this should be your default approach unless you’re told otherwise.
At a university level, all the prompts below imply an argumentative essay as the appropriate response.
Your research should lead you to develop a specific position on the topic. The essay then argues for that position and aims to convince the reader by presenting your evidence, evaluation and analysis.
An argumentative essay should be objective in its approach; your arguments should rely on logic and evidence, not on exaggeration or appeals to emotion.
There are many possible approaches to argumentative essays, but there are two common models that can help you start outlining your arguments: The Toulmin model and the Rogerian model.
The Toulmin model consists of four steps, which may be repeated as many times as necessary for the argument:
The Toulmin model is a common approach in academic essays. You don’t have to use these specific terms (grounds, warrants, rebuttals), but establishing a clear connection between your claims and the evidence supporting them is crucial in an argumentative essay.
Say you’re making an argument about the effectiveness of workplace anti-discrimination measures. You might:
The Rogerian model also consists of four steps you might repeat throughout your essay:
This model builds up a clear picture of both sides of an argument and seeks a compromise. It is particularly useful when people tend to disagree strongly on the issue discussed, allowing you to approach opposing arguments in good faith.
Say you want to argue that the internet has had a positive impact on education. You might:
You don’t necessarily have to pick one of these models—you may even use elements of both in different parts of your essay—but it’s worth considering them if you struggle to structure your arguments.
Regardless of which approach you take, your essay should always be structured using an introduction , a body , and a conclusion .
Like other academic essays, an argumentative essay begins with an introduction . The introduction serves to capture the reader’s interest, provide background information, present your thesis statement , and (in longer essays) to summarize the structure of the body.
Hover over different parts of the example below to see how a typical introduction works.
The spread of the internet has had a world-changing effect, not least on the world of education. The use of the internet in academic contexts is on the rise, and its role in learning is hotly debated. For many teachers who did not grow up with this technology, its effects seem alarming and potentially harmful. This concern, while understandable, is misguided. The negatives of internet use are outweighed by its critical benefits for students and educators—as a uniquely comprehensive and accessible information source; a means of exposure to and engagement with different perspectives; and a highly flexible learning environment.
The body of an argumentative essay is where you develop your arguments in detail. Here you’ll present evidence, analysis, and reasoning to convince the reader that your thesis statement is true.
In the standard five-paragraph format for short essays, the body takes up three of your five paragraphs. In longer essays, it will be more paragraphs, and might be divided into sections with headings.
Each paragraph covers its own topic, introduced with a topic sentence . Each of these topics must contribute to your overall argument; don’t include irrelevant information.
This example paragraph takes a Rogerian approach: It first acknowledges the merits of the opposing position and then highlights problems with that position.
Hover over different parts of the example to see how a body paragraph is constructed.
A common frustration for teachers is students’ use of Wikipedia as a source in their writing. Its prevalence among students is not exaggerated; a survey found that the vast majority of the students surveyed used Wikipedia (Head & Eisenberg, 2010). An article in The Guardian stresses a common objection to its use: “a reliance on Wikipedia can discourage students from engaging with genuine academic writing” (Coomer, 2013). Teachers are clearly not mistaken in viewing Wikipedia usage as ubiquitous among their students; but the claim that it discourages engagement with academic sources requires further investigation. This point is treated as self-evident by many teachers, but Wikipedia itself explicitly encourages students to look into other sources. Its articles often provide references to academic publications and include warning notes where citations are missing; the site’s own guidelines for research make clear that it should be used as a starting point, emphasizing that users should always “read the references and check whether they really do support what the article says” (“Wikipedia:Researching with Wikipedia,” 2020). Indeed, for many students, Wikipedia is their first encounter with the concepts of citation and referencing. The use of Wikipedia therefore has a positive side that merits deeper consideration than it often receives.
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An argumentative essay ends with a conclusion that summarizes and reflects on the arguments made in the body.
No new arguments or evidence appear here, but in longer essays you may discuss the strengths and weaknesses of your argument and suggest topics for future research. In all conclusions, you should stress the relevance and importance of your argument.
Hover over the following example to see the typical elements of a conclusion.
The internet has had a major positive impact on the world of education; occasional pitfalls aside, its value is evident in numerous applications. The future of teaching lies in the possibilities the internet opens up for communication, research, and interactivity. As the popularity of distance learning shows, students value the flexibility and accessibility offered by digital education, and educators should fully embrace these advantages. The internet’s dangers, real and imaginary, have been documented exhaustively by skeptics, but the internet is here to stay; it is time to focus seriously on its potential for good.
If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!
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An argumentative essay tends to be a longer essay involving independent research, and aims to make an original argument about a topic. Its thesis statement makes a contentious claim that must be supported in an objective, evidence-based way.
An expository essay also aims to be objective, but it doesn’t have to make an original argument. Rather, it aims to explain something (e.g., a process or idea) in a clear, concise way. Expository essays are often shorter assignments and rely less on research.
At college level, you must properly cite your sources in all essays , research papers , and other academic texts (except exams and in-class exercises).
Add a citation whenever you quote , paraphrase , or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.
The exact format of your citations depends on which citation style you are instructed to use. The most common styles are APA , MLA , and Chicago .
The majority of the essays written at university are some sort of argumentative essay . Unless otherwise specified, you can assume that the goal of any essay you’re asked to write is argumentative: To convince the reader of your position using evidence and reasoning.
In composition classes you might be given assignments that specifically test your ability to write an argumentative essay. Look out for prompts including instructions like “argue,” “assess,” or “discuss” to see if this is the goal.
If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.
Caulfield, J. (2023, July 23). How to Write an Argumentative Essay | Examples & Tips. Scribbr. Retrieved August 25, 2024, from https://www.scribbr.com/academic-essay/argumentative-essay/
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Is using "and/or" allowed in formal writing? If not, is there general way to represent the OR binary operator with as little space as possible in written English?
I believe most style books advise against using and/or in formal writing. By "formal" I mean in newspapers or novels. If space is extremely limited, most writers would have no qualms about it, as in dictionary entries or footnotes.
The reason is that or can mean either "either A and not B, or B and not A" or "A or B or both" in ordinary language: 99 % of the time, readers will be able to figure out whether it is used inclusively or exclusively based on context. If ambiguity could arise, the writer should add some context to make it clear:
This test may be taken on June 5 or July 12.
May the test be taken twice? There are several ways to clarify this, though not every way may work in any situation. Suppose the answer was yes:
This test may be taken on June 5 and July 12 [this may still not be clear in some cases]. This test may be taken twice , on June 5 and July 12. This test may be taken on June 5, and again on July 12. This test may be taken on June 5 or July 12, or on both dates .
Suppose the test might be taken only once:
This test may be taken on either June 5 or July 12 [this may still not be clear in some cases]. This test may be taken once , on June 5 or July 12. This test may be taken on June 5 or July 12, but not on both dates . Etc.
And/or is, in the vast majority of contexts, redundant. It's a construct that has become lexicalized and has evidently [come under intense criticism][1].
Take the following example
Please mail and/or FAX your reply.
This type of construct is extremely common, but what does this sentence mean ? Either I will send my reply by mail, or I will send it by FAX, but I can not do both , so why the "and"?
I suggest using or where there are options from which you should pick only one and simply explain that multiple options are possible from a list when introducing it. As in the preceding sentence, only use and when both apply.
Regarding your specification of "formal writing": if you are writing for a specific audience or body, consult their style manual and employ it as gospel regardless or your (or my) preferences.
In the general English usage, the conjunction 'or' mostly follows the logical meaning of 'exclusive or', that is, it is almost always used in instances where the alternatives cannot take place at the same time. So 'or', even in circumstances where the alternatives are not exclusive, seems to imply that the two alternatives, even if they can, are not to be considered at the same time.
So if you want to express the inclusive or', the possibilities being: {one, the other, both}, you need to add in 'both' somehow. The lengthy way would be to say "A or B or both A and B" or "A or B or both", but an abbreviation is "A and/or B".
And, no, it's not particularly formal; it most likely does not show up in newspapers. I find if you have to translate 'and/or', I find the best is "A or B or both", but I am not a writer, so I'm sure there are better alternatives.
I personally use and/or when it is logically true. In some cases it is important to stress that BOTH options can be done, or a single option can be done (either or both can be done). Although it is often misused in cases where OR is sufficient. Otherwise, the use of OR may exclude BOTH options, when exclusion isn't the intent (that would be an XOR).
'Formal writing' I don't really buy into much. I am always writing formally, unless I'm SMS texting someone maybe. Even if in a research paper, it is fine, unless you have an anal retentive English teacher. In the real world it is accepted and appropriate, I believe. It is clearer than the longer expansion "A or B, or both".
Higher rated publications like JMIR and SAGE won't accept and/or. It has to be one or the other...
Lower rated publications don't care.
Not sure what your context is, but I was working with:
All templates have a spot for your site title and/or logo on every page.
Users could have a title, could have a logo, or could have both. I ended up going with:
All templates have a spot for your site title, logo, or both on every page.
I may be in a minority, but when I read "and/or" in an article, even a technical one, I just become suspicious of the logical and verbal abilities of the author.
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Maintaining a formal voice while writing academic essays and papers is essential to sound objective. One of the main rules of academic or formal writing is to avoid first-person pronouns like "we," "you," and "I.". These words pull focus away from the topic and shift it to the speaker - the opposite of your goal.
8. It's to avoid writing in the second person. When you refer to someone with the phrase 'you', you act as if you are speaking to them. However, when one uses the word "one", it is as if one is speaking in general terms, not refering to any specified individual. It isn't a hard rule that every use of 'you' is writing in the second-person, but ...
The use of second person can be confusing, awkward, and off-putting in academic writing, so it's best to avoid the pronouns "you" and "your.". A good way to ensure such pronouns don't appear in your paper is to read your work slowly aloud. Mark each "you" or "your" you find and revise accordingly. With a little practice ...
For all academic papers in all college classes, students should eliminate the use of second person pronouns: you, your, yours; we, us, our, ours; Sounds harsh, but unless an instructor specifically says otherwise, assume second person is to be avoided.
The essay writing process consists of three main stages: Preparation: Decide on your topic, do your research, and create an essay outline. Writing: Set out your argument in the introduction, develop it with evidence in the main body, and wrap it up with a conclusion. Revision: Check your essay on the content, organization, grammar, spelling ...
The following are a few instances in which it is appropriate to use first person in an academic essay: Including a personal anecdote: You have more than likely been told that you need a strong "hook" to draw your readers in during an introduction. Sometimes, the best hook is a personal anecdote, or a short amusing story about yourself.
Words and Phrases to Avoid in Academic Writing. Published on February 6, 2016 by Sarah Vinz.Revised on September 11, 2023. When you are writing a dissertation, thesis, or research paper, many words and phrases that are acceptable in conversations or informal writing are considered inappropriate in academic writing.. You should try to avoid expressions that are too informal, unsophisticated ...
When you receive a paper assignment, your first step should be to read the assignment prompt carefully to make sure you understand what you are being asked to do. Sometimes your assignment will be open-ended ("write a paper about anything in the course that interests you"). But more often, the instructor will be asking you to do
Using "I" in Academic Writing. by Michael Kandel. Traditionally, some fields have frowned on the use of the first-person singular in an academic essay and others have encouraged that use, and both the frowning and the encouraging persist today—and there are good reasons for both positions (see "Should I"). I recommend that you not ...
The writer of the academic essay aims to persuade readers of an idea based on evidence. The beginning of the essay is a crucial first step in this process. In order to engage readers and establish your authority, the beginning of your essay has to accomplish certain business. Your beginning should introduce the essay, focus it, and orient ...
The basic structure of an essay always consists of an introduction, a body, and a conclusion. But for many students, the most difficult part of structuring an essay is deciding how to organize information within the body. This article provides useful templates and tips to help you outline your essay, make decisions about your structure, and ...
Each essay should have exactly five paragraphs. Don't begin a sentence with "and" or "because.". Never include personal opinion. Never use "I" in essays. We get these ideas primarily from teachers and other students. Often these ideas are derived from good advice but have been turned into unnecessarily strict rules in our minds.
This fantastic tutorial walks you through drafting a thesis, using an essay prompt on Nathaniel Hawthorne's The Scarlet Letter as an example. "How to Write a Thesis Statement" (WikiHow) This step-by-step guide (with pictures!) walks you through coming up with, writing, and editing a thesis statement. It invites you think of your statement as a ...
An essay is a written composition that presents and supports a particular idea, argument, or point of view. It's a way to express your thoughts, share information, and persuade others to see things from your perspective. Essays come in various forms, such as argumentative, persuasive, expository, and descriptive, each serving a unique purpose.
Use: "This essay will introduce the idea that…". Not: "This essay will introduce the new idea that…". Joint collaboration. Use: "This paper describes a collaboration between…". Not: "This paper describes a joint collaboration between…". Knowledgeable expert. Use: "Kotler is an expert in the field of marketing.".
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Basic essay structure: the 3 main parts of an essay. Almost every single essay that's ever been written follows the same basic structure: Introduction. Body paragraphs. Conclusion. This structure has stood the test of time for one simple reason: It works. It clearly presents the writer's position, supports that position with relevant ...
I would think that it would be different depending on the kind of document being written. If the document is formal like an official report, i think using the last name is more common. however, if it is more informal, like an essay, i would say that using the first name would be fine.
At college level, you must properly cite your sources in all essays, research papers, and other academic texts (except exams and in-class exercises). Add a citation whenever you quote, paraphrase, or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.
Common uses of colons. 1. To announce, introduce, or direct attention to a list, a noun or noun phrase, a quotation, or an example/explanation. You can use a colon to draw attention to many things in your writing. The categories listed below often overlap, so don't worry too much about whether your intended use of the colon fits one category ...
Now, if you are writing an economics essay, you are probably not performing experiments or deriving new theories, which excludes reasons 1-3. In fact, most review papers use we only for reasons 4-6. Moreover, you likely do not have a summary in the style needed for reason 4.
Provide the grounds (evidence) for the claim. Explain the warrant (how the grounds support the claim) Discuss possible rebuttals to the claim, identifying the limits of the argument and showing that you have considered alternative perspectives. The Toulmin model is a common approach in academic essays. You don't have to use these specific ...
I personally use and/or when it is logically true. In some cases it is important to stress that BOTH options can be done, or a single option can be done (either or both can be done). Although it is often misused in cases where OR is sufficient. Otherwise, the use of OR may exclude BOTH options, when exclusion isn't the intent (that would be an ...