cover letter ngo jobs

Letter Templates & Example

5 Effective Cover Letter Templates for NGO Jobs

Looking for a job in the non-profit sector can be challenging, especially when it comes to highly competitive positions. When applying for an NGO job, one of the essential documents you need to prepare is a cover letter. It’s a way to stand out from the crowd, showcase your skills, and demonstrate your passion for the mission. However, creating a cover letter from scratch can be time-consuming and overwhelming, especially if you’re not sure where to start. That’s why we’ve put together a cover letter template for NGO job seekers, which you can find below. Our template provides examples of how to structure your letter, what to include, and what to avoid. So whether you’re applying for a job in global health, human rights, or environmental advocacy, our cover letter template can help you craft a compelling message that resonates with hiring managers. Feel free to use our examples and edit them as needed to make them your own. Good luck with your job search, and we hope this cover letter template for NGO job seekers helps you land your dream role.

The Best Structure for a Cover Letter Template for an NGO Job

When applying for a job in a non-governmental organization (NGO), it is essential to create a cover letter that stands out from the rest. A great cover letter showcases your qualifications, experience, and passion for the mission of the organization. In this article, we will explore the best structure for a cover letter template for an NGO job.

The first paragraph of your cover letter should grab the reader’s attention. Start by introducing yourself, stating the specific position you are applying for, and how you came across the opportunity. Highlight the organization’s mission and why you are interested in joining their team. A great hook will make the reader want to read on and learn more about you.

The second paragraph should focus on your qualifications and experience. Highlight your academic and professional achievements that make you the perfect candidate for the position. If you have specific skills that are required for the job, mention them here. It’s also essential to highlight any experience you have working with NGOs or non-profits. This shows the reader that you understand the unique challenges that come with working in the non-profit sector.

The third paragraph should highlight your passion for the organization’s mission. Share personal experiences or stories that led you to want to work for an NGO. This paragraph is an opportunity to showcase your commitment to the organization’s goals and values. This is also a great place to mention any volunteer work you have done in the past that aligns with the NGO’s mission.

The fourth paragraph is where you can wrap up your cover letter. Make sure to reiterate your interest in the position and the organization. Thank the reader for their time and consideration. If possible, mention that you look forward to the opportunity to discuss your qualifications further in an interview.

In conclusion, a well-structured cover letter is a crucial part of your job application for an NGO position. Start with a strong introduction, highlight your qualifications and experience, showcase your passion for the organization’s mission, and wrap up with a strong conclusion. With these tips, you’ll be well on your way to standing out from the competition and landing your dream job in an NGO!

NGO Job Cover Letter Templates

Sample 1: applying for a program manager position.

Dear Hiring Manager,

I am writing to apply for the Program Manager position at [NGO name]. With my extensive experience in program management and working with vulnerable populations, I am confident in my ability to make a positive contribution to your organization.

In my previous role as a Program Manager at [previous organization], I successfully developed and implemented various programs for underserved communities. My skills in project management, budgeting, and stakeholder engagement have allowed me to deliver high-quality programs that have a positive impact on target beneficiaries.

I am excited by the prospect of contributing my skills and experience to [NGO name] and look forward to the opportunity to further discuss my application with you.

Thank you for considering my application.

[Your Name]

Sample 2: Applying for a Fundraising Position

Dear [NGO name] Hiring Team,

As an experienced fundraising professional, I was thrilled to see the opening for a Development Officer at your organization. My track record of success in securing funding for non-profits aligns well with your mission and the work you do in the community.

Throughout my career, I have worked with various organizations, including [previous organization], where I successfully raised $X million in a single year. My skills in donor cultivation, grant writing, and event planning have helped me generate significant support for non-profits like yours.

I would be excited to join [NGO name] and contribute to your fundraising efforts. Thank you for considering my application.

Sample 3: Recommending Someone for a Community Outreach Position

It is my pleasure to recommend [Name] for the Community Outreach Worker position at [NGO name]. I have had the pleasure of working alongside [Name] for the past X years and can attest to their passion for community development and proven track record of success.

During their time at [previous organization], [Name] developed and delivered various community outreach programs that had a significant impact on the target population. Their skills in project management, community engagement, and data analysis allowed them to deliver results that exceeded expectations.

I am confident that [Name] would be a valuable addition to your team and would excel in the Community Outreach Worker role. Thank you for considering their application.

Sample 4: Recommending Someone for an Advocacy Position

I am writing to recommend [Name] for the Advocacy Officer position at [NGO name]. [Name] is a highly motivated and experienced advocate with a proven track record of successfully advocating for human rights and social justice.

During our time working together at [previous organization], [Name] led various advocacy campaigns that resulted in significant policy changes. Their skills in research, policy analysis, and coalition building helped them to leverage support from stakeholders and effectively communicate their message.

I am confident that [Name] would be a valuable addition to your team and would excel in the Advocacy Officer role. Thank you for considering their application.

Sample 5: Applying for a Research Position

I am writing to apply for the Research Analyst position at [NGO name]. I am excited by the prospect of joining an organization that is committed to promoting evidence-based solutions to social and economic issues.

As a graduate of the [University] with a degree in [field], I have developed a strong foundation in research methodologies and data analysis. My previous work experience at [previous organization] allowed me to apply these skills to evaluate and monitor program effectiveness.

I am confident that my skills and experience make me a strong candidate for the Research Analyst position. Thank you for considering my application.

Sample 6: Applying for an Internship Position

I am writing to express my interest in the Marketing Internship position at [NGO name]. As a recent graduate of [University] with a degree in Marketing, I am eager to gain hands-on experience and make a meaningful contribution to your organization.

Through my academic studies and previous internships, I have developed skills in market research, campaign planning, and social media management. I am excited by the opportunity to apply these skills to promote the important work done by [NGO name] and help advance your mission.

Thank you for considering my application for the Marketing Internship position.

Sample 7: Applying for a Volunteer Position

Dear [NGO name] Volunteer Coordinator,

I am writing to express my interest in volunteering with your organization. I am eager to use my skills and experience to support your mission and help make a positive impact on the community.

As a [your occupation], I have skills in [skill 1], [skill 2], and [skill 3]. I am confident that these skills can be applied to various volunteer positions at [NGO name], including [specific position].

I am excited by the prospect of volunteering with such a respected and impactful organization and look forward to contributing to your important work.

Tips for Creating a Winning Cover Letter for an NGO Job

When applying for a job in an NGO, your cover letter plays a crucial role in convincing the employer that you are the best fit for the position. Here are some tips to help you create a winning cover letter that highlights your strengths and qualifications:

• Do Your Research : Before writing the cover letter, research the organization’s mission, vision, and values. Show the organization that you have done your homework and are committed to their cause.
• Highlight Relevant Experience : As with any job application, it’s important to highlight relevant experience that matches the requirements of the position. Use concrete examples to demonstrate your skills and achievements in related areas.
• Show Your Passion : Working for an NGO is more than just a job, it’s a calling. Use your cover letter to show your passion and commitment to making a positive impact in the world.
• Customize the Letter : Avoid sending generic cover letters to multiple organizations. Take the time to customize the cover letter to the specific job and organization you are applying for.
• Show Your Soft Skills : NGOs require individuals with strong communication, interpersonal, and team skills. Use examples from your previous experiences to showcase your abilities in these areas.

Remember to keep your cover letter concise, focusing on your strengths and differentiators. Use clear language and a professional tone to demonstrate that you are the best fit for the position.

Cover Letter Template for NGO Job FAQs What should be the format of a cover letter for an NGO job?

The format of a cover letter for an NGO job should follow a standard business letter format with appropriate salutation, introduction, body paragraphs highlighting relevant qualifications, and a closing paragraph that reiterates your interest in the position.

What are some tips for writing an effective cover letter for an NGO job?

Tips for writing an effective cover letter for an NGO job include tailoring the letter to the specific job and organization, highlighting relevant experience and skills, avoiding buzzwords and jargon, and proofreading for errors.

How long should a cover letter for an NGO job be?

A cover letter for an NGO job should be no longer than one page. It should be concise and highlight key qualifications in a compelling manner.

What should I include in the introduction of my cover letter for an NGO job?

The introduction of your cover letter for an NGO job should include a brief statement indicating your interest in the position and how you learned about it. It should also provide a clear and concise overview of your qualifications and skills relevant to the job.

How can I make my cover letter stand out for an NGO job?

To make your cover letter stand out for an NGO job, tailor the letter to the specific job and organization, use clear and concise language, highlight relevant experience and skills, and show enthusiasm and passion for the cause or mission of the NGO.

Should I mention my salary expectations in my cover letter for an NGO job?

No, you should not mention your salary expectations in your cover letter for an NGO job. If the job posting specifically requests this information, you can include it in your application, but it is generally not appropriate to mention in the cover letter.

What should I include in the closing paragraph of my cover letter for an NGO job?

The closing paragraph of your cover letter for an NGO job should reiterate your interest in the position and thank the reader for considering your application. You should also include information on how they can contact you and your availability for an interview.

Ready to Land That Dream NGO Job?

Well, there you have it – your ultimate guide to crafting the perfect cover letter for an NGO job. We hope these templates and tips have given you the confidence to put your best foot forward and secure an interview. Remember, the key is to show your passion, dedication, and alignment with the organization’s mission. Thanks for reading, and don’t hesitate to check back for more job search advice! Good luck on your journey!

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Humanitarian Work Cover Letter (Complete Guide)

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When applying for a job in humanitarian aid, your cover letter will be a key part of your application. Alongside your CV, your cover letter is the main document NGO recruiters use to decide whether to short-list you for an interview. It’s crucial your cover letter shows the NGO recruiter that you’re a strong candidate with the skills needed to do humanitarian work.

This complete guide breaks down the 12 key steps in writing a successful cover letter for a humanitarian job application. Follow these steps in order to get a full breakdown of what you should, and should not, include in your cover letter for a job in humanitarian aid.

Keep Your Cover Letter to One Page

Your cover letter for a humanitarian job needs to capture the NGO recruiter’s attention. Humanitarian work is competitive and NGO recruiters will receive a lot of applications.

Often a recruiter will scan your CV to see if you have the experience and qualifications needed for humanitarian work, before turning to your cover letter. Although your cover letter should expand and explain your CV, it should also be direct and to-the-point as humanitarian work recruiters simply do not spend much time reviewing each application.

Your cover letter as part of an application for a humanitarian job should definitely be less than one page. Aim for 350 to 500 words and write in font size 12. Keep the font clear to read and professional.

A cover letter more than one page, or over 500 words, is simply too long for the humanitarian work recruiter to take time on and may actually mean they skip over your application. A good rule for humanitarian cover letters is actually the shorter the better, as long as you can convey the to the NGO recruiter you are a strong candidate for humanitarian work.

As well as making sure that your humanitarian job application cover letter is less than one page, it is also important to ensure it is professional. Begin the letter with ‘Dear Sir/Madam’ and close it with ‘yours faithfully’ – this is formal letter writing etiquette.

Make sure your cover letter is broken into paragraphs with each covering a specific area of your experience or qualifications for humanitarian work. Definitely make sure you proof read and spell-check your cover letter. If you are not a native English speaker it is good to ask someone who is to read your cover letter over to ensure it is clear and grammatically correct.

Tailor Your Cover Letter

One of the most important things to do when writing a cover letter for a humanitarian job is to tailor the cover letter to the role you are applying for.

Avoid sending a generic cover letter with all your applications. Instead, write a cover letter specific to the role and job advert. Doing this shows the NGO recruiter your knowledge and understanding of the job you’re applying for, as well as allows you to demonstrate exactly why you are qualified for humanitarian work.

Humanitarian work is competitive. You’ll need to send a lot of applications to secure a job, especially if you are early in your career. As you need to write a specific cover letter for each humanitarian role you apply for, this can take a lot of time. To speed it up, create a cover letter template that has sections that can remain the same, such as on your education and training, and sections you can tailor quickly to the job you’re applying for, such as parts on how your professional skills make you a strong candidate for the humanitarian role.

When writing cover letters for jobs in humanitarian aid, be sure to create a system that allows you to tailor your cover letter quickly to the role you are applying for. Do not re-write your cover letter for each application.

Save all the cover letters you send. This means if you are applying for similar humanitarian role you can go back and edit less. Saving time is really the aim when tailoring your cover letter for humanitarian jobs, as the humanitarian industry is competitive and you need to fire off a lot of applications.  

Capture the Recruiters Attention

The next most important aspect of writing a cover letter for a job in humanitarian aid is to instantly capture the NGO recruiter’s attention.

Always remember, recruiters for humanitarian work get a lot of applications, and so only look at each one for a second or two when making a decision to interview. Therefore, your cover letter needs to tell the NGO recruiter right from the outset what makes you the best candidate for the humanitarian job.

After opening the cover letter with a general statement such as ‘Dead Sir/Madam, I wish to apply for the role of…’, state clearly your most important professional experience. This is usually your current or most recent job. Doing this in your cover letter tells the NGO recruiter straight away that you have experience in humanitarian work.

If you are applying for entry-level jobs, put here your recent humanitarian internships , related volunteer experience or educational qualifications.

Once you’ve got the NGO recruiters attention and shown your relevant experience, the next step is to link that experience to the humanitarian role you are applying for. Explain in a few short points how your most recent professional experience makes you a strong candidate for the role. Make sure it links directly to the points in the job description advertised. Keep it strong and to-the-point. This is definitely a section on your cover letter template you will update for each application.

Humanitarian Aid Online Courses

If you are looking to work in humanitarian aid, we highly recommend the online course International Humanitarian and Development Careers . We think it provides one of the best overviews of the humanitarian sector and gives valuable insights for those searching for jobs in humanitarian aid. Follow the link to the course’s page for more information.

The International Humanitarian Law Theory and Practice online course offered by Leiden University in the Netherlands provides a fantastic theoretical overview of humanitarianism. We think it’s one of the top online courses for those who want to understand the basics of international humanitarian law. Click the link to visit the course’s page for more information.

We also think the Humanitarian Action Response and Relief online course offered by Coventry University is a must for anyone looking to become a humanitarian aid worker. It only takes around three weeks to complete and would be a major addition to the CV of anyone looking to work in the aid sector. The link is to the course’s page.

Expand on Your Experiences

After capturing the NGO recruiter’s attention by opening your cover letter with your most recent and relevant humanitarian work experience, the next step is to expand on your experience further. Do this by highlighting a few other relevant humanitarian jobs you have done that also link to the one you are applying for.

If you have a lot of previous or relevant humanitarian experience, just pick two or three to put here.

As with your opening sentences outlining your most relevant humanitarian experience , when expanding on your work experience you should keep it strong and direct. One or two sentences per position is a good aim, with two or three positions described here maximum. Try and get your opening paragraph to include your most recent/relevant jobs and your additional experiences without making it to long.

You do not need to list all of your professional humanitarian experience in your cover letter. These are listed in your CV. Make sure to have your first cover letter paragraph open with your most relevant experience linked to the job points, and then two or three max additional experiences also linked the job.

If you are new the humanitarian sector, you can either expand more on the experiences you do have or describe how you’re training and education links to the role you’re applying for.

Link to the Exact Job Requirements

As outlined above, its crucial your humanitarian job cover letter relates directly to the job you are applying for. However, avoid repeating the job description. Instead, link your key experiences to the main elements of the job. This should be covered in the first paragraph of your cover letter.

Linking your most relevant experiences to the main job points tells the NGO recruiter straight away you have the relevant humanitarian work skills for the job.

Your cover letter should be less than one page, ideally less than 500 words. This means you need to pick carefully the experiences you describe and which parts of the job you link them to. Start by highlighting what the foundational elements of the job are and then think about which key humanitarian experiences you have that prove your competence at them.

Make sure describing your professional experiences only takes your first paragraph as you need space later to cover other important qualifications and skills.

Remember, your first paragraph is to catch the humanitarian work recruiter’s attention. Make sure you include your most impressive and relevant humanitarian experience. Linking these to the job you’re applying for tells the NGO recruiter you are a strong candidate. Don’t repeat your CV as the NGO recruiter will review that as well.

Use your cover letter to explain why your experiences are relevant to the humanitarian job you’re applying for and how you have experience highly relevant to the humanitarian work you wish to do.

Outline Your Training and Education

After you have used your first paragraph to grab the NGO recruiter’s attention by linking your relevant humanitarian work experiences to the job you’re applying for, next is to move onto outlining your qualifications.

In the next paragraph, begin by explaining how your university qualification is relevant to the job. Give one example and make it broad, but ensure it is linked directly to the job. The example you give will need to be updated for each job you apply for.

Following providing a short sentence on your university qualification on your cover letter and how it will broadly help you be successful at the job you should then move onto to highlight humanitarian trainings you have completed.

Direct and to-the-point is the aim still so do not list all the humanitarian trainings you have done. Describe one or two highly relevant ones and explain how they give you the humanitarian knowledge and skills needed to do the job you are applying for.

As the aim of the cover letter is still to grab the NGO recruiter’s attention you should cover your relevant humanitarian qualifications and trainings in a few sentences.

If you have a relevant humanitarian masters and undergraduate you can link both to the job and be more concise than describing both separately. The same goes for trainings – if you have many relevant trainings write about them generally in your cover letter and list them individually on your CV.

Explain Your Soft Skills

As well as outlining your professional experiences related to the humanitarian industry and your educational qualifications related to aid work in your cover letter, you also need to detail your ‘soft skills’. Soft skills are personal traits such as team work, adaptability, taking initiative and problem solving. Recruiters for humanitarian work need to know candidates have the personal traits needed to be successful on a humanitarian mission.

The soft skills you explain in your humanitarian cover letter should be linked directly to the job you are applying for.

Most humanitarian job descriptions list the competencies required for the role. In your cover letter you should explain briefly how you have the personal traits that align with these competencies. You do not need to explain fully how you developed these competencies, a brief statement such as ‘my previous humanitarian work experience and related university degrees have given me strong skills in…’ should suffice.

Again, remember the key of the cover letter in a humanitarian job application is to expand on your CV, but to remain direct and to-the-point. If you have a lot of experiences that can be related to the humanitarian jobs required competencies, avoid listing these in full but instead either make a more generic statement or highlight a few highly relevant jobs have given you the soft skills needed.

If you are at entry-level, a general statement as to how your internship, volunteering, studies or early roles have given you the humanitarian competencies needed is usually fine.

Highlight Your Computer Skills

It is important in your humanitarian cover letter that you indicate you have the IT skills needed to do the job. Almost all modern jobs require people to be computer literate and the humanitarian industry is no exception.

Including a sentence on your computer abilities in your humanitarian cover letter shows you acknowledge the need for strong IT skills as well as allowing you to show an understanding of what is required in humanitarian work and the specific aid job you are applying for.

Highlighting your computer skills in your humanitarian cover letter can be done in two ways. Firstly, if you know the position requires specific computer programmes, such as in finance or some project management roles, explain how you have used these before successfully.

If the role doesn’t require specific IT software, or it is not clear what programs are used, write more generically and include references to the Ms Office sweet – Word, Excel, PowerPoint, which are required in every humanitarian job.

As the aim of the cover letter for a humanitarian job is to be direct and hold the NGO recruiter’s attention, keep your statement about IT skills to a simple sentence. Ideally, link it directly to the job you are applying for and the outcomes the role will require. If you have used specific software in a previous role you know will be relevant, still highlight this and the successes you had, but make sure that you keep this part of the cover letter to one or two sentences maximum.

Show What the Job Will Do for You

Now that you have highlighted that you are a strong candidate for humanitarian work through linking your professional and educational experiences to the job you’re applying for, as well as your competencies and computer skills relevant to the humanitarian industry, the next stage is to explain why you want the job. This should come later in the cover letter after you have already highlighted that you are a strong candidate for the job.

There are two main things to focus on in your humanitarian cover letter when showing why you want the job.

The first is the specific reasons the role excites you. Pick out a few key elements of the job and honestly explain why they made you apply. The more knowledge you can show of the role the better, but also allow your passion to come through. You can also explain how the humanitarian context where the job is located is important to you.

The second area to focus on in your humanitarian worker cover letter when explaining why you want the job is to describe briefly how the job will build on your current professional experiences and help you towards your career goals. As always, keep this direct and to-the-point, but show the humanitarian work recruiter in your cover letter what this job will do for you.

Again, be honest and show passion so that the NGO recruiter can see you are excited to work in the position as well as the humanitarian context.

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Describe Why You Want to Work for This Organisation

The final part of your humanitarian job application cover letter should describe why you want to work for the NGO you have applied to. Like with outlining why you want the job, leave this until later in the cover letter after you have shown the humanitarian work recruiter you are a strong candidate. This is usually the final sentence in the cover letter and should show the NGO recruiter your knowledge of the humanitarian NGO you want to work for.

A good tip when explaining in your humanitarian cover letter why you want to work for the NGO you have applied to it focus on the programmes the NGO does.  This shows the NGO recruiter you understand the NGO’s humanitarian focus, as well as that you have researched the NGO.

Another tip is to focus on the mission or values of the NGO, often published on their website, and explain in your cover letter why you are passionate about these.

Like when describing why you want the role you have applied for, when outlining why the NGO interests you in your humanitarian job application cover letter keep it brief and direct, but also be honest and show your passion. This is often the last sentence of your cover letter and should leave the NGO recruiter with a strong feeling that you have researched the humanitarian organisation well and are excited to work for them.

Don’t Include Start Date and Salary Expectation

It is definitely not mandatory to include information on when you could start in the new job and what salary you expect in your cover letter, unless the humanitarian NGO you are applying to says this must be included.

Generally, a good tip is to leave this information out of your cover letter unless it is specifically asked for. These kinds of details can be discussed at the interview stage where you have more time to fully explain your position.

If the humanitarian organisation you are applying for directly asks you to include an estimated start date for the job, include this as a short sentence at the end of your cover letter. You can either include a rough date you can start, or state something like ‘available with one months’ notice’ if this is required of your current job.

The only exception to whether you include your start date in your cover letter if the NGO does not ask for it is if you are available immediately. NGO recruitments are often urgent and being able to start work immediately can this can actually help your application.

Unless a humanitarian NGO directly asks you to include your salary expectation in your cover letter, definitely do not include it. Generally, salary negotiations are best done after the job has been offered to you, and providing this information in the cover letter is very rarely going to improve your application.

If the humanitarian NGO does specifically ask for an expected salary, put this at the end of your cover letter in a short one or two sentence paragraphs along with your estimated start date if this is also requested.

Don’t Put a Photograph

As a general rule, do not include a photograph of yourself in your cover letter for a humanitarian job application. Although in some cultures it appears to be more common for people to include a photograph of themselves in their application, often it does not add to the quality of the application and only distracts from the points being made on the strength of the candidate.

Unless the humanitarian NGO specifically asks for a photograph to be included, which is very are, do not put one voluntarily on your cover letter.

If you are asked to include a photograph of yourself in your cover letter for a humanitarian job, or in your country it is very much expected to include a photograph, there are few things to remember.

Firstly, make sure the photograph is well taken and you look professional. Avoid casual photographs or cropping one with multiple people in it. Also, be sure to avoid passport style photographs! Everyone knows – no one looks good is a passport photo!

As said, unless the humanitarian NGO directly requests for a photograph to included in the cover letter, do not put one. A good rule to follow is to not provide more information than the NGO recruiter needs to see you as a strong candidate. A photograph doesn’t tell the NGO recruiter anything about your skills for humanitarian work, your knowledge of the aid sector or passion for the job. Therefore, including a photograph doesn’t help the recruiter select you as a good applicant for a humanitarian job, and so it is best not to include one.  

If you want to learn more about how to become a humanitarian worker, explore our list of the top humanitarian aid online courses here .

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3 Inspiring Nonprofit Cover Letter Examples

By Status.net Editorial Team on February 14, 2024 — 8 minutes to read

The nonprofit sector includes organizations that are neither part of the government nor operated for profit. When you interact with nonprofits, you’re looking at a diverse group with missions ranging from education and health to environmental conservation and the arts.

Nonprofits are typically funded by donations, grants, and membership dues and are driven by a mission to serve the public. Unlike for-profit businesses, they reinvest any surplus revenues back into their programs and services. This structure means that your passion and alignment with the organization’s mission can often be just as important as your professional skills.

When writing a cover letter for a job in the nonprofit sector, it’s important to highlight both your professional abilities and your dedication to the cause. This could include volunteer experience, board memberships, or simply a strong personal connection to the mission of the organization.

Crafting Your Cover Letter

A stellar cover letter grabs attention by aligning your skills and passion with the nonprofit’s mission and the job at hand. Here’s how you can craft one that stands out.

Analyzing the Job Description

Start by thoroughly reading the job posting to understand what the nonprofit is looking for. Identify keywords and phrases related to skills, experiences, and values. You can use these to tailor your cover letter to demonstrate you’re a perfect fit for the role. For example, if “community outreach” is a frequently mentioned phrase, highlight your experience in this area.

Knowing Your Audience

Research the organization to get a sense of its culture and values. Use this insight to talk directly to the nonprofit’s needs and show you’ve done your homework. For instance, if the organization values innovation, you can mention a time you implemented a new process or project.

Personalizing Your Introduction

Begin with a compelling opening sentence that introduces you and your interest in the organization. A personal story or a connection to the cause can make your cover letter memorable. For example: “Seeing the impact of your homeless outreach inspired me to apply.”

Outlining Your Relevant Experience

In bullet points, list the experiences that directly relate to the job. Explain how each experience has prepared you for the specific responsibilities of the role. For example, if you’re applying to be a grant writer, list success stories of past grants you’ve secured.

Demonstrating Your Passion for the Cause

Let your enthusiasm for the work shine through by sharing why the mission matters to you. Relate personal experiences or achievements that show your commitment. For example: “Volunteering with (…) initiative confirmed my dedication to environmental advocacy.”

Concluding with a Strong Finish

End with a confident and polite closing that invites further conversation. Express excitement about the prospect of contributing to the team and the cause. For example:”I am eager to bring my experience in nonprofit management to your esteemed team and am looking forward to discussing how I can support your goals.”

Formatting Your Cover Letter

Structuring your document.

Your cover letter should have a clear structure with an introduction, body, and closing. In the introduction, briefly mention the job you’re applying for and your enthusiasm about the mission of the nonprofit. The body of the letter should consist of one to two paragraphs where you highlight your relevant experience and achievements. Finally, end your letter with a strong closing statement, expressing your desire to discuss how you can contribute to the organization.

Choosing the Right Font and Size

You should select a professional and easy-to-read font such as Arial or Times New Roman. Your font size should be between 10 to 12 points to ensure readability. Keep margins at standard 1-inch on all sides to present a tidy page, and use single spacing within paragraphs with a blank line between each paragraph.

Templates and Examples

Crafting a personalized cover letter can greatly increase your chances of landing a job interview in the nonprofit sector. Here, you’ll find templates specifically designed for various levels of experience, whether you’re just starting out, have years of professional experience, or are transitioning to the nonprofit world.

Entry-Level Nonprofit Cover Letter Example

If you’re fresh in the workforce and eager to contribute to a cause, your cover letter should highlight your volunteer experiences and the skills you’ve gained from them. Remember, you’re telling a story about why you’re passionate about the nonprofit’s mission.

Example: Subject: Application for the Position of Community Outreach Coordinator

Dear [Hiring Manager’s Name],

I recently graduated with a degree in Social Work and found great purpose in my volunteer work with [Local Nonprofit Organization], where I deepened my understanding of community engagement and developed strong organizational skills. I am excited about the opportunity to bring my dedication and fresh perspective to [Nonprofit’s Name] as your next Community Outreach Coordinator.

Experienced Professional Cover Letter Example

For you, as someone with substantial experience, your cover letter is an opportunity to demonstrate how your track record can translate into success for the nonprofit. Be specific about your achievements and how they align with the values and goals of the organization.

Example: Subject: Application for Senior Program Manager Position

With over 10 years of program management experience, notably with [Previous Nonprofit], I significantly increased program efficiency by 20% and spearheaded a fundraising campaign that raised over $100,000. My commitment to fostering community growth and empowering diverse groups aligns seamlessly with the mission of [Nonprofit’s Name]. I am excited to bring my expertise and innovative strategies to your team as the Senior Program Manager.

Career Change to Nonprofit Sector Cover Letter Example

Your cover letter should reflect a clear, genuine reason for shifting to the nonprofit sector. Draw parallels between your past experiences and how these can benefit the organization. It’s important to show that your skills are transferable and that your passion for the mission is a driving force behind your career change.

Example: Subject: Application for the Role of Advocacy Coordinator

After a successful decade in the legal sector, I am ready to apply my expertise in advocacy and policy analysis to make a meaningful impact in the nonprofit realm. My experience winning complex legal battles translates well to the tenacious approach needed as an Advocacy Coordinator with [Nonprofit’s Name]. I am passionate about your mission and eager to contribute to your team with fresh strategies and a strong commitment to social change.

Common Mistakes to Avoid

When crafting your nonprofit cover letter, ensure you don’t make these common errors:

• Neglecting Customization: Each nonprofit has its unique mission and values. Remember to tailor your cover letter to each organization’s specific ethos. A generic cover letter can imply a lack of genuine interest.
• Overlooking Details: Always double-check for typos, grammatical errors, and incorrect information. These mistakes can suggest you lack attention to detail or professionalism.
• Repeating Your Resume: Your cover letter should complement your resume, not repeat it. Use this space to expand on your experiences and explain how they align with the nonprofit’s goals.
• Being Too Lengthy: Keep your cover letter concise. Aim for a maximum of one page. Your goal is to maintain the reader’s interest with a clear and brief message.
• Skipping the Thank-You: End your cover letter by expressing gratitude for the consideration. It’s a simple but powerful way to show your appreciation and courtesy.

Best Practices for Follow-Up

After you’ve submitted your nonprofit cover letter, effectively following up can make a significant difference in how your application is perceived. Post-submission, it’s important to remain engaged and show your continued interest in the position.

Monitoring Your Email and Voicemail

Regularly check your email and voicemail for any responses or further instructions from the nonprofit organization. Promptness in your response conveys your eagerness and professionalism.

Being Proactive with Hiring Managers

If you haven’t heard back within a week or two, don’t hesitate to reach out. A courteous email inquiring about the status of your application demonstrates initiative, but remember to be respectful of the hiring manager’s time. Related: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components to include in a cover letter for a nonprofit position.

In your nonprofit cover letter, you should include your passion for the mission of the organization, specific examples of your past achievements, and how they align with the goals of the nonprofit. Highlight your teamwork and communication skills, and don’t forget to mention any volunteer experience.

How can someone with no experience approach writing a cover letter for a nonprofit job?

If you’re lacking experience, focus on your transferable skills such as organization, enthusiasm, and the ability to learn quickly. Share your understanding of the nonprofit’s mission and express how your personal values align with it. You might discuss relevant coursework or extracurricular activities that demonstrate your commitment.

What’s the ideal length for a cover letter when applying to a nonprofit organization?

Your cover letter should be concise, ideally one page, with no more than three to four paragraphs. This shows that you can communicate effectively and respect the reader’s time, which is important in the fast-paced nonprofit sector.

Could you provide tips on formatting a compelling cover letter for NGO job applications?

Use a professional and readable font size, typically between 10-12 points, and keep the margins to about one inch on all sides. Align your text to the left and use bullet points to make achievements stand out. Ensure your layout has plenty of white space for easy readability.

In what ways can a program coordinator cover letter be tailored to highlight relevant skills for a nonprofit role?

Your program coordinator cover letter should demonstrate your project management skills, ability to work with diverse groups, and experience in organizing events or campaigns. Mention any successful programs you’ve run or contributed to and how they have made a positive impact.

What are some effective strategies for enhancing my cover letter when applying for jobs in the nonprofit sector?

Personalize your cover letter by addressing it to an individual rather than using a generic salutation. Use the job description to guide you in highlighting the most relevant experiences and skills you have. Use stories and examples that you think will resonate with the organization’s culture and mission.

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Useful Phrases and Language For Your NGO Cover Letter

Cover letters are challenging. No one enjoys writing them. When written carefully, cover letters give you an advantage over other job applicants. They expand on your resume and reveal more about who you are. When thinking about how to write your NGO cover letter, think like the person hiring you. What will stand out to them? Beginning with your introduction and leading up to the end, here are useful phrases and language that can separate you from the bulk of applicants.

Introducing your letter

Passion alone isn’t sufficient. Simply stating that you’re excited about the company won’t grab anyone’s attention. Contextualize that excitement with something specific. Has the organization done anything newsworthy recently? Is there a particular project/campaign they’ve worked on – past or present – that you’re especially impressed by? Express your enthusiasm about these specifics, then state how your skills and experience match the organization’s values and goals. Including something about the organization and yourself in the introduction shows you’re excited about the job, you know what the organization has been up to recently, and that you’re a good match. If you know someone in the organization, your introduction is the best place to mention this.

Elaborating on your skills with action keywords

You want to be careful not to copy the job description too closely. If it sounds like you just copy-and-pasted the whole desired skills section, you’re doing something wrong. You’re most likely not being specific enough. You want to mirror the language while showing that your specific experiences support those skills.

Employing action verbs

Action verbs are also important to your cover letter. These verbs describe the different things you’ve done in your previous positions. Think about your work experiences. Have you helped programs get off the ground? Led a team on a project? The action verbs there are “helped” and “led.” Choosing powerful action verbs gives your cover letter punch and highlights your experiences more effectively. Is “helped” the best action verb you could use? Consider alternatives like “assisted,” “advised,” “supported,” or “aided.” For “led,” a word like “facilitated,” “piloted,” “coordinated,” or “spearheaded” is punchier. Choosing your action verbs carefully polishes and sharpens your cover letter. You’re making the most out of a very limited space.

Closing your cover letter

Getting your first job

The perfect humanitarian CV and cover letter

Hiring managers from across the aid industry give their advice on what makes a great CV and cover letter. However, they don’t always agree.

There is no shortage of advice on the internet: how to fix a broken washing machine, how to make a crying baby fall sleep, or even how to do a barbell bench press without engaging your anterior deltoids. (Yes, these are the last three things that I Googled for advice.) Unfortunately, not all search engine guidance can be trusted, which explains how I’ve managed to re-injure my deltoid twice in one year.

The untrustworthiness of internet advice also applies to queries about  how to write a humanitarian CV or cover letter . Most of the guidance out there is written by bloggers without inside knowledge the humanitarian sector, and many articles are just fluffed-up generic CV tips masquerading as customised advice for aspiring aid workers , seemingly written by A.I. algorithms.

So what do the people who actually do the hiring for NGOs and the United Nations think should be on your CV and cover letter?

To answer this  question , we  delved into  our humanitarian network to speak with eight program managers and senior specialists – from  across a wide range of technical specialisations – who have personally done extensive  recruitment  in the aid sector.  We asked them: What do they like to see in a CV and cover letter when they are  hiring ?

The good news: the advice below is honest, practical, and comes straight from the people who may actually review your job applications one day. The unfortunate news: many of them disagree on what exactly makes a CV sparkle and a cover letter dance.

But first, some Insider advice for your CV

Before we dive into what the panel of humanitarian experts thinks, we would like to politely hijack this article to share our own homebrewed Insider recipe for the perfect humanitarian CV. (If you want to skip to what the pros in the field think, you can click here .)

There is a lot of room for flexibility — and even creativity — in how you format your CV, if you keep two key principles in mind. First, be consistent. For example, if you bold your job titles and italicise the organisation names in your work experience section, then do it the same way for each entry. Second, aim for a “classic” (i.e. boring) look. Excessive use of colours or graphics don’t fit the humanitarian aid industry standard. If you must use colour, choose only one.

When choosing how to format your CV, remember that the goal should always be to highlight (metaphorically) the relevant aspects of your skills and experience. If your formatting is a distraction, simplify it.

The formatting in the images below is suggestive only. Feel free to format your CV in a way that expresses your personality, so long as it consistent and easy to read.

Personal information

This section, which sits at the very top of your CV, should include your name, your location (or full address if you want), a phone number, and email address.  If it’s relevant or advantageous, you can also add your LinkedIn profile, your nationality, or your work permit status in the country you’re applying to. Don’t put your birthday.

While looking chic in the field is serious business for some aid workers, you will be relieved to know that humanitarian hiring processes are not based on appearance. A headshot on your CV is 100% optional. And if you’re unsure, the safe option is probably not to have a photo. (Personally, I have never used a photo on my CV.)

However, if you do choose to have a picture, ensure that the photograph is of professional quality and that you look nice in it.

Due to living conditions in the field , the people hiring you may also live and work with you in very close quarters, so your personality is a weighty consideration. Most humanitarians prefer to work with positive, cheerful people in such tough conditions, so if you have a photo, make sure that it radiates amicable vibes.

Profile summary

If you don’t have a profile summary section at the top of your CV, you’re potentially missing a golden opportunity. This section is your chance to succintly demonstrate that you meet the minimum requirements of the job.

To make optimum use of this section, take a close look at the key requirements of the job advertisement that you’re applying to (usually they will be toward the bottom of the advert). Usually the requirements will fall into these categories:

• Years of work experience (e.g. “At least 2 years of relevant experience”)
• Education level (e.g. “Bachelor’s degree required, master’s degree preferred”)
• Technical knowledge (e.g. WASH, Shelter, etc.)
• Hard skills (e.g. report writing, project management, etc.)
• Language skills or country-specific knowledge (e.g. previous work related to the Middle East or fluency in Ukrainian).

Once you understand the requirements, craft your profile summary in a way that clearly demonstrates that you meet as many of these as possible. For example:

Entry-level professional with 1 year of combined humanitarian experience in project reporting for WASH programming in Ethiopia. Native French speaker with fluency in English, and a recent master’s degree graduate in International Development.

With a quick scan of these 2 – 4 lines, a hiring manager should be assured already that you could be a great fit for such a role, and intrigued enough to read the rest of your CV in detail.

If you are transitioning into aid work from another career — and your CV is filled with non-humanitarian experience — your profile summary is also the best place to explain your career change in just a few words. For example: “Experienced supply chain manager with 5 years of experience, now transitioning into the aid sector.”

If you are a recent university graduate, this is also the place to acknowledge that while you may not have any humanitarian experience yet, you are aiming for a career in the sector. For example, “Recent graduate and aspiring aid worker…”

Absolutely do not write generic phrases touting how you are “organized and detail-oriented” or “able to work independently” or “have excellent interpersonal and communication skills”. While these claims may be true, they are tedious to read, impossible to verify, and, well, everyone writes these boilerplate phrases and so they won’t set you apart from other candidates.

If you earned your higher education degree at a prestigious university, you may be discouraged to learn that where you studied is not a vital consideration in the humanitarian sector .

Whether you earned your degree at Oxford or Tafila Technical University , the only two things that really matter to HR screeners and hiring managers are: what is the highest degree level that you have attained (either a bachelor’s degree or a master’s degree), and if your degree is in a “relevant” field of study — which is typically so broad that it doesn’t matter if you studied humanitarian aid, international relations, international development, a foreign language, or most of the social sciences.

Therefore, in the education section of your CV, clearly state each degree level and title. For example, “Master of Arts in International Development”. Of course, you must also include the name and location of the university and your graduation year.

If you are a recent graduate, your education should be at the top of your CV: after your profile summary, but before your work experience. If you’ve already worked for a few years, put your work experience first.  Adding information about your thesis title or the courses that you took is optional, and is only relevant if you are a recent graduate with minimal work experience.

Work experience

This is the most important part of your CV. When humanitarian hiring managers quickly scan your CV (usually in 1-2 minutes, as you will see below), they want to know what you did in your previous work. Getting it right can make or break your application.

First, you should have between 3-6 bullet points for each work experience, with fewer points for older work experiences. Each bullet point should begin with a verb in the past tense. For example, do not write “I researched…” or “Research…” or “Researching…”. Instead, start the bullet point with “Research ed …”

Second, be specific and quantify your achievements. For example, instead of writing “Organised conferences and events”, you should say, “Organised 3 week-long conferences with over 100 participants from a dozen countries”. Instead of saying that you “Wrote reports”, you should say, “Wrote monthly 5-page progress reports for a variety of projects, and co-wrote the annual 20-page report summarising all the organisation’s field activities and achievements in 2020 and 2021”. Adding these details helps the hiring manager understand the scope and scale of your experience.

Finally, and most importantly, tailor your previous work experience to the job advertisement that you are applying to. You should be adapting the text of the bullet points for each new job applications, even if only slightly. For example, if your previous job called it “grant writing” but the job advertisement calls it “project development”, then use the latter term. If the primary responsibility of the advertised job is managing a team of data enumerators in the field, and if you did something similar in a previous position, then move this bullet point up to the top of that work experience.

As a side note, ensure that any acronyms you use will be understood by the humanitarian hiring manager reading your CV. You — and everyone from your previous job — may know what a “3PL” is, but if it’s not a term in common usage in the aid industry, use the full words instead of an acronym (I still don’t know what a 3PL is but I did see it on a CV once).

It may surprise you that language skills beyond English (or French in francophone Africa) are not often required for international humanitarian positions. However, they are almost always “preferred”. For example, a job advert might read: “Full working proficiency in English required, knowledge of Arabic preferred”.

You should list your language abilities toward the end of your CV. We recommend that you describe your level of proficiency using both widely understood terms like “beginner” or “intermediate”, and also the appropriate CEFR reference level . For example, “Spanish (native), English (fluent, C2), Russian (beginner, A2)”.

Volunteer experience

When trying to launch a career in humanitarian aid, volunteer work is often the best way to gain experience. If you have volunteered in some relevant way — with your local Red Cross society after a natural disaster, with children or the elderly in your community, or perhaps as part of a student initiative in university — you should include it in your CV. You can either make a separate section for volunteer experiences, or you can include them within the work experience section.

...And insider advice for your cover letter

The depressing reality is that, although cover letters are a requirement for nearly all humanitarian job applications, most of them are never read. Hiring managers are too busy to pore over 150 letters when screening applications, and sometimes the Human Resources unit does not even forward the cover letters to the hiring panel.

However, sometimes cover letters are read, usually at the final shortlisting stage when the hiring manager must whittle her list from ten excellent candidates to a final list of just three or four to interview. At this stage, they already know your skills and experiences from your CV, and they are looking to read new information in your cover letter that will set you apart from the other qualified candidates.

There are two takeaways from this (rather demotivating) information: First, you must ensure that every crumb of important information is on your CV. Leave nothing vital to the cover letter, because it may not be read. Second, if you’re trying to submit an application with a short deadline, focus your energy on your CV. You should always submit a first-rate CV and, if you must, you can submit a second-rate cover letter.

Our cover letter recipe

Do not write a cover letter that is a repeat of your CV in paragraph form. You must be confident that the hiring manager has already read your CV in detail and knows your skills and experience.

Rather, your cover letter should provide new information.  Specifically for entry-level candidates, your motivation is crucial at this point in your career. A convincing explanation of your personal motivations may be the key thing that separates you from other highly qualified entry-level aspiring aid workers.

Therefore, we recommend a cover letter that focuses on your motivations for the role, using a five-paragraph structure like this:

• Brief introduction (state which position you are applying to, and where you found the advertisement)
• Your motivation for the sector (why do you want to work in humanitarian aid?)
• Your motivation for the organization (there are dozens of humanitarian organisations; why do you want to work for  this one?)
• The skills and added value that you bring to this specific role (identify the 2-3 key requirements for the job and clearly explain how you have all the right qualifications to succeed)
• Closing (state your willingness to discuss everything further in an interview, and give your soonest availability to start working)

Now, on to the experts

Et voilà. That is our advice. Now, on to the opinions of eight humanitarian program managers and senior specialists who have shared their reflections on what makes a great CV and cover letter in the aid industry:

Just job titles and duty stations

“To be honest, when I’m hiring I never ever read the cover letter. But if I do, and if it’s long, it annoys me [laughs]. I feel like the cover letter should be super to-the-point, only summarising your key experience.

The CV does the majority of the talking. I want a two-page CV maximum, just a few bullet points for each position, and nicely laid out. If it’s creatively formatted then I’m extra attracted to it as that shows initiative and attention to detail.

For me, in the humanitarian sector, the main things that I look at on a CV are the previous job titles and duty stations. This tells me what I need to know very quickly.  For example, if I’m looking for a Health staff in Yemen and I see that an applicant was a Health Officer in Bangladesh previously for one year, I’ll automatically interview them because that experience is super relevant.”

– M. has worked for the United Nations and several large international NGOs for the past ten years in Africa, Central America, and the Middle East.

Do not be a misogynist macho racist

“The key elements for a good CV are the following: clear and short. More than two pages is often a no-go for me. It’s important for me to know clearly the name of the humanitarian donors that they have worked with, as well as some quantifiable information about the sizes of the budgets they have managed (if any), and the number of projects or staff that they managed (if any). Language skills are also important, as I need to know that they will be able to communicate clearly with both headquarters and the country office.

On the cover letter, I really appreciate when candidates give personal and non-generic reasons why they are applying. Use  the cover letter to explain why your career path is coherent so far, and how your diverse experiences are suitable for the specific job that you’re applying to.

For newbies in the humanitarian sector, naive statements about “wanting to make the world a better place” or “dedicating myself to others” are not good looks.  Be very careful on how you refer to beneficiaries. Avoid “white saviorism”. You should be able to show some awareness on topics like de-colonialism, safeguarding, or PSEA [protection against sexual exploitation and abuse].

Basically, do not be a misogynist macho racist (you’d be surprised how often it happens), or that will be the end of your application immediately.”

– P. has worked in humanitarian finance and project management for large NGOs for more than eight years in Africa, Asia, and Europe.

Two minutes, two pages

“As a manager, I usually spend between 30 seconds and 2 minutes reviewing a CV, especially when I have hundreds of applications to review. So, it should be eye-catching, clear, and to-the-point. In my opinion, a CV should not be more than two pages – maximum. It should focus on the previous one or two jobs that the candidate had, rather than providing long explanations about all of their previous jobs.

Each previous work experience should clearly state the job title, duration, location, and seniority level. Their education should clearly name the institution, duration, and location. These are the things I look at when I quickly scan a CV.

Believe it or not, I spend more time reading and reviewing cover letters than I do reading CVs, just because I feel it’s more personal. However, I will stop reading a cover letter if it is generic and obviously not written for the specific role that I’m hiring.”

– M. is a senior Shelter and WASH specialist in the Middle East and has been working on both NGO and United Nations sides of the industry for the past nine years.

The more information, the better.

“The things that attract my attention the most on a CV are the descriptions of a person’s past experience. It really helps me to better understand what is their technical background and what are their skills.

People often think that it’s better if they only write key words, short lines, or bullet points on their CVs because it looks simpler. But from my perspective as a humanitarian recruiter, the more information that a person has on their CV, the better.

When candidates understate their experience on their CV and don’t write enough, they risk missing out on job opportunities. When I’m headhunting, I often learn after having phone call with candidates that they actually have far more experience than what they have written on their CV.”

– H. is a humanitarian recruiter and HR specialist working for several United Nations clients in the Middle East.

I don’t have time for an 8-page CV

“For me, a CV or résumé should be something short: two pages maximum if you have a senior profile, one page for a junior profile. Sometimes we receive over 400 applications per position, so I don’t have time to read 8 to 10 pages of detailed descriptions of every previous position that a candidate has held.

Visual formatting is important too. If I can, in one look, get the gist of a candidate’s experience and the main skills the person has, I’m happy. For cover letters, honestly, I don’t always read them. I often find cover letters to be very generic. Not many stand out.

As the head of a department, I focus on the CV and save most of my time for the later steps in the recruitment process like the technical tests and the interviews.”

– C. is a Monitoring and Evaluation specialist who has worked for large humanitarian NGOs in Africa and Europe for the past seven years.

Layout and Aesthetics matter

“The aesthetic of the CV is the first thing that grabs my attention: a nice picture in the corner, stylish fonts for titles, and bullet points to list the information. A small bio paragraph can be included but is not always necessary in my opinion.

The body of the CV should include key words that are compatible to the job advertised. The experience that you list should match the description of the job that you are applying to, and irrelevant experience could be taken off. In short, your CV should be updated and tailored for the position that you are applying for.

Unfortunately, I usually only skim a cover letter if it is too long. Cover letters should be short, precise, and get to the point.”

– A. is a junior humanitarian recruiter hiring for United Nations roles in the Middle East.

Education first

“I only care about cover letters when the job will have a strong writing component so I can get a sense of how the person writes. But I don’t bother matching the content with the CV, nor do I use the cover letter as a way to understand the person’s experience. I find cover letters to be mostly a formality. Sometimes they can say something interesting but I’d never hire someone because of what they wrote in their cover letter.

On a CV for researcher positions, I look first at the person’s education because we research sensitive issues and I want to know what they studied and what degrees they have. Experience also matters a lot. I would never hire someone who has never worked as a researcher before, again because of the sensitivity and complexity of the work.”

– M. is a researcher in conflict and violence, and works in a senior role at a consultancy firm in Africa with international NGO clients.

It's all about relevant transferable skills

“For me the CV is the most important. I mainly look at cover letters after the first selection of candidates is finished, in order to help in the ‘fine-tuning’ of the shortlist.

For CVs, it’s first of all about relevant experience but this does not mean it has to be in the humanitarian sector. For example, a social worker could be a very interesting candidate for a Protection Case Manager position. It’s mostly about transferable skills and I would recommend candidates to draw them out in some detail in their CV.

I would also advise candidates not to send the same the CV to each job you are applying to, but rather to tailor it case-by-case depending on the requirements of each vacancy notice. This shows real interest and shows that you pay attention to detail.  Another aspect I look at is any volunteering, community work, side projects or initiatives that are broadly aligned with the objectives or tasks of the advertised position.

For education, I focus more on the relevance of the subject of the degree, rather than the name and prestige of the university.”

– I. is a Protection specialist working for the United Nations in Africa, Europe, and the Middle East for the past 8 years 

May 2022 Updated January 2023

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How to write a great cover letter

A cover letter can make or break your chances of getting shortlisted for your dream job; however, it’s the area that many candidates fall down on. While CVs are carefully considered and crafted, all too often the cover letter is written in haste and half-heartedly. This does not go unnoticed by prospective employers and can result in you being ruled out before they even read your CV.

These top 10 tips on writing a good cover letter should help you excite the reader rather than eliminate you from the short-list of candidates. 

1. Understand the purpose behind a cover letter

While the CV is a factual record of your employment history, the cover letter gives employers an insight into who you are and why you’d be a great asset to their organisation. This is much more personality lead and an opportunity for you to “sell" yourself in a completely different way. Employers need your skills but also want to enjoy working alongside you. 

2. Get the right tone from the outset

Don’t bullet point the covering letter or do headings, underlined or otherwise. Address the letter with a warm and engaging “Dear Mr/Ms………..” Sign off in the same way, expressing your gratitude to the hiring manager for “taking time out of their busy schedule to read the letter” or for "taking an interest” in your application. Perhaps say at the end that you very much hope to get the opportunity to meet them in person.

3. Tailor it to the organisation

Always start with your passion for the work the organisation does and your sincere commitment to helping them achieve their goals. If you have a personal motivation for applying e.g. you or a family member directly benefitted from the services, make sure you mention that. It’s amazing (and worrying) when the cover letter doesn’t mention the organisation by name. This is a big mark against you; if the job has attracted many candidates, you could get rejected on this count alone.

4. Build a profile of yourself

Allow yourself to inject some personality into this document so the organisation can build a profile of who you are. Be disciplined and professional throughout but don’t be too stiff or formal. That can be off-putting by making you sound cold or pompous. You should aim for a more conversational tone, similar to how you’d interact at an interview and, further down the line, with colleagues. Provided it’s well thought through and appropriate, some lightness of tone or humour can work very well e.g. at the end when you’re talking about your hobbies.

5. Expand on career success

Your CV will only have limited information about your career history. Use the letter to elaborate on your abilities in the most relevant skills required. For example, if the job is for a major donor fundraiser, use one or two paragraphs to give a couple of tangible examples of your success in terms of prospecting, cultivation and stewardship, remembering to include the sums of money generated. If you’re applying for a manager position, talk about how you have motivated your team and led them to achieve or even surpass their goals. If this would be your first manager position, talk about how you’d approach it and the style and techniques you would use.

6. Add in any relevant information

You aren’t just the sum of your professional career. Many people who’ve succeeded at interviews have done so because they have done something exceptional or meaningful in their personal life that makes them ideally suited to the advertised job. Take this as an example. If you’ve been a volunteer for an NPO for a number of years and a Volunteer Co-Ordinator position comes up, you will have a valuable and empathetic perspective on the job. The cover letter is ideal for explaining this, so make the most of it.

7. Get the word count right

Your cover letter is the beginning of the interview process. The same rules apply - don’t be long-winded or repetitive; only give relevant and valuable information. You should aim to fill no more than two pages, although when it comes to senior roles, the expectation is that you will do 2-3 pages as you will have a broader base of skills and experience, not to mention successes. Remember, the goal is to give enough information to get you into the interview room, not to provide every cough and splutter of your career history. Selling yourself as a good communicator and then showing a lack of discipline in this area can be catastrophic.

8. Beware cut and paste

It is apparent to everyone when a candidate does a 'cut-and-paste' job from a previous application. Not only have we encountered the wrong organisation name being used (a dead giveaway), but the cover letter will undoubtedly miss the mark in terms of highlighting your suitability to the specific requirements of the job being applied for. This is a blatantly lazy approach that will give off a very bad signal to the employer about your professionalism and passion for this job, not to mention your attention to detail.

9. Proofread

It never ceases to amaze us how often CVs are sent to us riddled with typos, mistakes, wrong names and appalling grammatical errors. This is across the board but is particularly notable for senior, and even Chief Executives. Use spell check on your laptop and always, always proofread several times. It’s advisable to ask someone you trust to double-check before you submit. There is often time to correct the document if these errors are pointed out, but it gives a terrible first impression if they are not. Remember, we do the first shortlist for our clients, so you must impress us first. 

10. Get in early

Candidates tend to leave until the last minute to send us their CVs and cover letters. Sometimes they arrive a minute before the deadline. Occasionally, a recruiter like us will need to submit their shortlist to the client on the same day, so this does not give us time to read your cover letter and track you down to recommend any changes. The earlier you get it to us, the more support we can give you. It also gets you on our radar and, possibly, on the shortlist at the very start.

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Director, Charity Careers Africa

Bruce is a well-known international NPO expert.  He has worked as a Consultant, Chief Executive and Director of Fundraising at multiple NPOs in Europe, North America and Africa. In 2007, Bruce set up his first NPO recruitment agency and now operates 6 ethical search firms around the world.   He pioneered values-based recruitment, and has worked to promote diversity in the non-profit sector. His team at Charity Careers Africa will guide and inform you throughout the recruitment process. http://www.charitycareersafrica.com

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The Perfect CV and Cover Letter for an NGO Job Application

No matter what kind of NGO you want to work for, your CV and cover letter will need to show the same things. They will want to know that you care about their cause and that you have the skills and experience that make you the best person for the job.

1. Start with a strong opening.

Your CV and cover letter need a strong beginning, just like any good story. Make sure that the first line grabs the reader’s attention. This could be a summary of your work history and skills that you could put on your CV. You could quickly say in your cover letter why you’re the best person for the job.

2. Keep it relevant.

Make sure that when you customize your CV and cover letter for an NGO job, you only include information that is important to the role. You don’t have to list every job you’ve ever had. Just focus on the parts that are most important to the NGO you’re going to.

3. Highlight your passion for the cause.

NGOs want to hire people who care deeply about their cause. So, be sure to talk about any time you’ve worked with a similar group or cause in the past. Even if you don’t have any direct experience, you can still show how passionate you are by writing about why you want to work for the NGO and what you hope to achieve.

4. Focus on your skills and experience.

Even though it’s important to show that you care about the NGO’s cause, they’ll also look at your skills and experience to see if you’re a good fit for the job. Make sure that your CV and cover letter show off any skills and experience that are important. For example, if you’re looking for a job in fundraising, make sure to talk about any sales or fundraiser experience you have.

5. Use strong language.

Use strong, convincing wording when writing your CV and cover letter. This is your chance to really sell yourself and your skills, so don’t be afraid to brag a little bit. But don’t go overboard, because you still want to seem humble and likeable.

6. Be concise.

Remember that your CV and cover letter are only an opening to who you are and what you can do. They’re not supposed to be your whole life story, so try to be as brief as you can. Keep to the most important information and leave out anything that isn’t directly related to the job.

7. Proofread.

Make sure to check your CV and cover letter for writing and grammar mistakes before you send your application. Small mistakes like these can make your application look bad, so you should take the time to fix them.

8. Follow the instructions.

Make sure to carefully read the job post and follow any specific directions about how to send in your application. For example, some NGOs may want you to send your cover letter and CV as one document, while others may want them sent separately. Make sure you follow these rules so that your application doesn’t get turned down.

9. Include additional materials.

If the NGO you’re going to wants more information, make sure to send it along with your application. These might be things like samples of your work or letters of reference. Putting these things in your application shows that you are willing to do more to get the job.

10. Send a thank-you email.

Send a thank-you email to the person who accepted your application after you’ve sent it in. This is another chance to show how interested you are in the job and the NGO. In your email, be sure to say again how much you want the job and tell them anything else you think they should know. If you use these tips to make your CV and cover letter, you’ll have a better chance of getting the NGO job of your dreams.

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We’re asking hiring managers to share their tips and advice on how candidates can stand out during the job search.  Read all of the articles in the series here . Want to contribute? Sign up for our  HR Council  and we’ll be in touch!

You spot an awesome job at an NGO and think you tick all the boxes, so you apply and are confident that you will get the job. But you miss out and don’t understand why. What’s missing from your application? Why is it being overlooked?

In my eight years of working in human resources and as the HR manager at  The School of St Jude –a nonprofit school serving over 1,800 students in Tanzania–I have sifted through countless applications and know what it takes to make your job application shine. Here are some tips on improving your chances of getting that dream NGO job.

Your resume and cover letter

Use the cover letter to address the selection criteria

A cover letter is the best chance you have to explain why you’re good a match for the organization and to win that crucial interview. Don’t sell yourself short, even if you don’t meet all the selection criteria. If you can produce a convincing cover letter that demonstrates what you can offer then you will likely secure an interview. Start a cover letter by addressing a simple question:  Why should this organisation hire me?  Go back to the selection criteria and show how through your experience (both through work and personally) you have strong communication skills, good organisational skills or whatever it is the company is looking for.

Highlight volunteer or community work

Hiring managers look at  the types of volunteer and community based work  that you have done either at home or overseas. It could be as simple as working in a soup kitchen or organising a fundraiser, however this all goes a long way in showing a hiring manager that you have a genuine interest in community development.

Avoid clichés

We don’t want to hear that you want to go to Africa to save the world. Be respectful to the fact that your destination of choice is likely to have a proud and vibrant culture where people do not like the idea that their country is helpless or in need of saving. Telling an HR recruiter that you “love Africa” gives little insight into how you would be the best person for the job. Have a strong knowledge of the country, culture and job that you’re going for and give good, clear examples about how you are suitable for the role.

During an interview

Demonstrate an understanding of the country and cause

Take a real interest in the organisation, place or industry you are looking at joining. Research, research, research. For example, if you wanted to move to South Africa to fight poverty could you explain to your interviewer what you know about poverty there? You will always be asked at an interview why you want to move to a new country or join a particular company, so if you are well prepared for a job interview it greatly increases your chance of success. Don’t forget to highlight any previous travel or experience you have in a developing country as this reinforces your commitment and interest.

Be aware of the challenges that can come with working in a developing country

Resilience is a key trait that hiring managers are looking for in candidates . You may be a confident, social person at home but that alone is not enough to be able to cope with living in a developing country. Think honestly about how you would handle living somewhere where you don’t have all the comforts of home — where Internet and electricity can drop out regularly. A really good job applicant will demonstrate at an interview that they have the maturity to handle such situations, and that they are sensitive to cultural differences and have experience with working with people from different nationalities.

Be clear about your motivations

Do you really want to help build a sustainable community or fight poverty or another cause? Or are you trying to run away from a problem or boredom at home? The latter can really work against you as it can be difficult to fulfill requirements if you are dealing with difficult, personal issues from abroad. Working in a developing country is a noble act, but make sure that you are doing it for the right reasons.

Good luck in landing that dream job!

About the Author | Anna Richardson is the HR manager at  The School of St Jude , a nonprofit school serving over 1,800 students in Tanzania.

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Psychotherapy, personality, cover letter for an ngo administrative assistant (4 samples).

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Cover letter examples for an NGO administrative assistant

When writing an NGO administrative assistant cover letter, these are some of the important things to include in your letter:

I am thrilled to put my name in for the Administrative Assistant position at Centurion Medical. The practice I currently work for may reduce its hours, which has prompted me to search for a new opportunity. When I came across the online posting for an Administrative Assistant at Centurion Medical, I noticed it not only closely aligned with my experience but my desired career goals. One thing that stood out to me is that this position opens up a path to becoming an executive assistant to the medical director, which is something I would want to pursue in the future.

I have worked in the medical field for three years as an Administrative Assistant. I am adept at working with medical staff and patients who have different personalities. I understand that patients who suffer from chronic pain and illness require different approaches to care. I am a friendly and compassionate person who has the skills and personality to serve as the first point of contact for patients coming to Centurion Medical. I also think quickly and can change direction when needed. In addition, I have experience with electronic records management. My error rate when it comes to accurate filing is constantly below 1% in year-over-year audits.

I look forward to learning more about Centurion Medical and the Administrative Assistant position. I welcome the opportunity to discuss my qualifications in further detail, and I look forward to becoming part of the team. I thank you for your time and consideration.

As an experienced administrative professional, I am pleased to present the enclosed resume in response to your posting. With a broad knowledge base in efficient office operations, executive-level support, and customer service, I am prepared to excel as your next Office Administrative Assistant.

Consider the following highlights of my experience:

Earning distinction as “Employee of the Month” on five separate occasions—awarded by the company CEO—in recognition of superior overall performance.

Dear [Recipient’s title and last name],

[Your Name]”

“[Today’s Date]

[341 Company Address

[email protected]

Dear [Mr./Ms./Mrs.] [Hiring Manager’s Name],

Please accept my enclosed application for the position at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.

My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.

I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress-free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.

Frequently Asked Questions:

Do you need a cover letter for an ngo position, what is a good cover letter for an administrative assistant.

“I have several years of experience in a variety of fields, including insurance and finance. In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position. Thank you for your consideration.”

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Sample cover letter for Full Time position at NGO

Policy officer.

Dear Recruiting Team,

I am writing to apply for the EU Policy Associate employment opportunity as advertised on the Euro Brussels website and its current vacancy bulletin. After I had read the job description I felt the range of relevant skills I possess rightly match your requirements for the post.

My ambition and career goals regard being a part of the work of the international organizations connected, especially in the field of democracy and human rights, within EU. Therefore I chose to study Political Science at the University of Sofia, which I graduated with a specialization in European Integration . In order to enhance further my knowledge on the domain I completed a Master degree program in International Relations: major in International organizations and multilateral diplomacy at the same university.

Having learned about the Political Institutions of the European Integration, EU Common Policies and European Logical Framework , which introduced me to the processes in the EU, EU’ Institutions working mechanisms and European policy making process as well as having researched for human rights matters in the field of Democratic Regimes and Governance, International Conflicts and International Terrorism I can manage confidently dossiers covering the both topics under consideration.

In addition to my academic and research experiencesmy work as an Executive Assistant to the Deputy Minister in theEuropeancoordination and international co – operation Directorate at the Ministry of Youth and Sport afforded me the opportunity to gain professional practice in the organization and informative coordination of EU, UNESCO and ENGSO funded projects in the field of youth and sport through fulfilling diverse administrative and event planning tasks.

Furthermore the position description calls for someone who has excellent communication skills and ability to produce well-written policy materials. My communication skills have greatly developed both through my degree programs and work experience in the multinational environment. During my education I have not only conducted researches, written position papers and essays but frequently I presented and discussed them orally in student conferences, seminars, occasionally employing the use of visual aids. This taught me a lot about working in a team and practicing my presentation and oral skills in English.

The working experience within ethnically and culturally diverse groups proved to be a unique source of interdisciplinary, cultural and language knowledge. Currently I am fluent in English, Bulgarian and Turkish and I have a working knowledge of Russian and a basic understanding of French and Spanish.

I would welcome the great opportunity to work as a part of your successful team, to benefit from your extensive experience and to put my knowledge, experience and enthusiasm into practice for the prosperity of your organization. My accomplishments and qualifications are further detailed in the enclosed curriculum vitae. If I can provide any additional materials - such as a writing sample or references - to help you evaluate my candidacy, please do not hesitate to contact me. I would appreciate the opportunity to meet you and discuss the value that I can bring to your organization. Thank you in advance for your time and consideration. 

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Go beyond just files and documents. Actually control and analyze your application process in one powerful dashboard. Our job tracker helps you monitor every stage of the job hunt. It provides a bird’s eye view of your successful tactics, as well as possible improvements. Add jobs to your shortlist to pursue later. Keep tabs on your offers. Stay on top of scheduled interviews, follow up on completed ones and more.

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Go to our varied collection of beautifully designed cover letter templates and pick one that suits you! We have created templates and samples that align with jobs, industries and professional image goals. All you need to do is consider which one strikes your fancy and is appropriate for your potential employer.

Add your contact information, as well as any needed (and appropriate) personal data the employer requires. Our well-designed templates make sure your info won’t get overlooked and your documents don’t get lost due to boring visuals. After all, your cover letter is your ambassador.

Save tons of time, condensing the long journey of a convincing professional appeal to several minutes and keystrokes. You can use our free guiding samples that show mock-up cover letters, written by hiring professionals based on years of experience. With all the technical and guiding support - this won’t take long!

Tailor the design, structure and formatting of your cover letter in a couple of clicks. The template and other aspects of your document can be adjusted as you see fit. And what’s more, you can experiment as long as you want - our online and offline sync features mean you won’t lose any of your changes even if you lose your internet connection.

Whether your employer uses an Applicant Tracking System or prefers email, whether they use Mac or PC - we’ve got you covered. Make use of PDF files to perfectly preserve your beautiful cover letter formatting.

Land that dream job now!

Jobs Work shouldn't feel like work

We are a small group of people passionate about lifelong learning. We love tough challenges and crazy characters. Located in Menlo Park, CA, Curious has a tested leadership team, funding and support from great investors and is growing quickly — one terrific new employee at a time.

Some of the perks you will enjoy as a Curious employee include:

• getting to hang out with some of the silliest, most easily distracted and impressive people you'll ever have the pleasure of working with
• health, dental and vision insurance—all useful if you get hit in the face during a company game of dodgeball during the annual company retreat
• an annual company retreat of which you will never speak
• fully remote work
• free gourmet lunches or treats delivered to your door at least once a month
• a smug feeling of satisfaction for having saved the world from its own destruction
• having more fun than you thought possible at work

OPEN POSITIONS

We currently have openings for the following positions (and will post more when they come up):

Content Manager

Employment Type: Full-time, remote

Job Description: Curious is hiring a Content Manager to oversee lessons, programming, and writing across all of the Curious products, which includes the Curious learning platform, Camp Curious, Word Genius, and Word Chill.

• Lead the daily production cycle of the Curio Cabinet, a daily digest of short-form educational content, which we call "Curios" and manage a team of writers with original articles that will reach an audience of over one million users. The Content Manager will be responsible for scheduling, assigning, editing, and writing Curios with the editorial team.
• Act as the “point person” for all Curious and Camp Curious teachers, including sourcing new teachers, interacting with existing teachers, and providing guidelines on developing curriculum and ensuring content quality.
• Write a daily lead “Curio” that headlines our daily newsletter and is at the top of the daily CQ Workout for hundreds of thousands of Curious learners.

Our perfect candidate is someone who is ready to experience the roller coaster ride of being at a startup, willing to take on new challenges, takes pride in being on a winning team, is super organized, does great work, and above all has great writing/communication skills. While management experience is preferred, ultimately, we are looking for a lifelong learning enthusiast. And of course, we are looking for people who are high energy and a lot of fun!

• Lead editorial team to curate, write, and schedule exceptional Curio ideas
• Write the Daily Curio five times per week.
• Conduct research and fact check to ensure timely and accurate Curios that resonate with our audience
• Proofread and ensure adherence to our internal style guidelines
• Oversee and grow the Curious and Camp Curious library of recorded and live content
• Business development & outreach to source new Curious and Camp Curious teachers
• Provide coaching on curriculum development and content quality for existing Curious teachers
• Other special growth projects as needed -- since we're a startup we don't know what they are yet!
• Bachelor's degree in a related field, i.e. English, journalism, education
• 3-5 years experience writing for a mass consumer audience
• Ability to take direction, multi-task, and work without constant supervision
• Exceptional attention to detail and commitment to quality
• Excellent communication, organization, and collaboration skills
• Strong interpersonal skills and great attitude
• Commitment to our mission and values
• Lifelong learning enthusiast
• Management or business development experience
• Extensive knowledge of spreadsheets and Google tools
• Project management skills

This position is full time, fully remote, with frequent video conference meetings.

HOW TO APPLY

Submit your resume, 2-3 writing samples, and a cover letter which states 1) your "bucket list" of five things you want to learn before you kick the aforementioned bucket, 2) your favorite teacher on Curious or your favorite level of Word Genius or Word Chill (not counting the first five). Send this via email to [email protected] .

Please show this teacher your appreciation:

University of Wisconsin-Madison

Home » Careers at UW–Madison Extension

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Careers at UW–Madison Extension

Extension is your opportunity to bring university resources to communities across Wisconsin. We bring research, solutions, guidance, and partnership to all areas of the state. Make a difference where you live by joining our team and supporting families, businesses, organizations, and more.

Application Information

Resume tips.

Before applying, be sure to update your resume to best reflect your experience and qualifications related to the job you are applying for.

• Include experience – include your work history and lived experience that is relevant to the position. Highlight roles and responsibilities that are related to the qualifications on the job announcement.
• Include relevant skills – provide a clear overview of your skills and how they fit the job.
• Include training/education – describe any coursework that matches the job requirements.
• Include any personal details in your resume that do not relate to the job. Examples include gender, ethnicity, photos, or political party.

Letter of Qualifications (cover letter)

A letter of qualifications is a document which highlights specific examples of your experience and/or training as they relate to each of the required and preferred qualifications listed in the position description.

Example: The job that you are applying for includes experience in planning and teaching educational programs and ability to work cooperatively with other agencies and community-based organizations. In your letter of qualifications, you would list these details:

• My experience in planning and teaching educational programs is….
• Examples of work I have performed that include planning and teaching educational programs are….
• My experience working cooperatively with community-based organizations is….
• Examples of work I have performed in cooperation with community-based organizations include….

We teach, learn, lead and serve, connecting people with the University of Wisconsin, and engaging with them in transforming lives and communities.

Explore Extension »

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Get the latest news and updates on Extension's work around the state

Feedback, questions or accessibility issues: [email protected] | © 2024 The Board of Regents of the University of Wisconsin System Privacy Policy | Non-Discrimination Policy & How to File a Complaint | Disability Accommodation Requests

An EEO/AA employer, University of Wisconsin-Madison Division of Extension provides equal opportunities in employment and programming, including Title VI, Title IX, the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act requirements.

27 Funny Job Interview Memes To Read Instead Of Working On That Cover Letter

Are you tired of the typical, nerve-wracking job interview process ?

Well, we’ve got just the thing to brighten up your day and inject some much-needed humor into the mix.

Prepare to unleash a wave of laughter as we present a collection of uproarious job interview memes that perfectly capture the absurdity, awkwardness, and occasional brilliance of those unforgettable moments in the pursuit of employment .

Read more:   45 Funny Job Interview Memes For People Whose Biggest Weakness Is Looking At Memes Instead Of Working

Mike Primavera

Mike Primavera is a Chicago-based comedy writer even though he doesn't HAVE to work. He lives comfortably off of his family's pasta fortune. Follow him on all social media at @primawesome

Economy | From start to finish, here’s how to get…

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While including a cover letter and writing a thank-you note aren’t as much in vogue these days, both are essential opportunities that will set you apart.

While some may regard both as being antiquated, I disagree.

Let’s start with the cover letter, which isn’t meant to be a condensed version of your resume. Instead, it’s an opportunity to introduce yourself in a more personal way.

Some recruiters, including me, start by reading the cover letter.  If that catches my interest, I’ll go ahead and review the resume. Other decision-makers may do the reverse.

Whatever the case, I regard your cover letter as your invitation to get me to pay attention to who you are and what you’ve done so far. And I can tell whether you’ve customized your letter for each company and position, so it doesn’t sound like a form letter.

Typically, the length of a cover letter isn’t more than three mid-sized paragraphs.

The opening paragraph is where you mention the specific job you’re applying for, literally down to position #1234 or systems manager of global marketing.

You’d be surprised how many resumes are submitted in which the recruiter has no idea what position the candidate is applying for.

While it may be easier to submit a resume to a large company with no tie-in to a specific job opening, doing so is pretty much a waste of time.

But by including a job number or precise title, it’s more likely your resume will be forwarded to the most appropriate recruiter.

Also in the first paragraph, share how you heard about the position and mention the name of someone in the company who recommended that you apply.

Why you think you’re qualified

The second paragraph deals with why, briefly, you think you’re qualified for the job.

Something like, “I’m eager to put my 10 years of experience as a global marketing manager at ABC and XYZ to work for Qualcomm.”

Be specific and mention the company or companies by name.

The third and final paragraph talks about your availability to connect via call phone by “Monday through Wednesday of next week,” adding “before I travel” — even if you’re not planning to go anywhere.

I realize that the recruiter, if interested, will call, email or text at their own convenience, not yours, but that “travel” caveat conveys a certain sense of urgency.

Then thank the reader for their time, renew your strong interest in the position, or any other job that might be appropriate for your experience and skills.

Always convey an upbeat, positive attitude about that someone – you – they shouldn’t miss the opportunity to meet.

Now let’s move to the thank-you letter.

It’s easy to email a quick “Thank you for meeting with me” note, and that’s still okay to do.

But your email will likely get lost amid the hundreds that most people receive every day.

A longer-lasting effect

Instead, I suggest writing a handwritten thank-you note sent via old-fashioned mail. Although it won’t get there for a few days, such a note will have a longer-lasting effect.

After all, how many handwritten notes do any of us receive anymore? Not many, so when we do get one, it tends to make the letter-writer stand out.

Whether emailed or handwritten, be sure not to blow it with your thank-you note.

I recall a less-than-compelling note I got from a college student after I spoke to his class and then met with him – an example of networking at its best.

“Thank you, Mr. Blair, for meeting with me today,” his note said. “I enjoyed our conversation and learned a lot. Thank you again. Joe”

Thanks for the note, Joe, but you blew that one.

You should’ve referenced a few of the topics we discussed, maybe offered some input and, for good measure, tossed in a nugget or two that you got out of our meeting.

You did thank me, but I got the strong impression that you didn’t listen to anything I said.

While including a cover letter and writing a thank-you note aren’t as much in vogue these days, both are essential opportunities that will set you apart.

And your chances of success will be far better than Joe’s.

Blair is co-founder of Manpower Staffing and can be reached at [email protected]

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