how to write application letter for civil service job

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How To Write A Cover Letter For A Government Job (With Examples)

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Wondering how to write an application letter for government employment that puts you ahead of other candidates? When you’re writing an application letter for the government (any branch), the pressure can feel extremely intense.

This article will explain how to write and tailor your cover letter for government positions. We’ll also provide a template and an example government job cover letter for you to use as a reference, and tips on how to add extra umph to your letter.

Key Takeaways

The most important first step in how to write application letter for a job of any kind is to research the job and organization you’re applying to.

Tailoring your cover letter to the government job you’re applying to will help improve your chances of getting to the second round of application reviews.

You should describe your qualifications as well as your passion for the position in your cover letter.

Application letter for government employment: how to

Cover letter for government job example, why it’s important to tailor your cover letter for government jobs, tips for writing a cover letter for a government job, government job cover letter faq.

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Consider the following guidelines when tailoring your cover letter for a government position:

Firstly, research the agency. Every government agency has a different set of mission values and current programs.

Aligning your mindset and goals with those of the agency in your cover letter will improve your chances of receiving an interview .

Refrain from targeting your cover letter towards any particular agency program unless the job listing specifies that’s what you’ll be working on.

Secondly, understand the entire job listing before applying. Missing even a single job requirement when applying for a government position can be disastrous.

Third off, be specific. Rather than vaguely describing your experience , make sure to use numbers and statistics to explain your achievements’ exact results.

Lastly, Be brief. Just as is the case in the private sector, hiring managers will spend very little time reading over your government job cover letter.

Use succinct wording and make sure only to include highly relevant experiences, or you’ll risk the recruiter skimming over key information.

If an individual referred you, either mention them briefly or attach an entirely separate reference letter .

What to include in your government job cover letter

Your cover letter should be composed of the following sections:

First, Header. You should start your cover letter for government job formally, with your contact information, the recipient’s information, and the current date.

Your information should include your name, contact number, and email address.

Second, Introduction. Make sure to address the hiring manager with their appropriate title.

If you’re unable to find the hiring manager’s name , then use a generic professional greeting such as “Dear Hiring Manager” or “Dear Sir or Madam.”

Professional experience. Give a brief overview of your qualifications, skills , and experiences as a professional.

Ensure that every item you mention directly addresses the essential requirements and duties stated in the job listing.

Finally, conclusion. Thank the reader of your government cover letter for their time and consideration and reiterate your interest in the position. Express your interest in a way that invites follow-up action on the part of the recruiter.

A government job cover letter example ending may look like the following,

“I would love to discuss with you further how my lengthy experience and abilities could add value to the projects your agency is working on, such as the “Housing For All Initiative.”

To help you see what your cover letter should look like, we’ve included a template and example letter for you to refer to.

Cover letter template for government jobs

Refrain from simply substituting your details directly into the following template.

Instead, observe how the cover letter is structured and incorporates critical elements. Use this knowledge to draft your own document.

[Your full name] [Your phone number] [Your email address] [Current date] [Hiring manager’s full name] [Hiring manager’s mailing address ] Dear [Hiring manager’s full name], I am writing to convey my interest in the [target position] in the [target government agency]. [Align your personal values/objectives to those of the agency.] I believe my [number of years] of experience as a [relevant position] has given me the [key skills] to further your agency’s goal to [agency goal that you strongly relate to]. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: [Key qualification from job listing #1] [Key qualification from job listing #2] [Key qualification from job listing #3] [Previous professional experience that proves you meet qualification #1] [Previous professional experience that proves you meet qualification #2] [Previous professional experience that proves you meet qualification #3] I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my extensive experience could greatly contribute to programs your agency is working on, such as [example of agency’s programs]. [sign off]

Cover letter for municipality job example

Caleb Smith 888 555 9252 [email protected] March 19, 2020 David Helm U.S. Department of Housing and Urban Development 451 7th Street. SW Washington , DC 20410 Dear David Helm, I am writing to convey my interest in the program analyst position in the U.S. Department of Housing and Urban Development. Amidst the economic havoc caused by the coronavirus, I feel compelled to use my expertise to aid those struggling to find shelter. I believe my 12 years of experience as a program analyst has given me the management and technical expertise to further your agency’s goal to improve the quality of housing available to Americans. I have developed a well-rounded skill set through on-the-job experience that matches many of the key qualifications you are looking for, including: Management analysis Team leadership Regulatory compliance During my time as a senior program analyst at TechX, I designed, developed, and supported live-use applications that were utilized by over 80,000 people. I also spearheaded management analyses that identified and performed process enhancements that improved operational efficiency by up to 23%. At TechX, I also oversaw multiple teams composed of members from completely different departments and backgrounds. I used my interpersonal and problem-solving skills to maintain team cohesion, which led us to exceed all project deadlines and expectations given to us over a five-year period. I also developed programs for multiple organizations to analyze their operational procedures for regulatory compliance and generate monthly reports. In one case, I saved the company $124,000 in legal fees through early detection of non-compliant business processes. I averaged an increase in policy compliance by 35%. I appreciate the time you have taken to read about my professional background. I look forward to further discussing with you how my experience could greatly contribute to the programs your agency is working on, such as the “Housing For All Initiative.” Sincerely, Caleb Smith

It’s essential to tweak your cover letter before applying to a government job for a few key reasons:

Stringent minimum requirements. The requirements stated in job listings for private-sector jobs aren’t always absolute.

Recruiters are given the discretion to hire impressive candidates who can compensate for any requirements they miss.

Government jobs differ in this respect, as many criteria are set in stone. You need to emphasize that you meet these base requirements in your cover letter to ensure that your application isn’t automatically dismissed.

KSA keywords. When applying to a government job, applicant tracking software (ATS) will parse your application for the presence of certain knowledge, ability, and skill (KSA) keywords.

Importance of eligibility. Rules and algorithms tightly govern the hiring process for government positions.

Competition. Cover letters aren’t always required for government jobs. However, there are likely many candidates possessing similar qualifications or even internal references .

Not only does a cover letter allow you to expand on your qualifications and cite experiences to support them, but it also gives you a chance to align your values with those of the agency.

This personalized touch helps you stand out from the crowd .

Here are a few tips for making your cover letter really shine:

Show your enthusiasm. Hiring managers don’t just want to see how you’re qualified for the job, they want to see your passion for the position and company as well.

Match your cover letter and resume headers. This shows readers that your documents go together when they’re in a big stack of applications. It also looks professional and polished.

Include a call to action. Close your letter by explaining what you want to happen after the hiring manager reads your cover letter. This could be requesting to discuss the position further, offering to tell them more about your qualifications, or simply inviting them to contact you for more information.

Thank the reader. Add a sentence to your closing paragraph thanking the reader for their time. This ends the letter on a positive note and furthers the good rapport you’re building.

Proofread, proofread, proofread. Never submit a cover letter without checking it over for grammatical errors. If you can, have someone else look over your letter for typos or confusing sentences, but at the least, you should read it out loud to yourself and run it through a grammar check on your computer.

Why is a cover letter important when applying for a government job?

A cover letter for a government job serves as an introduction to your application, allowing you to highlight your qualifications, skills, and experiences that make you a suitable candidate. It offers a personalized touch, demonstrating your genuine interest in the role and organization, which can set you apart from other applicants.

What should I include in my cover letter for a government job?

As we’ve discussed, your cover letter should start with a professional header containing your contact details and the recipient’s information. Begin with a salutation, followed by an engaging opening paragraph that introduces yourself and the specific job you’re applying for.

Highlight your relevant qualifications, experience, and accomplishments in the body of the letter. Make sure to address the key selection criteria mentioned in the job posting. Conclude with a strong closing paragraph expressing your enthusiasm for the position and your readiness for an interview.

Should I use a formal tone in my government job cover letter?

Yes, a formal and professional tone is essential for a government job cover letter. Avoid using slang, contractions, or overly casual language. Your writing should be clear, concise, and focused on showcasing your skills and qualifications. Use proper salutations and follow standard business letter formatting. This demonstrates your respect for the application process and your potential future employer.

Remember, a well-crafted cover letter can greatly enhance your chances of landing a government job interview. Take the time to research, tailor your content, and present yourself in a compelling and professional manner.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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WTO / Letters and Emails / Cover Letters / Civil Engineer Cover Letter Examples (Writing Tips)

Civil Engineer Cover Letter Examples (Writing Tips)

As a job applicant competing with other applicants to get the civil engineering position, the best way is to use a cover letter. You will need to write and add this letter to your application documents. You stand a better chance of showing the hiring manager that you are qualified and are the ideal candidate for the job.

Most employers and hiring managers will judge you based on your cover letter. This is because this letter if effectively and adequately written, will provide details of your skills, experience, knowledge, and other qualities that help you stand out among other job candidates. So, whether it is an engineering position in the office or the field, you need to know how to write a proper cover letter to increase your chances of getting hired.

Free Templates

The Significance of a Cover Letter

A cover letter is not just a 400-word document that you add to your job application documents. Instead, you should have it with you when you apply for the engineering position. The letter helps to highlight your skills and experience, which aids in convincing your potential employer that you are a qualified candidate for the job.

It is also a personal yet professional way of explaining to the hiring manager the abilities, attributes, and personality that make you a great civil engineer. It is meant to introduce you; hence, making it easier for you to land an interview. The best way is to structure your cover letter in a way that tells the hiring manager a story as you are having a face-to-face conversation with them. 

Writing a Cover Letter for a Civil Engineer Job

Just like your line of work requires and observes a proper structure, so does writing a cover letter. You will need to follow the step-by-step guide provided below to ensure you write a proper and effective one to apply for the civil engineering job.

The essential information includes:

The first part of the letter is the header, and it contains the information mentioned below. The header is meant to provide your potential employer with your contact details to make it easier to reach you.

By following the proper format given below, you will be able to grab the hiring manager’s attention from the start:

• Date: You must include the date when you send the letter for official purposes.
• Your name and contact details : You should also include your full official name and your contact information.
• Recipient’s name and contact details: Apart from your details as the sender, you should also include the name and contact information of the letter’s recipient.
• Subject of the letter: This is like the title. It should be brief and clearly state the letter’s purpose, i.e., applying for a civil engineering job.

The letter should have an official greeting or salutation like “Dear.” This greeting makes the letter professional and sounds respectful to the letter’s recipient. The best way to write the greeting is “Dear Mr. /Ms. /Mrs. (Last Name).”

You can either address the recipient by their first or last name. However, only use their first name if you know them closely. Ensure that you try and find out the hiring manager’s name, as it shows that you pay attention to details, helps to set a proper tone, and increases the chances of getting an interview.

Introduction

When it comes to the introduction part, try to focus on grasping the recipient’s attention. The introduction is all about introducing yourself, mentioning that you are applying for this job, and including information that presents you as a qualified candidate for the job.

You need to have an introduction, as it is meant to inform the hiring manager of your interest in being a civil engineer at their company or field. Therefore, the introduction should capture your background, passion, and what encourages you to look for this job.

For the body paragraphs, you should focus on the vision and projects you have once you get hired and how you plan to execute them. Again, try to focus on how you will benefit the company and how the company will benefit you. The body, or middle section, is also where you expound on your skills, experience, and qualifications.

Experience details

It is very important to add job experience to your cover letter, which will increase your chances of getting hired. You will need to share your experience details with the hiring manager to convince them of your expertise.

The best way to achieve this as a job candidate is by focusing on your work record. For example, mention all the places you have worked before and include the number of years you spent working there. Also, focus on the achievements and projects you had during those periods. In this case, ensure you use numbers and facts to explain your achievements.

Ensure that you also include the challenges and hardships you faced. As you explain these challenges, always include how you overcame them and successfully achieved your goals. The best way is to use a story to share your experience details.

Qualification overview

You also need to include your academic qualifications. As mentioned earlier, a candidate looking for a civil engineering job needs to have a bachelor’s degree in engineering.

It is also best to mention any other academic achievements and internships you had while in school. Having a professional license is also essential and should be included.

Highlight your technical skills

The final part of the body paragraph highlights your technical and soft skills. Again, a hiring manager needs to know that they are dealing with a qualified individual and a deserving candidate for the job. 

That is why, in your cover letter, you will need to mention all your skills. For technical skills, you can mention skills like developing blueprints, technical plans, and models, Microsoft Office (Excel, Outlook), ArcGIS, Civil 3D, MathWorks MATLAB, HEC-HMS, and Geographic Information System (GIS software.

You will also need to highlight your soft skills, including time management skills, problem-solving skills, leadership skills, communication and non-verbal skills, creativity, teamwork, critical thinking, and project planning.

This is the final part of the cover letter. It is meant to inform your potential employer why you are the best and most suitable candidate for the job while thanking them and requesting an interview.

Below is the information you should include:

Thank the recipient

After you make your last statement about how and why you are the most suitable job applicant, go ahead and thank the recipient for their time. Appreciate them for reading your letter to maintain courtesy and remain professional.

Call to action

You also need to indicate a call to action. Your call of action is meant to inform the recipient that you are waiting for their response. You can also suggest or request an interview.  

The last part is to sign off using phrases like “Sincerely” or “Best regards.” These phrases are polite and professional, as required in an official letter.

Your signature

Remember to include your name and your signature. It is a formal way of ending your letter.

As you write and format your cover letter, keep in mind how you formatted your résumé. These two documents should have similar styles to show that you are professional, coherent, and consistent. Therefore, ensure you use the same font, font sizes, and formatting styles you used in your résumé.

Templates and Samples

Below is a template and samples that you can use as an example to understand what is expected of you as you write a cover letter to secure the civil engineering job:

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Hiring Manager’s Name]

[Their Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Civil Engineer position listed on [where you found the job posting, e.g., your company’s careers page, a job board]. With a [Your Degree] in Civil Engineering from [Your University] and [number of years] years of experience in the field, I am confident in my ability to contribute effectively to [Company Name]’s projects and goals.

During my tenure at [Previous Employer], I had the opportunity to work on [mention any significant projects, responsibilities, or achievements]. My role involved [briefly describe your role, responsibilities, and any particular achievements], which enabled me to develop strong skills in [mention relevant skills, technologies, or areas of expertise]. I am particularly proud of [mention any notable project or personal achievement], which [describe the impact of your contribution].

I am drawn to [Company Name] due to [mention any reasons related to the company’s projects, values, reputation, etc.]. I admire the company’s commitment to [mention any known company commitments, such as sustainability, innovation, or community projects], and I am eager to bring my background in [mention any specific area of expertise] to your team. My experience with [mention any relevant tools, software, or methodologies] aligns well with the requirements of the Civil Engineer position, and I am excited about the opportunity to apply my skills in a new and challenging environment.

I am particularly interested in [mention any specific aspect of the position or project at the company that interests you], and I look forward to the possibility of contributing to [Company Name]’s continued success. I am keen to bring my expertise in [mention any key skills or areas] to your esteemed team, and I am excited about the opportunity to further develop innovative solutions for complex engineering challenges.

Enclosed is my resume, which provides additional details about my background and accomplishments. I am looking forward to the opportunity to discuss how my experience and vision can help achieve [Company Name]’s objectives. I am available at your convenience for an interview and can be reached at [Your Phone Number] or via email at [Your Email Address].

Thank you for considering my application. I am enthusiastic about the opportunity to contribute to [Company Name] and look forward to potentially discussing this exciting opportunity with you.

Dear Ms. Hughes,

I am writing to express my interest in the Civil Engineer position at Innovative Infrastructure Inc., as advertised on LinkedIn. With a Bachelor of Science in Civil Engineering from the University of Tech City and over five years of hands-on experience in urban infrastructure projects, I am enthusiastic about the opportunity to contribute to your team’s success.

At my current position with CityBuild Engineers, I have been instrumental in designing and implementing several key projects, including the Greenway Pedestrian Bridge and the Tech City Waterfront Revitalization Project. My role involved extensive collaboration with interdisciplinary teams to develop sustainable, efficient, and community-focused engineering solutions. One of my proudest achievements was leading the design team for the Greenway Pedestrian Bridge, which was completed three months ahead of schedule and 10% under budget, thanks to our innovative design and materials sourcing strategies.

I am particularly drawn to Innovative Infrastructure Inc. because of your commitment to sustainable urban development and your innovative approach to overcoming the challenges of modern infrastructure projects. I am eager to bring my expertise in sustainable design and project management to your esteemed team, contributing to impactful projects like the upcoming Urban Eco-Parks Initiative.

My experience has equipped me with a solid foundation in key aspects of civil engineering, including structural analysis, hydraulic engineering, and environmental impact assessments. I am proficient in AutoCAD, Civil 3D, and Revit, which, combined with my strong analytical and problem-solving skills, enables me to tackle complex design challenges effectively.

I am excited about the opportunity to leverage my skills and experiences at Innovative Infrastructure Inc., where I can contribute to shaping sustainable and vibrant communities. Enclosed is my resume, which provides further details about my professional achievements. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms can contribute to the exciting projects at Innovative Infrastructure Inc.

Thank you for considering my application. I am keen to explore the possibility of joining your team and making a positive impact on your projects. I am available at your convenience for an interview and can be reached at (555) 234-5678 or via email at [email protected].

Jordan Smith

Dear Mr. Green,

I am writing to express my keen interest in the Junior Civil Engineer position at FutureBuild Engineering, as advertised on your company’s careers page. As a recent graduate with a Bachelor of Science in Civil Engineering from the Pennsylvania State University, I am eager to bring my academic knowledge, project experience, and passion for sustainable engineering solutions to your esteemed team.

During my academic career, I had the privilege of being involved in several projects that allowed me to apply theoretical knowledge in practical settings. Notably, my senior project, “Sustainable Urban Water Management Systems,” was awarded the Best Capstone Project by the university’s engineering department. This project enabled me to dive deep into the challenges of urban water management and develop innovative, sustainable solutions that could be implemented in real-world scenarios.

In addition to my academic projects, I completed an internship with CityWide Engineering, where I assisted in the planning and design of infrastructure projects, including roads, bridges, and water systems. This experience honed my skills in AutoCAD and Civil 3D, and taught me the importance of collaborative problem-solving, effective communication, and meticulous attention to detail in the successful completion of projects.

Your organization’s dedication to cutting-edge and environmentally friendly engineering techniques is what drew me in especially to FutureBuild Engineering. I am enthusiastic about the opportunity to contribute to projects that not only meet the needs of clients but also positively impact communities and the environment. I am confident that my background in sustainable project design and my hands-on experience from my internship make me a strong fit for the Junior Civil Engineer role.

I am very excited about the possibility of starting my civil engineering career with FutureBuild Engineering. I am eager to bring my passion for sustainable engineering, along with my technical skills and fresh perspectives, to your team. Enclosed is my resume, which provides further detail about my academic achievements and project experience.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the innovative projects at FutureBuild Engineering. I am available for an interview at your earliest convenience and can be reached at (555) 321-9876 or via email at [email protected].

Elena Rodriguez

Sample 03 (Email Format)

Subject: Application for Civil Engineer Position – John Doe

Dear Hiring Manager,

I am writing to express my interest in the Civil Engineer position advertised on your website. With a Bachelor’s degree in Civil Engineering from the University of Melbourne and over six years of experience working on infrastructure projects in Australia, I am now seeking to expand my career internationally. Your company’s innovative approach to engineering solutions and its global presence are highly appealing to me, aligning perfectly with my professional aspirations and my desire to contribute to impactful projects worldwide.

Throughout my career, I have been involved in a wide range of projects, from residential developments to large-scale public infrastructure works. My role has required me to collaborate with multidisciplinary teams, manage project timelines, and ensure compliance with both local and international standards. Notably, I played a key role in the design and implementation of the Greenway Urban Park in Sydney, a project that not only enhanced the city’s landscape but also addressed crucial environmental concerns. This experience honed my skills in sustainable design practices and fostered a keen interest in developing projects that benefit communities and the environment.

I am particularly drawn to the opportunity to work with Global Engineering Solutions because of your dedication to sustainability and innovation in civil engineering. I am eager to bring my expertise in project management, along with my strong technical skills in the use of AutoCAD Civil 3D and Revit, to your team. I am confident that my background will allow me to quickly adapt to and excel in the diverse and dynamic project environments your company is known for.

Moving to the United States and joining Global Engineering Solutions represent an exciting and meaningful next step in my career. I am fully prepared for the challenges of relocating internationally and am committed to making a significant contribution to your projects and objectives. Enclosed is my resume, which further outlines my achievements. I am looking forward to the possibility of discussing how my experience, skills, and ambitions align with the needs of your team.

Thank you for considering my application. I am very much looking forward to the opportunity to contribute to Global Engineering Solutions and to further discuss how I can be an asset to your company in achieving its goals. I am available for an interview at your convenience and can be reached at [email protected] or via phone at +61 3 1234 5678.

Warm regards,

The three sample letters for Civil Engineer positions showcase well-crafted applications tailored to different career stages and company focuses, yet all effectively highlight the candidates’ qualifications, experiences, and motivations. The first letter emphasizes hands-on experience in urban infrastructure and a track record of successful project management, aiming to appeal to an employer looking for proven expertise. It also mentions specific projects to demonstrate direct relevance and impact, underscoring the candidate’s ability to contribute to future projects with similar goals.

The second letter, from a recent graduate, focuses on academic achievements and internship experience, demonstrating eagerness to apply theoretical knowledge and fresh insights to real-world challenges. It effectively communicates the candidate’s passion for sustainable engineering solutions, aligning with the company’s dedication to environmentally friendly practices.

The third email format application highlights international experience and a desire to transition to a global stage, appealing to companies with an international presence and projects that have a worldwide impact. It emphasizes the candidate’s versatile project experience and commitment to sustainability and innovation, crucial for roles in forward-thinking engineering firms.

All samples effectively articulate a clear interest in the respective companies, leveraging personal achievements and aligning them with the firms’ values and goals. They maintain a professional tone, provide specific examples to demonstrate competencies and express a strong motivation to contribute to the prospective employers’ success.

How do I compile?

Remember to show your professional side. An engineering cover letter is technical, but you must remember that the hiring manager is a human being whom you must convince using your personality. Therefore, ensure you maintain both a rational and emotional tone.

Hiring managers will be more interested in hiring you if they understand your technical skills and passion for being a civil engineer. Therefore, as you write the cover letter intending to secure the job, make sure you establish a balance between your personality and expertise as you compile all the needed information.

Do’s and Don’ts

Whether you are applying in the private or government sector, remember and follow the essential elements to write a compelling and convincing cover letter for a civil engineering job.

Here are some tips that you should observe and follow:

Consider the letter as a sales pitch

Write your cover letter as you prepare a sales pitch. That means that you should make it enjoyable in a way that will grasp their attention from beginning to end. Focus on why the company should hire you, how you would benefit if hired, and the qualifications you have that make you an excellent candidate.

Research the company properly

You also need to express your passion for the company you are applying to, which is only possible if you have done your research. Ensure that you find out about the job, the person in charge of hiring you, and any other relevant information about the company. You can also research the company’s culture by looking at its website. This way, you will be able to shape your cover letter to suit the company’s expectations.

Show your dedication

Try to find out more about the company, as that will also attract the attention and interest of the hiring manager. Show the hiring manager that you are a dedicated individual and will benefit the company by creating a link between your skills, expertise, and qualifications and the company’s operations and goals.

Use suitable keywords

In the case of large companies, you will need to use the right keywords to ensure that those automated applicant tracking systems select you. These systems help hiring managers sort out piles of applications easier and faster. Without the right keywords, you are likely to be eliminated from the pool of potential job candidates.

Use data in numbers

You can demonstrate your expertise and describe your skills better if you give examples with numbers. In addition, providing your potential employer with statistics increases your chances of getting hired, as it shows them that you are beneficial to the company.

Your cover letter should be brief and straight to the point. Find a way to trim your details and compile your information into an effective one-page. It is all about grasping the hiring manager’s attention, and that can be effectively done by writing a brief and concise letter.

The following are some things that you need to avoid:

Typing and other mistakes 

Avoid spelling and grammar mistakes. Such mistakes make you look unprofessional and might decrease your chances of getting hired.

Irrelevant information

Avoid including information that does not relate to the job you are applying for, and mention only relevant facts and details.

Use of fluff and generic words

Your cover letter should not have complex and useless wording. For example, professional and technical terms are expected; however, do not include phrases and terms that do not have a clear meaning.

Unattractive formatting

Ensure your letter is attractive and appealing to the reader by using correct formatting. With the correct formatting styles, you will be able to convince the hiring manager of your creativity and ability to design.

Mass mailings

Avoid using the same cover letter for different job applications. Every company has its own expectations, and that means you should customize your letter to suit that particular company instead of mass mailing. It should always be unique due to the competitive nature of the job.

As a candidate looking for a civil engineering job, the best way to increase your chances of getting hired in this competitive industry is by writing a cover letter. You will be able to pitch yourself and your experience to the hiring manager successfully. The best way to write one is by crafting it the same way you would prepare a sales pitch. It is all about convincing the recipient of the letter to hire you by showing them that you are a qualified job applicant. Use the template and sample given here as a guide.

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How to Write a Cover Letter for the Civil Services Jobs? Here’s Your Answer

A Civil Servant is a member of the Home Civil Service, a politically impartial organisation that provides policy advice and assistance for the government.

A job in the Civil Service allows you to be a part of the government and make crucial policy choices for the country. The services have enormous prestige and influence, and one travels the length and width of the country meeting all sorts of individuals, frequently listening to their concerns and devising answers to those issues. As a result, it offers a lot of potential for fulfilling your desire to help those in need while also serving your nation.

As a civil employee, you must be able to work on policies and procedures, you must be a competent manager, someone able to conduct research and give government agencies assistance, advice and assistance.

What is a Cover Letter for Civil Services?

Cover letters help make a good first impression of the candidate on the hiring committee. You can stand out from the crowd and enhance your chances of getting an interview by writing a well-written cover letter. It’s extremely crucial to pay attention to detail and communicate your views clearly when writing cover letters for government positions.

Why is it Critical to Create Effective Cover Letters for Government Positions?

Cover letters for government jobs are crucial because they allow you to demonstrate to hiring managers that you are a competitive applicant. Government agencies are seeking employees that are highly qualified and professional, so use your cover letter to demonstrate that you meet these requirements.

Instead of utilising descriptive language in your cover letter for a government job, be unambiguous. It’s a good idea to use it to showcase your relevant abilities, credentials, and experiences for the job you’re looking for.

How to Create a Cover Letter for Civil Services Jobs

A cover letter usually have the same basic format but it must be tailored

The stages to writing a cover letter for a government job are as follows:

#1. Take a look at the job description.

#2. Do proper research about the position

#3. Provide precise details.

#4. Keep the content concise and to the point

#5. Proofread your work several times.

Format of Cover Letter for Civil Services Jobs

Cover letter examples for civil service jobs.

Shriya Agrawal

221, ATS Greens

Phone Number: 988726XXXX

Date: 21 May 2021

The HR Manager

ABC Company Banglore

Respected Sir/Ma’am,

Please see my curriculum vitae for the application of a Civil Service Administrative officer that I have seen in the advertisement (where you saw the job advertisement) attached.

In prior positions, I’ve had a lot of experience dealing with public inquiries over the phone, in person, and, more recently, online or via email, and I consider my communication skills to be excellent. I also got the chance to address and solve customer issues as necessary. I consider myself to be a quick learner who is knowledgeable about a variety of databases and systems.

I am a very organised and meticulous person who likes to properly examine something before acting on it. I pay great attention to detail and ensure that no detail is overlooked. I have a flexible approach to work and like working both as part of a team and independently.

Please do not hesitate to contact me if you have any queries regarding my CV or experiences.

Appreciate your quick response.

Kind Regards,

Pooja Mishra

69, Patel Nagar West

Phone Number: 9883424XXX

Date: March 5th, 2021

Jeevan Kumar

Dear Mr. Jeevan,

Here I am attaching my application cover letter along with my resume in response to the advertisement in The Times of India, Monday, 25th Jan 2021.

I am an honest person who believes in transparency and integrity. I am a hardworking person and ensure that no stone is unturned when it comes to a task that I have been assigned. I also have good analytical skills that help me in making informed decisions.

This cover letter shows only the tip of what I bring to the table. Requesting an interview to give you an insight into my skills and capabilities. I assure you that I can be an important asset to the company and would love to bring something new and fruitful to the organization.

How to Prepare for UPSC Civil Services Prelims? Step-by-Step UPSC Preparation Guidance Tips

Let’s have a look at a 5-step full-proof preparation approach for the Civil Services Examination.

Step 1: Be well-versed in the test.

Step 2: Work on the basics.

Step 3: Brush up on your knowledge

Step 4: Practice writing answers

Step 5: March towards Prelims/Mock-Test based Learning

Inadequate Planning and Guidance

In exams such as the UPSC, where the level of competition is so high that binary numbers may alter your outcome, test preparation planning is critical. Another cause for failure in the UPSC IAS test is a lack of planning. Many students make a topic more difficult for themselves by making it their focal point, and as a result, they do not perform well in other subjects. A few students develop a strategy but don’t keep to it, and as a result, they fail to pass this exam. Planning does not imply creating a schedule, but in the case of the IAS test, it should include devising a strategy for preparing certain topics within a specific time frame. So go ahead and make one, and stick to it.

How can UPSC Pathshala be of Assistance?

You may learn more about UPSC Pathshala by visiting our website or reading our blogs. UPSC Pathshala is an educational technology firm that assists students in preparing for the UPSC test, by providing applicants high-quality, customised topic notes and guides. It also prepares applicants for the interview phase. UPSC Pathshala recognises the needs of students and delivers courses and a tailored curriculum to meet those needs, which may be accessed as per convenience. Visit UPSC Pathshala’s website to learn more about Demo Classes on the subject.

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About the Author

Shilpa is a professional web content writer and is in deep love with travelling. She completed her mass communication degree and is now dedicatedly playing with words to guide her readers to get the best for themselves. Developing educational content for UPSC, IELTS aspirants from breakthrough research work is her forte. Strongly driven by her zodiac sign Sagittarius, Shilpa loves to live her life on her own notes and completely agrees with the idea of ‘live and let live. Apart from writing and travelling, most of the time she can be seen in the avatar of 'hooman' mom to her pets and street dogs or else you can also catch her wearing the toque blanche and creating magic in the kitchen on weekends.

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• Civil Engineer

Civil Engineer cover letter example

Civil engineers design, build and maintain the infrastructure that we all depend on, including buildings, highways, bridges, dams, railways, water supply and sewage disposal. Whether you’re just starting out in this field or looking to jump ship to a better job, you’ll need an outstanding civil engineer cover letter to compete for a limited number of jobs in a competitive field. 

Resume.io can help with that. We're a leading global provider of job search resources, including more than 180 occupation-specific cover letter examples and corresponding writing guides.

The guide you’re reading now is designed  to help civil engineers prepare a one-page cover letter that makes a winning case for your candidacy.

With reference to an accompanying civil engineer cover letter example, we will discuss:

• Why a cover letter is crucial for a civil engineer
• The structure and components of a strong cover letter
• How to optimize the impact of each cover letter section: header, greeting, introduction, body, and conclusion
• Design and formatting rules for a well-designed cover letter
• Tips to writing a persuasive cover letter
• Some common mistakes you need to avoid

Why a cover letter is so important

The purpose of a cover letter is to introduce yourself to a potential employer and build a convincing case that you are an excellent candidate for the job. 

In just one page, a maximum of 400 words, your cover letter should highlight the experience, skills and qualifications that make you a great civil engineer. 

But shouldn’t your resume already highlight all of those same things? Yes, it should, but it does so in a much more impersonal way. A resume isn’t addressed to anyone, it doesn’t include the word “you,” and it’s mostly a collection of lists (like employers, schools and skills). 

A cover letter is a much more personal document, showcasing your personality, passion, likability and perhaps even sense of humor. You can tell stories in a cover letter. You can speak directly to a hiring manager, as if you were having a face-to-face conversation. And you can directly address the employer’s specific needs. 

A survey by the Harris Poll for CareerBuilder asked 1,138 hiring managers about the biggest resume mistakes commonly made by job applicants. One of the top deal breakers was the failure to include a cover letter.

In almost all cases, a cover letter is expected in a job application, so you’re shooting yourself in the foot if you don’t include one.

A small minority of employers will request a resume only, and of course you have to deliver what they want. But it’s their loss, because a cover letter offers valuable insights into the personal traits of the job applicant in ways that a resume alone can’t. 

Unless you’re specifically asked not to, always include a cover letter with a job application. It’s a simple courtesy, and if done right it can only maximize your chances of landing an interview. 

The job market for civil engineers

Some civil engineers specialize in project design, working primarily in offices, while others spend more time supervising on-site construction. Specialized fields include structural, environmental, transportation, geotechnical and municipal engineering.

The U.S. Bureau of Labor Statistics (BLS) projects job growth for civil engineers of 7% from 2021 through 2031, while the job outlook for all engineers, and in fact all occupations, is expected to be 5%. 

BLS data indicates the median annual salary for civil engineers in the U.S. in May 2021 was $88,050. 

Median annual wages in 2021 for civil engineers in the top industries that employed them:

Federal government, excluding postal service $100,730

Local government, excluding education and hospitals $99,330

Engineering services $93,520

State government, excluding education and hospitals $83,390

Nonresidential building construction $7,450

Civil engineers need at least a bachelor’s degree and a professional engineer license. A master’s degree in engineering is highly desirable in this field and generally required for supervisory roles.

Best format for a civil engineer cover letter

If there’s one thing we don’t need to explain to civil engineers, it’s the importance of good structure. Here is the “blueprint” for a well-built civil engineer cover letter:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Formatted this way, your civil engineer resume should provide an overview of how you approach your job and your engineering philosophy. Employers also want an idea of how you communicate with coworkers and project stakeholders.

Our comprehensive cover letter guide offers an overview of how to go about creating cover letters. But below you will find specific advice on making the most of each letter paragraph and section. As a starting point, here is a general civil engineer cover letter sample you can use as for inspiration:

Dear Mr. Trinity, 

Having worked on some of the most high-profile SE projects in California for two blue-chip engineering firms, I am now looking to move to a smaller consultancy that specializes in seismic-related engineering solutions. 

Project design experience in water, wastewater, roadway and other municipal infrastructure projects in California gave me exposure to a broad range of civic engineering projects with varying levels of complexity, team structures and financial constraints. In every project I was the lead engineer on the technical specifications. My creativity with AutoCAD and Civil 3D allowed me to propose solutions that were subsequently adopted in other states with high seismicity and high wind. 

After receiving my BS in Engineering from Georgia Tech, I passed the FE, PE and SE exams from NCEES with distinction. I subsequently worked with the SEER committee to develop learning materials for creating safe structures and emergency responses. 

I take pride in putting safety at the heart of my work. My papers on ductile design and base isolation were recognised in the industry press as worthy of inclusion in their SE training databases. 

My practical experience as a project manager will bring much needed operational knowledge to your design teams, and my research interests should dovetail with the cutting-edge thought leadership that SE Innovations offers its clients. I am able to visualize solutions that are both practical and novel, recognizing that scientific ambition must meet physical reality. 

From what I’ve learned about SE innovations at a number of industry events, your involvement with mentoring and education in the wider engineering profession is something that I would proudly participate in. Raising awareness in our industry can ultimately save lives. 

I would welcome the opportunity to share my portfolio and discuss my thoughts for a brighter SE future during an interview. 

Sincerely, 

Neil Burrows

Cover letter header

Often the big words at the top of a document (the title) are the most challenging to write, but in this case it’s just your name.

The header, known in the old paper-and-ink days as a letterhead, is the text element at the top of your letter that includes your name, occupation, address, phone number and email. f you have a LinkedIn profile, website, or online portfolio of work samples, it’s a good idea to add the URLs to your cover letter header. 

Some people nowadays omit their snail-mail addresses, especially for remote work that will be conducted electronically. But in most cases, it’s best to include a mailing address unless there’s a good reason not to, or at the very least the city, state and/or country where you live. 

The main purpose of the header is to make it easy for the employer to know how to contact you. But it serves an important secondary purpose as a design element, making your page more attractive at a glance. 

The header design might include a splash of color, an innovative layout, and creative use of typography and white space. It will help make your letter look good at a glance, before the recipient reads the first word.

Align document styles

A resume and cover letter should be designed to go together, like the two marble lions at the entrance to the New York Public Library. There’s a reason they didn’t sculpt one lion and one hyena. Good design thrives on consistency, coherence and parallelism. 

To make your resume and cover letter a “matching set,” use the same fonts, font sizes and formatting styles for both. They should have a similar look and feel, and it should be obvious that these two documents came from the same person at the same time.

If your resume and cover letter are a mismatched riot of fonts, colors and styles, your reader may rightfully question your attention to detail and your eye for design. It may look like you wrote a new cover letter but carelessly attached an old resume. 

But if you make them match, it will give you a “visual brand,” reassuring the reader that you understand the importance of thoughtful, coordinated design.

The aim of the cover letter header: Highlight your contact details, efficiently, and elegantly. Catch the eye of the hiring manager.

Cover letter greeting

Some people think the word “Dear” is a bit old-fashioned, but has anyone ever really improved on it? In the age of email, salutations like “Greetings Engineering Team” or “Hello Max” may be more common, but that doesn’t make them better. You will notice that in our cover letter example above, we stick to the "old-fashioned" greeting of "Dear."

“Dear Mr. [or Ms.] [Last name here]” is a bulletproof greeting for any cover letter. You simply can’t go wrong with this.

If you happen to know the person you’re writing to, there’s nothing wrong with addressing that person by first name. But beware of being too casual in a letter where you’re asking for a job.

Speaking of names, if you don’t know the name of the appropriate person to write to, that’s a common problem. Find an uncommon solution by doing your homework to figure out who that person is. If all your web searches can’t answer the question, consider making a phone call to the company to inquire. 

People get a little psychological boost out of reading their own names — plus you’re more likely to get a reply to an email written to a named individual than one addressed to an entire company. And again, it shows your professionalism and attention to detail if you’ve gone to the trouble of finding out who’s responsible for hiring at the company you’re targeting.

The aim of letter greeting / salutation: Start your letter off with a formal, yet personal, greeting to set the tone for your application.

Cover letter introduction

The first paragraph of your cover letter has to get the reader’s attention from the start, both identifying the job you’re seeking and beginning to make your case that you’re the right candidate. 

You need to find the right tone, neither too bland nor too boastful, using provocative, lively language. 

The aim of the cover letter intro: Get your main message across succinctly and ensure hiring managers know that you understand the job for which you are applying.

Below you’ll see the greeting and introduction from  our civil engineer cover letter. Notice that the introduction gets the candidate's background and motivation for seeking a new job all into one sentence:

Having worked on some of the most high-profile SE projects in California for two blue-chip engineering firms, I am now looking to move to a smaller consultancy that specializes in seismic-related engineering solutions.

Cover letter middle part (body)

The central two or three paragraphs of your cover letter must build a convincing case that you have the experience, qualifications and skills for the job. 

Experience is key in any field, so you should generally lead with your proven track record as a working professional. Describe not just where you worked and for how long, but list your specific achievements on the job, using facts and figures where possible. Also provide anecdotal evidence for your talents by telling stories about thorny challenges you’ve faced in the past and how you resolved them.

If you’re still in college and applying for your first job in this field, it may be appropriate to lead with your academic record, while mentioning any internships or other relevant experience. But even if you’ve been working as a civil engineer for years, you’ll probably want to mention your university degree and any certifications or licensure you hold. 

As much as possible, speak to the specific needs of the employer you’re writing to, and talk about how your contributions could help address them. Demonstrate that you’ve studied the company or agency where you want to work, and that you aren’t just blindly sending the same cover letter to multiple employers. 

The aim of the body of your cover letter: Offer your vision for civil engineering projects and what it is like to work with you and for you. Give an overview of your qualifications and hone in on skills specific to the job you seek.

The civil engineer cover letter body example below lists several skills and specialties.

How to close a civil engineer cover letter (conclusion and sign-off)

The last paragraph of your letter should provide a satisfying summary of your pitch, perhaps a thank-you for your correspondent’s time, and also some kind of call to action. You want to plant the thought in the reader’s mind that you are eagerly awaiting a reply, ideally one that invites you to an interview. Find a strong close that compels the reader to respond. 

Close your letter with a simple “Sincerely,” “Best regards” or the equivalent, and type your full name below that. If sending your letter electronically, you can add a digital signature if you choose, though it’s not considered necessary.

The aim of the cover letter closing: Tell your future employer why you are the engineer for the job and request an interview.

The closing from our civil engineer cover letter example offers the candidate's philosophy of the importance of the job and tells the hiring manager why the writer wants to work at that company.

Civil engineer cover letter design and formatting

It is possible to build a sound structure with a totally unappealing design, but this is obviously an error you want to avoid. Follow these formatting guidelines to make your civil engineer cover letter look as good as it reads.

• Fonts : Choose a modern font that is easy to read and easy on the eye — nothing garish or avant-garde. Make the font size no larger than 12 points and no smaller than 10. If your first draft doesn’t fit onto one page, cut your text before you resort to formatting solutions like downsizing the font for your cover letter.
• Text alignment : All text should be aligned left, not justified from margin to margin, to avoid a blocky look.
• Paragraphs : Do not indent paragraphs, leave a space between them, and don’t make them too long. Nobody wants to read a paragraph that’s 20 lines long.
• Margins : Leave a one-inch margin on the left, right, top and bottom so that your cover letter doesn't feel cramped.
• Save as a PDF : Unless you’re asked to submit your cover letter and resume in some other format, always send them as PDFs, which will preserve your formatting so that your documents look the same on any device.
• Use a template : To avoid these potential pitfalls, use a professionally designed template like those we offer at resume.io.

How to craft a persuasive civil engineer cover letter

Always remember that you’re writing your letter to a human being, so don’t write like a robot. A cover letter is a formal business letter, but that doesn’t mean it shouldn’t be personal. A civil engineer cover letter is bound to get a tiny bit technical, but the human behind the document should still shine through.

Humans have both hearts and heads, and psychologists say that we process stimuli using both rational and emotional responses. Hiring managers will scour your civil engineer cover letter for the rational reasons that make you a strong candidate, such as your experience, education and training. 

But heartfelt language like “What I love to do most…” or “My greatest passion…” or “I would be delighted…” will humanize you and trigger emotional responses in your reader. At times, sharing personal details (like you want to move to San Jose because your first grandchild was just born there) will also strike a chord with the person reading your letter.

Robotic language often leads to clichés: “As both a self-starter and a team player who works well with others, I am accustomed to thinking outside the box.” Delete these timeworn phrases and write in fresh, original language that you thought up all by yourself. A cover letter of a civil engineer doesn’t have to be dry or stale. It doesn’t have to be overly formal either. Find the balance between discipline and personality.

You get just one page to say everything you need to say, so make every word count. Be sure you’ve included your most impressive accomplishments and milestones, be specific, and leave out anything that doesn’t need to be included.

When you think you’re done, put yourself in the shoes of the hiring manager and reread your letter. Does it strike the right tone, neither too brazen nor too understated? Is there any part of your letter that sounds arrogant or off-key? Does it contain anything that’s irrelevant? And if you received this letter, would you want to meet the person who wrote it, and perhaps work with him or her for years to come?

If this is your entry into the job market, take a look at our first job cover letter example.

Common mistakes in a civil engineer application letter and how to avoid them

We all make mistakes! When writing a cover letter for a civil engineer, here are some of the most common cover letter mistakes to avoid:

• Typos and other writing errors : Bad spelling, grammar and punctuation are a major turnoff, if not a deal-breaker. Even though you’re not applying for a job as an English teacher, nobody wants to hire a civil engineer who makes glaring mistakes.
• Mass mailings : If you send the same cover letter to 50 employers, you should expect to remain unemployed. Every letter should be unique and written specifically for the employer you’re addressing.
• Generic wording and fluff : “Fluff” refers to overly complicated words and phrases that say nothing. It’s fine to use professional terms where appropriate, but just make sure that they deliver meaning rather than waste the hiring manager’s time.  Clichés, HR-speak and corporate lingo will not endear you to any recruiter.
• Irrelevant info : If you enjoy baking, gardening and scrapbooking, nobody really cares.
• Your letter looks terrible : Unattractive formatting (weird fonts, tiny font sizes, gigantic paragraphs, inadequate margins) will not convince anyone that you have the eye for design they’re looking for in a civil engineer.

To avoid structural and design errors, use a professionally designed cover letter template. Go to resume.io's free cover letter templates, scroll through them and find a design that appeals to you. Download this template, fill in your own contact info, write your letter, and you’re done. You’ll be building on a foundation that’s been proven successful.

Key takeaways

• Civil engineers face moderate job growth of just 7% in the decade to come, so you’ll need an outstanding resume and cover letter to stand out in a competitive field.
• A good cover letter is essential because it allows you to showcase your personality and passion in a personal letter to a hiring manager.
• Your cover letter must follow a preferred structure in which everything essential is included, and everything that’s irrelevant is left out.
• Your letter has to look good, so don’t overlook the importance of attractive design.
• Remember that you’re writing to a human being, so don’t write like a robot.
• For the most professional-looking results, use a professionally designed template.

Looking for more information and ideas? Check out these related cover letter examples in the Engineering category:

• Network Engineer cover letter sample
• Mechanical Engineer cover letter sample
• Electrical Engineer cover letter sample
• Systems Engineer cover letter sample
• Quality Assurance Engineer cover letter sample
• Engineering cover letter sample

Free professionally designed templates

2 Civil Engineer Cover Letter Examples

Civil Engineers meticulously design and construct infrastructures that stand the test of time, combining technical expertise with creative problem-solving. Similarly, your cover letter is your blueprint to showcase your professional journey, demonstrating your ability to tackle challenges and deliver sustainable solutions. In this guide, we'll delve into the best cover letter examples for Civil Engineers, helping you to construct a compelling narrative that stands firm in the competitive job market.

Cover Letter Examples

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The best way to start a Civil Engineer cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and state the position you're applying for. Immediately highlight your most relevant experience or achievement that aligns with the job requirements. For instance, "As a Civil Engineer with 5 years of experience in infrastructure development and a proven record in designing cost-effective structures, I am excited to apply for the Civil Engineer position at your esteemed organization." This approach grabs the reader's attention and demonstrates your suitability for the role from the start.

Civil Engineers should end a cover letter by summarizing their interest in the position and their belief in their ability to contribute positively to the company. They should reiterate their key skills and experiences that make them a strong candidate for the role. It's also important to express appreciation for the reader's time and consideration. For example: "I am confident that my skills and experiences make me a strong candidate for this position. I am excited about the opportunity to contribute to your team and believe that I can bring a unique perspective and innovative solutions to your projects. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." Always end with a professional closing such as "Sincerely" or "Best regards," followed by your name.

A Civil Engineer's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, explain why you're interested in the specific role and company, and highlight your most relevant skills and experiences. It's important to keep it concise and focused, as hiring managers often have many applications to review and may not spend a lot of time on each individual cover letter. Remember, the cover letter is your opportunity to make a strong first impression and encourage the reader to look at your resume in more detail, so every sentence should add value and relevance to your application.

Writing a cover letter with no experience as a Civil Engineer can seem challenging, but it's definitely possible. Here's how you can approach it: 1. Start with a Professional Introduction: Begin your cover letter by introducing yourself and stating the position you're applying for. Make sure to mention where you found the job posting. 2. Highlight Your Education: If you don't have professional experience, your education is your strongest asset. Discuss your degree, the institution you attended, and any relevant coursework or projects. If you had a high GPA, you might want to include that as well. 3. Showcase Relevant Skills: Even without direct experience, you likely have skills that are relevant to civil engineering. These could be technical skills like proficiency in AutoCAD or soft skills like problem-solving or teamwork. Provide examples of how you've used these skills in the past, even if it was in a different context. 4. Discuss Internships or Extracurricular Activities: If you've completed internships or been involved in engineering clubs or competitions, these are great to mention. They show that you've been proactive about gaining experience and have a genuine interest in the field. 5. Show Enthusiasm for the Role: Employers want to hire people who are passionate about their work. Express your excitement for the role and the field of civil engineering. 6. Close with a Strong Conclusion: In your concluding paragraph, reiterate your interest in the position and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for further discussion. 7. Proofread: Make sure to thoroughly proofread your cover letter for any spelling or grammar mistakes. A well-written, error-free cover letter shows that you are detail-oriented and take your work seriously. Remember, everyone starts somewhere. Even without direct experience, your education, skills, and enthusiasm can make you a strong candidate for a civil engineering position.

Related Cover Letters for Civil Engineers

Structural engineer cover letter.

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Civil Engineer Cover Letter

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Entry level civil engineer cover letter, professional civil engineer cover letter, senior civil engineer cover letter, related resumes for civil engineers, civil engineer resume example.

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Civil service CV examples

There are many different roles in the civil service, offering a lifetime of progression and opportunity.

The civil service has unique and systematic recruitment processes which requires the demonstration of key skills and aptitudes within your CV and application.

In this guide we provide you with an example civil service CV, and cover everything you need to include and demonstrate to secure that all important interview.

Guide contents

• Civil service CV example 1 – Policy officer
• Civil service CV example 2 – Administrator
• Structuring and formatting your CV
• Writing your CV profile
• Detailing work experience
• Your education
• Skills required for your Civil service CV

CV templates 

Civil service CV example 1 – Policy officer

Civil service CV example 2 – Administrator

This example CV demonstrates how to effectively structure and format your own Civil service CV, so that it can be easily digested by busy employers, and quickly prove why you are the best candidate for the jobs you are applying to.

It also gives you a good idea of the type of skills, experience and qualifications that you need to be including and highlighting.

Civil service CV structure & format

The format and structure of your CV is important because it will determine how easy it is for recruiters and employers to read your CV.

If they can find the information they need quickly, they’ll be happy; but if they struggle, your application could be overlooked.

A simple and logical structure will always create a better reading experience than a complex structure, and with a few simple formatting tricks, you’ll be good to go. Check them out below:

Formatting Tips

• Length: Whether you’ve got one year or three decades of experience, your CV should never be more than two sides of A4. Recruiters are busy people who’re often juggling numerous roles and tasks, so they don’t have time to read lengthy applications. If you’re a recent graduate or don’t have much industry experience, one side of A4 is fine.
• Readability: By clearly formatting your section headings (bold, or a different colour font, do the trick) and breaking up big chunks of text into snappy bullet points, time-strapped recruiters will be able to skim through your CV with ease.
• Design: Your CV needs to look professional, sleek and easy to read. A subtle colour palette, clear font and simple design are generally best for this, as fancy designs are often harder to navigate.
• Avoid photos: Recruiters can’t factor in appearance, gender or race into the recruitment process, so a profile photo is totally unnecessary. Additionally, company logos or images won’t add any value to your application, so you’re better off saving the space to showcase your experience instead.

Structuring your CV

When writing your CV , break up the content into the following key sections, to ensure it can be easily digested by busy recruiters and hiring managers:

• Contact details – Always list these at the very top of your CV – you don’t want them to be missed!
• Profile – An introductory paragraph, intended to grab recruiters attention and summarise your offering.
• Work experience / career history – Working from your current role and working backwards, list your relevant work experience.
• Education – Create a snappy summary of your education and qualifications.
• Interest and hobbies – An optional section to document any hobbies that demonstrate transferable skills.

Now I’ll guide you through exactly what you should include in each CV section.

CV Contact Details

Begin by sharing your contact details, so it’s easy for employers to give you a call. Keep to the basics, such as:

• Mobile number
• Email address – It should sound professional, with no slang or nicknames. Make a new one for your job applications if necessary.
• Location – Simply share your vague location, for example ‘Manchester’, rather than a full address.
• LinkedIn profile or portfolio URL – Remember to update them before you send your application.

Civil service CV Profile

Recruiters and hiring managers are busy, so it’s essential to catch their attention from the get-go.

A strong introductory profile (or personal statement , for junior candidates) at the top of the CV is the first thing they’ll read, so it’s a great chance to make an impression.

It should be a short but punchy summary of your key skills, relevant experience and accomplishments.

Ultimately, it should explain why you’re a great fit for the role you’re applying for and inspire recruiters to read the rest of your CV.

Tips for creating an impactful CV profile:

• Keep it brief: The best CV profiles are short, sharp and highly relevant to the target role. For this reason, it’s best to write 3-4 lines of high-level information, as anything over might be missed.
• Tailor it: Before writing your CV, make sure to do some research. Figure out exactly what your desired employers are looking for and make sure that you are making those requirements prominent in your CV profile, and throughout.
• Don’t add an objective: Leave your career objectives or goals out of your profile. You only have limited space to work with, so they’re best suited to your cover letter .
• Avoid cliches: If there’s one thing that’ll annoy a recruiter, it’s a clichè-packed CV. Focus on showcasing your hard skills, experience and the results you’ve gained in previous roles, which will impress recruiters far more.

What to include in your Civil service CV profile?

• Summary of experience: Demonstrate your suitability for your target jobs by giving a high level summary of your previous work experience, including the industries you have worked in, types of employer, and the type of roles you have previous experience of.
• Relevant skills: Employers need to know what skills you can bring to their organisation, and ideally they want to see skills that match their job vacancy. So, research your target roles thoroughly and add the most important Civil service skills to your profile.
• Essential qualifications: If the jobs you are applying to require candidates to have certain qualifications, then you must add them in your profile to ensure they are seen by hiring managers.

Quick tip: Remember to triple-check for spelling and grammar errors before hitting send. If you’re unsure, try using our quick-and-easy CV Builder for a quick and easy approach.

Core skills section

Underneath your profile, create a core skills section to make your most relevant skills jump off the page at readers.

It should be made up of 2-3 columns of bullet points of your relevant skills.

Before you do this, look over the job description and make a list of any specific skills, specialisms or knowledge required.

Then, make sure to use your findings in your list. This will paint you as the perfect match for the role.

Work experience/Career history

By now, you’ll have hooked the reader’s attention and need to show them how you apply your skills and knowledge in the workplace, to benefit your employers.

So, starting with your most recent role and working backwards to your older roles, create a thorough summary of your career history to date.

If you’ve held several roles and are struggling for space, cut down the descriptions for your oldest jobs.

Structuring your roles

Recruiters will be keen to gain a better idea of where you’ve worked and how you apply your skill-set in the workplace.

However, if they’re faced with huge, hard-to-read paragraphs, they may just gloss over it and move onto the next application.

To avoid this, use the simple 3-step role structure, as shown below:

Provide a brief overview of the job as a whole, such as what the overriding purpose of your job was and what type of company you worked for.

“Responsible for researching and advising senior government officials on existing and upcoming policies and legislation, for the Local Government.”

Key responsibilities

Next up, you should write a short list of your day-to-day duties within the job.

Recruiters are most interested in your sector-specific skills and knowledge, so highlight these wherever possible.

• Engaging with senior government officials to influence policies and procedures
• Project managing several multi-disciplinary projects to time and within budgetary constraints
• Developing guidance documentation in line with government policy, to assist with new legislation

Key achievements

Round up each role by listing 1-3 key achievements , accomplishments or results.

Wherever possible, quantify them using hard facts and figures, as this really helps to prove your value.

• Assisted in the creation of the 2018 Environmental Impact policy, including drafting the final policy for approval and writing all associated guidance documentation.
• Advised on the proposed changes to the production of wind turbines within the 2019 Renewable Energy policy, resulting in an overall cost saving of £72,000 per annum.

Next up, you should list your education and qualifications.

This can include your formal qualifications (a degree, A-Levels and GCSEs), as well as sector-specific Civil service qualifications and/or training.

While school leavers and recent grads should include a lot of detail here to make up for the lack of work experience, experienced candidates may benefit from a shorter education section, as your work experience section will be more important to recruiters.

Interests and hobbies

This section is entirely optional, so you’ll have to use your own judgement to figure out if it’s worth including.

If your hobbies and interests could make you appear more suitable for your dream job, then they are definitely worth adding.

Interests which are related to the industry, or hobbies like sports teams or volunteering, which display valuable transferable skills might be worth including.

Essential skills for your Civil service CV

Tailoring your CV to the roles you are applying for is key to success, so make sure to read through the job descriptions and tailor your skills accordingly.

However, commonly desired Civil service skills include:

Success profile skills – Throughout your CV, ensure that you demonstrate skills within the five areas of the success profile : ability; technical, behaviours, experience and strengths.

Information processing – Demonstrate your ability to follow protocol with confidence and accuracy.

Customer service – The ability to handle enquiries professionally, from internal departments and external users must be clearly showcased on your CV.

Research – Your CV should demonstrate research skills and how you utilise these to greatest effect.

Administration – Skills within administration need to be listed on your CV from accurate paperwork completion to report writing and IT knowledge.

Writing your Civil service CV

Creating a strong Civil service CV requires a blend of punchy content, considered structure and format, and heavy tailoring.

By creating a punchy profile and core skills list, you’ll be able to hook recruiter’s attention and ensure your CV gets read.

Remember that research and relevance is the key to a good CV, so research your target roles before you start writing and pack your CV with relevant skills.

Best of luck with your next application!

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

About the Author

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Your CV is a document that allows you to summarise your education, work history, skills and experience which relate to the job you are applying for.  Your skills and experience will be scored against the essential criteria in the job advert so make sure your information is relevant to the job. 

Your work history can include paid work, volunteering work and/or work experience through school or college. You can also mention experience you have from school, college or hobbies and clubs you have been involved in.  For example, if you helped organise a school trip or arranged a charity event you can highlight the skills you used.

How we recruit

How to write your personal statement

For some jobs you will be asked to provide a personal statement or statement of suitability. Here you can find information on how to show yourself in the best light.

The Civil Service Behaviours are one element of the Success Profiles. These are the things that people do that result in effective performance. Read more about why we use Behaviours to assess you here

Assessments and interviews

The recruitment process, and what evidence is asked for, varies depending on the job you are applying for. Here you can read about the different stages of recruitment.

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International travel documents for children

See what documents a child needs to travel to or from the U.S. alone or with a parent or relative.

Children traveling to the U.S.

All children, including infants, must have their own travel documents such as a passport or document from a Trusted Traveler Program to enter the U.S. If you travel or are going to travel with a child, consider taking the following documents:

• If the child is traveling with only one of their custodial parents, they must have a letter of consent, preferably in English and notarized, from the other parent or signed by both parents. The letter should say "I acknowledge that my son/daughter is traveling outside the country with [the name of the adult] with my permission."
• If one parent has sole custody of the child, a copy of the custody document can take the place of the other parent's letter.
• Parents who frequently cross the border by land with a minor must always carry a letter of permission from the other parent.

U.S. citizen children traveling abroad

Ports of entry in many countries have security measures to prevent international child abduction . If you are traveling alone with your child, you may be required to present documentation proving you are the parent or legal guardian. You may also need a letter of permission from the other parent for your child to travel. 

If your child travels alone, depending on the country, they may be required to present a notarized letter from both parents or their legal guardian. If a minor is traveling abroad and is not accompanied by both parents or a legal guardian, contact the embassy or consulate of the country you will be visiting and ask about entry and exit requirements for that country.

LAST UPDATED: December 6, 2023

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