how to edit powerpoint in presentation mode

How to Edit PowerPoint While Presenting Without Closing Slide

When you realized there’s a mistake or small typo on the presentation slide, you will probably close the slide show and fixing the error while audiences waiting.

Luckily, you can edit your PowerPoint slide without closing the slide show. So, the audience won’t notice if there’s something you just add or fix within the presentation slide.

How to edit PowerPoint slide while presenting at the same time

1. Connect your computer with a projector or another monitor. Press  CTRL+P  on your computer, and select  Extend . This would make the projector act as the second display of the computer.

4. Now, enable  Slide Show  (F5).

7. The change will be shown in real-time. Pretty cool, right?

This method gives you total control on the PowerPoint window and the slide show simultaneously. You can still jump into a specific slide while at the same time make some changes without audiences noticing.

Note that slide with an animation may be blank when you edit a part of it. But don’t worry, you can revive the slide using the pointer click. I hope that helps! Thank you for visiting 🙂

Can I edit a slide while presenting in PowerPoint?

How do you change slides in powerpoint while presenting, how do you live edit a powerpoint.

Live editing a PowerPoint presentation is possible with the “Keep Slides Updated” feature. This feature, available on the Slide Show tab, allows changes to be synchronized automatically or manually during the presentation. 

How do you edit PowerPoint slides at the same time?

About the author, related posts, powerpoint 2000: moving from slide to slide and spell check, powerpoint 2016: buying office 2016, how to crop a shape in powerpoint, how to add music to a powerpoint presentation.

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How to update a PowerPoint slide while presenting

I need to find a way to update a powerpoint slide mid-presentation with images based on audience feedback (ie. audience votes for an image and then that image gets put on a slide later).

I'm concerned about the risk of editing in presentation mode and the editor inadvertently exiting the slideshow in the middle of the presentation.

Are there any add-ons etc. that can be used in PowerPoint to edit/modify a slide during mid presentation while preventing the risk of messing up the live presentation if possible?

Ideas thus far:

• Using the LiveWeb plugin and an FTP site/Dropbox to point to an image and overwrite the image on the LiveWeb slide based on audience feedback (too complicated for the editors that will be doing this live)
• Update presentation remotely while on a shared network (not sure if PPT will update this live.).
• Update: As long as the presentation is using "Presenter View" and an extended monitor, you can navigate through the entire computer and edit any slide on the PowerPoint. Edited slides will show the updated content/images in the live presentation. Doing this, however, pauses the live presentation. So if the person presenting needs to go to the next slide or activate an animation while you are editing, it won't happen until the presentation is resumed. This seems like it will work as long as the presenter doesn't try to move to the next slide before the editor is done editing. Any add-ins that allow for simultaneos editing AND navigation of the presentation?

Has anyone ever done something like this before? What did you do to make it work in a live presentation?

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• Good luck. Even if there was some magic software that could do this, you'd have the problem where you'd basically be trying to work in a file that's already open. Unless somehow you could get it to link to some other file, I dunno. Somebody prove me wrong? –  MDT Guy Commented Nov 26, 2013 at 22:21

6 Answers 6

In PowerPoint 2013, it is really very simple:

In Presenter View, click on Show Taskbar (upper left corner)

When taskbar opens at bottom of screen, click on PowerPoint tab,

In three views that are shown (Editor, Presenter and SlideShow), click on the Editor view.

If you want audience to see your changes as you make them, have same slide showing in all 3 views.

If you don't want audience to see changes until you are done, click the Black screen icon in Presenter View (Monitor with diagonal line across), before you start your change, OR change to a different slide in Presenter view.

Slideshow will show your changed slide on the big screen, when you go to it.

Happy PowerPointing!

• The question is about ver 2010. Do you know whether this will work in that version? –  fixer1234 Commented Aug 28, 2015 at 20:21
• Yes it will work –  Firee Commented May 22, 2017 at 10:18

MDT is closer than he might think; I used to brief a stack of presentations some of which were being edited during the show. The key is to create the master presentation as a smooth interface to a collection of presentations. I used to get this done in Office 97; I'm sure it can be done now. If that suits your needs, static link to a volatile presentation (but with a stable filename) might be the thing.

• How did you go about editing the other slides(presentations) while giving the presentation? Was someone in the room updating files on a shared network drive? –  Ian Commented Dec 12, 2013 at 16:19
• @Ian, Yes, that's exactly it. For extra smoothness, I would open all of the child presentations first, then open the one that linked to them. That was not necessary however, it just avoided some wait time for opening things when the link was clicked. If you can accept that slight wait, then you can have somebody roll emergent changes into a separate linked presentation while the meeting is in session. Caution -- the other file MUST be closed and saved by the other user by the time you want to use it. Also, I believe SharePoint has some awesome magic for this sort of thing. But I don't know. –  user268926 Commented Dec 13, 2013 at 6:59
• It canbe done in Office 2013 by the way... –  gparyani Commented Dec 13, 2013 at 16:32

This is really quite simple, especially since you say you want to change a slide that's not currently in view (which can get tricky due to bugs in some PPT versions).

Add this to a VBA module in your presentation. You'll have to save the presentation as PPTM or PPSM rather than PPTX/PPTX.

Follow the instrux included as comments:

• I'll give this a shot. So essentially, this code would use a shape as a placeholder and look for an image in a file directory, correct? –  Ian Commented Dec 12, 2013 at 16:18
• In this case, it just adds the picture directly, no placeholder as such. It wouldn't be hard to extend it a bit to name the picture once it's inserted, then before adding a new picture, delete the old. I'll pop a little aircode for that into a new answer. –  Steve Rindsberg Commented Dec 13, 2013 at 16:06

Have you ever thought about custom shows? Create a single PPT file with all the different combinations possible. As you click through the slides and select a picture hyperlink to a custom show that includes the correct picture. With a little thought and a tree to track all possible combinations, you can do what you want.

This is very old, but as someone who needed to be able to update future slides without interrupting the current show, I found that Powershow worked exactly how I needed it to work. The changes in 2013 are great, however, it does not allow the user to edit the show without affecting what the audience sees.

The dance school I work for uses slides and sometimes movies during our recital. There were a few times where I clicked a different slide and cut off the sound for the video displaying because it cut off the show. I did some research and found Powershow. It took a little getting used to, but is exactly what I needed.

I can do whatever I want, including update and rearrange, as well as delete upcoming slides, while the show displays in a different session in powerpoint.

• Hello and welcome to SU! You could include a link to the above mentioned software in your answer. –  pulsejet Commented Mar 15, 2017 at 14:47

You must log in to answer this question.

Not the answer you're looking for browse other questions tagged microsoft-powerpoint microsoft-powerpoint-2010 ..

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How to Use the Presentation Modes and the Screen Recording Features in PowerPoint

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation .

Presentation Modes

Presentation modes — set up slide show, presentation modes — record slide show.

• There are different presentation modes in PowerPoint, besides the one you can find at the bottom of the screen.
• To access the presentation modes, go to the Slide Show tab.
• The first two options allow you to start the presentation from the beginning or from the currently selected slide.

• If you choose Present Online, an URL will be generated, which you can then share with your potential online viewers. After clicking this button, a new window will open, displaying info about the Microsoft Office online presentation service and a checkbox to enable remote download for your online audience. To enjoy this service, you need an Office 365 account. When you’re ready, click Connect to generate the URL.
• If you choose Custom Slide Show, you can select which slides to display in your presentation.  First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK. This new custom presentation will appear on the list. Select it and click Show to begin the presentation.
• In the Set Up group you’ll find options to set up the presentation, hide slides, rehearse your presentation and even record it.
• Click Set Up Slide Show to adjust several settings regarding your presentation. You’ll find more information in the next section of this tutorial .
• If you click Hide Slide, the selected slide won’t show up during your presentation. Hidden slides will appear faded out on the list and their numbers will be crossed out.
• If you click Record Slide Show, you’ll be able to record your presentation from the beginning or from the current slide. We’ll go into detail in the last section of this tutorial.
• There are several checkboxes regarding whether to play narrations, use timings and show media controls.

• In the Monitors group you can choose which screen to display your presentation.
• The last group, Captions & Subtitles, is only available in Office 365. You’ll find options to enable subtitles, which will be generated out of your speech (so you’ll need to have a mic). There are settings to change the language and the position of the subtitles.
• Open your presentation in PowerPoint.
• Go to the Slide Show tab.
• In the Set Up group, click Set Up Slide Show. A new window will open, where you’ll find several options.
• In the top-left corner, under “Show type”, you can choose whether the presentation will be in fullscreen with speaker notes, windowed, or in fullscreen without speaker notes or the menu bar.

• Under “Show options” you can choose whether to show the presentation without narration or animations, or disable the hardware graphics acceleration (for better performance). You can also set the pen and laser pointer color.

• Under “Show slides”, you can choose which slides to show in your presentation. You can select all of them, a specific range or a custom slideshow.
• There are other settings to determine how to advance slides (manually or using timings), what the resolution will be and whether to use the presenter view.
• Click Record Slide Show. From the drop-down menu, select From the Current Slide or From the Beginning.
• A new window will open, along with the presentation in fullscreen mode. At the top-left you’ll find a button to start recording.

Do you find this article useful?

Related tutorials.

How to Use the Presenter View in Google Slides

Google Slides, like PowerPoint, has different presentation modes that can come in handy when you’re presenting and you want your slideshow to look smooth. Whether you’re looking for slides only, speaker notes or the Q&A feature, in this new Google Slides tutorial, you’ll learn about these and their respective settings. Ready? Then let’s explore the presenter view! 

How to Download Google Slides Templates

When preparing a presentation, many people start panicking because they realize how much time it will take to edit each and every slide. Creating them from scratch, filling them in, looking for pictures, moving the elements...How stressful! But there is a solution that saves you a lot of time. We're sure that you've browsed the internet for templates, or basically, pre-established designs and elements, that can be downloaded for free and can be edited to your liking. Are we right? Then, we have some good news for you!

Discover our collection of printable templates

With the advance of technology, printing has become something that is no longer a necessity. Smartphones have made the paper format less and less frequent, but there are still certain cases in which having physical resources is much more convenient. Whether it's for taking notes, handing out assignments, making worksheets or handing out business cards or invitations, it's necessary to print your customized designs.From now on, in every Slidesgo printable presentation that you download, you will find the instructions for printing on the third slide. Depending on the style, colors or format of each presentation, we will tell you if you can...

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How to Present a PowerPoint Slideshow With Presenter View (+ Video)

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Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.

PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:

• In Presenter View , this display keeps your  speaker notes  in view to reference while speaking.
• You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
• A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
• Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.

You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.

In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View. 

How to Present a PowerPoint Slideshow With Presenter View (Video)

In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently. 

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.

Turn On PowerPoint Presenter View

In PowerPoint for macOS, simply click on  Presenter View  on the  Slide Show  tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display. 

How to Make the Most of Presenter View

Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.

This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:

• It helps your slides look better.
• It keeps you organized.

You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.

For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!

1. Speaker Notes

Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner. 

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.

Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.

2. Slide Previews

Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.

With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.

As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.

Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation. 

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.

This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions. 

3. Drawing Tools

Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.

To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows. 

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.

The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see. 

4. Timekeeping

This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.

In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message. 

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail. 

I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.

5. Navigate Effortlessly with Keyboard Shortcuts

Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this. 

For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.

The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)

Envato Elements is the best place to find stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.

Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:

• easy-to-edit text placeholders
• photos and illustrations throughout
• charts and infographics
• pre-built animations

As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.  

Learn More Powerful PowerPoint Tools

We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.

Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our  eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

Start Using Presenter View Today

You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.

Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.

Editorial Note:  This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

Mar 4, 2021

Switch between editing and viewing in PowerPoint for web

Robin Miller

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Hi, Office Insiders! I’m Robin Miller, a Program Manager on the PowerPoint team. I’m happy to announce that we have made it even easier to switch between editing and viewing presentations in PowerPoint for the web.

Editing and viewing in PowerPoint

As you are reviewing and getting familiar with the content of a presentation, use the Viewing mode, and don’t worry about accidentally moving things around or making unintended changes. When you’re ready to provide feedback and make updates, switch to the Editing mode.

We’ve updated PowerPoint for the web so you can now quickly change between both modes with a couple of clicks.

How it works  

As long as  you have  Edit  permissions  for a given pres entation, you  can choose to be in Editing or Viewing mode.   

• To switch between the modes, click  Editing   in the ribbon  and  then  choose  Viewing .   To switch back, choose  Editing .  

Requirements  

• You must have Editing permissions. Users with View-only  permissions   won’t  be able to switch into Editing mode.  

Tips and tricks  

• The option to  Open in Desktop   can   also now be found in this menu.  If   you are running PowerPoint in Teams,  the  Open in Desktop  button remains outside the mode menu  for now.   

Known  issues    

The mode menu options are disabled and difficult to see when in Slide Sorter View while also using High Contrast Mode.  

Availability   

This feature is  rolling  out  to  PowerPoint for the web users. We are working on bringing the  feature  to PowerPoint for Windows and Mac in the future. 

Feedback  

If you have any feedback or suggestions, you can  send  them by clicking  Help > Feedback .  

Learn what  other information you should include in your feedback  to ensure  it’s actionable and reaches the right people. We’re excited to hear from you!  

Sign up for the  Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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Synchronize Changes in PowerPoint While Presenting

When you’re giving a PowerPoint presentation, you always want to make sure you have the latest updates to the slides available. Not only because you want to make sure you’re presenting the newest and most correct information, but because once you start the presentation, you’re unable to make changes on the fly. That is now changing as there’s a new feature in PowerPoint that allows you now have slides updated by your team on the fly, even when the presentation is in Slide Show mode.

You can have changes made by your team synchronize changes either automatically or manually.

Automatic Updates: To have your slide show updated on the fly, click on the “Slide Show” tab and check the box for “Keep Slides Updated.”

Start your presentation by selecting the appropriate button on the Slide Show tab, and whenever an update is made and detected, the content is automatically updated and visible in your live slide show.

Manual Updates: If you as a presenter want a bit more control over things and doesn’t want to be surprised, you can have manual slide updates. Make sure the above box is unchecked, and start your presentation as normal. Whenever and update to a slide is made, an “Update Slides” button will appear in your presenter view:

Clicking on “Update Slides” will manually synchronize the content.

So how could this feature be handy?

• During a slide show with multiple presenters, fix a typo or make some edits while others are presenting.
• When running a meeting with a slide show where interactivity is key, you can ask the meeting participants to add questions directly to a slide to encourage collaboration.

Note: Like many of Microsoft’s collaboration features, this feature requires that the PowerPoint file itself must be stored on either OneDrive or SharePoint.

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How to Edit a PowerPoint Master Slide

Last Updated: May 5, 2021

This article was co-authored by wikiHow staff writer, Travis Boylls . Travis Boylls is a Technology Writer and Editor for wikiHow. Travis has experience writing technology-related articles, providing software customer service, and in graphic design. He specializes in Windows, macOS, Android, iOS, and Linux platforms. He studied graphic design at Pikes Peak Community College. This article has been viewed 47,356 times. Learn more...

This wikiHow teaches you how to edit slide masters in PowerPoint. Slide masters are used to apply the same layout, fonts, styles, images, and placeholders to multiple slides in a PowerPoint presentation. A slide master can have multiple layouts. [1] X Research source

Accessing Slide Master View

• If you have PowerPoint presentations saved on your OneDrive, click OneDrive and then click a PowerPoint presentation you wish to open.

Adding and Deleting Slide Masters and Layouts

• There must be at least one slide master in the list on the left.
• You can also use the right-click menu to rename or duplicate slide masters and layouts.

Editing Backgrounds and Themes

• If you want to create layouts with different themes, color schemes, or fonts, you need to create a new slide master.

• Applying a background style to a slide master affects all the layouts below the slide master. Applying a background style to a layout only affects that layout.

• Solid fill: This applies a single color to the background. Use the "Color" drop-down menu to select a color.
• Gradient: . This applies a fade with two or more colors as a background. To change the gradient colors, click a stop below "Color stops" and then use the "Color" drop-down menu to select a color. Select the gradient type using the "Type" drop-down menu.
• Picture or texture fill: This option allows you to use an image as your background. Click File to select an image file from your computer or use the "Texture" drop-down menu to select one of the texture images.
• Pattern fill: This option allows you to use a pattern as your background. Select a pattern in the menu below "Pattern" and then use the "Foreground" and "Background" drop-down menus to select colors for the pattern.

• If you do not click Apply to all , it will only apply your background settings to a single layout.

Editing Placeholders

• Content: Content placeholders can be filled with any type of content, such as text, images, tables, charts, videos.
• Text: Text placeholders are used to indicate where text will go. You can use a text placeholder to format your text before you even know what the text will say.
• Image: Image placeholders will eventually be filled with an image files, such as a JPEG.
• Chart: Chart placeholders are used to indicate where a chart or graph will be placed.
• Table: Table placeholders are used to indicate where a table, such as those created in Excel will be placed.
• SmartArt: SmartArt is Microsoft's editable graphics. A smartArt placeholder indicates where smartArt will eventually be placed. [3] X Research source
• Media: Media placeholders indicate where media, such as a video file will eventually be placed.
• Online Image: An online image placeholder indicates where you can choose an image from online

• To edit the position of a placeholder, click and hold a blank spot inside the placeholder bounding box. Then drag the placeholder to where you want to go.
• To rotate a placeholder, click the circular arrow icon above the placeholder bounding box and drag left or right to rotate the bounding box.
• To adjust the size of the placeholder, click and drag the small circles in the corners and sides of the placeholder bounding box.
• To Delete a placeholder, click the place holder and press Delete .

• You can also use the options in the menu to add other text effects such as bullets or a numbered list, or text effects such as shadow, glow, or 3D.

Applying a Slide Master or Layout to PowerPoint Slides

• You can also insert a new slide by click Insert in the menu bar at the top and clicking New Slide

• Text: Click the placeholder text to edit it. Highlight the text and press Delete to remove the placeholder text. Then type your own text.
• Image: Click the image icon to open a file browser. Select an image on your computer and click Open .
• Chart: Click the chart icon in the placeholder. Then select a chart type in the menu to the left of the window and click a chart style at the top and click Ok . Use the table to edit the labels and numbers for the chart.
• Table: Click the table icon in the placeholder and then type the number of columns and rows for the table and click Ok . Then click each cell and add your own text to the cell.
• SmartArt: Click the SmartArt icon in the middle of the placeholder. Then select the type or art in the menu on the left. Then select a style in the center and click Ok . Use the pop-up window to add text to the graphic or click the text boxes in the graphic and type your own text.
• Media: Click the media icon in the center of the placeholder and then use the file browser to navigate to an audio or video file on your computer. Click the audio or video file and click Insert .
• Online Image: Click the online image icon in the center of the placeholder. Then use the search bar to search for an image. Click an image you like to select it.

Expert Q&A

Wikihow video: how to edit a powerpoint master slide, you might also like.

• ↑ https://support.office.com/en-us/article/what-is-a-slide-master-b9abb2a0-7aef-4257-a14e-4329c904da54
• ↑ https://support.office.com/en-us/article/customize-a-slide-master-036d317b-3251-4237-8ddc-22f4668e2b56
• ↑ https://support.office.com/en-us/article/video-create-and-change-smartart-393bd987-c33a-4821-aaea-fd9ea71916cd

About This Article

If you want to change the layout or style of all slides in your PowerPoint presentation, you can edit your Slide Master. First, open your PowerPoint presentation and click the "View" tab. Next, click "Slide Master" on the toolbar to open the Slide Master tab. You'll see the Slide Master for your theme at the top of the left panel. The Slide Master contains formatting for elements like headers, footers, and title placeholders. The smaller slides under the Slide Master are Slide Layouts, which inherit the basics of the Slide Master but feature alternative layouts for different types of presentations. You can edit these separately in addition to making changes to your Slide Master. To resize an element, such as the body or title area on a Slide Master or Layout, click it once and then drag its sizing handle. To move an element, click its border and then drag it to the desired location. You can also customize fonts by selecting the text in an element, such as the title, and then making changes using the font options on the Home tab. To add a placeholder for a certain type of object, such as a picture or a chart, click the "Insert Placeholder" button in the toolbar and select your desired option. You can also use the "Background" panel on the toolbar to change the theme's colors and style elements. Just make sure the Slide Master is selected in the left panel and not just one of the Layouts first. Click "Colors" on the toolbar to choose a new color scheme, and then "Background Styles" to choose a new background color from the palette. Click "Fonts" to change the font throughout, and "Effects" to add effects to objects, such as drop-shadows. To add a new layout to a Slide Master, click "Insert Layout" in the toolbar. To delete any part of your Slide Master or Layout, click it once and press the "Delete" key on your keyboard. When you're finished editing your Slide Master, click "Close Master View" in the toolbar to return to regular editing mode—your changes will be applied to all slides in your presentation automatically. Did this summary help you? Yes No

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Work together on PowerPoint presentations

When you save your presentation to OneDrive or SharePoint in Microsoft 365 , you can work on it concurrently with your colleagues. 

Share your file with others

To invite other people to access your PowerPoint file and collaborate, take these steps:

Use the drop-down list to indicate whether a recipient can edit the file or only can view the file. Optionally add a note.

To proceed, select Send .

Note:  The Share dialog box offers an alternative option: Use the Copy link button and share the link. Anyone with the link can access the document with default permissions. 

Collaboration 

As others join you in working in your shared document, you can see evidence of their presence and activity. 

To enable automatic display of full names (i.e., for Accessibility purposes) go to File > Options > Advanced > Display > Show presence flags for selected items

When you’re done working, simply save your file. If there are no conflicts in the revisions, they will be automatically merged.

Reviewing changes and resolving conflicts

When you close/exit your shared PowerPoint presentation file, you can review the recent changes and resolve any difference across the team’s edits. 

Review all changes 

Upon saving your file, all non-conflicting changes are automatically merged into your presentation. You can see these in the My Changes view.

Choose either My Changes or Changes by Others .

When you are done resolving conflicts, select  Done .

More detail about conflicting changes 

Communicate in the shared file via Comments, Tasks, and Chat

In addition to seeing each other’s slide revisions in real time, PowerPoint enables various team interactions within the presentation file. 

Comments. To create, view, or respond to comments, use the Comments icon.   You can reply to, resolve, or mark comments as complete. To learn more, see Add comments . 

Tasks. A Task is a special kind of Comment that can be assigned and tracked to closure. To learn more, see add Tasks .  Chat. (Microsoft 365 only) You can instantly chat with other people who are working in a presentation stored on OneDrive for work or school or SharePoint in Microsoft 365. 

On the toolbar, at the right end, click the icon (picture or initials) of a collaborator who is currently working in the file.

Use the chat window to interact with everyone who is currently in the file. 

Note:  If another person subsequently opens the file to edit it, they can also join the chat. However, they will see only the new messages from that time forward, not the chat history. 

Notifications upon reopening a changed file 

See others’ recent revisions

Select the thumbnail to open the full-size slide.

Note:  Recently revised slides are highlighted, but all revisions may not be indicated on the slide. Non-indicated revision types include notes pane changes, deletion of shapes, comment additions, and animation changes. 

Access prior versions of a presentation

While you are working on files stored via OneDrive and OneDrive for work or school, Office preserves prior versions of them. For a specific file, you can view the list of prior versions and optionally restore a prior version. 

View the prior-versions list

With the file open, take these steps: 

Select the file name in the title bar of the app window.

Select Version History.

Open a prior version 

In the Version History pane, select a previous version.

Select Open version .

View the read-only copy now displayed in a separate window.

More information about revision highlighting 

Several factors can affect the extent to which revision highlighting occurs. 

Revision highlighting works on shared documents that are stored in OneDrive and SharePoint.

Changes are not highlighted if the file is encrypted or password protected.

Changes are not highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Changes are highlighted only when the person making the change is using PowerPoint for the web, or PowerPoint for Microsoft 365. (More specifically, at least version 1707 of Current Channel or version 1803 of Semi-Annual Enterprise Channel). Here is a link to Find your Office version .

Changes are not highlighted if revision data has been turned off for the document in the Trust Center Privacy Options .  Privacy options NOT turned on  If the privacy options are not turned on, the presentation will store the user's name and the time of the most recent edits to an object. If needed, you can remove that information via Document Inspector. Learn how in this article: Remove hidden data and personal information by inspecting documents, presentations, or workbooks .  Privacy options ARE turned on  If the privacy options are turned on, the revision highlighting gets turned off. Thus, there is no storage of person-related data (usernames and their recent access timing.)

Where the data is stored

In order to make revision highlighting possible, data about the read/unread status of individual slides is stored separately by PowerPoint. Where that data is stored depends on which version and channel of PowerPoint is in use. 

Note:  We are in the process of shifting towards storing that data in an online Microsoft service designed for saving user settings. 

This table lists versions of PowerPoint and where each one stores the read/unread status data specific to each person who opens the file. Use this link to Find your Office version . 

Do you miss Slide Libraries? 

If you’d like to see Slide Libraries in PowerPoint, please send us your feedback. See How do I give feedback on Microsoft 365 . Your input will help us prioritize which features to include in future updates. 

Share your presentation with others and collaborate on it at the same time

Note:  If you'd rather not upload your presentation to your OneDrive or SharePoint, you can share it via an email attachment by selecting Send a Copy instead.

Enter the email address of the person you'd like to share the presentation with. If you already have the person's contact info stored, you can just enter the name. The control at the top lets you determine whether your invitees can edit the file or only can view the file.

Click Share . An email will be sent to your invitees.

See where others are working in your shared presentation

Open the presentation and start working in it.

If someone else is viewing or working in the presentation, their thumbnail picture appears in the top-right corner of the ribbon. PowerPoint alerts you when people enter or leave your presentation.

You'll also see the name of anyone viewing or editing the presentation in the Share pane. There's an indicator—on the thumbnail of the slide and in the actual slide—that shows where someone is working in the presentation. Hover over or select that indicator to find out who is editing.

(For accessibility, PowerPoint also allows you to turn on automatic display of the editor's name. Turn it on by selecting PowerPoint > Preferences > View > Show presence flags for selected items .)

When you’re done working, save your file.

If your updates and other authors’ updates don't conflict, they'll be merged automatically, and you don’t need to do anything else.

Notifications when you open a changed file

After other people make changes to a shared presentation file, PowerPoint for Microsoft 365 for Mac notifies you when you re-open the file. A small banner tells you who has made changes to your presentation while you were away.

Tracking changes: Revisions by others are highlighted

PowerPoint for Microsoft 365 for Mac automatically keeps track of changes made in online documents.

When you re-open a changed presentation (or are in a file being actively edited by someone else), changed slides are highlighted in turquoise in the thumbnail pane. A tooltip says, "Slide has unread changes."

Select a thumbnail to look at the full-size slide. You'll see the changed portion of the slide outlined in turquoise. An accompanying notation tells you who made the change, and when. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

(There are some cases where a revised slide is highlighted, but the kind of change that has been made isn't outlined on the individual slide. Examples of such changes include: Changes in the Notes pane, deletion of a shape, addition of a comment, and animation changes.)

What determines whether changes are highlighted:

This feature works on shared documents stored in OneDrive and SharePoint.

Changes are highlighted only when the person who makes the change is using PowerPoint for the web, or PowerPoint for Microsoft 365 for Mac—at least version 16.11. Find your Office version

Changes aren't highlighted if the file is encrypted or password-protected.

Changes aren't highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Communicate by using Comments

You can add a new comment or reply to or resolve existing comments.

( Microsoft 365 only ) Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

See previous versions of the file

Office preserves prior versions of your SharePoint, OneDrive, and OneDrive for work or school files while you’re working on them.

To open the list of the prior versions of a file, select the file name in the title bar of the app window, then select Browse Version History .

Version History is for viewing, not editing. You can see any prior version of a file.

To open a prior version:

In the Version History pane on the right, select Open Version in one of the version-history items.

A read-only copy of that version is opened in a separate PowerPoint window.

You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Share a presentation with others

Add a message to your colleagues if you like.

Click Send .

When multiple people work in a file at the same time, indicators show you where they are:

Towards the top right corner of the window you'll see a badge - with their profile picture or initials - for each person who currently has the file open. Select that badge to see where in the slide deck they currently are.

On the thumbnail pane you'll see a label appear at the top right corner of the slide thumbnail with the name of the person currently on that slide.

See revisions made by other people

When you open a presentation that someone else has changed, PowerPoint tells you in two ways:

A While You Were Away message appears on the right side of the window.

In the slide thumbnail pane on the left, slides that have been revised are highlighted with a turquoise background.

When you open that slide, you'll also see a turquoise outline around the revised slide element. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

Confer by using Comments or Chat

Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

Use File > Info > Version History to open the list of the prior versions of a file.

Version History is for viewing, not editing. You can see any prior version of a file. You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Rename a presentation file

You can rename a file in PowerPoint for the web while you're co-authoring with others.

Type a new name for the file. Or use the arrow keys to position the insertion point within the title, and then type your changes to the file name.

Press Enter when you're done.

In a moment, the name change syncs with other instances of the file that are currently open.

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