follow up email after cover letter

How to Follow Up on a Job Application (With Templates)

Sending your resume into the job search ether—and hearing nothing—can be disheartening. But you don’t have to sit on pins and needles waiting for a response. If you’ve applied for a job and haven’t heard from the hiring manager in a week or two, go ahead and follow up.

Not sure what to say? Take a look at our guide on how to follow up on a job application , including email templates and examples.

How to properly follow up after applying for a job

The key to securing a job interview is leaving a good impression on the hiring manager, so make sure to follow up the right way. You want to be considered as a serious candidate, not as an entitled one.

Here's what to do if you're thinking about following up after applying for a job:

1. Choose the right moment

We get it: You're excited about the job, and want a response as soon as possible. However, hiring managers receive dozens of resumes and cover letters daily. They need time to process every candidate's information—including your own—before scheduling interviews. So don't act impulsively.

It's recommended to wait one to two weeks to follow up after sending your application. This will show that you're not overly anxious and respect the hiring manager's time.

Read more: How to Handle Getting Ghosted During Your Job Search

2. Double-check your application

Before you send that follow-up email , make sure you've really submitted your application. With all the different platforms out there today, it's easy to lose track of it. Some companies will require your resume and portfolio , while others will ask you to fill out your information at their website before sending an email—the possibilities are endless.

That said, if you don't hear from the hiring manager in two weeks, double-check to see if you followed all the steps required.

3. Find the hiring manager's details

When sending a follow-up email after applying for a job, you want to contact the right person. More importantly, you want to personalize your email and show that you researched the company carefully.

Of course, this step isn't mandatory, since not every company will have the staff listed on their website or LinkedIn. So don't stress if you can't do it. Just address them as “Dear Hiring Manager” and it will be fine.

4. Confirm if the company wants to be contacted

It's not common, but some companies don't want candidates to follow up after applying. In this case, they usually make it clear in the job post that if you don't hear from them after a certain date, it's because they decided to follow the process with other candidates. To avoid burning bridges and wasting your time, reread the job description to confirm that you can follow up.

How to write a follow-up email after job application

OK, it's time to craft your job application follow-up email. Keep it professional, brief and clear. Recruiters already have a lot on their plate and the last thing you want is to end up with a long, boring message.

Don't know exactly what to write? Relax, and take notes of these tips on how to follow up on a job application:

1. Keep your message concise and clear

Again, hiring managers are busy people and they don't have time for unnecessary long emails. Especially if they don't even know you yet. To avoid being ignored, include only essential information to express your interest in the position, as listed below.

2. Reiterate your interest in the position

When writing a follow-up email after applying for a job, one of your main goals is to demonstrate how much you care about the opportunity. Start your message by bringing up your application and expressing your eagerness to join the company.

3. Highlight your skills

Mention your top qualifications and how they would help you to fulfill the position. Skip repeating what's on your resume—like certifications or work experience—and focus on what really matters: Why you would be a perfect fit for the role.

4. Show gratitude

Thank the hiring manager's consideration—this is one of the most important steps when following up after applying for a job. It demonstrates professionalism, politeness and respect for the time they took to read your email.

You can also add a sentence offering to answer any question, or to provide extra information about your qualifications. Keep in mind that having a likable personality can score a lot of points in the hiring process.

5. Express your desire for an interview

It's OK to express your interest in hearing from the recruiter. After all, the whole point of sending a follow-up email after applying for a job is to secure an interview. As you don't want to sound too eager or anxious, you can finish the email with a simple sentence such as “I look forward to hearing from you”, or a variation of that.

6. Proofread one more time

Part of being professional is making sure that your email and any documents sent to a recruiter has no grammatical errors or typos. Take advantage of apps like Google Docs, Hemingway and Grammarly (that have proofreading tools) to scan your texts and point out any mistakes you might have missed.

Follow up after applying for a job: Email templates

Now that you've mastered the follow-up email essentials, let's put them into action. Here are two templates to help you get there:

Following up on a job application - Template #1

Subject: Following Up on [Position Title] Application

Hi [Hiring Manager’s Name],

I hope all is well. I know how busy you probably are, but I recently applied to the [position title] position, and wanted to check in on your decision timeline. I am excited about the opportunity to join [company name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.

Please let me know if it would be helpful for me to provide any additional information as you move on to the next stage in the hiring process.

I look forward to hearing from you,

[Your Name]

Following up on a job application - Template #2

Dear Hiring Manager,

I hope this email finds you well. I recently applied for the [position title] position at [company name] and wanted to check in on your decision timeline. I am very interested in the opportunity to join the team and bring my [specific skills] to help [what you would be doing].

I understand how busy you probably are and want to thank you in advance for considering my application.

Please let me know if you need any additional information or references from me.

Best regards,

Sample job application follow-up emails

Feeling confident, but still need some inspiration? Here are two examples of emails you might send to follow up on a job application:

Sample email #1

Subject: Following up on Social Media Manager application

Hi Jennifer,

I hope all is well. I know how busy you probably are, but I recently applied to the Social Media Manager position and wanted to check in on your decision timeline. I’m excited about the opportunity to join HoneyBee Co and help manage and grow your social media channels with the digital marketing team.

Sample email #2

Subject: Following up on Front-End Developer application

Hope you’re having a great week! I know how busy you probably are, but I recently applied for the Front-End Developer position. I am excited about the opportunity to join BlueGreen Inc and help build out the functionality of your website and I just wanted to check in about your hiring timeline for the position.

Please let me know if there’s any other information I can provide as you move to the next stage in the hiring process.

If you send this note and haven’t heard back in another week, it’s OK to follow up again. Just follow these rules for being pleasantly persistent.

Sample Follow-Up Emails After Job Application

By Biron Clark

Published: October 26, 2023

Applying for Jobs

Biron Clark

Writer & Career Coach

As a former recruiter , I’m going to share the best follow-up emails after a job application. I’ll also share how long after submitting your resume to follow up… and key mistakes to avoid (including one that will cost you the job opportunity).

Here’s everything you need to do when following up on job applications…

How to Write a Follow-Up Email After a Job Application

To send a follow-up email after a job application, write a short, clear message directly to the hiring manager, referencing the job posting and asking for an interview. Don’t worry if you aren’t sure how to find the hiring manager for the role you applied for. I’ll share the best method below:

How to Find the Hiring Manager’s Name and Contact Details

To find the hiring manager’s name, check the company website and job posting, as well as LinkedIn. Often, you can identify which team/department the job is in, and then identify the right hiring manager based on that team. You may even see the hiring manager posting the job on their personal social profiles, for example, on LinkedIn. However, this is less common in large corporations, where recruiters will likely be performing this task.

While not guaranteed for every job, you can often discover who the hiring manager is for the role by using the research steps above and comparing the job description and then looking through a company’s employees on LinkedIn (after narrowing down the list by keyword). Then, once you have the manager’s name and company name, you can use a tool like Hunter.io to track down their email address. The process of finding the manager’s name for a given job opening becomes more difficult in larger companies with multiple managers who have the same job title, though. If you can’t find the hiring manager, it’s okay to send a follow-up email to HR or a recruiter, but finding the hiring manager is best.

Then, include the following points in your job application follow-up email:

• A clear, relevant email subject line (I’ll share examples coming up)
• A greeting, using the hiring manager’s name
• The role you applied for
• What you can bring to the position; why you’re an ideal candidate
• A sentence reaffirming your interest in the position and asking for the interview
• Optional: Any new info/qualifications you want to bring to the hiring manager’s attention that weren’t presented in your original resume/cover letter

That last point is a good “excuse” to follow up after sending your resume, especially if a few weeks (or more) have passed. You can point to a new certification you obtained, a recent work project you completed that’s relevant to this role, etc. Essentially, anything new that isn’t on the resume you submitted with your job application. That way, you’re not just emailing the hiring manager to ask if they reviewed your resume, but instead, you’re providing new details. That strategy is optional, but it’s a great tactic to reach back out to a company that you applied to in the past and want to check in with!

Next, I’ll share follow-up email examples you can use after sending your resume or submitting a job application.

Sample Follow-Up Emails After Sending a Resume/Submitting an Application

Sample job application follow-up email #1:.

Dear <Name of hiring manager>, I’m writing to follow up on the application I submitted last <week/month> for the <job title> position. Given my recent work in <job requirements or key pieces of the job you’ve applied for>, I’m confident I can step into the role and contribute to the team’s efforts immediately. I’d welcome the chance to talk on the phone this week if the position is still available, and share a bit more about my recent work in <relevant topic/topics>. Also, if my resume hasn’t made its way to you yet, I’m happy to attach it here. Just let me know. Thanks, and I look forward to speaking with you. Kind regards, <Your name>

Sample Job Application Follow-Up Email #2:

Dear <Name of hiring manager>, I’m writing to follow up on the application I submitted last <week/month> for the <job title> position, which I believe reports to you. Given my recent work in <job requirements or important areas that you have experience in>, I’m confident I could step into the role and make an immediate impact. Am I right in thinking that you’re looking for somebody who can help the team with <important job duty 1> and <important job duty 2>? If so, I’d welcome the chance to talk. Best regards, <Your name>

When you use the second job application follow-up email sample above, you should be getting “important job duty 1” and “important job duty 2” from the company’s job description. What’s mentioned first/most? That’s what the employer cares about. Identify how you can help a company with their needs. That’s the best way to make a great first impression when submitting your resume or following up on your application. And the job description is without a doubt the best way to determine what employers are looking for in a candidate.

Sample Follow-Up Email After Job Application #3 (Sharing New Info):

Dear <Name of hiring manager>, I’m writing to follow up on the resume I sent last <week/month/etc.> for the <job title> position. Since sending my resume, I completed <relevant project, certification, training, etc.> which I believe would help me make an immediate impact in this role. Given this new information, I thought it made sense to circle back and potentially set up a time to talk. I’ve attached a new, updated resume for your consideration. Here’s a summary of a few key pieces I can bring to the position: – Key skill or piece of experience 1 – Key skill or piece of experience 2 – Key skill or piece of experience 3 I look forward to hearing from you. Best regards, <Your name>

Make sure you remember to attach a new resume if you use the sample email above, since it mentions that you’re attaching one.

Email Subject Lines for Following Up after Sending Resume

Using a clear subject line when following up about a job you recently applied for is important. Hiring managers get many emails about not just each job opportunity but also other aspects of their day-to-day work. So to get noticed, you need to stand out in the hiring manager’s inbox and make it clear why you’re writing. It’s a good idea to use the position title in your subject line in your email , since the hiring manager is likely familiar with the position title and is also receiving other emails about that position (from their internal team, HR staff, any recruiters working on that job opening, etc.) When they see the job title mentioned in yet another email, they’ll likely open it to see further information, which is the goal of your subject line: to get your email opened!

Use one of the following email subject lines when sending a follow-up email after a job application:

• Job follow-up: <position name>
• <Job title> position
• Re: <job title>
• <Job title>: quick follow-up
• <Job title> follow-up letter

Always Check Your Email for Grammatical Errors

Before sending your follow-up email after an application, always proofread carefully. If your email contains spelling, punctuation, or other grammatical errors, it could cost you the chance to get to the next stage in the hiring process. Employers want detail-oriented people, and while a small email error may seem insignificant to you, they often judge you for this. So ensure everything is error-free, from your email subject line to your body and signature/conclusion.

Using Social Media to Follow Up on Your Job Application

If you’re in a modern industry like software/technology, consider finding the hiring manager on LinkedIn or Twitter, and follow up on one of those websites after you’ve sent your resume. This is a great, modern alternative to following up by email after submitting your job application. A social media follow-up is easier because it doesn’t require you to find the direct email address of the hiring manager. Sending an email also allows you to write a message that’s shorter and more casual. Since you’re likely sending out many job applications each day/week, this can save you a lot of time.

Sample LinkedIn Message to Follow Up on a Job Application/Resume Submission:

Hello <Name of hiring manager>, I submitted my resume last <week/month> for the <job title> position, which I believe reports to you. Given my recent work in <what you’ve done recently that aligns well with this job’s requirements>, I’m confident I could step into the role and make an impact immediately. I’d love to discuss the position with you if the opportunity is still open. If my resume didn’t reach you, I’m happy to attach it here, too. Just let me know. I look forward to talking. Best regards, <Your name>

Following Up by Phone Call After Sending a Resume

If you’re feeling particularly bold and want to do something that nobody else in the hiring process is doing, you can also use a phone call to follow up about a recently submitted resume. I recommend/prefer email or social media, though. It could be because my recent recruiting background is in software technology. In that industry, nobody wants to receive a cold call, and you’ll have more success by writing on LinkedIn or using one of the email templates above to reach out.

Consider Using a Combination of Follow-Up Methods

You don’t want to pester hiring managers with many messages, but you can certainly send a LinkedIn message, see if it gets seen/read, and then move to a follow-up email a week later if you haven’t received a response from the hiring manager on LinkedIn.

Check Whether You Have a Personal Connection to the Company Before Sending Your Email

If you’re active on LinkedIn (which I recommend to job seekers for a few reasons ) then always check your network to see if you have any mutual connections to a company before following up. In fact, do this before applying for the job in the first place, if possible. You’re more likely to hear back on your application if a colleague within the company puts in a good word for you. And if you already applied, someone within the company can help you check on your application status and get the interview/job offer with fewer hassles potentially.

You Don’t Need to Follow Up After Every Resume You Send

Time is valuable in your job search, and while I do recommend you follow-up for feedback after each interview , I don’t recommend you follow up on every unanswered job application. Especially if you’re applying for many positions on job boards , LinkedIn, etc., it’s just too time-consuming to circle back and send a job application follow-up to each employer.

And that time could be spent applying for more jobs. In most cases, an employer will see your application/resume and will respond within a few weeks if they’re interested.

So I recommend being selective and writing a follow-up email after sending your resume only when:

• The role is particularly interesting/exciting to you
• The company is your dream employer
• You have new information about your recent work/qualifications to share with the company — details that weren’t included in the resume you submitted
• You applied in the past, gave up on the role, and saw the position recently posted again
• You already received an initial response from the company and just need an update on the decision timeline, interview process/scheduling, etc.

Or, I recommend you find the hiring manager on LinkedIn or Twitter immediately after you apply for the job, and send them a quick message there to draw attention to your application.

That can boost your odds of hearing back and getting an interview quickly after submitting your application. It can help you move to the interview stage quickly. While HR and company recruiters may be bogged down by piles of resumes and cover letters, you could be the only person who directly messaged the hiring manager on LinkedIn about a job. If they like what they see in your LinkedIn profile, you could be invited to interview faster and receive that job offer before others have interviewed! That’s a great way to stand out and get your resume seen after you apply for the job.

Sample LinkedIn Message Immediately After Sending Your Resume:

Hi <Hiring manager’s name>,

I just submitted my resume and cover letter for the <job title> position, which I believe reports to you, and wanted to follow up.

Given my recent work in <what you’ve done recently that aligns well with this job’s requirements>, I’m confident I could step into the role and contribute right away.

Is the role still available? If so, I’d love to discuss more with you.

Also, if my resume didn’t reach you yet, I’m happy to attach it here. Just let me know.

I look forward to talking.

Thank you, <Your name>

How Long After Applying for a Job Should You Follow Up?

As a general rule, you should wait one to two weeks after submitting your resume to follow up with the company. The hiring process takes time, and if you haven’t heard back for a few days after applying for a job, it may just mean that the employer is still reviewing your application materials. Every company’s decision timeline is different but it’s rarely the same day or even same week. They’ll often let applications pile up, review them all at once, and then take a few more days to reach back out to send you a request to interview. So whether you applied via a job board, directly on the company site, or through another channel, it’ll likely be a few days or more until your cover letter and resume are read.

For this reason, it’s best to wait one to two weeks before you send a job application follow-up email. Job seekers who follow up sooner run the risk of overwhelming the hiring manager before they’ve had a chance to review recent job applications on their normal schedule.

One Exception:

If you use the social media strategy above and message a hiring manager on LinkedIn or Twitter, you can follow up right away, without waiting for them to follow the standard application process. A message on social media can add to your application right away. You can show enthusiasm for the job opportunity, mention that you just applied and are eager to discuss the role since it seems like a great fit for your job search and career goals, and then state that you look forward to hearing back.

Conclusion: Job Application Follow-Up Emails

Writing a follow-up email after sending your resume can help you:

• Stand out in the hiring process
• Show the hiring manager you’re highly interested in the role
• Make sure your application doesn’t get lost or forgotten

But only if you do it right. If you’ve read the steps and email examples above, you know how (and when) to write a follow-up email after applying for a job. In your follow-up message, mention the specific job you applied for, briefly remind the reader why you’re a great fit based on specific skills and experience, and then directly ask for an interview.

Personalize your messages to include the company name, job title, and the name of the manager if you can. All of the above will help your email message stand out and help influence the hiring decision. And finally, be selective about when in your job search you follow up on an application. Making contact to check in after submitting your application shows interest and initiative. However, it’s also time-consuming, and still won’t guarantee you hear back from the employer.

…Especially if you applied via a job board, where the position may be already filled, on hold, etc.

So pick and choose which applications you follow up on. Do so if the job listing is particularly exciting, if you believe you’re uniquely qualified for the role, or if you have new information that was not on your resume.

About the Author

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Sample Follow-Up Letter for a Job Application

How to Write a Follow-Up Email

When to follow-up, follow-up letter template, sample follow-up letter, follow-up letter format guidelines, sending an email follow-up message, more follow-up examples.

Emilie Dunphy / The Balance

It’s frustrating to send in a job application and not hear back from the company. When that happens, you have two options as an applicant: continue waiting or send a follow-up letter. 

What's the best way to follow up? If you choose to send a follow-up, you’ll need to walk a fine line. While you want to remind the hiring manager of your interest and qualifications, you do not want that person to feel hounded. 

Get tips on how to send a follow-up letter that strikes that perfect balance below, plus review a sample note and template to help you write your own persuasive message.

Remember: Job interviews are about fit to a certain extent—if the hiring manager doesn’t want to work with you, you won’t get the job. Pursuing them with endless follow-ups won’t help make your case.

Be polite.  Avoid accusing the employer of forgetting your application or ignoring you. Assume the best—that the hiring manager is simply busy and has not yet had time to read your application or respond to you . Be extremely polite throughout the letter. 

Keep it short.  The employer is likely very busy and has many applications to read through. Therefore, don’t add to his or her workload with a long letter. Get right to the point, explaining who you are and why you are writing.

Reinforce your skills (briefly).  While your letter should be short, it's a good idea to briefly reiterate one or two things that make you stand out as a candidate. Emphasize why you are right for the job and/or the company.

You can also use the letter to express your enthusiasm for the position or company. 

Carefully edit and proofread your letter.  This letter is a chance for you to make a first (or second) impression on the employer. Make sure it is professional and polished and in proper business letter format. Read through the letter carefully before sending it. Triple-check for typos (and in particular, make sure to spell the recipient's name and the company's name correctly). 

Send your email or letter promptly.  Wait a week or two after sending your job application. If you don’t hear back by then, consider sending a letter via email. If you are in a rush, consider  following up with a phone call.

Follow up again.  If another week or so passes after sending your letter and you still haven’t heard back, you can send another. At that point, you might also follow up in a different way, such as a phone call , if you sent a letter the first time.

This is a job application follow-up letter example. Download the follow-up letter template (compatible with Google Docs and Word Online), or see below for more examples.

Use the sample letter below as a template for your own letter. Be sure to personalize the letter to fit the particular job and company.

Sample Follow-Up Letter to a Job Application (Text Version)

Jane Doe 123 Main Street Anytown, CA 12345 555-555-5555 jdoe@abcd.com

March 11, 2024

George Wyatt XYZ Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Wyatt,

I submitted a letter of application and a resume earlier this month for the programmer position advertised in the Times Union. To date, I have not heard from your office. I would like to confirm receipt of my application and reiterate my interest in the job.

I am very interested in working at XYZ Company, and I believe my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at ABC Company make me a strong fit for this position and company.

Please let me know if you need any further materials from me.

I can be reached at (555) 555-5555 or jane.doe@.com. I look forward to hearing from you.

Thank you for your consideration.

Signature (hard copy letter)

This template shows the format to use when writing your letter. Edit it to fit your personal circumstances.

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email

Name Title Organization Address City, State Zip Code

Dear Mr./Ms. Last Name:

Use the first paragraph to thank the hiring manager for considering your application. Mention your interest in the job and how enthusiastic you are about it.

The second paragraph of your follow-up letter should include the reasons you are an excellent candidate for the job.  List specific skills that relate to the job you applied for. The more detailed you are, the more the hiring manager will know about your qualifications.

The third paragraph (optional) can be used to mention anything else you'd like to bring to the attention of the employer.  This gives you another chance to make a good impression, especially if you remember something that may help your case for getting hired that you didn't include in your cover letter.

In your closing paragraph, reiterate your appreciation for being considered for the   job.  Also, let the reader know you are looking forward to hearing from him or her soon.

Your Signature ( for hard copy letter )

If you're sending your follow-up message via email, list your name and the title of the job you applied for in the subject of the message. Your contact information should be listed in your signature. Here is an example of an email subject line for your follow-up: 

Subject:  Jane Doe - Programmer Position

Here's an example of an email signature:

Jane Doe jane.doe@email.com 555-555-5555

Here are more examples of follow-up emails and letters to send after applying for a job or after you’ve interviewed.

• Email Follow-Up Template
• Resume Follow-Up Email
• Interview Follow-Up Email
• Email Interview Thank-You Note With Follow-Up Information
• Follow-Up and Thank You for an Interview
• Follow-Up Letter After a Job Interview
• Phone Interview Follow-Up Email Message

Key Takeaways:

Follow up carefully. It’s fine to reach out to the organization, but don’t overdo it.

Reiterate your qualifications. Use your follow-up letter to remind the hiring manager why you’re an excellent candidate for the job.

Include the details.  Be sure to include your contact information to make it easy for the company to get back in touch.

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How to Follow Up on a Job Application: A Complete Guide

Timing and Preparation for Following Up

• Crafting the Perfect Follow-Up Email
• Different Methods to Follow Up on
• Follow-Up Examples and Templates
• Follow-Up on a Job Application FAQs

Just like you’ve probably sent your fair share of cover letters and resumes in your time, HR managers and recruiters receive a daunting amount of job applications on a daily basis.

Want to know a great way to stand out and increase your chances? It’s simple: use a resume builder to make sure you tick all the boxes, and then, don’t forget to follow up on your job application!

Following up shows that you care about this particular role and are eager to get an interview. In this guide, we’ll tell you how to follow up on a job application so that you can ace that part of the job-hunting process!

Timing that follow-up email after your application is a meticulous kind of art. If you do it too soon, you’ll appear overeager or entitled; if you do it too late, the job may be long gone, and with it, your chances.

Don’t let this stress you out, though. It’s important to remember that doing this at all gives you an edge over other applicants in the first place. Let’s discuss the perfect time to follow up and increase your chances!

Timing is crucial

There are a few recipes for success when it comes to following up on your job application, but if we only had the time to give you one tip (which we don’t, so keep reading!), we’d tell you that timing is the key.

Remember that in certain industries, recruiters get so many resumes, many of them highly professional resumes , that they barely know what to do with them. Even if you’re an incredibly specialized pro looking for one of your dream jobs, you’re still going up against other, equally professional applicants. Such is life (and the job market).

So, when is the perfect time to follow up? The ideal time frame is about one to two weeks. At that point, it’s reasonable to expect that someone has reviewed your application, so there’s no harm in checking in.

There are a few things to consider when following that one-to-two-week rule, though.

• Check the job description. You might find a note on the timeline for reviewing applications and contacting candidates. If there is one, don’t follow up until that date has passed.
• Holiday periods. If you’re applying around the holidays, it’s a good idea to give the recruiter extra time to get back to you.
• Is it urgent? If the job indicates that the company is hiring with some urgency, follow up within a week at the most.

This approach will make sure that you’re coming off as respectful and interested!

Preparing your application review

Before following up, double-check your application to ensure it is complete and error-free. This step is crucial as it will prevent any embarrassment in case the hiring manager decides to revisit your materials.

Here’s a scenario that might keep you up at night: imagine sending a follow-up email to a job you’ve never even applied to. Terrifying, right?

While unlikely, it can happen. Some employers expect you to use their own platforms, others may want emails. It’s a lot to keep track of, so just like you may use a resume checker to ensure your resume is shipshape, do the same with your actual application before checking in.

Here’s our handy checklist:

• Check if you’ve really sent your application
• Verify that it’s been over a week
• Go over the job description and make sure that your initial application meets all the requirements
• Check your spam folder to ensure that you really haven’t gotten a response
• Go back to the company website and the job description and check whether the job is still open
• Make sure that the company isn’t against being contacted

Once you’ve ticked all those boxes, you’re good to go.

Finding the right contact

Just like it’s super important to address your initial job application email to the right person instead of using a generic “Dear Hiring Manager,” it’s just as crucial in your follow up to address the correct contact.

Ideally, you’ll want to contact the same person that you sent the initial application to. For instance, if you addressed a specific hiring manager or recruiter, start your email the exact same way. However, if you used a general starter—which can happen—you can do some digging again.

Check the job listing, the company’s LinkedIn, and its website to try and find out the name of the person responsible for the hiring process. If every search still comes up fruitless, resort to an alternative such as “Dear Hiring Manager” or “Dear [Company] [Department] Team.”

We cannot stress this enough—a personalized opener gives you some major brownie points, so do your best!

Crafting the Perfect Follow-up Email

You’ve probably pored over your cover letter for hours (unless you used a cover letter generator ), so you’re no stranger to crafting something that reads perfectly. Now, it’s time to apply that same perseverance and energy toward the mythical follow-up email.

Keep your message concise and clear

Don’t mistake the follow-up email for a second cover letter. This one is meant to be concise and to the point, focused on the fact that you’ve already applied and you’re eager to hear back because you really want this job.

Busy hiring managers will appreciate that you checked in if your resume slipped past them the first time, but if they’re greeted with a wall of text, they might be deterred from reading past the first line.

As a rule of thumb, you should use short paragraphs to increase readability. Your letter, as a whole, shouldn’t be long either. There’s not that much information that you need to convey here, so one or two short paragraphs plus the opener and the signoff are more than enough in most situations.

With limited space, what do you put in your job application email? We’ll go over it below.

Reiterate your interest in the position

You’re getting in touch with the sole purpose of reminding the reader that you’re still very much interested. As such, it’s good to get that information out of the door in your very first paragraph, and within the first one or two sentences.

Genuine interest in the position goes a long way. Express how excited you are about the possibility of working there and let your passion come through in your writing.

At the same time, it’s a good idea to acknowledge that the reader is likely busy, indicating that you don’t intend to take a lot of their time.

This will probably add up to two sentences, so make sure they’re both impactful and specific. No generic stuff like “I’m interested and hope you can contact me soon.” Dig deeper so that they know from the get-go that you don’t just send the same message to every job that you apply to.

Here’s an example:

“I hope this email finds you well. I completely understand that you are busy, however, I wanted to reiterate that I’m thrilled at the prospect of working with Nintendo as a senior engineer.”

Now, who could resist that?

Highlight your relevant skills

We’ve gone over your opener, and now, it’s time to move on to the second paragraph where you can highlight the skills that make you the right person for the job.

Remember that chances are, the recipient may have already familiarized themselves with your skills the first time you wrote. Similarly, now they can just jump back to the previous email and see the skills you chose to highlight there. You don’t want to repeat the exact same thing.

Read the job description closely and try to determine one or two key skills that make you the perfect candidate for the job. This can just be your experience in a given industry, too.

Following on from the example above, you could phrase it like this:

With over 10 years of experience in the gaming industry, especially with Unreal Engine and Unity, I cannot wait to help your team develop immersive, exciting experiences for some of the world’s most beloved franchises.

That’s all you really need to say, but you can add another sentence if there’s a specific point you really want to drive home in regard to your job skills . What matters is that this is highly personalized—no two follow-up emails can be the same if you want them to have an effect.

Show gratitude

As much as we all wish that was not the case, nobody is owed a reply to a job application. This is why (among many other reasons) being nice to the hiring manager can go a long way.

Expressing your gratitude is a surefire way to make them appreciate your email as opposed to treating it as yet another thing they have to take care of.

You can do this by adding a sentence or two before you move on to the closer. In addition, it’s a good idea to show your readiness to provide them with any additional information that they might want based on seeing your resume.

Here’s one way to tackle this part:

I would be happy to provide any additional information you might require at this stage of the application process. Thank you so much for your consideration.

We’re approaching the end of your follow-up email. It’s now time to move on to the sentence that should get you an interview.

Express your desire for an interview

If you’ve ever worked in sales, copywriting, marketing, or a similar field, you’ve probably heard of the call to action (CTA).

This is basically a short line that you include near the end of your email that should spur the reader into action. In this case, you want to get them to get back to you and invite you for an interview.

Adding a CTA at the end of your email, making it clear that you’d love to get a chance to be interviewed, is a good way to both cement the idea that you’re excited to work there and to actually get them to reach out to you.

This should be a single line, like this:

I look forward to hearing from you and discussing why I’m a good fit for this role during an interview.

If you feel the above is a little too confident or presumptuous, just shorten it to “I look forward to hearing from you.”

Proofread your email

The power of a single typo in an email sent to a recruiter is staggering. No matter the job, chances are that the company is looking for someone highly professional, and unfortunately, the smallest typo might discredit you in the eyes of the recipient.

It’s a good idea to use a free spell checker to start with. Next, go over your email at least twice: first starting from the beginning, and then reading from the end to the start. This will help you catch awkward wording, typos, and any instances of wordiness.

Lastly, if you can spare the time and there’s no pressing deadline for this email, you can sleep on it and go back to it the next day to catch any errors or fix anything you’re not too happy with.

Only send your email once you feel it’s concise, impactful, respectful, and full of interest in the job.

Different Methods to Follow up on a Job Application

We’ve covered how to follow up on a job application via email, but that’s not the only way to check in with your future employer. With that said, emails are often the most common, but it’s all up to the job—you may find that different employers prefer different ways of your getting in touch with them.

From emails to phone calls, here are different ways to follow up with a recruiter.

Email follow-up

We’ll be honest with you—the vast majority of hiring managers prefer that you send them an email. This is true for job applications and any follow-up contact.

Some of us have been taught that the best way to be noticed is to show up in person or call, and that might have been the case once upon a time. These days, most people prefer to just get an email that they can respond to whenever they have the time.

Sending an email is all kinds of right for most jobs. It’s respectful, it’s quick, it’s concise, it’s easy to spot. Most importantly, it’s never going to interrupt an important meeting or arrive at the worst possible time. The hiring manager can read your email, acknowledge it, and get back to you at a time that suits them best.

However, some companies may appreciate the more proactive approach of calling or sending a message on LinkedIn. Before settling on a method, do some research, read up on the job description, and if possible, try to follow up the same way you sent the resume in the first place.

Phone call follow-up

If you’re extra eager to make a memorable impression, and you’re feeling more than a little brave, you could always call the company to remind them that you’re waiting. However, there are a few important pointers to keep in mind before you pick up the phone.

• Check that they’re okay with taking calls. You won’t always know this for a fact, but browsing through the company’s website, LinkedIn, and the job description can be helpful.
• Don’t call on a Monday. If you can avoid it, it’s better to call in the second half of the week, as most people are slammed with work on Mondays.
• Don’t call in the morning. Similarly, mornings are often the worst, and not just due to a lack of sleep. Try to call after lunch hours to ensure that you’re not interrupting.
• Prepare a script. Unless you’re the most confident and chatty person on the planet, don’t go in without some prep beforehand. Prepare a rough script so that you know what to say and ask about.
• Learn the name of the hiring manager. If you’re calling the company, try to learn the name of the person in charge of hiring beforehand so that you can make a good impression.

Following up with a phone call is a high-risk, high-reward scenario. If you catch them at the wrong time, they won’t love it, but if you time it right, they’ll remember you.

LinkedIn message follow-up

Using LinkedIn is a good compromise that might give you a slight edge over emails, but without risking annoying them with a pesky phone call.

Depending on the job application process, the person in charge of recruiting might get a lot more emails than they do LinkedIn messages.

If that’s the case, your LinkedIn follow-up might hit just the right spot. It’ll be a permanent reminder that you messaged them, but they’ll still be able to get back to you whenever they have the time.

However, it’s highly situational, so here’s when you might want to use it:

• If you have a connection with the hiring manager or recruiter
• If you have any mutual connections with someone from the company
• When you have an established, active LinkedIn profile that you don’t mind them seeing
• If you’re sure that they are active on LinkedIn and will see your message

Some people have LinkedIn profiles that they hardly ever use. If that appears to be the case, you’re better off shooting them an email—after all, what matters is that they see it.

In-person follow-up

Of all the ways to follow up on a job application, showing up in person might be the most controversial. It’s certainly the most intrusive of all the options, but there’s no way they’re ever going to forget you if you visit.

Plus, seeing them in person, you might end up having an impromptu interview and being able to prove yourself much more than you ever could with an email.

In certain companies, in-person follow-ups are simply not a thing. Large corporations won’t let you enter beyond the front desk without an invitation or someone to escort you in. However, smaller companies where only a few people work at any given time are a safer bet.

If you do decide to go and visit the company to ask what’s up with your application, we recommend doing this if you also dropped off your resume in this way. In any case, keep your visit short and highly considerate of the hiring manager’s time.

Follow-up Examples and Templates

Crafting your own follow-up message can be a little daunting. It’s not like using a resume outline —it’s much more difficult to speed up and automate.

We’re here to save you some time. Check out our examples of real-world follow-up messages so you can make yours as great as it can be.

Standard email follow-up

This is a one-size-fits-all example email that should work for any job within any industry. Remember to modify it to make it your own.

Dear Ms. Bridge,

I hope you’re having a fantastic week. I don’t mean to take up too much of your time, but I just wanted to express my continued interest in the columnist position at Bustle. As a journalist with a degree in psychology and 5 years of experience covering relationships in magazines such as Glamour and Vanity Fair, I am ready to provide useful and actionable advice to your readers.

I’d be happy to provide any further information you might need. Thank you so much for considering my application.

I look forward to hearing from you and getting the opportunity to discuss why I’m a good fit during an interview.

Best regards,

Eloise Sharma

In-depth follow-up

When you want to highlight your skills more comprehensively, it’s perfectly fine to send a longer follow-up email. This version extends the previous one to two paragraphs, providing ample space to detail your skills and qualifications.

When tailoring it to match your application, make sure there’s no overlap between this one and your original application email.

Dear Mr. Watson,

I hope my message finds you well. I completely understand that you might be busy. However, having recently applied to work with you, I’m now reaching out to reiterate my immense interest in the position of customer service specialist at Asurion.

I believe that my background in the mobile space will help elevate Asurion’s customer-centric approach to new heights. I have worked with leading brands in the industry, such as T-Mobile and Nokia, and I’m an expert on both Android and iOS.

Please let me know if you need any additional information from me at this stage. Thank you so much for your consideration.

I look forward to hearing from you.

Jenna Lisiecki

Phone follow-up

If you’re feeling up to it and want to be extra ready for when you make that phone call, we’ve prepared an example script for you that you can follow when you inquire about your application.

Aside from our script, remember to brush up on the contents of your resume and be ready to answer questions. If you connect with the hiring manager, they might want to learn more while they already have you on the line.

• “Hello, this is Olive Hutchinson. May I please speak with [the hiring manager’s name]?”

If you manage to get through to the hiring manager (or any other person in charge of hiring), proceed with the following:

• “Hi, Mr. Olafsson! My name is Olive Hutchinson. I hope that I’m not interrupting you. I’m calling to follow up on my recent application for the chemistry teacher position at Lincoln High. I wanted to once again express my enthusiasm for this position and ask whether there have been any new updates on the hiring process.”
• If given an update: “Thank you so much, Mr. Olafsson. I’m immensely excited to be in the running and I will eagerly await any future updates. Please let me know if you need any further information from me at any time. Have a fantastic day!”
• If there are no updates: “Thank you for letting me know. I completely understand and will be looking forward to any future updates. I would sincerely love to work with you at Lincoln High. Please feel free to reach out if you ever have any questions. Have a great day!”

If you can’t get a hold of the hiring manager, try this:

• “I understand. Would it be possible for you to take a message for me?”
• If they say yes, follow with: “My name is Olive Hutchinson and I’m following up on my application for the role of chemistry teacher at Lincoln High. I wanted to express my continued interest in the role and check whether there have been any updates in the hiring process. I can be reached at (123) 456 789 and via email at [email protected] . Thank you so much for your help!”
• If they say no, try this: “I understand. Do you know when they might be available for a quick chat?”
• Alternatively, end the call: “I understand. I will try again at a later time. Thank you so much!”

LinkedIn follow-up

LinkedIn messages have to be short. If you’re not connected, you’re limited to 300 characters if you’re sending a note with a connection request. InMail is longer, up to 2,000 characters, but you never want to use anywhere near that many words.

In addition, LinkedIn messages can sometimes be a little more on the casual side, but this depends on the person you’re reaching out to.

Below is a short example of a LinkedIn message.

Hi Neil, I hope this finds you well!

I’m reaching out to express my continued interest in working with you at HP in the role of a junior software engineer. I’m a recent computer science graduate with a passion for AI. Check out my portfolio for a glimpse of my skills in Python, C++, R, and JavaScript.

I would be happy to provide any additional information you might need. Thank you so much for your consideration.

Follow up on a Job Application FAQs

The perfect time to follow up on a job application is between one and two weeks. Check the job description to make sure there are no additional guidelines for this.

If you don’t get a reply after the first time you follow up, it’s alright to reach out one more time after waiting for another week. After that, it’s time to let it go and move on to other opportunities.

Emails are generally the standard way of following up on a job application. Phone calls can be seen as intrusive . However, if you have the hiring manager’s phone number, it can make you stand out from other candidates.

Your follow-up email should include a polite greeting and a reminder of the position you’re applying for. Next, reiterate your interest in the position and highlight a couple of your core skills that align with the job description. Express your readiness to supply any additional information and thank them for their consideration.

Try to find the email by going through the job description, LinkedIn, and the company website. If you still can’t find it, reach out to the same email you sent your application to in the first place or contact a general company email used for recruiting purposes.

If you don’t hear back despite reaching out, you can send a second follow-up email after another week or two. At that point, continue your job search. Give it a few months before you reapply to that same company.

Related articles

• Use ChatGPT for a Resume
• Letter of Interest Examples
• Short Professional Bio Examples
• Letter of Introduction
• Find Your Dream Job

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• Job Interview Tips

How to Write a Follow-Up Email After an Interview: 6 Templates

Post-interview follow-up emails are the cherry on top of your job application.

They keep you on top of interviewers’ minds, make you look resourceful and proactive, and might even help you make it to the next round.

But how do you write one that’s memorable? When should you send it? And what if they don’t respond?

In this article, you’ll learn:

• How to write a thank-you follow-up email at various interviewing stages
• How to nudge an unresponsive recruiter with a follow-up email
• How to write a follow-up email if you get another offer
• When to send a follow-up email, how to structure it, and how to create your subject line

Don’t waste days compiling overused interview techniques. Get original answers to every single question you could expect.

Why Are Follow-Up Emails Important?

In a survey of US interviewers , 34.3% reported that thank-you follow-up notes are very or moderately important. It’s not that a follow-up email will make or break your chances but it’s a great addition to your interviewing process.

And this doesn’t only apply to the US. I interviewed Ivana Andrejic, an IT recruiter specialist working mainly with Eastern and Central European candidates. Although she said she hardly ever receives follow-up emails, she still remembers the candidates who take the time to send them. In her opinion, follow-up emails can definitely help candidates stand out.

Pamela Skillings, an interview coach and career counselor with extensive experience as a hiring manager, agrees.

“For me, getting a thank-you email just confirms that the candidate is seriously interested and has good follow-up/communication skills. I do think it’s possible that a well-written follow-up could boost my opinion of someone who seemed well-qualified but didn’t wow me in the interview. Plus, I have noticed that fewer candidates are sending thank-you emails lately. For me, that just means it stands out more when somebody sends a nice email.”

A well-written follow-up email will let you:

• Express your appreciation for the interviewer’s time
• Reinforce your interest in the role and your qualifications
• Clarify certain information or address any concerns that arose in an interview
• Sell yourself and build a better reputation
• Stand out from other candidates, build rapport with the interviewer, and simply prove you’ve got good manners.

Not sending a follow-up email won’t ruin your chances of getting a job (especially if you’re a suitable, experienced candidate), but it might make raise doubts about your level of interest in the position, Pamela says. Sending a generic one, in turn, will make you look lazy.

TL;DR: Take some time after the interview to write and send that follow-up email. It will keep you on top of the interviewer’s mind and demonstrate your knowledge of interviewing etiquette. Studies found that great answers to interview questions matter as much as following interviewing etiquette (that includes sending a follow-up email after an interview, among other things).

Some interviewers won’t notice or care, but for others, it might be an important factor. “Recently, I was speaking with a CEO who was hiring for a senior sales role and she told me she now sees the lack of a thank-you note as a red flag after some bad experiences. I think it’s more important in a field like sales where follow-up and outreach are so important.” — says Pamela Skillings.

Post-Interview Follow-Up Emails for Different Scenarios

Not all post-interview follow-up emails are the same.

Below, you’ll see samples and templates for 6 common situations:

• A follow-up email after a screening interview or phone interview
• A follow-up email after the first interview
• A follow-up email after the second interview
• A follow-up email when the company is unresponsive
• A follow-up email when you get an offer from another company
• A follow-up email to stay in touch when you haven’t been hired

Follow-up email after a screening interview or phone interview

A phone interview or a screening interview is usually the very first step in the hiring process. In it, the interviewer is trying to assess if you’re qualified to enter the interviewing process. It’s just an initial screening, it’s usually very short, and it focuses on the “big picture:” your key qualifications, first impressions, and basic cultural fit.

Still, this doesn’t mean you shouldn’t send a follow-up email after such an interview — even if the recruiter found you.

Interested in continuing with the interviewing process or not, we recommend that you send a short follow-up email to express your gratitude and a) state your interest or b) politely decline going forward with the process.

How to write a follow-up email after a phone interview

You should keep this email short and simple:

• Thank the interviewer for their time.
• Reiterate how your qualifications align with the job description and why it makes you a great fit.
• Sign off, and make sure to include your phone number and email address.

Follow-up email after a screening interview: Sample email

Subject line: Thank you for your time, Serena!

Dear Serena,

Thank you for your time today. It was a pleasure talking to you about Big Interview and getting to know how the company works. I particularly liked the notion of regular, company-wide projects that encourage collaboration across departments.

Considering my style of work, I’m confident I could integrate into the team seamlessly.

If you need any additional information, I would be happy to meet with you again, in person or online.

Looking forward to hearing from you!

Amy Schmidt

[email protected] 202-555-0113

Template you can use

Subject line: Thank you for your time, [Interviewer name]!

Dear [Interviewer name],

Thank you for your time today. It was a pleasure talking to you about [Company name]. It was interesting to learn about [a particular detail you spoke about during the call].

Considering [your qualifications, preferences, skills, or similar], I’m confident I could [describe how you can fit in with the company].

If you need any additional information, I would be happy to meet with you again, in-person or online.

[Your name] [Your email address and phone number]

Follow-up email after the first interview

The first “official” interview will usually focus on your experience, achievements, and skills in more detail.

If you came prepared and did good, this follow-up email is going to leave yet another positive impression and increase your chances of making it to the next round.

But if you feel like you could have done better — this email might help you salvage your reputation and improve your chances of making it to the second round.

How to write a follow-up email after the first interview

• Start with a warm greeting and gratitude for the opportunity to interview.
• Recount some positive aspects of the interview and reiterate interest in the role by explaining why you would be a good fit.
• Provide a sign-off with your full name and contact information.

Follow-up email after the first interview: Sample email

Subject line: Lovely speaking to you about Kidco today

Thanks for taking the time to talk to me about Kidco today. I enjoyed discovering more about the company I’ve admired for several years now.

I was thrilled to hear about your content plans and how user-generated content fits into your strategy. Working on several user-generated content projects in the past year convinced me how important such an approach is for increasing authenticity, engagement, and community building.

I’m looking forward to diving deeper into this topic, if the opportunity presents itself.

In the meantime, should you need anything else from me, don’t hesitate to get in touch.

Hope to hear from you soon!

Best regards, Siobhan Kelly

Thanks for talking to me today about [Company name]. I’ve enjoyed [what you enjoyed the most about the interview].

I was thrilled to hear about [particular details, like plans, goals, strategies, or similar]. [A little bit about how you fit into the plans].

Best regards, [Your name]

If you’re preparing for a second interview, learn about 30+ Common Job Interview Mistakes to Avoid (Easily!) .

And if you need help with answering common interview questions, selling yourself, or negotiating the offer, check out our free course .

Follow-up email after a second interview

Your second interview with a company may be the final one, after which the company will decide on whether or not to hire you (of course, this might differ depending on the company — some will require only one interview, some will require 2–3 or more).

No matter the number of interviews, you should follow up after each . And the deeper you go, the more detailed your email needs to be.

Speaking about the second interview specifically, you need to pinpoint specific information you discussed in the interview. Outline concrete ideas on how you would achieve the goals discussed.

How to write a follow-up email after a second interview

• Begin by saying thank you for taking the time to have the second interview .
• Discuss specific points from the second interview that prove your qualifications.
• Reconfirm your keen interest in the role and express your eagerness to move forward.

Follow-up email after a second interview: Sample email

Dear Annie,

Thank you for taking the time to meet with me today. It was lovely meeting up again and I’m now convinced that Pioneer is the perfect place for me to continue my career at.

It was great hearing about your agency’s 2024 strategy and how a new email service provider can contribute to the revenue increase. As already mentioned, I have extensive experience with Engage, as I migrated several clients’ complete email operations to that ESP, which eventually helped us double the revenue in just two quarters. Attached below is a short deck where I proposed several ideas around ESP migration and new flow setup, along with the Replenishment flow you never utilized for your clients before.

I would love to discuss it in more detail, should we decide to work together.

If you need any additional information, don’t hesitate to contact me.

Thanks again for your time and consideration, I hope to hear from you soon.

Best, Kevin Anderson

Thank you for taking the time to meet with me today. It was lovely meeting up again and I’m now convinced that [Company name] is the perfect place for me to continue my career at.

It was great hearing about [particular details discussed during the interview]. As already mentioned, [restate the qualifications that make you the best candidate and back them up with your proud achievement]. Attached below is a short deck where I proposed several ideas around [what was discussed in the call].

Best, [Your name]

Follow-up when there’s no response within the agreed time

If the interviewer didn’t get back to you within the agreed time and you want to know where you stand, you can send a follow-up email to inquire about the status of your application.

Don’t get discouraged or worry that you might look pushy. You’re being proactive and using transparent communication.

A good thing to do, though, is to wait for the deadline to pass and email the interviewer only then — not before the deadline.

How to write a follow-up email if there hasn’t been a response within the agreed time

• Politely remind the recipient of your previous meeting.
• State your continued interest in the position.
• Request an update on the status of your application.

Follow-up email when there’s no response within the agreed time: Sample email

Subject line: Following up on the Content Writer position

Dear Monica,

Hope you’re well!

I’m checking in to ask about the content writer position status, considering that you mentioned the deadline for reaching a decision would be November 5. I’m still interested in the position and I’m looking forward to your update.

Please, let me know if you need any additional information on my side that would be helpful.

Warm regards, Marie Jenkins

I hope you’re doing well.

I’m checking in to ask about the [position name] position status, considering that you mentioned the deadline for reaching a decision would be [date]. I’m still interested in the position and I’m looking forward to your update.

Please, let me know if you need any information on my side that would be helpful.

Warm regards, [Your name]

Follow-up when you get an offer from another company

What if you’re interviewing for several positions and you get an offer from one company while still in the application process with others?

Well, you send them an email.

If you’re 100% happy with the offer you got from company 1, you can let company 2 know you’re no longer eligible for their position. You’ll want to kindly thank them for their time and effort and explain the situation.

If, on the other hand, you’re not sure whether to accept the offer from company 1 — you can let company 2 know that you got an offer, but would prefer to work with company 2 and would be willing to refuse company 1’s offer.

🥁 Story time: Our editor Michael got his first major job mostly because he followed up on the interview with the right message.

A few days after the interview, he received an offer from another organization. The offer was decent, but it did not come from his top-pick company. So he decided to be proactive, emailed his top pick, and told them about the offer he got and how he would be happy to turn it down if he was still in contention for a job with them. His top-pick company thanked him for the transparency and went out of their way to speed up the decision-making process.

Michael got the job.

Mind you, he had a pretty good feeling after that interview and suspected that he had a real shot. That’s why writing that email didn’t feel awkward.

If you’re in a similar situation, don’t hesitate to follow up. It might make all the difference between accepting an OK-ish offer and landing your dream gig.

Follow-up when you get an offer from another company: Sample email 1

Subject line: Sales Representative position update

I’m writing to let you know that I was offered a Sales Representative position at Gartner. The deadline for accepting or rejecting the offer is December 3.

I will be accepting the offer with them, and I’d like to thank you for your time and dedication once again.

It was a pleasure to get to know you and ScholarshipsUS. I wish you the best of luck with finding a suitable person for the position, and I hope our paths will cross again sometime in the future.

Best, Alexander Smith

Follow-up when you get an offer from another company: Sample email 2

I’m writing to let you know that I was offered a Sales Representative position at Gartner.

I’m really excited about your opening with ScholarshipsUS and feel it’s a much better fit for me. I’m happy to turn down the offer with Gartner if ScholarshipsUS chooses me to fill in the Sales Representative position in your company.

The deadline for accepting or rejecting my offer with Gartner is December 3 — let me know if you’ll have a decision by that date.

If you need any further information, don’t hesitate to contact me.

Template 1 you can use (Offer accepted)

Subject line: [Position name] update

I’m writing to let you know that I was offered a [Position name] position at [Company 1]. The deadline for accepting or rejecting the offer is [Deadline date].

It was a pleasure to get to know you and [Company 2]. I wish you the best of luck with finding a suitable person for the position, and I hope our paths will cross again sometime in the future.

Template 2 you can use (Offer on hold)

I’m writing to let you know that I was offered a [Position name] position at [Company 1].

I’m really excited about your opening with [Company 2] and feel it’s a much better fit for me. I’m happy to turn down the offer with [Company 1] if [Company 2] chooses me to fill in the [Position name] position in your company.

The deadline for accepting or rejecting my offer with [Company 1] is [Deadline date] — let me know if you’ll have a decision by that date.

Follow-up email to stay in touch even when not hired

If you haven’t been hired, but you had a good time during the interview process, you liked the people you met and the company culture — you can choose to stay in touch to explore future opportunities, suggest another mode of collaboration besides working full-time for them, or to nurture that relationship and perhaps ask for mentorship in the future.

How to write a follow-up email to stay in touch even if you were not hired

• As always, thank them for their time and the opportunity.
• Express your admiration for the company and your interest in staying connected.
• Say that you’d be interested to hear about potential openings that might be more relevant to your skill set.
• Suggest future possibilities of working together or offering your help if needed.

Follow-up to stay in touch even when not hired: Sample email

Subject line: Thank you for the opportunity, Eva!

I hope all is well. I’m reaching out to thank you once again for your time and consideration.

Although I did not get the opportunity to work with Globex, I thoroughly enjoyed the process and I learned a lot about both your company and the industry. Should an opportunity arise, I’d love to know about your future openings that might be a better fit for me.

It was a pleasure getting to know you and speaking about your career trajectory. Because I’d like to build a career in hiring and recruitment, I’m sure there’s a lot I could learn from you.

Would you be available for a 30-minute call sometime in the next couple of weeks?

Best regards, Jamie

Subject line: Thank you for the opportunity, [Interviewer name]!

Although I did not get the opportunity to work with [Company name], I thoroughly enjoyed the process and I learned a lot about both your company and the industry. Should an opportunity arise, I’d love to know about your future openings that might be a better fit for me.

It was a pleasure [insert the thing you enjoyed the most]. Because I’d like to [list your motivation behind inviting them for a call], I’m sure there’s a lot I could learn from you.

How to Follow Up on an Interview?

Below are general tips on how to best follow up after an interview.

Follow up within 24 hours of the interview

Generally, it’s suggested to send your follow-up email within 24 hours of the interview, while the interview is still fresh in your interviewer’s memory. This will help you further establish the good rapport you built during the interview.

However, if you had your interview late on a Friday, then waiting until Monday to send a follow-up email is better — don’t email people over the weekend.

In case you forgot to follow up with a thank-you email within 24 hours, do it as soon as you remember. (PS: To avoid this, set a reminder after each interview to send a follow-up email.)

In case you’re still waiting for a company’s decision, don’t email them within the set deadline. Instead, wait for the deadline to pass and then send a follow-up email the next day.

Finally, if you get another offer while waiting for a certain company to get back to you, inform that company you’re waiting for immediately, regardless of whether or not you’ll accept the offer.

Create a proper subject line

You’ll want the subject lines of your follow-up emails to be short, clear, and professional.

The rule of thumb is to be simple and straightforward and find a way to thank the interviewer for their time. Something like this:

• “Thank you for taking the time to speak, [Name]”
• “Thank you for your time and consideration, [Name]”
• “Grateful for the opportunity”

Optionally, you can use the name of the position you applied for, as it might make it easier for the interviewer to recognize you instantly:

• Thank you for the time and consideration for the [position name] position
• Grateful for the opportunity: [position name] interview follow-up
• A big thank you for the [position name] interview opportunity

Send a follow-up email to every person you interviewed with

If you interviewed with only one person in each round, it’s going to make the work easier for you, as you’ll be sending a follow-up email only to that person.

However, in case you interviewed with multiple people, you’ll have to send a separate follow-up email to every person.

You might be tempted to copy-paste the same email and send it to everyone, but it’s going to make you look lazy.

Instead, personalize each email and bring up unique talking points you covered with different people. It might be a bit more work, but it’s the only right way to show interest and determination.

For example, if you interviewed with an HR representative and someone from the leadership team, you will send separate follow-up emails. In the email to the HR person, focus on the day-to-day tasks you discussed, your key skills and achievements, or the logistical and administrative side of things.

People from the leadership team will usually be more focused on your strategic vision, culture fit, problem-solving skills, or leadership potential. They’ll look for skills and competencies that transcend everyday duties in a position.

So you might say something like “It was a pleasure speaking to you about [company’s strategic vision for the next years and how you can contribute/how you can fit in/your suggestions for specific long-term goals/your leadership skills or experience].”

Use a clear structure

In follow-up emails, you want to be as clear and concise as possible.

This is important because the hiring decision-makers are busy and you want to spare their time and make them immediately get what the email is about.

Here’s what your email structure should look like:

• Professional greeting
• Thanking them for their time
• Touching upon what was discussed in the interview
• Displaying your relevance and interest in the position
• Asking them if there is any additional information they would like to hear from you
• Closing professionally

“Currently, the overly formal, wordy “business letter” style of the past feels very old-fashioned for thank-you notes. Nobody is going to read long paragraphs of fluff and resume recap. Keep it concise and conversational. Say thank you, reiterate your interest, and maybe share or reinforce any additional information that you want them to know about you (a skill you forgot to mention, or your fit for a requirement that came up in the interview but wasn’t in the job description). Reference a detail or two from the discussion to show you were listening and you’re not just copy-pasting a form email. When following up later in the process to check on the application status, there are fewer universal rules. A lot depends on the situation. However, I would say it’s always fine to send a short, respectful note reiterating your interest and asking for an update.” — Pamela Skillings

Match the company’s communication style

Matching your communication style to the person you’re speaking or writing to is called mirroring.

Using the same lingo as the interviewer can help you build positive rapport and facilitate better understanding, but it can also make you sound more knowledgeable and persuasive.

If you’re interviewing with an enterprise that values formal communication, then you should be formal in your follow-up emails. On the other hand, startups or creative businesses might value a more casual approach. Pick up on common terms or abbreviations in the company or industry and use them (but don’t overdo it). You can also mirror things like exclamation points or emojis (if the interviewer used emojis in your correspondence, find a way to include at least one in your messages).

Here’s a few more tips you can use to stand out during the interview and when writing a follow-up email:

Personalize your email

Copy-pasting a generic follow-up email from the internet and sending it to the interviewer might ruin the good impression you left during the interview itself. Same goes for sending the same email to all interviewers.

Always personalize follow-up emails by referring to specific details discussed during the interview.

If you interviewed with several different people, write a separate, personalized email to each of them. Needless to say, double-check that you address the email to the right person.

Be persistent but polite

It’s okay to send more than one follow-up email if the company doesn’t respond, but remember that they’re likely just swamped and not ignoring you on purpose. Remain patient and polite.

For example — you sent a follow-up email hours after the interview and you never received a response. Now the deadline has passed and you still haven’t heard back from them. Should you email them? Yes, it’s totally ok to send another polite follow-up email inquiring about the status of your application and reminding them about the agreed deadline.

But you should stop there, as it should be enough to nudge them and get back to you quickly.

And in case you don’t hear back from them, don’t feel bad. Would you even want to work for a company that doesn’t value your time and efforts and ghosts you?

Summary of the Main Points

• Follow-up emails are a great way to stand out from the competition and reinforce your interest in the position.
• In your follow-up email be concise and direct, thank the interviewer for their time, restate your interest in the company, and ask if they need anything else from you.
• Send a follow-up email within 24 hours after the interview (but if you interviewed late on Friday, send it on Monday).
• In the subject line, thank the interviewer and optionally include the name of the role you applied for.
• Personalize each email and send separate emails if you interviewed with more than one person.

_______________________

Need a hand? There’s 3 ways we can help you:

• Getting invited to interview but not landing the job? Discover actionable lessons and interview practice here (Rated with 4.9/5 by 1,000,000 users).
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How long should an interview follow-up email be?

It should be short and to the point. We’d recommend just 2–3 paragraphs with no more than 2–4 sentences. Thank the interviewer for their time, restate your interest, bring up a specific topic you talked about to make it relevant and personalized, and offer to send them whatever they might need to reach the final decision. Just remember, the deeper you are into the process, the more detailed your follow-up email should be.

How to follow up on an interview I think went badly?

You can address the area of concern. If you messed up answering a certain interview question or you couldn’t think of a specific example, you can correct yourself or provide a bit more detail in the follow-up interview. You can also send your portfolio to provide insight into your work and decrease any suspicions an interviewer might have. This will show your willingness to learn, eagerness about the position, and resourceful and positive attitude — so even if the interview didn’t go as planned, you can still get the most out of the situation.

What if I forgot to mention something important during the interview. Can I write about it in my follow-up?

Absolutely. After thanking the interviewer for their time and bringing up some specific topics you talked about, you can mention an important thing that you forgot to elaborate on during the interview. Make sure to be concise, though, as the follow-up email needs to be short: 2–3 paragraphs with 2–4 sentences max.

What’s an example of a short and sweet follow-up email after an interview?

Thank you for your time today and the opportunity to discuss [Company name]. I thoroughly enjoyed learning more about [A particular detail you spoke about during the call].

If you need any additional information, don’t hesitate to contact me,

[Your name] [Your contact info]

Should I use the interviewer’s first or last name when addressing them in the follow-up email?

Depends on the level of formality and how you spoke during the interview. If you were on a first-name basis during the interview, then you can definitely call them by their first name in the follow-up email. The same goes if the interview was not formal, and for a startup or a youthful, creative business that values closeness. If the interview was formal, or for a huge enterprise, or if the interviewer called you by your last name, then you should definitely use their last name when addressing them. But you can use your own intuition here: if you had an informal interview with a person who is considerably older than you, then it might make sense to use their last name.

Maja Stojanovic

Fact Checked By:

Industry Expert Contributions:

Pamela Skillings , Ivana Andrejic

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How to Write an Interview Follow-Up Email (Examples Included)

Mike Simpson 0 Comments

By Mike Simpson

Nothing feels quite as good as leaving a job interview knowing that you rocked it. But after you write an amazing thank you email , what comes next? If you don’t get an offer soon, do you need to send a follow-up email after your interview, too? Or is that too much?

In the end, the world of job interview follow-up is, in a word, tricky. If you reach out too often or in the wrong way, you can actually destroy your chances of getting the position, even if you rocked the interview. But not following up at all isn’t always the best move either, making the whole situation really complex.

Luckily, you’re here, and we’re going to help. Come with us as we take a deep dive into the world of follow-up emails.

What Is a Follow-Up Email?

Okay, before we take a deep dive into creating an interview follow-up email, let’s take a breath and talk about what one is in the first place. In the simplest sense, a follow-up email is a short message where you touch base with the hiring manager.

Exactly how you touch base can vary depending on the circumstances surrounding the contact. For example, you’ll use a different approach for a follow-up email after no response than you might in other situations.

Here, we’re going to focus on a basic job interview follow-up email, as you can adapt it to a range of scenarios. Plus, just because the hiring manager reached out after your interview doesn’t mean you won’t need to follow up, so it’s good to know how to do it even if it isn’t an issue of no response.

But why would you need to follow up after a job interview? Won’t the hiring manager end up making whatever decision they feel is right eventually?

Well, it is true that the hiring manager will make a choice at some point. The thing is, if they haven’t made it yet, your follow-up email can make a difference.

In the end, 74 percent of employers admit they’ve made a bad hire at some point. Why does that matter? Because bad hires are expensive, and a single experience with one could make a hiring manager a bit gun-shy when they need to choose a candidate.

Consider this: a single bad hire costs about 30 percent of the new hire’s first-year salary. That means one mistake cost tens of thousands of dollars. Ouch, right?

So, if you were responsible for a hiring mistake that came with a price tag like that, do you think you’d rush to choose a candidate the next time you need to fill a position? Probably not.

And that’s just one reason why a hiring manager may not make a decision right away. Maybe their hiring budget got changed after your interview, or they got overwhelmed with a high-priority project. Perhaps they had a personal emergency that took them away from the office.

The thing is, those delays can actually be opportunities. By creating an outstanding follow-up email, you can make yourself a stronger candidate. Pretty cool, right? We think so.

Details of a Follow-Up Email

Before we take a look at how to write the message or a follow-up email example, let’s go over the basic format. That way, you’ll have a handy follow-up email template of sorts available.

With a follow-up email, you’ll usually have a:

• Subject Line
• Personal Greeting
• Request for an Update
• Reaffirmation of Continued Interest
• Sharing More Details
• Professional Sign-Off

While that might seem like a ton of stuff on the surface, it really isn’t. In many cases, your final email will be just a few paragraphs long, as a decent number of those points only need a few words or one sentence to cover.

Follow-Up Email Etiquette

Alright, here’s another crucial part of the equation: follow-up email etiquette. For this, one of the most critical things to understand is that you need to time the sending of your message.

While your thank you email should go out within 24 hours, you need to wait longer before you send out an interview follow-up email, typically at least one week.

Now, it’s important to remember that a follow-up and a reply are two different things. If the hiring manager reaches out to you via email and you respond, that isn’t a follow-up in a traditional sense. Instead, you’re engaging in a dialog, so you want to reply as soon as possible after receiving the message, and you don’t necessarily have to use a follow-up email format.

Instead, a follow-up email should happen about one week after the dialog has died. In some cases, this is one week after the interview. In others, it’s one week after you last received an email or phone call from the hiring manager.

The only exception to the one-week timing is if the hiring manager gave you a date when a decision would be made. With that, you don’t want to reach out until at least one business day after that day passes. Anything earlier than that makes you seem impatient.

Otherwise, you need to make sure your tone is appropriate. You don’t want to be demanding or pushy. Remember, while you’d like an update, the hiring manager doesn’t technically “owe” you anything, so it’s best not to act like they do.

It’s also critical to keep things brief. While you can certainly highlight a bit more of what you bring to the table, now isn’t the time to write a dissertation about your awesomeness.

In the end, be polite, be professional, be brief, and be reasonable. If you do all of that and nail the timing, you’re good to go.

How to Write a Follow-Up Email

While we’ve already touched on the basics of what goes into a follow-up email, a little bit of detail never hurt. Here’s a step-by-step how-to guide for writing a follow-up email after an interview.

Step-by-Step Guide for How to Write a Follow-Up Email After an Interview

1. subject line.

Yes, when you’re writing any email, your subject line matters. It lets the hiring manager know what the message is about, so it’s wise to keep things short, sweet, and ridiculously straightforward.

Now, it’s important to note that you have two options for your subject line. One option is to create a brand new one. Usually, something like “Following Up on [Job Title] Interview” will do the trick. It’s incredibly clear, so the hiring manager won’t have any doubts about the intention behind your email.

Second, you can reply directly to the last message you received from the hiring manager (or your last reply if you didn’t get a response). That keeps everything in the same chain.

2. Personal Greeting

While you might think that jumping straight into the body of your email is fine, it’s always better to start with a greeting. Now, this doesn’t mean you actually need to say, “Hello.” Instead, just make sure to have the hiring manager’s name on its own line at the top.

3. Request for an Update

One of the big keys to writing an effective follow-up email after an interview is getting to the point. Let the hiring manager know right away that you’d like an update about the position, adding a few crucial details – like the job title, department, and date of your interview – to make it clear which role you’re discussing.

4. Reaffirmation of Continued Interest

Whenever you follow up, it’s always a good idea to blatantly express your ongoing interest in the job. It reassures the hiring manager that you’re excited about the position and you’d welcome an offer, which does give them some peace of mind.

5. Sharing More Details

After that, you can highlight something about what you offer that makes you a great fit. Ideally, you want to tap on something that you may not have been able to fit in during the interview, giving them something new to consider.

Then, follow that up with an offer to provide more information if they need it.

6. Thank You

Every single time you speak with the hiring manager, showcasing your appreciation should be a goal. It makes you seem gracious about the opportunity, and that helps keep the tone positive.

7. Professional Sign-Off

When you sign off, choose a classic like “Best Regards,” “Sincerely,” or “Thank You.” Then, add your name and contact details. Done.

Follow-Up Email Mistakes to Avoid

As with most parts of the hiring process, missteps can seriously hurt your chances of landing a position, including mistakes in your follow-up email for a job. So, how do we avoid them? By knowing what they are and what to do instead.

With follow-up emails, one of the biggest faux pas is coming across as pushy, desperate, or demanding. This can happen if you send the message too soon, as it makes you seem impatient or if your tone is wrong.

In the end, you want to seem enthusiastic, but you always want to be calm and professional. If you focus on brevity and politeness, that gets a lot easier.

It’s also crucial not to accuse the hiring manager of not keeping a promise or disappointing you. Even if they gave you a timeline for a decision and that day came and went, you never want to throw that in the hiring manager’s face. Instead, it’s better to come from a place of understanding.

Demanding an explanation for a delay is also a bad idea. In the end, why the decision isn’t made yet is likely none of your business, and requesting an explanation can make you seem entitled or aggressive.

Otherwise, failing to say “thank you” is a big issue. Hiring managers want to know that you value the opportunity and their time, so expressing your appreciation is a must.

Follow-Up Email After Your Interview Examples

Now’s the moment you’ve been waiting for; it’s time for a fantastic follow-up email example (or three). You can use each one as a follow-up email template or simply as a source of information.

Every follow-up email example here uses a slightly different approach, though make sure to tap on each of the critical points. So, without further ado, here’s a look at some samples of how to create an interview follow-up email.

1. Simple Follow-Up Email

This follow-up email after a job interview is probably the most flexible option. You could use it if there’s been no response at all, as well as if there’s been a lull in the conversation, the decision date you were previously given has passed, or in many other situations.

Subject: [Job Title] Interview Follow-Up

Mr. John Doe:

I’m reaching out to touch base regarding the [Job Title] position with [Company Name] I interviewed for on [date of interview]. It seems like both an exceptional opportunity as well as an outstanding match for my skill set.

Based on my past experience managing [project, duty, or responsibility], where I was able to [accomplishment], I feel that I can bring a significant amount of value to the position. Additionally, I’m well equipped to help [Company Name] with [challenge they are facing], as I’m adept at [relevant skills].

If there is any additional information I can provide that can assist you with your hiring decision, I am happy to supply it. Thank you again for your time and consideration, and I am looking forward to any update you are able to provide at this time.

Best Regards,

[Your Name and Contact Information]

2. Follow-Up After Past Conversation About Next Steps

If there has been a previous discussion about next steps, and either the stated timeline has passed, or it’s been a reasonable amount of time after you’ve learned of them, then you may want to use a particular approach when reaching out. Here’s one option for requesting an update.

Subject: RE: [Past email chain subject line]

Mrs. Jane Doe:

I wanted to take a moment to follow up on the [Job Title] position I interviewed for on [date of interview], as well as our past conversations about the opportunity. The role seems like a great fit for my capabilities, particularly when it comes to [project, duty, or responsibility], as I have prior experience in that arena, as well as expertise in [related skills].

As you mentioned, [hiring process step] was underway, and it would be followed by [additional hiring step you were made aware of]. If there is any information you need from me to help complete the next steps you outlined previously, I am happy to provide it.

Please do not hesitate to reach out at any time, and I appreciate your time and consideration in this matter.

3. Follow-Up After Previous Discussion About Skills/Experience

If you’ve exchanged a few emails with the hiring manager about your skills or experience since the job interview, you may also want to use a modified approach. Here, the goal is to reignite the discussion while also learning more about the status.

Subject: Re: [Job Title] Interview – [Previous subject line from conversation]

Dr. John Doe:

I’m reaching out to follow up on my interview on [date of interview] for the [Job Title] position at [Company Name], as well as our previous conversation about my skills and experience.

I believe wholeheartedly that the role is a great fit for my skills, and I feel that I could provide [Company Name] with exceptional value. Along with the accomplishments I discussed previously, I also [new relevant achievement that you haven’t previously talked about in detail]. That experience allowed me to genuinely hone my [relevant skills] skills, as well as gain experience in [more skills or relevant duties].

Ultimately, I am genuinely excited to learn more about the role, as well as any next steps in the hiring process that may be on the horizon. If you have any additional questions about what I bring to the table, I am happy to discuss my capabilities further. Thank you again for your time, and I truly appreciate your consideration.

Putting It All Together

In the end, you should now have a solid idea of how to write a follow-up email after an interview. Use every tip and example above to your advantage. That way, when you reach out for an update, you can nail it.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

Copyright © 2024 · TheInterviewguys.com · All Rights Reserved

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How to follow-up after an interview: Use these email templates & examples

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How to follow up after an interview via email

When to follow up after an interview, 3 ways to follow up and say thank you after a job interview.

5 tips to make your interview follow up stand out

Land your next job offer

You’ve been in the job search for a little while now. 

Throughout the job searching process, you’ve walked away from the interview feeling good. You answered the questions well. You seemed to have good conversations with the interviewers and hiring manager. You asked good interview questions , too. You’re confident in your skills and capabilities. 

But a week goes by without any news. So, what happened? 

My little brother is in the job search right now. He called me one day with this exact dilemma. He thought an interview went really well and was really interested in the job. But he hadn’t heard from the recruiter or the hiring manager. 

When I asked if he’d followed up after his interview, he paused. “How do I do that? Am I supposed to do something afterward?” 

Many candidates may think their work is done after the interview. While that might be true for certain situations, it’s important to learn how to follow up after an interview. 

In this article, you’ll learn when (and how) to follow up after an interview — and how to make yourself stand out from the crowd. 

If you’ve just finished an interview, it’s time to send a follow-up email. Here’s how to follow up after an interview via email. 

How to follow up after an interview via email 

• Address the recipient by their first name
• Say thank you and express gratitude for their time and effort
• Reiterate your interest in the job and company 
• Mention when you interviewed, the job title, and the job details 
• Ask directly about the status and next steps 
• Offer additional information (if needed) 
• Close the email with your thanks and gratitude   
• Make sure you proofread your email (or have someone else do it) 
• Stay positive (especially in your tone) 

Every organization and employer is different. You might be in communication with the recruiter throughout the interview process. Or you might have communication with the hiring manager directly. 

Regardless, it’s important to identify whom you’d like to follow up with directly. Make sure you’re spelling their name correctly. Then, express your gratitude and appreciation. While the hiring process may look simple, it’s not as easy as it seems.

Depending on the company, it can take rounds of approvals and hoops to push a candidate through to the next step. 

Once you’ve thanked the person for their time, it’s time to reiterate your interest. Mention both the job and company — and why you’re excited about the opportunity. Make sure you also mention when you interviewed and the exact job title. If you’re communicating with a recruiter, it’s likely they’re juggling multiple candidates and open positions. 

Then, be direct. Ask about the status of the position you’ve interviewed for. Inquire about the next steps. You might offer additional information, like references, at this stage as well. Finally, close your email with another note of gratitude . 

But before you hit send, pause. Has someone proofread this for you? Have you run the email through spellcheck or another grammar checker tool? What’s your overall tone? Are you still remaining positive? Or, if you’re coming off as frustrated, what edits can you make? 

An example follow up email template 

We’re including a draft email template for you to use below. Make sure you edit the template to fit your specific needs and situation. 

Hi <interviewer’s name>, 

I hope all is well! Thank you again for the opportunity to interview for <insert job title> with <insert company name>. It was wonderful to get to know you and your team. 

I’m following up to see if there are any updates regarding <insert job title> from my interview on <insert date>. I’d like to reiterate my interest in the role and excitement for the opportunity. I’d be happy to provide references, at your request.

I’m excited to hear the next steps in this interview process. Thank you again for your time and consideration. I hope to hear from you soon! 

Best regards, 

<insert your name> 

It can be tricky to figure out when to follow up after your interview. First, it’s important to ask questions throughout the hiring process to get a sense of the timeline. These questions (and real-time answers) can help guide you through when to send that follow-up email. 

For example, you might consider asking some of these questions during your interview process: 

• What does your timeline look like to fill this role? 
• When are you hoping to fill the position? 
• What are the next steps after this interview? 

It’s always good to send a follow-up thank you email immediately following the interview — even an informational interview . Glassdoor recommends sending an email within 24-48 hours. 

If you still haven’t heard from the company in 7-10 days, it’s probably safe to send a follow-up email. Make sure you double-check your tone and consider the work the team is juggling right now on top of hiring duties. 

One of my best friends is in the interview process with a company right now. The recruiter asked her directly, “Will you send me an email if you haven’t heard from me in 5 days?” 

We know many companies are doing an incredible amount of hiring. And that means recruiters are really busy. You can consider asking the recruiter when it’s OK to follow up if you haven’t heard while you’re in communication with them. 

But whatever you do, don’t pester. Sending multiple emails with no response can send the wrong message. You want to make sure that you’re interested but not annoying. A little patience can go a long way. Try to maintain a positive mindset and keep things in perspective. 

There are nuances to following up after an interview. Every company handles the interview process differently. So throughout your job hunt, you can find yourself in different scenarios. 

The initial thank you after an interview 

As a general rule of thumb, it’s a good idea to send a thank-you email within 24-48 hours of first meeting the interviewer. 

Every organization is different. Some companies may only have one interview. Others may have multiple rounds of interviews, like BetterUp. 

Regardless, each interaction with a new interviewer should warrant a thank you email. Let’s say Maria just had a phone interview with a recruiter for a marketing position. She’s really interested in the role — and the next step would be to meet the team .

She learned in the phone interview that her qualifications match up with the role perfectly. She also learned more about the company culture and growth opportunities . Maria decides to send a thank you follow-up email after her phone interview, eager to hear the next step. 

You’re waiting to hear if you’ve made it to the next round 

You’re probably not going to like this answer. But if you’re waiting to hear if you’ve made it to the next round of interviews, you need to have some patience. This scenario can be frustrating. 

But if there are a lot of candidates in the mix, it’s going to take some time.

First, think about your own experience. The emails and maybe phone calls to coordinate schedules. The prep calls with recruiters to go over the folks you’re meeting with. The schedule juggling to find the right times with the right people. The number of people you might have interviewed with up until this point. 

Now, multiply that by the number of people interviewing for the job. And on the recruiter’s end, multiply that by the number of open positions they may be hiring for. 

Let’s say David has completed his first interview with the recruiter and the hiring manager. The recruiter initially told him that there are three rounds of interviews. The third and final round is with the team’s VP. It’s only been two days since David completed his interview with the hiring manager.

He’s already sent a thank-you note after the interview, so he decides to wait patiently for news on the next round. He consults his coach who tells him to wait at least a week before following up again. 

If you haven’t heard from them in 7-10 days, it’s OK to send a follow-up note. You can even ask for some interview feedback . But try to practice some patience. Hang in there. You’ve got this.  

You’re waiting for the final decision after a job interview 

Theoretically, this shouldn’t take too long for companies to make a decision . If you’ve gone through all rounds of interviews, you know they like you. They’re interested but they’ve probably narrowed it down to a very short list of final candidates. 

This is likely going to come down to scheduling with the last round of candidates. Let’s say there are three people, including you, who have made it to the final round. You could be the first candidate to have completed the final round of interviews. Two more candidates could be interviewing behind you. 

Once all candidates have completed the final interviews, it shouldn’t take long for the company to make a decision. It’s OK to ask the recruiter how many candidates are interviewing in the final rounds of interviews. That can help give you a sense of the timeline. 

Let’s say Arianna has completed all three interviews for a software engineer position. She moved quickly through the first and second rounds. But the third round with the team’s director took longer to set up. She asked the recruiter before her third and final interview how many candidates were in the mix. Arianna learned it was between her and one other candidate. 

It’s only been a day since her final interview, which was also a working interview . Arianna decides to wait it out to see if she hears back soon. Sure enough, on day four, Arianna receives a call from the recruiter with a job offer . 

If you haven’t heard anything in 7-10 days, follow up with an email. Hopefully, you’ll hear pretty soon after the interviews are complete — that’s usually a good sign! If you haven’t heard back yet after your follow-up email, keep your head up. There are plenty of opportunities out there. You’ll find the right one to help you reach your full potential . 

5 tips to make your interview follow-up stand out after a job interview 

We know job seekers are looking for new opportunities everywhere. Chances are, you aren’t the only candidate in the mix for a role. If you want to leave a good impression after your job interview, consider these five tips: 

• Connect with your interviewers on LinkedIn. 
• Double-check your email’s subject line — and make it stand out. 
• Consider a follow-up letter or thank you letter in the mail. 
• Personalize your follow-up note with things you learned in the interview. 
• Ask for feedback or career advice . 

Land your next job offer 

The job hunt can be grueling. From the job application to interview questions to the decision-making process , the job search is exhausting. Sometimes, the job search can be depressing . Practice self-compassion throughout the process. 

But your dream new job could be just around the corner. Following up after a job interview can be intimidating. You might not know how to best check in with the interviewers. You might feel like you’re imposing on your interviewer’s time. 

But with this guide, you can feel confident in following up post-interview with your potential employer. You can make a good impression and hopefully help make their hiring decision an easy one. 

Regardless of where you are in your career, a coach can help . With BetterUp, you can seek career advice from a coach . And ultimately, you can find your perfect fit. Unlock your potential with virtual coaching . 

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Madeline Miles

Madeline is a writer, communicator, and storyteller who is passionate about using words to help drive positive change. She holds a bachelor's in English Creative Writing and Communication Studies and lives in Denver, Colorado. In her spare time, she's usually somewhere outside (preferably in the mountains) — and enjoys poetry and fiction.

Why a working interview can help you land your dream job (and candidate)

A quick guide on how to list references on a resume, how to write a follow-up email 2 weeks after an interview, what are professional references and how to ask for one (examples), breathe in, breathe out: 15 tips to prepare for an interview, how to ask for a letter of recommendation (with examples), 10 interview skills, techniques and examples to land your dream job, how and when to write a functional resume (with examples), the 9 types of interviews you should know about, how to answer questions about salary and compensation expectations, 4 tips to respond to a job rejection email plus examples, write thank you letters after interviews to stand out as job applicant, 33 questions to ask a hiring manager in an interview, why do you want this job - finding your most impactful answer, resume best practices: how far back should a resume go, cv versus resume demystify the differences once and for all, why are you interested in this position how to answer with examples, how to decline a job interview: what to do when you’re in demand, stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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How to follow up after a job interview and say thank you

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You nailed the interview! So now it’s time to follow up after your job interview and say thank you. 📝 Career.io host, Kevin, is here with tips on writing a follow-up email that increases your chances of landing the job!

👀 Check out more follow-up email examples: https://career.io/career-advice/follow-up-email-after-an-interview

VIDEO CHAPTERS

00:00 Introduction 00:30 Benefits of following up by email 00:50 How to write a thank you email 01:18 Example follow-up email 02:09 Bonus tip

#jobinterview #joboffer #jobhunt #jobinterviewtips #jobinterviewskills

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12 Detailed Examples: Follow-Up Email After an Interview

By Status.net Editorial Team on June 4, 2023 — 17 minutes to read

Nailing the job interview is a big accomplishment, but what comes after can truly set you apart from other candidates. A well-crafted follow-up email not only shows your professionalism but also your continued interest in the position. In this article, we’ll guide you through the process of creating the perfect follow-up email to help you land your dream job.

Timing is crucial when sending a follow-up email, and knowing when to hit “send” can make all the difference. In general, you’ll want to send your message within 24-48 hours of the interview. This ensures that the conversation is still fresh in your interviewer’s mind, while also allowing you to express your eagerness to move forward with the opportunity.

Throughout this article, we’ll be exploring a variety of follow-up email examples and templates that cater to different scenarios. Whether you’re looking to thank your interviewer, address any concerns, or simply remind them of your unique skills, these examples will help you ensure you’re putting your best foot forward in your pursuit of the job.

Related: How to Write a Perfect Thank You Email After an Interview

10 Best Examples & Templates of An Interview Thank You Email

• How Long Does It Take to Hear Back From an Interview?

What to Wear to an Interview (and Mistakes to Avoid)

The Importance of Follow-Up Emails

Building relationships with hiring managers.

Sending a follow-up email after an interview helps in building a relationship with the hiring manager. By expressing your gratitude and appreciation, you show that you value their time and the opportunity to discuss the role. A well-crafted follow-up message can make you more memorable and leave a positive impression on the interviewer.

Example : Subject: Thank you for the opportunity, [Hiring Manager’s Name]

Dear [Hiring Manager’s Name],

I enjoyed speaking with you today about the [position name] opportunity at [company name]. I appreciate the time you took to discuss the role, and I am excited about the prospect of joining your team.

I look forward to hearing from you soon.

Best regards, [Your Name]

Reiterating Interest and Enthusiasm

A follow-up email is a great way to reiterate your interest in the role and enthusiasm for the company. Your email should focus on key points from the interview and indicate how your skills and experience align with the company needs.

Example : Subject: Great conversation about [position name] at [company name]

Hi [Hiring Manager’s Name],

Thank you for the insightful discussion we had yesterday regarding the [position name] role at [company name]. I was particularly excited to learn about your plans for [specific project or department], and I believe that my experience in [your area of expertise] would make a valuable contribution to those goals.

I’m very interested in joining your team and look forward to the next steps in the hiring process.

Kind regards, [Your Name]

Professionalism and Courtesy

Sending a follow-up email demonstrates professionalism and courtesy, which are qualities that many hiring managers look for in candidates. It shows that you are proactive and genuinely interested in the role. Be sure to maintain a polite and professional tone throughout your message.

Example : Subject: Appreciate your time, [Hiring Manager’s Name]

I wanted to thank you for providing me the opportunity to interview for the [position name] role at [company name]. It was a pleasure speaking with you, and I appreciated learning about the company culture and the challenges involved in the position.

I look forward to the possibility of working together and await your decision.

Sincerely, [Your Name]

Timing Your Follow-Up Email

The 24-hour rule.

Sending a follow-up email within 24 hours after your interview is preferable. It demonstrates that you’re proactive, organized, and genuinely interested in the position. This is your opportunity to express gratitude for the interview and reiterate your enthusiasm for the job.

Template: Subject: Thank you for the interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me yesterday about the [position] role. I enjoyed our conversation and was especially excited about [specific detail you discussed]. I believe that my experience in [relevant experience] makes me a strong candidate for this position.

Looking forward to the next steps in the hiring process. Please let me know if there is any additional information I can provide.

Best regards,

[Your Name] [Your Email Address] [Your Phone Number]

After Receiving Feedback

If you’ve received a response to your initial follow-up email or further feedback from the interviewer, be sure to reply promptly. Ensure to address any concerns or questions they might have while continuing to display your interest in the position.

Example: Subject: Re: Feedback on Interview – [Your Name]

Thank you for your response and for providing constructive feedback on our interview. Based on your suggestions, I have [action taken to address concern]. I hope this addresses your concerns, and I look forward to discussing the potential of working together further.

Kind regards,

When to Send a Second Follow-Up

In some cases, you might not receive a reply to your initial follow-up email. If a week has passed without any communication, it’s acceptable to send a second follow-up email expressing your continued interest and inquiring about the status of the hiring process.

Example: Subject: Checking In – [Your Name]

I hope you’re doing well. I wanted to follow up on our conversation from last week regarding the [position] role. I am still very interested in joining your team and wanted to inquire about the progress in the hiring process.

Please let me know if there is any update or if I can provide any further information.

Thank you and best regards,

Related: Interview Follow-up Email Examples (1 day, 1 & 2 weeks)

Crafting Your Follow-Up Email

Subject line and greeting.

When crafting the subject line for your follow-up email, make sure it’s concise, clear, and includes the phrase “thank you” or “follow-up.” This ensures your email stands out in their inbox.

Subject line examples:

• Thank You for the [Job Title] Interview
• Following Up on the [Job Title] Interview
• [Your Name] – [Job Title] Interview – Thank You

Start your email with a friendly and professional greeting that addresses the interviewer by name. Related: How to Start a Letter (and Mistakes to Avoid)

Expressing Gratitude and Reinforcing Interest

Begin by thanking the interviewer for their time and consideration during the interview process. Show genuine appreciation for the opportunity to learn more about the company and the position. Reinforce your interest in the role, mentioning specific aspects of the job or company that you find appealing. This demonstrates both your enthusiasm for the position and your understanding of the company culture.

Adding Additional Information and Value

Your follow-up email is a great opportunity to reinforce your skills and experience, or even share any information you may have forgotten during the interview. You can include a brief anecdote that highlights your problem-solving skills, teamwork, or adaptability. If you discussed a specific challenge the company is facing, provide a fresh perspective or solution you’ve been thinking about.

Closing and Sign-Off

Before signing off, express your eagerness to hear about the next steps in the process. Also, reiterate your availability for a follow-up conversation or to provide any additional information the interviewer might need. Close with a gracious sign-off like “Best regards” or “Sincerely,” followed by your full name. Related: How to End an Email Professionally (Examples)

Here are a few examples for each sub-section:

Examples: Step 1, Greeting

• Hi [Interviewer’s Name],

Examples: Step 2, Expressing Gratitude and Reinforcing Interest

• Thank you for taking the time to discuss the [Job Title] position with me. I am very excited about this opportunity and believe that my skills align perfectly with the company’s goals.
• I appreciate the opportunity to learn more about [Company Name] and your team’s vision. The [Job Title] role sounds like a great fit, and I am excited about the possibility of contributing to the company’s success.

Examples: Step 3, Adding Additional Information and Value

• During our conversation, you mentioned the importance of [skill or requirement]. In my previous role as a [Job Title], I successfully [accomplishment or experience] that I believe would make me a valuable asset to your team.
• After reflecting on our interview and the company’s needs, I wanted to share an idea that I believe could benefit [Name of project or issue]. My experience in [relevant skill] could help streamline the process and improve efficiency.

Examples: Step 4, Closing and Sign-Off

• I look forward to hearing about any updates on the position and am happy to provide any further information if needed. Sincerely, [Your Full Name]
• If there are any further questions, please don’t hesitate to reach out. I look forward to taking the next steps in the hiring process. Best regards, [Your Full Name]

Adapting to Different Interview Situations

After a phone interview.

After a phone interview, try to send a follow-up email within 24 hours to express your gratitude for the opportunity and to reiterate your interest in the position. Recap the key points discussed during the phone conversation, and emphasize your strengths and how you fit the role. Personalize the email by mentioning a specific detail or connection you made with the interviewer.

Example: Subject: Great talking with you today, [interviewer’s name]

Dear [interviewer’s name],

Thank you for taking the time to discuss the [job title] position with me today. I enjoyed learning more about [company name] and how the role aligns with my career goals. I believe that my experience in [industry or skill] would make me a valuable addition to your team.

During our conversation, you mentioned [specific detail from the interview]. This resonated with me because [explain how this connects to your experiences or interests]. I’m confident that my background in [relevant experience or skill] makes me a strong candidate for this position.

I appreciate the opportunity to further explore my potential with [company name]. I’m looking forward to the next steps of the hiring process. Please feel free to contact me if you have any questions or need additional information.

[Your name] [Your phone number] [Your email address]

Following a Second Interview

If you’ve had a second interview, it’s important to send another follow-up email, thanking the interviewers again for their time and expressing your ongoing interest in the role. To stand out, summarize the key takeaways from the second interview and highlight specific topics or connections relevant to the job requirements.

Example: Subject: Thank you for the [job title] second interview, [interviewer’s name]

I appreciate the opportunity to further discuss the [job title] position during our second interview today. It was a pleasure speaking with you and the team members, and I gained valuable insights into the role and how it contributes to [company name]’s success.

One aspect I found particularly interesting was [specific detail from the second interview]. I feel confident that my experience in [related skill or industry] will help me tackle similar challenges at [company name]. Moreover, the team’s focus on [company’s value or project] aligns with my professional aspirations.

Thank you once more for considering me for the [job title] position. I’m excited about the possibility of joining your team and eagerly await your decision.

Warm regards,

No Response after Previous Follow-Up

If you haven’t heard back after sending a follow-up email, you can send another one after a week or two. Keep it polite and concise, expressing your continued interest in the role and your appreciation for the opportunity to interview.

Example: Subject: Checking in on the [job title] position, [interviewer’s name]

I hope this email finds you well. I wanted to follow up on the [job title] position, as I haven’t received an update regarding the hiring decision. I understand that these processes can take time, and I wanted to reiterate my interest in joining the [company name] team.

Please let me know if you need any additional information from me or if there is an update on the status of my application. I appreciate your time and consideration.

Related: Interview Follow-up Email Examples (1-2-3 weeks)

Interview Follow-up Email Examples and Templates

Job interview follow-up email template.

Subject: Thank You – [Your Name]

Thank you for the opportunity to interview for the [Job Title] position yesterday. I enjoyed our conversation about [specific topic you discussed], and I’m excited about the prospect of joining the [Company Name] team.

I look forward to the possibility of contributing my experience in [Your relevant skills/fields] and collaborating with the team on [specific project/goals].

Please don’t hesitate to reach out if you have any additional questions or require any further information. I appreciate your consideration and hope to hear from you soon.

Phone Interview Follow-Up Email Template

Subject: Thank You for the Phone Interview – [Your Name]

Hello [Interviewer’s Name],

I wanted to express my gratitude for our phone conversation today regarding the [Job Title] role at [Company Name]. I enjoyed speaking with you about [specific topic you discussed], and I appreciate the time you took to provide insights into the company’s goals and culture.

The more I learn about [Company Name], the more excited I am about the opportunity to contribute my skills and experience in [Your relevant skills/fields] to help the team achieve its objectives.

If you need any additional information or have further questions, please feel free to contact me. I look forward to hearing from you regarding the next steps in the hiring process.

Second Interview Thank You Email Template

Following up with a thank you email after your second interview is crucial to express your continued enthusiasm for the role. Here’s how you can structure your email:

Subject: Thank You for the Second Interview – [Your Name]

I wanted to extend my appreciation for the opportunity to participate in the second interview for the [Job Title] position at [Company Name]. It was a pleasure to meet additional members of the team and learn more about [specific aspects of the role].

I continue to be excited about the prospect of joining the team at [Company Name] and believe that my experience in [Your relevant skills/fields] will be a valuable asset for achieving the company’s goals.

Please don’t hesitate to reach out if you need any further information or have any concerns. I appreciate your time and consideration and look forward to hearing about the next steps in the hiring process.

Common Mistakes to Avoid

Overlooking proofreading.

One common mistake to avoid is overlooking proofreading. Always double-check your follow-up email for any errors in grammar, spelling, and punctuation. It’s crucial that your email appears professional and polished to make a strong impression. Consider using grammar tools like Grammarly to help catch any potential mistakes.

Being Too Casual or Overly Formal

Another mistake to avoid is being too casual or overly formal in your follow-up email. Keep the tone professional but approachable. It’s essential to strike a balance between showing enthusiasm for the role and respecting the formality required in corporate communications. Avoid using slang, emojis, or overly complicated language.

Too casual: “Hey there, just wanted to say I had a great time chatting with you!”

Overly formal: “Dear esteemed interviewer, I am writing to express my sincerest gratitude for our engaging dialogue.”

Appropriate: “I appreciate the time you took to discuss the position and company goals with me.”

Failing to Customize the Template

Lastly, avoid using a generic template without customizing it to reflect the specific situation and company. Be sure to mention the company name, position, and any key discussion points from the interview. Highlight relevant soft skills you possess that would benefit the role and the organization.

Generic: “I wanted to express my interest in the position we discussed during the interview.”

Customized: “I am excited about the opportunity to contribute my project management and teamwork skills as a Marketing Coordinator at XYZ Company.”

Going Beyond Email

Handwritten thank you note template.

A handwritten thank you note can leave a lasting impression on your interviewer. It shows you put in extra effort and value the opportunity. Make sure your note is concise and well-crafted. Choose quality stationery and use legible handwriting. Begin expressing gratitude for the interview, then mention a specific point discussed to make it personal. Reiterate your excitement for the position and make sure to sign your name.

Dear [Interviewer’s Name], Thank you for taking the time to discuss the [job title] role with me. I appreciated learning more about how your team handles [specific topic]. I believe my experience in [relevant field] would complement your team’s goals. I’m excited for the chance to be a part of [company name] and contribute to its continued success. Warm regards, [Your Name]

A Follow-up Phone Call Example

A follow-up phone call can convey your enthusiasm and continued interest in the position. However, use discretion and respect the interviewer’s time. Wait at least a week after your initial follow-up email before considering a call. When you call, be polite, introduce yourself, thank the interviewer for the opportunity, and ask if there is any update on the decision process.

Example : “Hi [Interviewer’s Name],

This is [Your Name] calling regarding the [job title] position. I wanted to follow up and express my continued interest in the role. I enjoyed our conversation and believe I’d be a great fit for the team. Do you have any updates on the hiring process?”

Connecting on Social Media: Linkedin Message Template

Staying in touch with your interviewer on social media platforms, such as LinkedIn, can help strengthen your professional connection. First, ensure your profile is up-to-date and highlights your skills and achievements. Send a personalized connection request expressing appreciation for the opportunity and reiterate your interest in the role. Also, consider engaging with your interviewer’s content or company posts to demonstrate your genuine interest in their industry.

Example of Linkedin Message :

Hi [Interviewer’s Name], It was a pleasure discussing the [job title] role with you. I am excited about the opportunity to contribute to [company name] and grow professionally. I would be grateful to stay connected and learn more about your team and company updates. Best regards, [Your Name]

Frequently Asked Questions

Follow-up email timing.

Sending your follow-up email within 24-48 hours after the interview is ideal. This shows that you are proactive and interested in the opportunity. Don’t forget to account for weekends or holidays, as you want to ensure the email reaches the interviewer during business hours.

Best subject lines for interview follow-up emails

Effective subject lines are concise and relevant to the interview. Use something that can quickly remind the interviewer who you are and the position you discussed.

Example 1: “Your Name – Role Interview Follow-up”

Example 2: “Thank you for the Interview – Your Name”

Example 3: “Following up: Role and Your Name”

How to address the interviewer

In the beginning of your email, address the interviewer with their full name and title, using “Mr.,” “Ms.,” or another appropriate title. If you had multiple interviewers, send personalized emails to each person.

Example 1: Dear Mr. Smith,

Example 2: Hello Ms. Johnson,

Example 3: Good morning, Dr. Lee,

Related: How to Start a Letter (and Mistakes to Avoid)

How to thank the interviewer

Express your gratitude for the time and effort the interviewer invested in meeting with you. Personalize your thanks by mentioning a specific topic discussed or a moment that stood out.

Example 1: “I appreciate the time you took to discuss the marketing strategies your team utilizes.”

Example 2: “Thank you for your insights about the company culture and future growth plans.”

Example 3: “It was a pleasure learning about the team’s accomplishments and goals.”

How to reiterate interest

Reaffirm your enthusiasm for the role and explain why you believe you would be a great fit. Briefly highlight your relevant skills, experiences, or qualifications that could contribute to the team or company.

Example 1: “I continue to be excited about this opportunity, as I believe my background in finance will allow me to make impactful contributions to your team.”

Example 2: “The role aligns with my passion for digital marketing, and I am confident in my ability to drive successful campaigns.”

Example 3: “My project management experience and adaptability make me an ideal candidate for this fast-paced environment.”

How to check application status

Politely inquiring about the next steps or when you can expect to hear feedback is acceptable in your follow-up email. This will also indicate your continued interest in the position.

Example 1: “Could you please let me know what the next steps in the hiring process are? I am eager to continue our conversation.”

Example 2: “I understand you may need time to evaluate candidates, but I am curious when you anticipate making a decision.”

Example 3: “I appreciate your consideration, and I would be grateful for an update on the status of my application when it is available.”

Related: How Long Does It Take to Hear Back From an Interview?

• Interview Follow-up Email Examples (1-2-3 weeks)
• How to Write a Perfect Thank You Email After an Interview
• 10 Smart Examples of An Interview Thank You Email
• 3 Detailed Examples: Job Interview Request Email Responses
• 26 Examples of Smart Questions to Ask in an Interview

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Four days after they learned of decades-old child sex abuse allegations against their senior pastor, Robert Morris, hundreds of Gateway Church employees filed into an auditorium in Southlake, Texas, on Tuesday to learn his fate.

Some staff members appeared solemn as they found their seats. Others looked angry. One attendee pulled out her cellphone and secretly hit record. Later, she shared the audio with NBC News and described the meeting in an interview. A second person who attended confirmed her account and the recording’s authenticity.

Kenneth W. Fambro II, a real estate executive who serves on Gateway’s board of elders , struggled through tears as he delivered the news that employees had come to hear: Morris, one of the nation’s most prominent evangelical leaders, was resigning from the church he’d founded 24 years earlier.

“This,” Fambro said of accepting Morris’ resignation, “has been one of the most difficult decisions in my life.”

The recording of Fambro’s remarks reveals the deeply conflicted feelings of church leaders as they come to terms with the knowledge that their founding pastor — the man who’d built Gateway into one the largest megachurches in America and served on former President Donald Trump’s spiritual advisory board — had confessed to engaging in “inappropriate sexual behavior” with a child.Fambro opened Tuesday by acknowledging that he and other church officials had long known that Morris had admitted to sexual misconduct when he was young. It was a story Morris told so often over the years from the pulpit and in one-on-one meetings that “you can get kind of numb” to it, Fambro said, according to the recording.

“Pastor Robert did a phenomenal job of being open and transparent about his transgressions and his past, his moral failures,” Fambro said, speaking on behalf of the elders board, which is charged with governing the church. 

“What we did not know was that she was 12 years old.”

Cindy Clemishire, the woman who accused Morris of molesting her as a child, disputed the notion that Morris had been transparent. In a statement to NBC News, she said she was disturbed that Gateway elders struggled over whether to remove him from leadership.“What is so difficult about accepting the resignation from a man who repeatedly sexually abused a little girl for almost five years and then lied about it?” Clemishire said after having reviewed a transcript of the recording provided by NBC News. “Why wasn’t he terminated?”

Clemishire and her lawyer, Boz Tchividjian, contend that she contacted Morris and church officials with her allegations in 2005 and 2007 and that Gateway’s board of elders should have long ago investigated Morris’ version of events. (Fambro began attending the church in 2006 and became an elder in 2014, according to Gateway’s website.)

Morris hasn’t been charged with a crime and didn’t respond to messages requesting comment.

The allegations were made public Friday in a post published by The Wartburg Watch , a website focused on exposing abuse in churches. Clemishire, 54, described in the post and in a subsequent interview with NBC News how Morris had molested her for years beginning on Christmas night in 1982, when she was 12.Initially, Morris and Gateway’s elders responded Friday and Saturday by acknowledging in statements that Morris had several sexual encounters with a “young lady” when he was in his 20s and saying he had been transparent about his sin and had repented.

“Since the resolution of this 35-year-old matter, there have been no other moral failures,” the elders said in a message to employees Friday.

But some Gateway parishioners and staff members viewed the statement itself as a moral failure. Why had church leaders described the alleged sex abuse of a 12-year-old with euphemisms?

Fambro didn’t address that question in his remarks Tuesday, and he and other church elders didn’t respond to messages requesting comment. A spokesperson for Gateway also didn’t respond.

The person who made the recording of Tuesday’s staff meeting said she shared it with a reporter because she believes the board of elders is “gaslighting” employees about its initial defense of Morris and needs to be replaced. NBC News isn’t naming the woman because she fears retaliation.

At the meeting, Fambro defended the board of elders, which he said had been fielding criticism from members who felt leaders had taken too long to respond to the crisis.He said leaders had deliberated during multiple hourslong meetings Monday and Tuesday and were following the guidance they’d long gotten from their now-former senior pastor. 

“If you’ve been here long enough, you’ve heard Pastor Robert say, ‘Before we can move, we need to hear God,’” Fambro said. 

Fambro also told employees he and the other elders “have great compassion” for Clemishire and don’t condone what happened to her.

“You won’t hear us try to explain it away,” Fambro said. 

But, he added, that doesn’t mean “we don’t love Pastor Robert, that we’re not defending him.”

He then spoke extensively about the profound impact Morris had on his life and on the lives of tens of thousands of church members. Fambro encouraged the audience not to let the revelations of child sex abuse make them lose sight of the good that God had done — and would continue to do — through Gateway and Morris.

“So yes, there is an anointing on this house. Yes, there is an anointing on Pastor Robert,” Fambro said. “But both/and, yes? There was some stuff that was done. They both can exist.”

Fambro asked the staff to pray for Morris’ family, including his son James Morris, who is associate senior pastor and had been scheduled to succeed his father upon his planned retirement next year. Robert Morris is still pulling for Gateway, Fambro said, which was why he is stepping down.

“Pastor Robert wants to see Gateway Church succeed in the body of Christ,” Fambro said. “Pastor Robert wanted to resign to not be a distraction.”

Clemishire said the elders’ continued support for Morris “makes me sick.”“How can a church believe that a man can be anointed by God after sexually abusing a child and then lying about it for decades?” she said. “This is repulsive.”

Although elders had asked those in attendance not to record Tuesday’s meeting, Fambro seemed to sense that his words might eventually reach a broader audience. He said he worried someone would “take a sound bite, a clip, part of a sentence” and twist its meaning.

In closing, before another church leader stepped forward to describe the counseling services that would be available to employees, Fambro encouraged the audience members to focus on what they can do to help the church succeed. 

“I can dwell on the past,” he said. “You guys can, as well. Or I can choose to say: ‘That’s a data point. How can I affect the future?’” 

“‘How,” Fambro added, “do we move forward?’”

Mike Hixenbaugh is a senior investigative reporter for NBC News, based in Maryland, and author of "They Came for the Schools." 

Teen paralyzed after jumping into a pool to escape a wasp

DALLAS, Texas (KTVT) – A 13-year-old boy in Texas could end up a quadriplegic after jumping into a swimming pool to avoid a wasp.

“It was a normal day,” the teen’s mother Anya Camper said. “He came running downstairs telling me he wanted to go swimming with his friends and me. I told him, no he didn’t need to go.”

But Camper eventually caved in and let her son, Semyon Williams Jr. go swimming.

Witnesses said the teen tried to dodge a wasp at a pool, dove into the water, and submerged in peril.

“He’s not sure exactly what type of dive he did. The only thing he remembers is waking up, laying face down in the pool, taking in water,” Camper said.

SJ, as his mom calls him, is a football player and an avid swimmer who could not make his skills surface for one stroke.

“He couldn’t move. He was literally drinking water,” Camper said. “So, it’s hard to hear, you know, all of it is hard to hear. But when he literally told me, ‘Mom, I thought I was going to drown because I couldn’t move.’”

A friend helped rescue him from the pool as emergency crews took him to the hospital.

Doctors told Camper SJ’s neck was fractured and required surgery. Then, they told the teen’s family that his dive into the pool shattered his spinal cord.

SJ is paralyzed and may never use his arms, hands, legs or feet again.

“As a mom, it’s just gut-wrenching, literally helpless. He’s looking to me to fix it. And that’s one thing I can’t do. I can’t fix this. So, it’s ... it’s hard,” Camper said.

Copyright 2024 CNN Newsource. All rights reserved.

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