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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

Klara Cervenanska ,
Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

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What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD.

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
Margins. The only rule here is that the margins on your cover letter should match those on your CV.
Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Professional PhD Cover Letter Examples for 2024

Your PhD cover letter must immediately highlight your main thesis contribution. Draw the reader's attention with a succinct explanation of your research significance and uniqueness. Demonstrate how your expertise aligns with the department or institution's academic focus. Your cover letter should create a compelling narrative that weaves your skills into their ongoing projects and goals.

Cover Letter Guide

PhD Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience PhD Cover Letter

Key Takeaways

Embarking on your job search, you've likely discovered the need to craft a compelling PhD cover letter—a document that can stump even the most accomplished professionals. This crucial letter shouldn't just echo your resume; it must weave the narrative of your proudest professional triumph. With formal language minus the clichés, and conciseness that caps at one page, we'll guide you through the intricacies of creating a cover letter that stands out, ensuring your application demands attention.

Write a phd cover letter that helps you stand out (and get the job);
Understand how to start and end your phd cover letter with the appropriate greeting;
What to include in the body of your phd cover letter to put your best foot forward;
Your most important achievements - how to present them as part of your phd cover letter.

And if you want to make your life even easier, simply drag and drop your phd resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the phd isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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PhD cover letter example

PETER CONNOLLY

Clarksville, TN

+1-(234)-555-1234

[email protected]

Highlighting Significant Achievements: By mentioning the accomplishment of improving blockchain security by 65% and securing $16 million in funding, the candidate effectively showcases their capability to deliver impactful and quantifiable results that can resonate with the prospective employer's desire for competent professionals.
Matching Skills to Job Requirements: Specifically addressing expertise in areas of cybersecurity and software engineering indicates the applicant's understanding of the technical skills required and showcases their proficiency in those areas, which are likely essential for the role being applied for.
Demonstrating Value Addition: The author prompts a forward-looking discussion by suggesting a meeting to explore how their background can contribute to the company, implying a readiness to tailor their skills and past experiences to meet the employer's specific needs.

What are the basics of the design or format of your phd cover letter?

To start, here's a reminder for you: the Applicant Tracker System (or software that is used to assess candidate profiles), won't be reading your phd cover letter.

Recruiters enjoy reading phd cover letters with a standardized format that uses:

the same font as the resume (e.g. modern ones like Raleway or Volkhov are prefered over the clichéd Times New Roman or Arial);
single spacing to keep the content concise and organized (this is all ready for you in our cover letter templates );
a one-inch margin to wrap around the text, like in our cover letter builder ;
PDF as a file format, as it allows your design (and visual element) to stay the same.

Finally, we can't go on without mentioning the key sections of your phd cover letter.

In the top one-third, make sure to include a header (with your contact information, name, role, and date), a salutation, and an introduction.

Next, follows the heart and soul of your phd cover letter or its body.

End your phd cover letter with a closing paragraph and, if you wish, a signature.

The top sections on a phd cover letter

Header: This includes your contact information, the date, and the recipient's details; it's essential for providing immediate visibility of your identity and for professional correspondence formatting.

Opening Salutation/Greeting: A formal greeting addresses the recipient properly and sets a respectful and professional tone for the cover letter, which is important for making a good first impression.

Introduction: This section should capture the recruiter's attention by briefly introducing your background, your interest in the PhD program, and the specific reasons you are drawn to this particular opportunity.

Research Interests and Academic Background: Tailor this part to showcase your relevant educational and research experiences, current interests, and how it aligns with the department’s work, demonstrating your fit for the program.

Closing and Call to Action: Conclude by summarizing your suitability for the role, reiterating your enthusiasm, and inviting further discussion, showing proactivity and eagerness to engage with the academic community.

Key qualities recruiters search for in a candidate’s cover letter

Deep expertise in the specific research field: Demonstrates the ability to contribute valuable insights and drive the research forward.
Strong analytical and critical thinking skills: Essential for designing experiments, analyzing data, and drawing meaningful conclusions.
Proven track record of academic accomplishments: Indicates the capability to undertake and complete challenging research projects.
Excellent communication skills (written and verbal): Vital for writing research papers, grant proposals, and collaborating with peers and mentors.
Self-motivation and independence: Necessary for driving one's own research and overcoming the inevitable challenges of a PhD program.
Demonstrated perseverance and commitment: Shows that the candidate can see long-term projects through to completion despite obstacles.

What matters most when tailoring your phd cover letter salutation

Your phd cover letter greeting should feel welcoming to recruiters.

Use their first name (e.g. "Dear Marshall" or "Dear Sara"), if you've previously been in touch with the hiring manager and are on a more friendly basis.

If this is the first time you're contacting the recruiters, start your phd cover letter with:

their last name (e.g. "Dear Ms. Ali" or "Dear Mr. Stevens") - look up who's the hiring manager for the role on social media or the company website;
generalized greeting (e.g. "Dear HR Team") - just don't use "To whom it may concern" or "Dear Sir/Madam".

List of salutations you can use

Dear Dr. [Last Name],
Dear Professor [Last Name],
Dear Dr. [First Name] [Last Name],
Dear Search Committee,
Dear Hiring Committee,
Dear [Department Name] Selection Committee,

The phd cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your phd cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning phd cover letter introduction:

get creative - show off your personality from the get-go (if this aligns with the company culture);
focus on your motivation - be specific when you say what gets you excited about this opportunity.

What to write in the middle or body of your phd cover letter

Here's where it gets tricky.

Your phd cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your phd cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Closing paragraph basics: choose between a promise and a call to action

You've done all the hard work - congratulations! You've almost reached the end of your phd cover letter .

But how do you ensure recruiters, who have read your application this far, remember you?

Most phd professionals end their cover letter with a promise - hinting at their potential and what they plan on achieving if they're hired.

Another option would be to include a call for follow-up, where you remind recruiters that you're very interested in the opportunity (and look forward to hearing from them, soon).

Choose to close your phd cover letter in the way that best fits your personality.

Which story should you tell in your phd cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your phd cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your phd cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Your phd cover letter is your best shot at standing out by showing your motivation and the unique skills you'd bring to the job:

Chose no more than one achievement, which you'd be talking about in the body of your phd cover letter, by focusing on skills and outcomes;
Address recruiters with their first or last name, or "Dear Hiring Manager" in your phd cover letter greeting;
Introduce in no more than two sentences what makes your profile unique (perhaps it's your motivation, enthusiasm, or appreciation of the company you're applying for);
Select the same font you have used in your resume (avoid Times New Roman and Arial, as most candidates tend to invest in them);
Close your phd cover letter with a promise of how you see yourself growing in the company and the benefits you'd bring about.

Cover letter examples by industry

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

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Motivational Letter For PHD In Mathematics Ideas: 5+ Templates

When it comes to pursuing a PhD in Mathematics, the road ahead can be both challenging and rewarding. As a prospective candidate, crafting a persuasive Motivational Letter For PHD In Mathematics that showcases your research experience, academic achievements, and passion for the field is crucial to securing a spot in a top-tier program. But with so much at stake, where do you even begin?

Fear not, for in this blog post, we will dive into the world of motivational letters for PhD programs in Mathematics. We will explore the key elements that make a successful letter, provide tips for writing an engaging introduction, and share examples of strong opening paragraphs that will capture the attention of admissions committees. Whether you’re a seasoned researcher or just starting out, this post will equip you with the tools and insights you need to craft a compelling letter that sets you apart from the competition. So, let’s get started on the journey to your dream PhD program in Mathematics!

Key Components of a Strong Motivational Letter for PHD In Mathematics

Here are some key components to consider when crafting a strong motivational letter for a PhD in Mathematics:

Introduction: Begin your letter with a clear and concise introduction that highlights your interest in pursuing a PhD in Mathematics. Explain why you are passionate about this field and why you believe a PhD in Mathematics is the right next step for you.
Research experience: Highlight any research experience you have in Mathematics. This could include research projects you have completed as part of your undergraduate or master’s degree, as well as any independent research you have conducted. Discuss the research questions you have investigated and your findings, as well as any challenges you faced and how you overcame them.
Academic achievements: Discuss your academic achievements in Mathematics, including your grades and any awards or scholarships you have received. You should also highlight any relevant coursework you have taken that demonstrates your expertise in the field.
Fit with the program: Demonstrate how your research interests align with the program you are applying to. Explain why you believe the program is a good fit for your research goals and how you plan to contribute to the program’s research community.
Future goals: Discuss your long-term career goals and how a PhD in Mathematics will help you achieve them. This could include plans to pursue a career in academia or industry, or to pursue further research in Mathematics.
Personal qualities: Finally, discuss any personal qualities that make you a strong candidate for a PhD in Mathematics. This could include your work ethic, perseverance, attention to detail, or ability to collaborate with others.

Remember to keep your letter concise and focused, while still conveying your passion and enthusiasm for Mathematics and your research goals. Good luck with your application!

Motivational Letter For PHD In Mathematics

Catchy motivational letter for phd in applied mathematics, motivational letter for phd in computational mathematics, motivational letter for phd in algebra and logic, top universities that offer phd in mathematics.

The pursuit of a PhD in Mathematics is a rigorous and challenging endeavor that requires a high level of academic rigor and dedication. Therefore, attending the best universities in the world for this field is crucial for students looking to excel in this area. These universities offer exceptional research opportunities, top-notch faculty, and cutting-edge resources that provide students with the knowledge and skills necessary to make significant contributions to the field of mathematics.

Here are some of the top universities in the world offering PhD programs in Mathematics:

Massachusetts Institute of Technology (MIT), USA
University of California, Berkeley (UC Berkeley), USA
Princeton University, USA
University of Cambridge, UK
ETH Zurich, Switzerland
University of Oxford, UK
California Institute of Technology (Caltech), USA
University of Chicago, USA
Imperial College London, UK
Stanford University, USA

In conclusion, attending the best universities for a PhD in Mathematics provides students with the opportunity to receive a world-class education and advance their research careers in this field.

Catchy Motivational Letter For PHD In Applied Mathematics

Mistakes to Avoid in Writing a Motivational Letter for PHD In Mathematics

A motivational letter for a PhD in Mathematics is a critical document that can make or break your application. Here are some mistakes you should avoid while writing a motivational letter:

Failing to showcase your passion for mathematics: Your letter should convey your love for mathematics and why you want to pursue a PhD in this field.
Not highlighting your qualifications: It’s crucial to highlight your qualifications and academic achievements to demonstrate your suitability for the program.
Not showing how the program aligns with your career goals: The letter should clearly articulate how the program will help you achieve your career objectives.
Being too generic: Avoid using generic statements and cliches. Instead, tailor your letter to the specific program and institution.
Failing to address potential weaknesses: If you have any weaknesses in your academic record or work experience, address them in your letter and explain how you have overcome them.

In summary, a motivational letter for a PhD in Mathematics should demonstrate your passion. Qualifications, alignment with career goals, specificity, and address any potential weaknesses.

Final Thoughts:

Writing a motivational letter for a PhD in Mathematics is an important step towards pursuing a successful academic career. Through this letter.You have the opportunity to showcase your passion for the field, your academic achievements, and your research interests. It is essential to tailor your letter to the specific program and to highlight why you are a good fit for the program and the department.

Remember to emphasize your unique qualities and experiences that make you stand out among other candidates. Be clear and concise in your writing, and proofread your letter multiple times to ensure it is error-free. Most importantly, be authentic and genuine in your approach. Your letter should reflect your personality and your drive to excel in your field.

Thank you for taking the time to read this blog post. I hope you found it informative and helpful in crafting your own motivational letter. Please leave your feedback in the comments section below, and feel free to visit our website for more job description ideas and career advice. We value your feedback and look forward to hearing from you.

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Jessica William

How to Write a PhD Motivation Letter

Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

A concise introduction stating which programme you are applying for,
Your academic background and professional work experience,
Any key skills you possess and what makes you the ideal candidate,
Your interest and motivation for applying,
Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

Have you attended any workshops or seminars?
Do you have any research experience?
Have you taught yourself any aspects of the subject?
Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

Use a sans serif font (e.g. Arial or Times New Roman),
Use a standard font size (e.g. 12pt) and black font colour,
Keep your writing professional throughout and avoid the use of informal language,
Write in the first person,
Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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PHD Application cover letter examples

As the highest postgraduate qualification you can achieve, it’s no wonder that most PhD programs require a cover letter as part of the application process.

So, if you’re hoping to complete your doctorate, you need to brush up on your writing skills and prove why you deserve a place in the program.

To help you do that, we’ve put together this comprehensive guide, complete with PhD cover letter examples to support your application.

CV templates

PHD Application cover letter example 1

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PHD Application cover letter example 2

PHD Application cover letter example 3

The example cover letters here should give you a good general idea on how your PHD Application cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a PHD Application cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your PHD Application cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

Hi, hope you’re well
Hi [insert recruiter name]
Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

Check out the company website and look at their About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

I am interested in applying for the position of *specialist field PHD Applicant* with your company.
I would like to apply for the role of Sales assistant (Ref: 406f57393)
I would like to express my interest in the customer service vacancy within your retail department
I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

A friendly sign off – e.g. “Kindest regards”
Your full name
Phone number (one you can answer quickly)
Email address
Profession title
Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your PHD Application cover letter

Here’s what kind of content you should include in your PHD Application cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

Your relevant experience – Where have you worked and what type of jobs have you held?
Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

PHD Application cover letter templates

Copy and paste these PHD Application cover letter templates to get a head start on your own.

Dear Admissions Committee

I am writing to express my strong interest in the Ph.D. in Physics programme at the University of London. As a highly motivated and dedicated individual with a deep fascination with the fundamental principles of physics, I am eager to contribute my academic background and research experience to your faculty.

I hold an MSc in Physics from the University of Birmingham, where I achieved distinctions for quantum mechanics, thermodynamics, and atomic & molecular physics. During this period, I was involved in evaluating quantum phenomena using computational methods, which honed my analytical skills and provided insights into the intricate nature of quantum systems. My passion for research has also led me to publish two peer-reviewed papers in reputable journals.

I am enthusiastic about continuing my journey in addressing challenges in the field of physics and have previously collaborated with renowned experts in securing £10M in funding to support projects, as well as improving experimental efficiency by 40% through implementing state-of-the-art quantum optics equipment. I have also delivered presentations to share research on condensed matter systems.

I am thrilled at the possibility of joining your institution. Thank you for considering me for the programme.

Kind regards

Matt Turner

I am writing to you concerning the Ph.D. program in Chemical Engineering at the University of Oxford. I possess a profound passion for advanced research and innovation in chemical engineering, with an eagerness to contribute my academic background and problem-solving abilities to your institution.

I hold an MSc in Chemical Engineering from Imperial College London and had the opportunity to delve into cutting-edge projects alongside esteemed experts. We focused on sustainable practices in chemical manufacturing, as well as the efficient production, transformation, and transportation of various products. I helped design and conduct experiments to improve chemical operations and reduce environmental impacts, where my findings were published in two peer-reviewed journals.

Some key accomplishments during master’s studies include, obtaining research funding worth £2M to conduct experiments in catalysis and reaction engineering, and playing a role in improving industrial processes by 50%. In addition, I delivered five oral presentations at international conferences to share information on driving sustainable practices.

Thank you for considering my application, and I am available at your convenience for further discussions.

Sable Norris

Dear Members of the Graduate Admissions Committee

I am writing to express my interest in the Ph.D. programme in Archaeology at the University of Cambridge. I possess a profound fascination for uncovering the mysteries of the past, and I am focused on contributing my academic background, fieldwork experience, and research skills to your institution.

I obtained a master’s degree in Archaeology from the University of Manchester, where I had the privilege of working closely with esteemed faculty and engaged in research that ignited my passion for understanding the Sumerian civilisation.

During my studies I conducted original research on the excavation and analysis of burial sites to shed light on their ancient practices and cultural beliefs, completing 95 excavation seasons, which was 30+ more than any other student, co-authoring two research papers published in reputable journals, and securing £500K from the UK government to conduct a 3-month research trip in the Middle East.

My experience coupled with advanced coursework in archaeological methodologies and artefact analysis have equipped me with the skills to excel in the programme. Thank you for considering my application.

Dominic Ferdinand

Writing an impressive cover letter is a crucial step in landing a place on a PHD, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

How to Write a Cover Letter for PhD Applications

Written by Chris Banyard

An PhD cover letter is one of the documents you may be required to submit as part of a PhD application . It should complement your academic CV and explain why you are applying. PhD cover letters offer you the chance to write with greater flexibility and personality than in other parts of the PhD application. This page will take you through what a PhD cover letter actually is and how to write one, along with some top tips on what to include (and what not to!).

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A PhD cover letter is a counterpart to a CV submitted as part of an application for a PhD programme. It is a short essay addressed to a specific individual and written in prose. It should explain your PhD application in your own words, demonstrating what you can offer and why you should be selected.

What is an academic cover letter for?

There are several reasons why the PhD cover letter is important for university admission. It is an opportunity to:

Clarify any gaps in the CV and explain certain aspects in further detail. This doesn't mean you should repeat information on your CV (the letter will probably be read in parallel). Rather, it’s a chance to expand on the story that the CV tells and demonstrate your knowledge.
Further tailor your PhD application to the project specification. Here, you can address and match your skills and experiences to those asked for by the university or supervisor.
Show professional communication skills and enthusiasm . These are important qualities for a postgraduate applicant, but they can be quite hard to show in a CV or application form. Here, you can write in your own words and present your research interests and passion.

Do I need a cover letter for a PhD application?

Many universities require an academic cover letter as part of the PhD application. It is therefore highly likely that you'll have to write at least one. If you're applying for multiple PhD projects then you will need to make sure you tailor your cover letter for each application.

Cover letters vs personal statements for a PhD application

Although there are similarities between a motivation or cover letter and a personal statement , they are different. A cover letter is more functional - it unites and presents your application. A personal statement is more useful for providing detail on your experience, interests and ambitions. If you are submitting both, you may need to keep this in mind and adjust the detail in each.

What if I don’t have research experience?

Although a PhD cover letter is a good place to expand on any research experience and publications you may have, as Bachelors or Masters students you will not be expected to have lots of this.

It’s more important to write with enthusiasm and show your commitment for research. Fortunately, the academic covering letter is an ideal place to show this!

What to include in a cover letter for a PhD application

The first thing you should include in your cover or motivation letter is a few introductory sentences . Outline who you are, what you are currently doing, whether it be a Masters or a job, and what PhD position you’re applying for. Make sure to include the PhD project reference number if one is provided in the description.

Next, you’re going to want to explain why you are applying for the PhD position. It’s a good idea to put your best, most compelling, or most relevant argument first. The earlier that you can make an impact, the more likely the addressee will read further.

Make sure you’re to the point and concise. An academic cover letter may be there to help illustrate your personality and passion but academics do not have the time to read elongated essays.

After detailing why you want to apply for the project, you need to explain why you’re eligible . Present you relevant skills and achievements in a brief and precise manner. Additionally, make sure to back up your claims with evidence.

An important tip is to demonstrate that you have done your research about the PhD project, supervisor and department. Be specific about why you would be a good fit for the this project in particular .

You should also detail clear understanding of the potential research impact the PhD project could have, and your enthusiasm for it. But, make sure your passion is routed in some research. Just discovering the unknown or novel may not be a compelling reason to research your subject.

Overall, the academic cover letter should show a clear identity and personality, while remaining professional. You need to demonstrate why you are a better and more interesting candidate than other applicants for a PhD.

What to avoid in a cover letter for a PhD application

The academic cover letter will accompany the CV , and therefore should not repeat anything on it. You should refer to information but not reiterate it.

You should also avoid listing all of your achievements, experience etc. It is better to focus on the best aspects of your PhD application.

There should be no statements presented without evidence. A PhD supervisor will see through this straight away.

Also, an ideal motivation letter should avoid offering too much information. This includes technical information, jargon and abbreviations. Focus on being clear and concise instead.

Lastly, you should avoid any vagueness, arrogance, or negativity. And make sure there are no typos or grammatical mistakes.

Formatting a cover letter for a PhD application

The formatting rules for an academic covering letter are very similar to those for a CV. Ensure there is correct spelling and grammar throughout, use consistent and clear font, and get the tone right – this should be enthusiastic and assertive without arrogance.

How long should a cover letter be?

The cover/motivation letter for a PhD application should be approximately one A4 page in length, or around 500 words. If necessary, it can be a little longer but should not be longer than two pages.

Organisation

An academic cover letter should have a beginning, middle and end.

The introduction should explain who you are, what you are applying for and how you started this application (i.e. where you heard about the PhD project, or if you have previously met the supervisor). You can also give a brief background about yourself and your research interests.

The main body should cover your skills and achievements as a counterpart to the CV. This should present your convincing argument as to why you should be accepted for a PhD position. You can also present your ideas for your future research.

Finally, the conclusion should explain why you want to study the PhD project and why you are a perfect fit. It should summarise your application as a whole. It can end with a respectful request to take the application further, such as an interview.

Who should a PhD cover letter be addressed to?

A cover letter should be addressed to a named person i.e. “Dear Professor Smith”. For a PhD application, this will usually be the PhD supervisor, but may be a specific person in charge of recruitment.

If you are still unsure who to address the cover letter to, it should be directed to the Head of Department.

Check that you have the correct title for the addressee.

How to end an academic cover letter?

Because the cover letter should be addressed to a named individual, it should be signed off with either “Yours sincerely” or “Kind regards”. Prior to this, it may be worth adding a polite prompt to reply, such as “I look forward to hearing from you”.

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CV for a PhD application in applied mathematics

In my CV I want to know whether the following ordering of the categories is suitable. I thought of giving prominence to research work because I am applying for a PhD.

Personal Details (name,address,e-mail)
Career objective
Publications
Conference presentation
Research Interest
Work Experience
Co-curricular activities
Extra curricular activities

Is the placing of Research Interest okay? Should I move it up? Where should I keep it?

As Career Objective should I write in general what I plan to do i my career once I finish my PhD or should it include the particular area that I am trying to research as my PhD. Say the specific field in applied mathematics. For example: Should it be,

Applying for admission into X university’s Doctor of Y program. or

Career objective : Become a leading researcher in the area of Z and contribute to the betterment of society

graduate-admissions

How do you make a selection for Talks and Presentations ? Assume you keep many presentations in many fields. Should you include all there, or just a small sample? – Léo Léopold Hertz 준영 Commented Jan 22, 2017 at 17:39

2 Answers 2

Firstly, the Career Objective section is a thing of past and should not be present in a CV or resume. Not only it is old-fashioned, it actually makes one change their CV or resume every time one applies to different organization and position. It is much better to place relevant position-focused information in a cover letter , which should be adjusted to a particular position anyway.

Secondly, do not put personal details , like mailing and physical address, on CV or resume. An e-mail address and, maybe, a phone number is more than enough. You don't expect potential employers to send you postal mail, do you? Plus, the physical address would jeopardize the security of one's identity.

Thirdly, the section Research Interests should be higher in the list - I would say, even prior to the section Education (or, at least, right after it).

Fourthly, I suggest you to create two versions of your CV (the following is not applicable to resume) - one with references , for organizations that require them as part of initial application, and another without ones, for those that require them later or using different communication channel (say, Interfolio ).

Fifthly, go ahead and search Internet for examples of academic cover letters (there are plenty of them - stick with the ones from reputable universities). Hope this helps. Good luck!

P.S. I would reword section titles , as follows: Conference Presentations => Talks & Presentations; Research Interest => Research Interests; Co-curricular Activities => not sure it makes sense to extract them in a separate section - why not list them below relevant educational info; Extra-curricular Activities => Extracurricular Activities.

@clarkson: You are welcome. – Aleksandr Blekh Commented Jun 5, 2016 at 8:35
Plus, the physical address would jeopardize the security of one's identity. — How so? – JeffE Commented Jun 5, 2016 at 13:08
1 Every academic CV I've ever seen has a postal address. – user37208 Commented Jun 5, 2016 at 16:29
1 @LéoLéopoldHertz준영 Including a phone number possesses somewhat lesser risk (from an identity security / theft perspective). If you're willing to have your own personal work phone number, that would be preferred. Otherwise, just omit it - typically, modern professional communication is [should be] asynchronous, anyway (professional etiquette), so an e-mail address should be enough. You can always reveal your personal or work phone numbers in a follow-up e-mail communication, once you get to know / establish the trust with the person. – Aleksandr Blekh Commented Jan 22, 2017 at 18:21
1 @LéoLéopoldHertz준영 Revealing personal phone number in an e-mail signature is not that risky, because you most likely communicate via e-mail with people you trust (or, at least, know). Having the same info in a public CV is a totally different story, since anyone can read it and use that info as they wish. Having said that, ultimately, you should act, based on your sense of or tolerance for risk (of identity security / theft). Hope this helps. – Aleksandr Blekh Commented Jan 22, 2017 at 20:50

Your proposed order looks fine to me as a default. If you think you really shine in one category it is okay to move things up or down based on that.

I am assuming most of your experience has been academia. Someone who spent a lot of time working outside of academia would want to prioritize that experience instead.

Research interest placement is fine subject to my above comments about what your want to emphasize.

Your second career objective sounds much better: "Become a leading researcher in the area of Z and contribute to the betterment of society"

1 Thanks for the reply. My experience is mainly academia. How about if I move research interest to 3 rd place, after career objective. – clarkson Commented Jun 5, 2016 at 6:50

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Mathematician Cover Letter Examples & Writing Tips

Use these Mathematician cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Mathematician Example 1
Mathematician Example 2
Mathematician Example 3
Cover Letter Writing Tips

Mathematicians use mathematical theories and techniques to solve problems. They work in a variety of industries, including education, finance, and science.

Because mathematicians are in high demand, you need to write a cover letter that stands out from the competition. Use these examples and tips to write a mathematician cover letter that impresses hiring managers.

Mathematician Cover Letter Example 1

I am excited to be applying for the Mathematician position at the Federal Bureau of Investigation. I have a Master’s degree in mathematics and more than 10 years of experience working as a mathematician. I am confident that I have the skills and experience to excel in this role and contribute to the FBI’s important work.

I have experience working in a variety of fields, including cryptography, statistics, and actuarial science. I have also worked on a number of research projects, most notably developing a new algorithm for solving a certain type of mathematical problem. I am confident that I can bring my skills and knowledge to the FBI and help them tackle complex mathematical problems.

I am a motivated and hardworking individual who is always looking for new challenges. I am excited to join an organization like the FBI and work with a team of talented mathematicians. I hope to have the opportunity to discuss my qualifications further with you in the near future. Thank you for your time and consideration.

Mathematician Cover Letter Example 2

I am writing to apply for the open Mathematician position at your company. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my skills to work for your company.

I have been working as a Mathematician for the past three years and have developed a strong understanding of the field. I have a proven track record of success, and I am confident that I can deliver results for your company. I have a strong mathematical background and I am proficient in a variety of mathematical techniques and methods. I am also experienced in statistical analysis and data mining.

In addition to my skills and qualifications, I am also a hard-working and dedicated individual. I always strive to give my best to every task I undertake, and I always aim to exceed expectations. I am a team player to the core, and I believe in working as a team to achieve great things. I also believe that people should treat others the way they want to be treated themselves.

I would like to thank you for both your time and consideration, and I look forward to hearing from you at your earliest convenience.

Mathematician Cover Letter Example 3

I am writing to express my interest in the Mathematician position that you have posted. I believe that my background and experience make me an excellent candidate for this position.

I have a Master of Science degree in Mathematics from the University of Michigan, Ann Arbor. I also hold a Bachelor of Science degree in Mathematics from the University of Wisconsin, Madison. My academic background is complemented by extensive work experience in the field of mathematics. I have worked as a Mathematician at XYZ Corporation since 2010. I have also worked as a Mathematician at ABC Corporation from 2005 to 2010.

My work experience has given me the opportunity to develop my skills in problem-solving, critical thinking, and communication. I have also gained valuable knowledge about working in teams and managing projects. I am confident that my skills and experience will allow me to be an asset to your organization.

I would like to thank you for considering me for this position and look forward to hearing from you soon.

Mathematician Cover Letter Writing Tips

1. show your skills.

Mathematicians are in high demand, so it’s important to make sure your cover letter showcases your skills and experience. When writing your cover letter, be sure to:

Describe the types of problems you enjoy solving the most and any successes you’ve had in the past.
Talk about the different techniques you use to solve mathematical problems and how you came up with those techniques.
Explain how you use mathematics to help solve real-world problems.

2. Customize your cover letter

Just as with any other job application, it’s important to tailor your cover letter specifically for the position you’re applying for. Highlight your skills and experience that are the best match for the job, and explain how you can use your skills to help the company achieve their goals.

3. Show your passion for mathematics

Mathematicians need to be passionate about their work in order to be successful. When writing your cover letter, be sure to talk about your love for mathematics and how it drives you to succeed. This will show hiring managers that you’re the right person for the job.

4. Proofread your cover letter

As with any other job application, it’s important to proofread your cover letter for mistakes. Typos and errors can give the impression that you’re not detail-oriented or that you’re not taking the job seriously.

Ambulance Driver Cover Letter Examples & Writing Tips

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Mathematician Cover Letter: Job Description, Sample & Guide

Create a standout mathematician cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Mathematics is essential in many fields, from engineering to finance. Writing a cover letter for a job in the mathematics field requires a unique approach that will showcase your skills and experience. Our Mathematician Cover Letter Guide will provide you with all the information you need to write an effective cover letter, from researching the company to customizing your letter for the job.

We will cover:

How to write a cover letter, no matter your industry or job title.
What to put on a cover letter to stand out.
The top skills employers from every industry want to see.
How to build a cover letter fast with our professional Cover Letter Builder .
What a cover letter template is, and why you should use it.

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Mathematician Cover Letter Sample

Dear [Employer Name],

I am writing to apply for the position of Mathematician with [Company Name], as advertised on [Job Board Name]. I have an extensive background in mathematics, and I believe I have the skills and knowledge to be an excellent fit for this role.

I have a Bachelor’s Degree in Mathematics from [University Name], and I am currently working towards my Master’s Degree in Applied Mathematics. I have been employed as an intern at [Organization Name] for the past two years, where I have been responsible for researching and developing mathematical models for various projects. I have also tutored students at the university in mathematics for the past four years, and I am confident that I have the ability to solve complex mathematical problems quickly and accurately.

The skills I have acquired as a Mathematician include excellent problem-solving and analytical skills, the ability to work with large datasets, and an in-depth knowledge of mathematical concepts and theories. My experience has taught me how to work independently and collaboratively, and I am confident that I can make a valuable contribution to your team.

I am a quick learner and I am eager to take on new challenges. I am confident that I can meet and exceed your expectations, and I look forward to discussing my qualifications in further detail. Please find my CV attached.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Mathematician Cover Letter?

A Mathematician cover letter is an important document for any job application, as it is the first introduction of yourself to a potential employer.
Mathematicians require a high level of technical knowledge and skills, and a cover letter is a great way to demonstrate your knowledge and experience.
A Mathematician cover letter can also provide a glimpse of your personality and ability to communicate your ideas, which can be important criteria for potential employers.
It is also a great way to explain any gaps in your professional experience or career path, as well as highlighting any awards or achievements you have made.
Finally, a well-crafted Mathematician cover letter can help you stand out amongst other applicants and give you the best chance of success for your job application.

A Few Important Rules To Keep In Mind

Be concise and to the point. A cover letter should not be more than one page in length.
Use only relevant information to the position. Avoid irrelevant personal information.
Customize your cover letter to the job you are applying for. Highlight your skills and qualifications that make you the best candidate.
Use a professional tone throughout your letter. Avoid unnecessary slang or colloquialisms.
Include specific examples of how your experience and skills have been beneficial in other positions. Give concrete examples of successful outcomes.
Proofread your cover letter carefully. Check for typos, grammar, and punctuation errors.
End your cover letter with a call to action. Ask for an interview or state that you will follow up.

What's The Best Structure For Mathematician Cover Letters?

After creating an impressive Mathematician resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Mathematician cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Mathematician Cover Letters:

Your contact information, including the date of writing
The recipient's details, such as the company's name and the name of the addressee
A professional greeting or salutation, like "Dear Mr. Levi,"
An attention-grabbing opening statement to captivate the reader's interest
A concise paragraph explaining why you are an excellent fit for the role
Another paragraph highlighting why the position aligns with your career goals and aspirations
A closing statement that reinforces your enthusiasm and suitability for the role
A complimentary closing, such as "Regards" or "Sincerely," followed by your name
An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

Your Full Name: Begin with your first and last name, written in a clear and legible format.
Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Dear [Hiring Manager],

I am writing to apply for the Mathematician position at [Company Name]. With my advanced knowledge of mathematics and proven success in data analysis, I am confident I am the ideal candidate for this role.

I have a Master's Degree in Mathematics, and five years of experience working as a Mathematician. In this role, I have used my advanced mathematical knowledge and problem-solving skills to analyze data and identify trends. I have extensive experience in developing mathematical models, as well as designing and conducting experiments. I have also developed programs to automate processes and increase efficiency. My ability to interpret and present data in a meaningful way has been invaluable in helping my team make informed decisions.

I am comfortable working independently, as well as in a team setting. I am a strong communicator and highly organized, with an aptitude for collaboration and problem-solving. I am detail-oriented and have excellent analytical skills that allow me to quickly identify patterns and trends in data. I am also experienced in using statistical software, such as SAS and R, to analyze data.

I am confident that I have the qualifications and experience necessary to excel in this role. I look forward to discussing my application with you in more detail.

[Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Mathematician Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

Not introducing yourself in the first sentence.
Failing to explain why you are the best candidate for the position.
Not addressing the letter to a specific person.
Focusing too much on your own academic interests and not on the needs of the employer.
Not providing concrete examples of your qualifications.
Using overly technical language that is not accessible to the reader.
Failing to proofread the letter for errors.
Not including a call to action at the end.
Including information not related to the job.
Using cliches and generic phrases.

Key Takeaways For a Mathematician Cover Letter

Highlight your previous research and teaching experience.
Make sure to emphasize your quantitative skills.
Explain how your skills and expertise will be beneficial for the role.
Be concise and to the point in your cover letter.
Mention any awards or recognition you have received for your work.
Include any relevant publications, presentations, or conferences you have participated in.
Showcase your ability to work with data, analyze it, and draw meaningful insights.
Demonstrate your ability to think outside the box and find creative solutions.
Provide references who can vouch for your skills and qualifications.

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Mathematics Cover Letter Examples

When applying for a job in the field of mathematics, the cover letter is your opportunity to make a good impression. For many people, writing a convincing and effective cover letter can be a difficult and time-consuming task. However, with the help of a few key tips and examples, you can learn to create a compelling cover letter that will help you stand out from the competition. In this guide, we will provide you with useful advice as well as example cover letters to help you get started.

Why a Mathematics profession needs a cover letter

When it comes to applying for a mathematics position, crafting an effective cover letter can make a big difference in your chances of obtaining an interview and being considered for the job. A mathematics cover letter serves as an introduction to potential employers, highlighting your skills and experience, and providing a sense of who you are as a professional and as a person.

This is your chance to make a great first impression and demonstrate that you understand the field and have the qualifications the employer seeks. It should be professional, succinct, and tailored to the position you’re applying for. A well- written cover letter can show employers that you are the right fit for their organization and give you the opportunity to stand out from the competition.

When composing a mathematics cover letter, you should emphasize your understanding of mathematics, your experience with various mathematical concepts and techniques, and your ability to work successfully in a team environment. You can also include other relevant information, such as details about your educational background, any publications you’ve written, and awards you’ve won.

In order to make your cover letter stand out, focus on the areas of mathematics you’re most passionate about and demonstrate how your skills, knowledge, and experience can benefit the organization. By showing your enthusiasm for the field and your eagerness to apply your expertise, you’ll be able to demonstrate to potential employers that you are a motivated and capable candidate.

A mathematics cover letter is an important part of your job application, and taking the time to craft a well- written letter can help you get your foot in the door and stand out from the competition. With the right approach, you can make sure your cover letter catches the attention of employers and increases your chances of being considered for the job.

Writing the Perfect Mathematics Cover Letter

When you’re applying for any job, a great cover letter is essential to catching the attention of the hiring manager and getting your resume noticed. This is especially true when applying for a mathematics- related position. The perfect mathematics cover letter should be tailored to the specific job you’re applying for, while also highlighting the skills and experience you possess that make you a good fit for the job.

To begin, you’ll need to open your cover letter with a strong introduction. Introduce yourself and explain why you’re an ideal candidate for the job. Be sure to include your qualifications, such as degrees and certifications, that make you a good fit for the position. You should also explain why you’re passionate about mathematics and the specific position you’re applying for.

Next, you’ll need to provide an overview of your relevant skills and experience. While you may be tempted to include a long list of talents, be sure to highlight only those that are most applicable to the job you’re applying for. This is a great opportunity to discuss your interest in the subject and any relevant projects you’ve worked on that demonstrate your knowledge and expertise.

Finally, close your cover letter by expressing your enthusiasm for the position and your eagerness to learn more. You should also thank the hiring manager for their time and consideration.

By using these tips, you can craft an effective mathematics cover letter that will capture the attention of the hiring manager and help you stand out from other candidates.

What should be included in a Mathematics cover letter

A mathematics cover letter should include information about the applicant’s qualifications and experience in the field. It should also include a brief summary of the applicant’s research interests and any relevant professional accomplishments. Additionally, the cover letter should explain why the applicant believes they are the best nominee for the job and provide contact information, such as phone number and email address, so the employer can easily get int touch with them. Finally, the cover letter should be clear and concise, and should include a professional closing.

How to format a Mathematics cover letter

Subject: Cover Letter for Mathematics Position

Dear [Hiring Manager],

I am writing to apply for the Mathematics position at [Company]. My enthusiasm for the role and commitment to pursuing a career in mathematics make me an ideal fit for this position.

I have a Bachelor’s degree in Mathematics and Statistics from [University]. During my studies, I have gained the in- depth knowledge of mathematical concepts and the ability to reason and think logically. I have also developed a thorough understanding of calculus, linear algebra, probability, and statistics. I have a deep appreciation for mathematics, and I strive to stay updated on the latest developments in the field.

I have previous work experience in a similar position. In my current role, I am responsible for teaching students a variety of topics, including math, science, and technology. I have developed a successful system for teaching students math concepts, as well as providing them with the tools and resources needed to succeed. I have also acquired strong problem- solving skills and the ability to think critically.

I am confident that I possess the necessary skills and qualifications to make a positive contribution to your organization. I am eager to utilize my knowledge and experience in the field of mathematics to help your team meet its goals.

I am available for an interview at your convenience, and I look forward to hearing from you.

Thank you for your consideration.

[Your Name]

Common mistakes to avoid when creating a Mathematics cover letter

Poorly formatted cover letter: It is important to ensure your cover letter is carefully formatted and easy to read. Pay attention to the font size, line spacing, and margins. Carefully proofread the cover letter for any typos, spelling mistakes, or grammatical errors.
Failing to highlight your specific skills and experiences: Don’t just write generic statements about why you would be a great fit for the position. Instead, focus on the specific skills and experiences that make you a unique candidate.
Using too much technical jargon: Don’t use too much technical language that the hiring manager may not understand. Instead, explain the technical aspects of your qualifications in plain language that anyone can understand.
Neglecting to customize: Avoid sending a generic cover letter for every job you apply for. Each cover letter should be tailored to the specific job you’re applying for, so make sure to mention the job title and include details about your qualifications that make you a good fit for the job.
Failing to express enthusiasm: Be sure to express your enthusiasm for the position in your cover letter. Show that you’re passionate about the position and eager to use your skills to contribute to the organization.
Forgetting to include contact information: Make sure to include your full name, address, phone number, and email address at the end of your cover letter. As well, if you have an online portfolio or website, include the link in your cover letter so the hiring manager can easily access it.

Benefits of submitting a Mathematics cover letter

A mathematics cover letter is an important tool for individuals looking to stand out in the job market and demonstrate their qualifications for a position. Submitting a mathematics cover letter can help you demonstrate your knowledge and experience in the field and make a strong impression with potential employers. Here are some of the key benefits of submitting a mathematics cover letter:

Highlight Your Expertise: A mathematics cover letter gives you the opportunity to showcase and highlight your expertise in the field. You can use the cover letter as a platform to discuss your qualifications, any relevant experience you have, and any special projects or awards you have received in the field. This will show employers that you are an experienced and qualified mathematician.
Showcase Your Communications Skills: A mathematics cover letter is also a great way to demonstrate your communication skills. Your cover letter will be the employers first impression of you, and you must ensure that it is well- written, articulate, and professional. This will show the employer that you are capable of conveying your knowledge in a concise and effective way.
Stand Out From the Competition: A mathematics cover letter is your opportunity to stand out from the competition. You can use it to discuss any unique skills or qualifications that you have that make you an ideal candidate for the position. This will help you stand out among other applicants and make a strong impression with potential employers.
Demonstrate Your Commitment: Submitting a mathematics cover letter is also a way to demonstrate your commitment to the field. By taking the time to craft a well- written and professional cover letter, you show employers that you take your job search seriously and are dedicated to the field of mathematics.

These are just a few of the key benefits of submitting a mathematics cover letter. By taking the time to craft a well- written and comprehensive cover letter, you can set yourself apart from other applicants and make a strong impression with potential employers.

Writing a cover letter for a job in mathematics can be challenging. It’s important to make sure that you provide the hiring manager with a strong, compelling case for why you’re the ideal candidate and why they should hire you. By following the tips and techniques outlined in this guide, and using the example mathematics cover letter provided, you can create a compelling cover letter that will give you a leg up on the competition and help you land the job you want. Good luck!

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Assistant Professor Mathematics Cover Letter Example

Get the job you've always wanted & find ideas for your cover letter with this downloadable Assistant Professor Mathematics cover letter example. Download this cover letter example for free or rewrite it directly in our intuitive cover letter creator.

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Assistant Professor Mathematics Cover Letter Example (Full Text Version)

Dear Hiring Manager,

With a background as an Adjunct Mathematics Lecturer and Doctorate in Mathematics graduate, I am excited to apply for the opportunity at your institution.

Currently, I serve as a part-time Adjunct Lecturer at the University of Sunnybank, where I teach undergraduate courses in Introduction to Linear Algebra and Introduction to Statistics. My teaching approach combines traditional and progressive methods in both physical and virtual settings, with a focus on experiential learning. I take pride in creating customized materials to meet the specific needs of my students.

I consider myself an educator who fosters a flexible, supportive, and dynamic learning environment. I encourage students to engage critically with the material and explore real-world applications of their knowledge, resulting in an impressive 97% pass rate among my students.

In addition to my teaching experience and doctoral studies, I hold a Master of Mathematics Education. I continuously enhance my expertise by participating in workshops, conferences, and courses within the field.

My time at the University of Sunnybank has been rewarding, and I am now seeking a full-time Assistant Professor position to continue inspiring the next generation of mathematicians.

Please find my curriculum vitae attached for your review. Thank you for considering my application. I look forward to discussing potential opportunities with you.

Sincerely, Frank Wood

Milan Šaržík — Certified Professional Résumé Writer

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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555-555-5555. [email protected]. Miami, FL, United States of America. 18 February 2021. Application for Assistant Professor Mathematics. Dear Hiring Manager, With a background as an Adjunct Mathematics Lecturer and Doctorate in Mathematics graduate, I am excited to apply for the opportunity at your institution.